Regular School Board Meeting

0 Tuesday, March 5, 2019 Regular School Board Meeting Dr. Martin Luther King Jr. Administrative Center 5775 Osceola Trail, Naples, FL 34109 4:30 p.m. (Time Certain) Business Portion of the Meeting to Begin at 5:00 p.m. (Time Certain) STATEMENT OF MEETING GUIDELINES: All electronic devices, such as cell phones, must be turned to the silent setting when entering the board room. Members of the public wishing to speak on an agenda item subject to action by the School Board must complete a Speaker Registration Card and deliver it to the Executive Director of Communications and Community Engagement who will announce the names and order of speakers. All comments and questions are to be addressed directly to the School Board. Members of the public who wish to address the Board regarding items not on the agenda for action may do so during General Public Comments. Speakers will be limited to three minutes unless granted additional time by the Board Chair. Any speakers who wish to use electronic visual aids must submit them to the Communications Department by 12:00 pm two business days prior to the meeting. To assist the speaker, a yellow caution light will appear on the timer when one minute remains, and a red light will appear when the time expires. The District General Counsel, as the Parliamentarian, shall work with the Board Chair to enforce the Meeting Guidelines. BOARD NORMS: • Agree to abide by meeting guidelines and structure • Remain on topic • Act in the best interest of the school district • Participate and show respect • Listen, be open, and honest • Agree to disagree respectfully • Be prepared for meetings • Start on time Opening of Meeting Subject Call to Order Meeting Mar 5, 2019 - Regular School Board Meeting Type Procedural File Attachments Opening of Meeting Subject Roll Call Meeting Mar 5, 2019 - Regular School Board Meeting Type Procedural File Attachments Opening of Meeting Subject Statement of Meeting Guidelines Meeting Mar 5, 2019 - Regular School Board Meeting Type Information, Procedural STATEMENT OF MEETING GUIDELINES: All electronic devices, such as cellphones, must be turned to the silent setting when entering the board room. Members of the public wishing to speak on an agenda item subject to action by the School Board must complete a Speaker Registration Card and deliver it to the Executive Director of Communications and Community Engagement who will announce the names and order of speakers. All comments and questions are to be addressed directly to the School Board. Members of the public who wish to address the Board regarding items not on the agenda for action may do so during General Public Comments. Speakers will be limited to three minutes unless granted additional time by the Board Chair. To assist the speaker, a yellow caution light will appear on the timer when one minute remains, and a red light will appear when the time expires. The District General Counsel, as the Parliamentarian, shall work with the Board Chair to enforce the Meeting Guidelines. BOARD NORMS: Agree to abide by meeting guidelines and structure Remain on topic Act in the best interest of the school district Participate and show respect Listen, be open, and honest Agree to disagree respectfully Be prepared for meetings Start on time File Attachments Opening of Meeting Subject Superintendent Opening Remarks Meeting Mar 5, 2019 - Regular School Board Meeting Type Information File Attachments Opening of Meeting Subject Pledge to the Flag/Moment of Silence Meeting Mar 5, 2019 - Regular School Board Meeting Type Procedural File Attachments Academic Highlights Subject A1 Immokalee Schools Showcase Meeting Mar 5, 2019 - Regular School Board Meeting Type Information FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: An academic highlight will be shared featuring the recent showcase of Immokalee schools held at Pinecrest Elementary School. LEGAL APPROVAL: n/a CONTACT: Mr. Chad Oliver, Executive Director, Communications and Community Engagement (239) 377-0185 File Attachments Recognitions Subject A2 Academic Team Champions Meeting Mar 5, 2019 - Regular School Board Meeting Type Information, Recognition FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: The board will recognize the Gulf Coast High School (GCH) Boys Swimming and Diving Team. The Florida High School Athletic Association released its Fall 2018-2019 Academic Team Champions and GCH took home the state championship with a cumulative team GPA of 3.688. LEGAL APPROVAL: n/a CONTACT: Mr. Chad Oliver, Executive Director, Communications and Community Engagement (239) 377-0185 File Attachments Recognitions Subject A3 Innovative Principal of the Year Finalist Meeting Mar 5, 2019 - Regular School Board Meeting Type Information, Recognition FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: The board will recognize Principal Ryan Nemeth of Immokalee Middle School who was recently named one of three Innovative Principal of the Year finalists in the state of Florida by the Florida Council of Instructional Technology Leaders. LEGAL APPROVAL: n/a CONTACT: Mr. Chad Oliver, Executive Director of Communications and Community Engagement (239) 377-0185 File Attachments Recognitions Subject A4 National Blue Ribbon Schools Meeting Mar 5, 2019 - Regular School Board Meeting Type Information, Recognition FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: The board will recognize Sea Gate Elementary School and Lorenzo Walker Technical High School. Both schools were named National Blue Ribbon Schools by the U.S. Department of Education and presented them with an award in