School Board Meeting

1 Tuesday, February 27, 2024 School Board Meeting Orange County Public Schools Ronald Blocker Educational Leadership Center 445 West Amelia Street Orlando, FL 32801 1. Meeting Notes *(PUBLIC CANNOT ADDRESS THESE ITEMS) Subject 1.01 School Board Meeting General Information Meeting Feb 27, 2024 - School Board Meeting Type File Attachments 1. Meeting Notes *(PUBLIC CANNOT ADDRESS THESE ITEMS) Subject 1.02 Changes to the Board Book Meeting Feb 27, 2024 - School Board Meeting Type File Attachments 1. Meeting Notes *(PUBLIC CANNOT ADDRESS THESE ITEMS) Subject 1.03 Chairman's Agenda Meeting Feb 27, 2024 - School Board Meeting Type Information File Attachments 2. Opening *(PUBLIC CANNOT ADDRESS THESE ITEMS) Subject 2.01 Call to Order Meeting Feb 27, 2024 - School Board Meeting Type Information File Attachments 2. Opening *(PUBLIC CANNOT ADDRESS THESE ITEMS) Subject 2.02 Recognitions/Introduction Information Meeting Feb 27, 2024 - School Board Meeting Type Information File Attachments 2. Opening *(PUBLIC CANNOT ADDRESS THESE ITEMS) Subject 2.03 District Associations/Council Reports (CTA/OESPA/OCASA/Superintendent Student Advisory Council) Meeting Feb 27, 2024 - School Board Meeting Type File Attachments 2. Opening *(PUBLIC CANNOT ADDRESS THESE ITEMS) Subject 2.04 Proclaim Mar. 2024 as National Athletic Training Month in Orange County Public Schools Meeting Feb 27, 2024 - School Board Meeting Type Information Goals 2. Support of Student Resiliency 3. Dedicated and High-Quality Team 4. Positive Climate and Safe Environment 5. Efficient Operations 6. Engaged and Invested Community BACKGROUND: National Athletic Training Month is held every March in order to spread awareness about the important work of athletic trainers. Athletic Trainers (ATs) are highly qualified, multi-skilled healthcare professionals who render service or treatment, under the direction of or in collaboration with a physician, in accordance with their education, training and the state's statutes, rules and regulations. ATs work with a variety of active populations. Patients can include athletes of all ages, military-service members and industrial workers. Athletic training encompasses the prevention, examination, diagnosis, treatment and rehabilitation of emergent, acute or chronic injuries and medical conditions. Athletic training is recognized by the American Medical Association (AMA), Health Resources and Services Administration (HRSA) and the United States Department of Health and Human Services (HHS) as an allied-healthcare profession. FISCAL IMPACT STATEMENT: None STUDENT DATA TO BE SHARED: N/A RECOMMENDED RESOLUTION: Proclaim March 2024 as National Athletic Training Month in Orange County Public Schools SUBMITTED AND PREPARED BY: Michael Armbruster, Deputy Superintendent Jose Martinez, Executive Leader High Schools File Attachments National Athletic Training Month - Proclamation (2.27.24 bd mtg).pdf (255 KB) National Athletic Training Month - Proclamation (2.27.24 bd mtg) SIGNED.pdf (278 KB) 2. Opening *(PUBLIC CANNOT ADDRESS THESE ITEMS) Subject 2.05 Proclaim Mar. 2024 as National Social Work Month in Orange County Public Schools Meeting Feb 27, 2024 - School Board Meeting Type Information Goals 1. High Expectations for Student Learning 2. Support of Student Resiliency 3. Dedicated and High-Quality Team 4. Positive Climate and Safe Environment 6. Engaged and Invested Community BACKGROUND: The White House officially recognized National Social Work Month in March 1984. Since its inception, the social-work profession has worked to improve the life of millions of people every day. Social workers operate from values that recognize each person as relevant to society and believe their role is to help each person achieve his or her full potential. Orange County Public Schools’ social workers provide essential support to families, children and school staff. They are on the front lines in homes and the community while developing, advocating and delivering social-work programs that are responsive to basic human needs such as homelessness; poverty; mental illness; substance abuse; domestic violence; and many other issues. Social workers also provide support to faculty and students during and after crises. Information will be displayed in the Ronald Blocker Educational Leadership Center’s main lobby to celebrate National Social Work Month and promote best practices when supporting students and families in March. FISCAL IMPACT STATEMENT: None STUDENT DATA TO BE SHARED: N/A RECOMMENDED RESOLUTION: Proclaim March 2024 as National Social Work Month in Orange County Public Schools SUBMITTED AND PREPARED BY: Michael Armbruster, Deputy Superintendent Tashanda Brown-Cannon, Chief Academic Officer Mary Bridges, Executive Director, Student Services File Attachments National Social Work Month - Proclamation (2.27.24 bd mtg).pdf (260 KB) National Social Work Month - Proclamation (2.27.24 bd mtg) SIGNED.pdf (282 KB) 2. Opening *(PUBLIC CANNOT ADDRESS THESE ITEMS) Subject 2.06 Proclaim Mar. 2024 as Purchasing Month in Orange County Public Schools Meeting Feb 27, 2024 - School Board Meeting Type Information Goals 3. Dedicated and High-Quality Team 5. Efficient Operations 6. Engaged and Invested Community BACKGROUND: In 2013, the Governor of the state of Florida proclaimed the month of March as Purchasing Month to further expand the awareness of the procurement professional’s role to government officials, the public, the business arena and corporate leaders. The purpose of the observance is to urge all citizens to become familiar with the services and benefits offered by the district’s Procurement