Board Meeting

2 Monday, October 20, 2025 Board Meeting 210 NE Duval Avenue Madison, FL 6:00 p.m. This agenda is subject to change up to one week prior to meeting date. 1. Welcome Subject 1.1 Call to Order Meeting Oct 20, 2025 - Board Meeting Category 1. Welcome Type Information, Procedural File Attachments 2. Agenda Subject 2.1 Amendments to Agenda - Chair Meeting Oct 20, 2025 - Board Meeting Category 2. Agenda Type Action 1. 2025-2026 FSSAT File Attachments Subject 2.2 Adoption of Agenda Meeting Oct 20, 2025 - Board Meeting Category 2. Agenda Type Action File Attachments 3. Public Comment - Agenda Items Subject 3.1 Comments from the Public related to Agenda Items Meeting Oct 20, 2025 - Board Meeting Category 3. Public Comment - Agenda Items Type Information Any member of the public who wishes to address the Board on any agenda item, or any other topic, must sign up using the BLUE SPEAKING REQUEST CARD (including the completion of required speaker forms, if any) with the Superintendent or his/her designee at the beginning of the meeting. During "Public Comment - Agenda Items", the Chair shall recognize those persons signed up to speak on agenda items. When recognized by the Chair during "Public Comment - Agenda Items", a speaker may request to be allowed to make his or her comments at the time the Board considers a particular agenda item. The Chair may grant or deny such request at the Chair's sole discretion. Unless granted by the Chair, all speakers will be limited to three (3) minutes. Any identifiable groups shall be encouraged to choose a representative to speak on its behalf. The Board may act upon (including reconsideration) any agenda item at any time during the meeting. The agenda may be changed only for good cause as determined by the Chair and stated in the record. If, after "Public Comment - Agenda Items", the agenda is amended to add an item for consideration, the Chair shall allow public comment on the added agenda item prior to the Board taking action thereon. All decisions of the Chair concerning parliamentary procedures, decorum, and rules of order will be final, unless they are overcome by a majority of the members of the Board in attendance. If any person decides to appeal any decision with respect to any action considered at the above referenced meeting and hearing, such person may need to ensure a verbatim record of the proceeding is made to include testimony and evidence upon which the appeal is made. File Attachments 4. Consent Agenda Subject 4.1 Minutes Meeting Oct 20, 2025 - Board Meeting Category 4. Consent Agenda Type Action (Consent), Minutes Recommended Action Recommend approval of the minutes. 1. Minutes October 6, 2025 File Attachments Minutes October 6, 2025.pdf (215 KB) Items listed under the Consent Agenda are considered to be routine and are acted on by the School Board in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Subject 4.2 Fundraiser Request- Dr. Karen Pickles Meeting Oct 20, 2025 - Board Meeting Category 4. Consent Agenda Type Action 1. MCHS Culinary- Monthly Cafe 2. MCHS Softball- Homerun Derby-Nov. 4, 2025 File Attachments Fundrasier Request Form- MCHS Culinary.pdf (125 KB) Fundrasier Request Form-MCHS Softball.pdf (133 KB) Subject 4.3 2025-26 First Quarter Report- Rod Williams Meeting Oct 20, 2025 - Board Meeting Category 4. Consent Agenda Type Action File Attachments Subject 4.4 Field Trip Request Form- Dr. Karen Pickles Meeting Oct 20, 2025 - Board Meeting Category 4. Consent Agenda Type Action 1. MCHS Robotics- Robotics Competetion- November 8,2025- Gainesville, Fl. File Attachments Field Trip Request Form- MCHS Robotics-Gainesville, Fl..pdf (363 KB) 5. Consent Agenda Items - Curriculum and Grant Awards Subject 5.1 Florida Tutoring Advantage Program Data Share Request Agreement Meeting Oct 20, 2025 - Board Meeting Category 5. Consent Agenda Items - Curriculum and Grant Awards Type Action (Consent) File Attachments FTA District DSA.pdf (2,190 KB) Items listed under the Consent Agenda are considered to be routine and are acted on by the School Board in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Subject 5.2 Grant Approval Meeting Oct 20, 2025 - Board Meeting Category 5. Consent Agenda Items - Curriculum and Grant Awards Type Action School Based Healthcare Grant-MCHS School Based Healthcare Grant-MCCS 2025-2026 Approved TIPA Madison 2025-2026 High School High Tech File Attachments School Based Healthcare Grant MCHS.pdf (180 KB) School Based Healthcare Grant.pdf (180 KB) 25-26 Approved Madison County High School High TechPacket.pdf (1,960 KB) 25-26 Approved Madison, TIPA.pdf (633 KB) 6. Travel and Trips for Consideration - Dr. Karen Pickles Subject 6.1 Staff Travel - Dr. Karen Pickles Meeting Oct 20, 2025 - Board Meeting Category 6. Travel and Trips for Consideration - Dr. Karen Pickles Type Action Nothing at this time. File Attachments 7. Consent Agenda Items - Financial & HR - Mr. Walter Copeland Subject 7.1 Sick Leave Transfer Request Meeting Oct 20, 2025 - Board Meeting Category 7. Consent Agenda Items - Financial & HR - Mr. Walter Copeland Type