Services Department and acknowledge an elite group of professionals that have made a difference in governmental efficiency and effectiveness. Procurement Services has a distinguished history of receiving prestigious awards, including the “Quality Public Procurement Department Accreditation” by the National Institute of Governmental Procurement (NIGP) the “Achievement of Excellence in Procurement” by the National Procurement Institute, Inc.; Florida Association of Public Procurement Officials, Inc.’s “Award of Excellence in Public Procurement;” and the Florida Association of Public Procurement Officials, Inc.’s “Best Practices Award.” These recognitions were based on the staff’s professionalism and use of the best practices in the public-procurement sector. The Procurement Services Department provides OCPS with an efficient purchase-order process. Internal controls were established by using our e-procurement system known as iBuy, which allows an automatic conversion of small, routine purchases from established contracts. Once the orders are entered into the system, available budgets are confirmed and committed, and authorized staff verify they have completed an administrative review. Orders processed automatically and meeting the criteria established by the internal-system controls represent 25% of all of the purchase orders processed, thereby reducing the administrative processing time. The district has spent more than $84 million in direct spending with small and veteran-owned businesses, minority and woman-owned business enterprises (MWBE), and local companies. The district also strongly advocates for small businesses by tracking participation in our construction program. As a result, small business enterprises receive 26% of the value of our construction contracting by serving OCPS both as prime contractors or subcontractors. Architectural and Engineering contracts awarded for the last fiscal year were over 17% of subcontracts went to MWBE sub-consultant. The Procurement Services Department measures procurement savings by using the Council of Great City Schools KPI metrics for professional procurement activities such as contract negotiations and using transparent and highly competitive solicitation processes. Last fiscal year, the Procurement Services Department calculated $114 million in savings through procurement activities and $258,733,015 million in calculated savings for the past five years. S avings achieved through professional-procurement activities represent the value the Procurement Services department provides OCPS by allowing resources that would otherwise have been spent to be directed to other district priorities. FISCAL IMPACT STATEMENT: None STUDENT DATA TO BE SHARED: N/A RECOMMENDED RESOLUTION: Proclaim March 2024 as Purchasing Month in Orange County Public Schools SUBMITTED AND PREPARED BY: Roberto Pacheco, Chief Operations Officer David Wheeler, Senior Director, Procurement Services File Attachments Purchasing Month - Proclamation (2.27.24 bd mtg).pdf (258 KB) Purchasing Month - Proclamation (2.27.24 bd mtg) SIGNED.pdf (281 KB) 2. Opening *(PUBLIC CANNOT ADDRESS THESE ITEMS) Subject 2.07 Proclaim Mar. 2024 as Arts in our Schools Month in Orange County Public Schools Meeting Feb 27, 2024 - School Board Meeting Type Information Goals 6. Engaged and Invested Community BACKGROUND: Orange County Public Schools has a tradition of offering quality arts programs for students at every grade level. Students are actively engaged in the visual and performing arts through a sequential, comprehensive standards-based curriculum that develops their artistry. By expanding proficiency in visual art, music, dance or theater, students develop self-esteem; confident self-expression; critical-thinking, evaluative and reflective skills; and appreciation of others’ work. Twenty-first century skills are employed at the highest levels when students in every strand of the visual and performing arts innovatively create or perform a composition. As a result of our commitment to support visual- and performing-arts education, OCPS students participate in local, state and national performances and exhibitions. During the month of March 2024, a photography exhibit, featuring the works of Thomas Lightbody and Frank Weber, will be open to the public at the Ronald Blocker Educational Leadership Center. The photography will highlight the diverse arts opportunities in our schools. The district surpasses the state percentage of students enrolled in arts courses. All data related to participation by students in low socioeconomic households has shown a steady increase while the disparity amongst racial subgroups has leveled out. Results of the district’s excellence are evident in the many Orange County students who collectively receive millions of post-secondary scholarship dollars every year. FISCAL IMPACT STATEMENT: None STUDENT DATA TO BE SHARED: N/A RECOMMENDED RESOLUTION: Proclaim March 2024 as Arts in our Schools Month in Orange County Public Schools SUBMITTED AND PREPARED BY: Michael Armbruster, Deputy Superintendent Tashanda Brown-Cannon, Chief Academic Officer James Russo, Senior Executive Director, Curriculum & Digital Learning Scott Evans, Senior Director, Visual and Performing Arts File Attachments Arts in our Schools Month - Proclamation (2.27.24 bd mtg).pdf (258 KB) Arts in our Schools Month - Proclamation (2.27.24 bd mtg) SIGNED.pdf (280 KB) 2. Opening *(PUBLIC CANNOT ADDRESS THESE ITEMS) Subject 2.08 Strategic Plan Update - Chronic Absenteeism Meeting Feb 27, 2024 - School Board Meeting Type Information Goals 1. High Expectations for Student Learning File Attachments chronic absenteeism update 2-20. 319.pdf (556 KB) 3. Public Hearings - (YELLOW CARD) 4. Consent - Communications & Governmental Relations Items - (YELLOW CARD) 5. Consent - Approve Human Resource Items - (YELLOW CARD) Subject 5.01 Request Approval of the Personnel Agenda Dated February 27, 2024, Including the Designation/Creation of Positions to be Filled, the Minimum Job Qualifications for the Positions, Salary Schedules, Appointments, Reappointments and Terminations of Select Personnel as Shown Thereon (Ongoing revisions and additions will occur - final version will not be available until the date of the meeting) Meeting Feb 27, 2024 - School Board Meeting Type Action (Consent) Recommended Action Approval of the Personnel Agenda Dated February 27, 2024, Including the Designation/Creation of Positions to be Filled, the Minimum Job Qualifications for the Positions, Salary Schedules, Appointments, Reappointments and Terminations of Select Personnel as Shown Thereon (Ongoing revisions and additions will occur - final version will not be available until the date of the meeting) Goals BACKGROUND : Chapter 1012.22 of the Florida Statutes authorizes the School Board to act on personnel actions. These February 27, 2024, personnel actions are requested in order to maintain continuity and enhance educational services delivered to students. These actions will become effective on the specified dates. Attached hereto and incorporated herein is the personnel agenda with the applicable data contained therein. The Employment Services Department has conducted, and the persons recommended for appointment by the Superintendent have passed, the background screenings as required by s. 1012.32, s. 1012.465 and s. 1012.56, Fl. Stat. as appropriate. The Employment Services Department also has determined that all persons recommended for appointment by the Superintendent are at least minimally qualified to perform the job pursuant to the job description for the position to which the employee has been nominated. The hiring of all individuals would comply with applicable state and federal equal employment opportunity laws, including veteran preference and anti-discrimination laws. FISCAL IMPACT STATEMENT : Cost of the personnel actions fall within the approved 2023 – 2024 budget. STUDENT DATA TO BE SHARED: N/A RECOMMENDED RESOLUTION : Approval of the Personnel Agenda Dated February 27 , 2024, Including the Designation/Creation of Positions to be Filled, the Minimum Job Qualifications for the Positions, Salary Schedules, Appointments, Reappointments and Terminations of Select Personnel as Shown Thereon (Ongoing revisions and additions will occur - final version will not be available until the date of the meeting) SUBMITTED AND PREPARED BY: James Preusser, Senior Executive Director, Human Resources Division File Attachments Admin Addendum Final.pdf (117 KB) Instruc Class Agenda 2-27-24.pdf (170 KB) In Memoriam.pdf (43 KB) Managers Positions February 2024 FINAL.pdf (73 KB) Revised PS Personnel Actions FINAL -.pdf (68 KB) Motion & Voting Approval of Consent Agenda Motion by Pamela Gould, second by Maria Salamanca. Final Resolution: Motion Carries Yea: Pamela Gould, Melissa Byrd, Angela Gallo, Karen CastorDentel, Teresa Jacobs, Alicia Farrant, Maria Salamanca Not Present at Vote: Vicki-Elaine Felder 6. Consent - Approve Student Expulsion Items - (YELLOW CARD) 7. Consent - Approve Grant Application Items - (YELLOW CARD) Subject 7.01 Request Approval of Grant-Related Documents Meeting Feb 27, 2024 - School Board Meeting Type Action (Consent) Recommended Action Approval of Grant-Related Documents Goals 5. Efficient Operations 3. Dedicated and High-Quality Team 1. High Expectations for Student Learning BACKGROUND: The grant-related documents summarized in the attached chart are being processed in accordance with district, state and federal regulations. FISCAL IMPACT STATEMENT: These documents represent a positive fiscal impact to the district. STUDENT DATA TO BE SHARED: Upon grant award, any applicable data-sharing agreements involving personally identifiable student information will be submitted for board approval. RECOMMENDED RESOLUTION : Approval of Grant-Related Documents SUBMITTED AND PREPARED BY: Jennifer Sasser, Senior Executive Director, Research, Measurement and Strategy Jay Rembert, Director, Grants File Attachments FINAL 2-27-24 SB Resolution.pdf (385 KB) Motion & Voting Approval of Consent Agenda Motion by Pamela Gould, second by Maria Salamanca. Final Resolution: Motion Carries Yea: Pamela Gould, Melissa Byrd, Angela Gallo, Karen CastorDentel, Teresa Jacobs, Alicia Farrant, Maria Salamanca Not Present at Vote: Vicki-Elaine Felder 8. Consent - Approve Education Services Related Items - (YELLOW CARD) 9. Consent - Approve Career and Technical Education Items - (YELLOW CARD) 10. Consent - Approve ESE and Multilingual Services Items - (YELLOW CARD) 11. Consent - Approve Operations Items - (YELLOW CARD) Subject 11.01 Request Approval of Procurement Recommendations to be Awarded – February 27, 2024 Meeting Feb 27, 2024 - School Board Meeting Type Action (Consent) Recommended Action Approval of Procurement Recommendations to be Awarded – February 27, 2024 BACKGROUND: The bid documents and proposals on the following pages have been processed in compliance with the applicable purchasing policies of Orange County Public Schools. Each contract award is to the lowest responsive and responsible bidder meeting specifications and each solicitation is to be awarded to the recommended suppliers as provided on the attached pages for the items and amounts as specified. The