Action, Discussion Recommended Action Motion to Approve Sick Leave Transfer Transfer of Sick Leave- J. Hayward Transfer of Sick Leave- T. Hughes-Leeks Per Policy 3430.03 (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=CRUUWU6D7CA9) Transfer From Other Public Schools Sick leave may be transferred from other public schools in Florida funded through the Florida Education Finance Program. Transferred days may only be credited in a number equal to the number of days earned in this District. File Attachments Hayward J- Transfer of Sick Leave.pdf (372 KB) Transfer of Sick Leave- T. Hughes-Leeks.pdf (240 KB) Subject 7.2 Personnel Meeting Oct 20, 2025 - Board Meeting Category 7. Consent Agenda Items - Financial & HR - Mr. Walter Copeland Type Action Personnel File Attachments Personnel Changes for October 20, 2025 (3).docx (40 KB) 8. Items for Individual Consideration Subject 8.1 Final Policy Hearing and Approval - Dr. Karen Pickles Meeting Oct 20, 2025 - Board Meeting Category 8. Items for Individual Consideration Type Final Hearing and Approval of the following NEOLA policies: 0100 - Definitions (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL2X547ADC) 0124 - Standards of Ethical Conduct (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSUC7425D9) 0131 - Legislative Policymaking (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFST27423A8) 0131.1 - Technical Corrections (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFST37423B6) 0143 - Election (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL32547B1A) 0143.1 - Residence Areas (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFT4X7553F8) 0155 - Committees (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFST67423E0) 0641 - Notice of Meetings, Workshops, and Hearings (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL35547B54) 0165 - School Board Meetings (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL36547B69) 0169.1 - Public Participation (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFTMW7819B5) 1120 - Employment of Administrators (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSUH74261E) 1121.01 - Background Screening and Employment History Checks (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSUK742636) 1124 - Drug-free Workplace (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL3B547BC6) 1139 - Educator Misconduct (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSUN742652) 2120 - School Improvement (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSTG74246D) 2125 - School Advisory Councils for School Improvement and Accountability (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSTH74247A) 2266 - Nondiscrimination on the Basis of Sex in Education Programs and Activities (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKNHJW48C9BA) 2280 - Physical Education (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL3H547C47) 2340 - Field and Other School-Sponsored Trips (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL3J547C5D) 2411 - Career and Technical Education (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSTN7424C2) 2423 - Career and Technical Education Work-Based Opportunities (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSTP7424D0) 2455 - Dropout Prevention and Academic Intervention Programs (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSTQ7424DF) 2460 - Exceptional Student Education (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSTR7424EC) 2520 - Selection and Adoption of Instructional Materials (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL3Q547CD4) 2800 - Educational Services for Students in Department of Juvenile Justice Education Programs (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSTT742507) 3430.03 - Sick Leave (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSTZ74255D) 5330 - Use of Medications (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKNHTF4A0910) 5330.01 - Self - Administered Medications (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSX5742946) 5330.03 - Medical Marijuana (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKNJ4Q4B6556) 5330.04 - Administration of Short Acting Bronchodilators (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKNJG54D1087) 5410.01 - Promotion, Acceleration, Placement, and Retention (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSU87425A5) 5460 - Graduation Requirements (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL45547DC5) 5463 - Credits from Other Schools (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL46547DD7) 5530 - Drug Prevention (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSXX74299D) 6144 - Investments (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL4B547E0F) 6234 - Use of Discretionary Lottery Funds (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL4D547E37) 6840 - Auditor Selection Committee (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL4E547E49) 7101 - Building Permits and the Code Enforcement Office (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL4H547E7E) 7230 - Gifts to