purchases are necessary to provide a quality education for all students. FISCAL IMPACT STATEMENT: Procurement Recommendations are for various departments, expending funds as approved in the annual budget. STUDENT DATA TO BE SHARED: N/A RECOMMENDED RESOLUTION: Approval of Procurement Recommendations to be Awarded SUBMITTED AND PREPARED BY: Roberto Pacheco, Chief Operations Officer David Wheeler, Sr. Director, Procurement Services File Attachments Board Meeting 2-27-2024.pdf (104 KB) Motion & Voting Approval of Consent Agenda Motion by Pamela Gould, second by Maria Salamanca. Final Resolution: Motion Carries Yea: Pamela Gould, Melissa Byrd, Angela Gallo, Karen CastorDentel, Teresa Jacobs, Alicia Farrant, Maria Salamanca Not Present at Vote: Vicki-Elaine Felder 12. Consent - Approve Business and Finance Items - (YELLOW CARD) Subject 12.01 Request Approval of the Fixed Asset Deletion and Restoration Report Meeting Feb 27, 2024 - School Board Meeting Type Action (Consent) Recommended Action Approval of the Fixed Asset Deletion and Restoration Report Goals 5. Efficient Operations BACKGROUND: In accordance with Chapter 274.02, Florida Statutes, each governmental unit is required to maintain an adequate record of its fixtures and other TPP (tangible personal property) of a non-consumable nature, the value of which is $1,000 or more and the normal expected life of which is one year or more. The statutes also require a complete physical inventory annually, a comparison of the results of the physical inventory to the perpetual property records, and follow-up action in tracing and reconciling discrepancies. To further strengthen the importance of maintaining property inventories, the Board adopted the Superintendent Document DID which states: loss, damage, theft, or undue depreciation of Board equipment and property will be investigated based on procedures established by a committee comprised of representatives of the Property Accounting, Risk Management, and Legal Services Departments, which will include how to evaluate whether the cause was based on employee, student, or other party’s negligence. If negligence is determined, the employee, student, or other party will be responsible for the expense to the Board for the replacement or repair of the equipment and property. Decisions of this committee are final. For FY24, the district has a total of 280 TPP inventory accounts. District property auditors will conduct the annual physical inventory for changes in property custodians and reviews of inventory records and procedures, including (complete or a random sample) physical inventory of property at selected work locations. Work locations not audited by the district property auditors will conduct a site-based inventory. The Fixed Assets Deletion and Restoration report is submitted to the Board monthly. This report reflects a listing of property transactions reported by various work locations including surplus inventory. These items will need to be deleted from or restored to inventory. A copy of the complete report is available in the office of Property Accounting. FISCAL IMPACT STATEMENT: School Board Policy DID requires that the Superintendent or her designee ensure corporate assets are not unprotected, inadequately maintained, inappropriately used or unnecessarily risked. Accordingly, the Superintendent or her designee shall not fail to establish and maintain adequate procedures for acquisition and disposal of tangible personal property such that controllable loss at any location does not exceed 1%. Surplus Items recommended for deletion January 13, 2024 – February 12, 2024, total a net book value of $7,836.11. These items will be sold, transferred, or otherwise properly disposed of through the surplus warehouse. The FY24 YTD net book value of surplus items total is $1,430,291.13. Junked or Scrap Items recommended for deletion January 13, 2024 – February 12, 2024, total a net book value of $0.00. These items were disposed of at the work location due to age and condition. The FY24 YTD net book value of junked or scrap items total is $0.00. Vandalized Items recommended for deletion January 13, 2024 – February 12, 2024, total a net book value of $2,848.71. This item is non-repairable and is not covered by warranty. The FY24 YTD net book value of vandalized items total is $2,848.71. STUDENT DATA TO BE SHARED: There is no student data to be shared. RECOMMENDED RESOLUTION: Approval of the Fixed Asset Deletion and Restoration Report SUBMITTED AND PREPARED BY: Doreen Concolino, Chief Financial Officer Catherine Nguyen Schuessler, Senior Director, Finance File Attachments Motion & Voting Approval of Consent Agenda Motion by Pamela Gould, second by Maria Salamanca. Final Resolution: Motion Carries Yea: Pamela Gould, Melissa Byrd, Angela Gallo, Karen CastorDentel, Teresa Jacobs, Alicia Farrant, Maria Salamanca Not Present at Vote: Vicki-Elaine Felder 12. Consent - Approve Business and Finance Items - (YELLOW CARD) Subject 12.02 Request Approval of the Monthly Financial Statements for Year to Date Ending December 31, 2023 Meeting Feb 27, 2024 - School Board Meeting Type Action (Consent) Recommended Action Approval of the Monthly Financial Statements for Year to Date Ending December 31, 2023 Goals 5. Efficient Operations BACKGROUND: In accordance with State Board of Education Administrative Rule 6A-1.008, a monthly financial statement shall be submitted to the School Board. The prescribed format per Board Policy DIC is to provide a narrative for the General Fund and Special Revenue – Food Service Fund. Included are key fiscal indicators including cash balances, year to date expenditures and projected results for the remainder of the fiscal year. GENERAL FUND The General Fund consists of two parts. Part A includes the day-to-day operations of the District. Part B includes miscellaneous state and local grants and miscellaneous collections for such things as facility use agreements. Part A: The monthly statement in narrative form as of December 31, 2023, for the Part A portion of the General Fund reflects the following: Revenues: Actual revenues and transfers in through December 31, 2023, are $797.7 million. The current revenue forecast through June 30 is in line with the adopted budget. Expenditures: Actual expenditures through December 31, 2023, are $974.5 million. The current expenditure forecast through June 30 is in line with the adopted budget. As a result of the revenue and expenditure forecasts described above, Part A of the General Fund is expected to decline as budgeted. Additional details for the Part A portion of the General Fund are available on file in the Office of Management and Budget. Part B: Part B of the budget is currently $37.2 million based on revenue received to date and prior year balances. The current expenditure forecast through June 30 is in line with budget. Contingency and Other Unassigned Fund Balance: As a result of the revenue and expenditure forecasts described above, the projected total (Part A and Part B) General Fund contingency is $64.6 million. Cash Balance: The total cash and investment balance for the General Fund on December 31, 2023, was $461.1 million. SPECIAL REVENUE - FOOD SERVICE FUND Revenues: Actual revenues collected through December 31, 2023, are $63.4 million. The current revenue forecast through June 30 is expected to be $154.2 million. Expenditures: Actual expenditures through December 31, 2023, are $71.5 million. The current expenditure forecast through June 30 is expected to be $154.4 million. Projection: As a result of the revenue and expenditure forecasts described above, the food services program is expected to have expenditures exceed revenues by $0.2 million. Cash Balance: The total cash and investment balance for the Food Service Fund on December 31, 2023, was $83.6 million. FISCAL IMPACT STATEMENT: There is no additional fiscal impact in accepting the reports submitted to the Board. STUDENT DATA TO BE SHARED: There is no student data to be shared. RECOMMENDED RESOLUTION: Approval of the Monthly Financial Statements for Year to Date Ending December 31, 2023 SUBMITTED AND PREPARED BY: Doreen Concolino, Chief Financial Officer Catherine Nguyen Schuessler, Senior Director, Finance File Attachments Motion & Voting Approval of Consent Agenda Motion by Pamela Gould, second by Maria Salamanca. Final Resolution: Motion Carries Yea: Pamela Gould, Melissa Byrd, Angela Gallo, Karen CastorDentel, Teresa Jacobs, Alicia Farrant, Maria Salamanca Not Present at Vote: Vicki-Elaine Felder 12. Consent - Approve Business and Finance Items - (YELLOW CARD) Subject 12.03 Request Approval of the Quarterly Investment Report for the Period Ending September 30, 2023 Meeting Feb 27, 2024 - School Board Meeting Type Action (Consent) Recommended Action Approval of the Quarterly Investment Report for the Period Ending September 30, 2023 Goals 5. Efficient Operations BACKGROUND: Pursuant to Superintendent’s Document DFAA (the Investment Policy) of Orange County Public Schools (the District), this Quarterly Investment Report details the investment holdings for the quarter ending September 30, 2023. The investment policy establishes the investment objectives, in priority order, as (1) Safety of Principal, (2) Liquidity of Funds and (3) Investment Income. SAFETY OF PRINCIPAL – Safety of principal is the primary objective in managing the District’s investment portfolio. Safe investments ensure minimum credit risk (the risk that the investment principal will not be paid due to failure of the security) and minimum market risk (the risk that the principal value will not decrease over the life of the investment as interest rates fluctuate). Minimum risk is attained through diversifying the portfolio with qualified investments, pre-qualifying financial institutions and holding investments until maturity whenever feasible. The safety of the District’s portfolio is attained by using various money market accounts, Qualified Public Depositories and purchasing other qualified investments such as U.S. Treasuries, Government Agencies and Corporate Securities that have stand-alone credit ratings of “A” or better. These investments are all permitted under the investment policy as required by Florida Statutes. LIQUIDITY OF FUNDS – The portfolio must provide sufficient liquidity to meet District needs for payroll and other working capital expenditures. The money market accounts provide the ability to access these funds on a daily basis. All other investments are normally held until maturity, as a primary objective, to avoid loss of investment principal. INVESTMENT INCOME – The District seeks to attain a market rate of return on its investments, while taking into account, investment risk and liquidity needs. The portfolio is limited to lower risk securities as stated in the investment policy. The following information shows the District’s investment holdings as of September 30, 2023. FISCAL IMPACT STATEMENT: None STUDENT DATA TO BE SHARED: None RECOMMENDED RESOLUTION: Approval of the Quarterly Investment Report for the Period Ending September 30, 2023 SUBMITTED AND PREPARED BY: Doreen Concolino, Chief Financial Officer Judith Padres, Senior Director, Office of Management & Budget Steven Compton, Director, Treasury