the School District (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSUZ7426F4) 7240 - Site Acquisition (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL4N547EDF) 7440.03 - Small Unmanned Aircraft Systems (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKNJNG4DFF0E) 8280 - Nursing Mothers (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSVA742755) Renumbered 8405 - School Safety and Security (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSVC74276E) 8406 - Reports of Suspicious Activity and Potential Threats to Schools (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL4R547F15) 8407 - Safe-School Officers (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSYC742A05) 8410 - Crisis Event Intervention and Response (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKNJXN4F5555) 8415 - Emergency and Crisis Management (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSYD742A12) 8420 - Emergency Management Preparedness and Response (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSYE742A20) 8431 - Preparedness for Toxic Hazard and Asbestos Hazard (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL4T547F37) 8500 - Food Service Program (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL4U547F4F) 8531 - Free and Reduced-Price Meals (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL4V547F61) 9140 - Citizens' Advisory Committees (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL4Y547FA5) Technical Correction: 0165.1 - Agendas (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFST974240B) 1210 - Standards of Ethical Conduct (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL3C547BDB) 1362 - Anti-Harassment (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSTF74245F) 2411 - Guidance and Counseling (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL3K547C6F) 3124 - Drug-Free Workplace (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSTV742523) 3210 - Standards of Ethical Conduct (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSTW742532) 3362 - Anti-Harassment (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSTX742542) 4210 - Standards of Ethical Conduct (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL3Z547D7B) 4362 - Anti-Harassment (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSU4742587) Rescind: 0165.2 - Regular Meetings RESCIND 0165.3 - Special and Emergency Meetings RESCIND 0166 - Exempt Meetings RESCIND 4425 - Nursing Mothers 7110 - Student Accommodation 8540 - Vending Machines 8550 - Competitive Food Sales 9141 - Business Advisory Council File Attachments 9. Other Items of Interest Subject 9.1 Superintendent Items Meeting Oct 20, 2025 - Board Meeting Category 9. Other Items of Interest Type Information File Attachments Subject 9.2 Attorney Items Meeting Oct 20, 2025 - Board Meeting Category 9. Other Items of Interest Type Action File Attachments Subject 9.3 Board Member Items Meeting Oct 20, 2025 - Board Meeting Category 9. Other Items of Interest Type Information File Attachments 10. Public Comments - Non-Agenda Items Subject 10.1 Comments from the Public related to Non-Agenda Items Meeting Oct 20, 2025 - Board Meeting Category 10. Public Comments - Non-Agenda Items Type Information Any member of the public who wishes to address the Board on a non-agenda item public comments , must sign up using the YELLOW SPEAKING REQUEST CARD found on the podium at the entrance to the boardroom, prior to the beginning of public comment on agenda items. Speakers will be called to come forward by the Chairman. Prior to making your remarks, please state your name and address for the record. Unless granted by the Chair, all speakers will be limited to three (3) minutes. Any identifiable groups shall be encouraged to choose a representative to speak on its behalf. All decisions of the Chair concerning parliamentary procedures, decorum, and rules of order will be final, unless they are overcome by a majority of the members of the Board in attendance. If any person decides to appeal any decision with respect to any action considered at the above referenced meeting and hearing, such person may need to ensure a verbatim record of the proceeding is made to include testimony and evidence upon which the appeal is made. I would also like want to remind everyone that this is a professional meeting of the board. The board is having a meeting to discuss the business of the school board. We ask that you address all comments to the school board. Please be respectful of the person speaking. We want to be fair and efficient, so please make sure you are ready to speak. To assist in accurate minutes, please make sure you clearly state your name and the agenda item you are speaking on. Also, please state if you are for or against the agenda item you are speaking on. Again, we are so glad you are here. File Attachments 11. Adjourn 12. Workshop Subject 12.1 Building Proposal - Dr. Karen Pickles Meeting Oct 20, 2025 - Board Meeting Category 12. Workshop Type Proposal from AWARE File Attachments SBKJr Offer_Madison Cty Schools_10 16 2025.pdf (188 KB)