Services File Attachments Quarterly Investment Report Detail 9-30-23.pdf (107 KB) Motion & Voting Approval of Consent Agenda Motion by Pamela Gould, second by Maria Salamanca. Final Resolution: Motion Carries Yea: Pamela Gould, Melissa Byrd, Angela Gallo, Karen CastorDentel, Teresa Jacobs, Alicia Farrant, Maria Salamanca Not Present at Vote: Vicki-Elaine Felder 13. Consent - Approve Construction Related Items - (YELLOW CARD) 14. Consent - Approve Changes, Amendments and Addendums - (YELLOW CARD) 15. Consent - Approve Legal/Audit Items - (YELLOW CARD) Subject 15.01 Request Approval of the Real Estate Purchase Agreement by and Between the School Board of Orange County, Florida, and Moss Park Properties, LLLP Relating to Site 97-E-2 Meeting Feb 27, 2024 - School Board Meeting Type Action (Consent) Recommended Action Approval of the Real Estate Purchase Agreement by and Between the School Board of Orange County, Florida, and Moss Park Properties, LLLP Relating to Site 97-E-2 Goals 3. Dedicated and High-Quality Team 4. Positive Climate and Safe Environment 5. Efficient Operations 6. Engaged and Invested Community BACKGROUND: The School Board of Orange County, Florida (“School Board” or “Purchaser”) is proposing to purchase approximately twelve (12) acres from Moss Park Properties, LLLP (the “Seller”) located on a portion of Orange County Parcel ID No. 04-24-31-0000-00-001, Site 97-E-2 (the “Property”) through the Real Estate Purchase Agreement (the “Contract”). The purchase price is $11,250,000.00 for approximately twelve (12) acres, subject to a credit from the release of Site 68-E-SE-2 to Lennar Homes. Among other items, the closing is contingent on the School Board, the Seller, and Lennar Homes entering into a tri-party agreement prior to expiration of the Inspection Period, defined below, whereby the School Board agrees to release Site 68-E-SE-2 to Lennar Homes and Lennar Homes pays the School Board $1,650,000.00 directly and provides sufficient consideration to the Seller for Seller to provide a $1,030,000.00 credit at closing (the “Tri-Party Agreement”). Upon completion of the agreement, the effective purchase price will be $8,570,000.00. Pursuant to and in compliance with §1013.14(1)(b) (2023), Fla. Stat., staff have received two appraisals of the Property which indicate the fair market valuation is $8,390,000.00 and $7,650,000.00, the average of which is $8,020,000.00. Both the full Contract purchase price and the effective purchase price with credits exceeds this amount and therefore approval by supermajority of the School Board is required. Staff believes that proceeding with the Contract as drafted is the most cost-effective option because resorting to eminent domain will likely result in a total cost to the School Board in excess of the full Contract purchase price. The Property is part of the twenty-nine (29) acre Wewahootee Commercial Tract all located within the Wewahootee Planned Development. There is not a current survey of the Property, and provision of access, utilities, and final site development have yet to occur for the Wewahootee Commercial Tract. The Contract includes a one hundred twenty (120) day inspection period (the “Inspection Period”) to allow for inspection and due diligence of the Property during which the School Board can terminate the Contract. Additionally, on or before the expiration of the Inspection Period the Seller and School Board are required to negotiate and enter into the Tri-Party Agreement, agree upon the site plan, agree upon a legal description of the Property via a Survey completed by the School Board, and agree upon and execute a post-closing agreement for the provision of access, utilities, and site development (the “Post-Closing Development Agreement”). The Post-Closing Development Agreement shall contain the School Board’s post-closing work which includes collectively: (i) (a) the design and engineering of both the East West Roadway and North South Roadway, (b) the Introduction Way Expansion (if School Board elects), (c) the Utility System, and (d) the Roadway Stormwater System (collectively the “Post-Closing Designs”); (ii) construction of: (a) both the East West Roadway and North South Roadway, (b) Introduction Way Expansion (if Purchaser elects), (c) the Roadway Stormwater System; and (d) the Utility System; and (iii) effectuate the dedication of the Roadways and the Introduction Way Expansion to the City of Orlando (items (ii) and (iii) above, collectively the “Post-Closing Development” and together with the Post-Closing Designs, collectively, the "Purchaser's Post-Closing Work"). The School Board and Seller agree to share equally the Purchaser’s Post-Closing Work Total Cost. Seller shall reimburse Purchaser for Seller’s share of the Purchaser’s Post-Closing Work Total Cost on or before the earlier to occur of (i) the date which is two (2) years after the completion of the Purchaser’s Post-Closing Work, or (ii) the date which is one (1) year after Seller or its successors in title obtain final site plan approval from the City for the balance of development on the Wewahootee Commercial Tract. The Post-Closing Development Agreement shall also require that the School Board deposit an amount equal to 50% of the estimated cost of the Purchaser’s Post Closing Work into escrow until said work is completed. In the event the Purchaser’s Post-Closing Work is not completed by December 31, 2025, then the Seller may complete the work and be entitled to disbursement of funds from the escrow deposit account. The Property currently has some amount of fill material stockpiled on it which will either need to be partially relocated to Seller’s land or an agreed upon quantity is to be delivered to Seller’s land by the School Board. This is to be determined prior to expiration of the Inspection Period. The Contract has standard contingencies relating to survey and title objections. Additionally, the School Board’s obligation to purchase is subject to the Seller granting necessary drainage easements, access easements, utility easements, temporary construction easements, the Property shall be removed from any homeowner’s association or community development district, and the Community Development District issuing any necessary access easements. The Closing is to occur one hundred eighty (180) days from the effective date of the Contract. Approval of the Contract would confer upon the Chairman and Superintendent the authority to execute the Contract on behalf of the School Board, subject to any non-substantial revisions requested by the Seller and approved by the Office of Legal Services, and the authority upon the Superintendent to execute any and all documents reasonably required to effectuate the terms of the Agreement, including, without limitation, deeds, easements, amendments, addendums, or any other documents reasonably required therein, including the Post-Closing Development Agreement. FISCAL IMPACT STATEMENT: The fiscal impact related to this Contract is the Purchase Price of $11,250,000.00, subject to adjustments as discussed herein and subject to the costs associated with the Post-Closing Development Work. STUDENT DATA TO BE SHARED: N/A RECOMMENDED RESOLUTION: Approval of the Real Estate Purchase Agreement by and Between the School Board of Orange County, Florida, and Moss Park Properties, LLLP Relating to Site 97-E-2 SUBMITTED AND PREPARED BY: Rory A. Salimbene, Chief Facilities Officer Jad M. Brewer, Esq., Staff Attorney III, Planning and Real Estate Harold E. Jenkins, Facilities Director, Real Estate Management Christopher J. Wilson, Esq., Counsel File Attachments 1_97-E-2 Aerial 01_2024_11.pdf (2,271 KB) 2_693744153_v 1_Purchase and Sale Agreement-Moss Park- OCSB-Site 97_rev1.pdf (1,219 KB) FULLY EXECUTED PSA 97-E-2 (02.27.24 Bd Mtg - Item 15.01).pdf (47,619 KB) Motion & Voting Approval of Consent Agenda Motion by Pamela Gould, second by Maria Salamanca. Final Resolution: Motion Carries Yea: Pamela Gould, Melissa Byrd, Angela Gallo, Karen CastorDentel, Teresa Jacobs, Alicia Farrant, Maria Salamanca Not Present at Vote: Vicki-Elaine Felder 16. Consent - Approve Minutes - School Board Meetings *(PUBLIC CANNOT ADDRESS THESE ITEMS) Subject 16.01 Request Approval of Minutes - Open Public Comment Period - February 13, 2024 Meeting Feb 27, 2024 - School Board Meeting Type Action (Consent) Recommended Action Approve minutes for the February 13, 2024 Public Comment Period Goals 6. Engaged and Invested Community 5. Efficient Operations File Attachments 02-13-24 Open Public Comment Period.pdf (77 KB) Motion & Voting Approval of Consent Agenda Motion by Pamela Gould, second by Maria Salamanca. Final Resolution: Motion Carries Yea: Pamela Gould, Melissa Byrd, Angela Gallo, Karen CastorDentel, Teresa Jacobs, Alicia Farrant, Maria Salamanca Not Present at Vote: Vicki-Elaine Felder 16. Consent - Approve Minutes - School Board Meetings *(PUBLIC CANNOT ADDRESS THESE ITEMS) Subject 16.02 Request Approval of Minutes - School Board Meeting - February 13, 2024 Meeting Feb 27, 2024 - School Board Meeting Type Action (Consent), Minutes Recommended Action Approve minutes for the February 13, 2024 School Board Meeting Minutes View Minutes for Feb 13, 2024 - School Board Meeting Goals 6. Engaged and Invested Community 5. Efficient Operations File Attachments Motion & Voting Approval of Consent Agenda Motion by Pamela Gould, second by Maria Salamanca. Final Resolution: Motion Carries Yea: Pamela Gould, Melissa Byrd, Angela Gallo, Karen CastorDentel, Teresa Jacobs, Alicia Farrant, Maria Salamanca Not Present at Vote: Vicki-Elaine Felder 16. Consent - Approve Minutes - School Board Meetings *(PUBLIC CANNOT ADDRESS THESE ITEMS) Subject 16.03 Request Approval of Minutes - Work Session - February 20, 2024 Meeting Feb 27, 2024 - School Board Meeting Type Action (Consent) Recommended Action Approve minutes for the February 20, 2024 Work Session Goals 6. Engaged and Invested Community 5. Efficient Operations File Attachments 2.20.24 WS Minutes FINAL--.pdf (134 KB) Motion & Voting Approval of Consent Agenda Motion by Pamela Gould, second by Maria Salamanca. Final Resolution: Motion Carries Yea: Pamela Gould, Melissa Byrd, Angela Gallo, Karen CastorDentel, Teresa Jacobs, Alicia Farrant, Maria Salamanca Not Present at Vote: Vicki-Elaine Felder 17. Non Consent/Non Consent Emergency Items - (YELLOW CARD) Subject 17.01 Request Approval of the Recommendation for the Renewal of the Charter School Contract with Workforce Advantage Academy for Five Years and Authorize Staff to Enter into a new Charter Contract Based upon the Model Contract Developed by the State Meeting Feb 27, 2024 - School Board Meeting Type Action Recommended Action Approval of the Recommendation for the Renewal of the Charter School Contract with Workforce Advantage Academy for Five Years and Authorize Staff to Enter into a new Charter Contract Based upon the Model Contract Developed by the State Goals 5. Efficient Operations BACKGROUND: Workforce Advantage Academy Charter High School opened in 2004, as an Orange County Public School, following approval of the Orange County School Board. The school is located at 2210 Rio Grande Avenue, Orlando, Florida 32805. Workforce Advantage Academy serves approximately 285 students in 11 th and 12 th grades. A renewal site team comprised of School Choice Services staff and district personnel conducted a renewal visit on December 19, 2023. During the visit, the team interviewed the governing board, teachers, parents, and other stakeholders. In addition, documentation of the school’s records for the past five years was reviewed regarding critical performance areas including educational performance, financial performance, organizational performance, and future planning. Upon conclusion of the renewal process, it was the recommendation of the committee and Senior Director of School Choice Services that Workforce Advantage Academy be granted a renewal of their charter school contract. Workforce Advantage Academy Charter has met its stated charter goals and has also proven to be fiscally responsible with the guidance of involved Board of Directors. For further consideration, the School Choice Services staff recommends a five-year renewal of the contract which will need to be negotiated between staff and the charter school using the Model Contract developed by the State if the renewal is approved and subject to additional School Board approval. FISCAL IMPACT STATEMENT: The FTE minus 5% for the students who choose to attend will be transferred to Workforce Advantage Academy Charter School STUDENT DATA TO BE SHARED: N/A RECOMMENDED RESOLUTION: Approval of the Recommendation for the Renewal of the Charter School Contract with Workforce Advantage Academy for Five Years and Authorize Staff to Enter into a new Charter Contract Based upon the Model Contract Developed by the State SUBMITTED AND PREPARED BY: Greg Moody, Executive Leader, School Choice Services Kia Sweeney Scott, Senior Director, School Choice Services File Attachments Motion & Voting Approval of the Non Consent Agenda Motion by Alicia Farrant, second by Pamela Gould. Final Resolution: Motion Carries Yea: Pamela Gould, Melissa Byrd, Angela Gallo, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder, Alicia Farrant, Maria Salamanca 18. Information - Superintendent *(PUBLIC CANNOT ADDRESS THESE ITEMS) Subject 18.01 Information from Superintendent Meeting Feb 27, 2024 - School Board Meeting Type Information File Attachments 18. Information - Superintendent *(PUBLIC CANNOT ADDRESS THESE ITEMS) Subject 18.02 INFORMATION ONLY - Facilities Services Contract Award, Change Order, and Amendment Report to the Board for the Month of December 2023 Meeting Feb 27, 2024 - School Board Meeting Type Information Goals 4. Positive Climate and Safe Environment 5. Efficient Operations BACKGROUND: On November 17, 2008, the Board approved Facilities Planning and Development Policies regarding construction contract bidding and award. The policies require a report to the Board of all Facilities contracts awarded, and amendments and change orders issued. A Capital Program Steering Committee established by the Superintendent oversees the contract award, amendment, and change order process. The report for the month of December is attached. FISCAL IMPACT STATEMENT: There is no fiscal impact associated with this report. STUDENT DATA TO BE SHARED: N/A RECOMMENDED RESOLUTION: Facilities Services Contract Award, Change Order, and Amendment Report to the Board for the Month of December 2023 SUBMITTED AND PREPARED BY: Rory A. Salimbene, Chief Facilities Officer David Wheeler, Senior Director, Procurement Services File Attachments 1223 Board Report - FINAL.pdf (81 KB) 19. Report by School District General Counsel *(PUBLIC CANNOT ADDRESS THESE ITEMS) Subject 19.01 Report by School District General Counsel Meeting Feb 27, 2024 - School Board Meeting Type Report File Attachments 19. Report by School District General Counsel *(PUBLIC CANNOT ADDRESS THESE ITEMS) Subject 19.02 Report from School Board Internal Auditor Meeting Feb 27, 2024 - School Board Meeting Type Information, Report BACKGROUND: State Reporting The Internal Audit Department recently completed an audit of the district’s State Reporting Department. State Reporting manages and coordinates the work of many staff members at schools and departments around the district to ensure accurate Full Time Equivalent (FTE) student count and class size data is reported to the Florida Department of Education. Because the State of Florida provides funding to school districts based on FTE data, accurate reporting is vitally important in ensuring the district receives the correct funding from the state. We concluded the State Reporting Department’s processes are functioning efficiently, effectively, and with appropriate internal controls. Their continued success in these endeavors is dependent on cooperation from the schools and departments. We made no recommendations in this audit so there is no management response. FISCAL IMPACT STATEMENT: No significant fiscal impact. SUBMITTED AND PREPARED BY : Linda J. Lindsey, CPA, CGAP, School Board Internal Auditor File Attachments State Reporting Audit Report.pdf (193 KB) 20. Reports (Non Actions Items) by School Board and/or Superintendent *(PUBLIC CANNOT ADDRESS THESE ITEMS) Subject 20.01 Reports by School Board and/or Superintendent Meeting Feb 27, 2024 - School Board Meeting Type Report File Attachments 21. Statement of Policy Level Issues the Board Would Like to Agenda for Subsequent Meetings or Work Sessions *(PUBLIC CANNOT ADDRESS THESE ITEMS) Subject 21.01 Discussion by School Board Members Meeting Feb 27, 2024 - School Board Meeting Type Discussion File Attachments 22. Adjournment *(PUBLIC CANNOT ADDRESS THESE ITEMS) Subject 22.01 Meeting Adjourned Meeting Feb 27, 2024 - School Board Meeting Type File Attachments