Washington D.C. The National Blue Ribbon Schools Program recognizes public and private elementary, middle, and high schools based on their overall academic excellence or their progress in closing achievement gaps among student subgroups. This year, 349 schools were recognized as National Blue Ribbon Schools. It is quite the accomplishment to have two CCPS schools make the list as only 12 schools in Florida received the distinguished honor. LEGAL APPROVAL: n/a CONTACT: Mr. Chad Oliver, Executive Director of Communications and Community Engagement (239) 377-0185 File Attachments Changes to the Agenda Subject Changes to the Agenda Meeting Mar 5, 2019 - Regular School Board Meeting Type Action Fiscal Impact No Recommended Action Approve the changes to the agenda as presented (if applicable). FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: The Superintendent will note any changes made to the agenda since its public posting for board approval (if applicable). LEGAL APPROVAL: n/a CONTACT: Dr. Kamela Patton, Superintendent (239) 377-0212 File Attachments Consent Agenda Public Comments Subject Consent Agenda Public Comments Meeting Mar 5, 2019 - Regular School Board Meeting Type Information Members of the public wishing to speak on a Consent Agenda item must complete a Speaker Registration Card and deliver it to the Executive Director of Communications and Community Engagement who will announce the names and order of speakers. If speaking to multiple items, a card will need to be completed for each item. All comments and questions are to be addressed directly to the District School Board. Speakers will be limited to three minutes unless granted additional time by the Board Chair. To assist the speaker, a yellow caution light will appear on the timer when one minute remains, and a red light will appear when the time expires. The District General Counsel, as the Parliamentarian, shall work with the Board Chair to enforce the Meeting Guidelines. Consent Agenda Public Comments must be limited to Consent Agenda items only. File Attachments Consent Agenda - Meeting Minutes Subject January 8, 2019 - Regular School Board Meeting - Minutes Meeting Mar 5, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact No Recommended Action Approve the meeting minutes from the Regular School Board Meeting, held on January 8, 2019, as presented. FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: The meeting minutes from the Regular School Board Meeting held on January 8, 2019, are attached for approval. LEGAL APPROVAL: n/a CONTACT: Ms. Jennifer Kupiec, Communications Specialist (239) 377-0192 File Attachments 010819_RBM Minutes.pdf (219 KB) Motion & Voting A motion was made to accept the Consent Agenda (minus the line item related to Michael Tierney included on E1 Personnel List 1903). Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Meeting Minutes Subject January 15, 2019 - School Board Work Session - Minutes Meeting Mar 5, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact No Recommended Action Approve the meeting minutes from the School Board Work Session, held on January 15, 2019, as presented. FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: The meeting minutes from the School Board Work Session held on January 15, 2019, are attached for approval. LEGAL APPROVAL: n/a CONTACT: Ms. Jennifer Kupiec, Communications Specialist (239) 377-0192 File Attachments 011519_Work Session Minutes.pdf (209 KB) Motion & Voting A motion was made to accept the Consent Agenda (minus the line item related to Michael Tierney included on E1 Personnel List 1903). Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Meeting Minutes Subject February 5, 2019 - Regular School Board Meeting - Minutes Meeting Mar 5, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact No Recommended Action Approve the meeting minutes from the Regular School Board Meeting, held on February 5, 2019, as presented. FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: The meeting minutes from the Regular School Board Meeting held on February 5, 2019, are attached for approval. LEGAL APPROVAL: n/a CONTACT: Ms. Jennifer Kupiec, Communications Specialist (239) 377-0192 File Attachments 020519_RBM Minutes.pdf (234 KB) Motion & Voting A motion was made to accept the Consent Agenda (minus the line item related to Michael Tierney included on E1 Personnel List 1903). Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C50 Guaranteed Maximum Price Contract Reconciliation – Emergency Hurricane Repair Work at Various District Locations Meeting Mar 5, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Emergency Hurricane Repair Work at Various District Locations project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the District's project management staff conducts a project cost analysis. This analysis ensures that the contractor's costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable are returned to the District as a credit. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee is returned to the District. The project cost analysis was completed by the District's project management staff. The final amount owed to the District by the project's construction manager, Gilbane Building Company is $80,879.73. Upon Board approval, $80,879.73 will be returned to the District as a credit. For Board information, a summary of previously Board approved revisions to the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C50_030519_Various District Locations-Emergency Hurricane Repair Work_Change Order No.1.pdf (452 KB) C50_030519_ Various District Locations-Emergency Hurricane Repair Work_Contract Reconciliation.pdf (107 KB) Motion & Voting A motion was made to accept the Consent Agenda (minus the line item related to Michael Tierney included on E1 Personnel List 1903). Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C51 Guaranteed Maximum Price Contract Reconciliation – Replace Chillers and Pumps – Manatee Elementary School Meeting Mar 5, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Replace Chillers and Pumps at Manatee Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the project auditor, the engineer of record and the District's project management staff conducts a project cost analysis. This analysis ensures that the contractor's costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable are returned to the District as a credit. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee is returned to the District. The project cost analysis was completed by the project auditor, Carr, Riggs & Ingram, the engineer of record, OCI Associates, Inc., and the District's project management staff. The final amount owed to the District by the project's construction manager, Gates Butz Institutional Construction, LLC is $40,306.33. Upon Board approval, $40,306.33 will be returned to the District as a credit. For Board information, a summary of previously Board approved revisions to the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C51_030519_MES-Replace Chillers and Pumps_Change Order No. 4.pdf (100 KB) C51_030519_MES-Replace Chillers and Pumps_Contract Reconciliation.pdf (31 KB) Motion & Voting A motion was made to accept the Consent Agenda (minus the line item related to Michael Tierney included on E1 Personnel List 1903). Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C52 Final Completion – Replace Chillers and Pumps – Manatee Elementary School Meeting Mar 5, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $38,996.53 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Final Completion for the Replace Chillers and Pumps at Manatee Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: The Final Completion of a project requires certification that all work specified in the contractor’s contract is complete and all closeout documents have been received by the District. Once this certification is obtained, final completion of the project is presented to the Board for approval. This is required to release the final payment to the contractor. The Replace Chillers and Pumps at Manatee Elementary School project is certified complete. All of the work specified in Gates Butz Institutional Construction, LLC’s contract is complete and all closeout documents have been received by the District. The final amount owed to Gates Butz Institutional Construction, LLC is $38,996.53. Upon Board approval, the final payment of $38,996.53 will be released to Gates Butz Institutional Construction, LLC. For Board Information, a summary of the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C52_030519_MES-Replace Chillers and Pumps_Final Pay Application.pdf (162 KB) C52_030519_MES-Replace Chillers and Pumps_Final Completion.pdf (31 KB) Motion & Voting A motion was made to accept the Consent Agenda (minus the line item related to Michael Tierney included on E1 Personnel List 1903). Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C53 Guaranteed Maximum Price Contract Reconciliation – Improve Acoustics in Auditorium and Replace Stage Lighting and Stage Sound System – Barron Collier High School Meeting Mar 5, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Improve Acoustics in Auditorium and Replace Stage Lighting and Stage Sound System at Barron Collier High School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the project auditor, the architect of record and the District's project management staff conducts a project cost analysis. This analysis ensures that the contractor's costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable are returned to the District as a credit. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee is returned to the District. The project cost analysis was completed by the project auditor, Carr, Riggs & Ingram, the architect of record, BSSW Architects and the District's project management staff. The final amount owed to the District by the project's construction manager, Gates Butz Institutional Construction, LLC is $180,851.26. Upon Board approval, $180,851.26 will be returned to the District as a credit. For Board information, a summary of previously Board approved revisions to the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C53_030519_BCH-Improve Acoustics in Auditorium and Replace Stage Lighting and Stage Sound System_Change Order No. 2.pdf (99 KB) C53_030519_BCH-Improve Acoustics in Auditorium and Replace Stage Lighting and Stage Sound System_Contract Reconciliation.pdf (119 KB) Motion & Voting A motion was made to accept the Consent Agenda (minus the line item related to Michael Tierney included on E1 Personnel List 1903). Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C54 Final Completion – Improve Acoustics in Auditorium and Replace Stage Lighting and Stage Sound System – Barron Collier High School Meeting Mar 5, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $51,410.04 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Final Completion for the Improve Acoustics in Auditorium and Replace Stage Lighting and Stage Sound System at Barron Collier High School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: The Final Completion of a project requires certification that all work specified in the contractor’s contract is complete and all closeout documents have been received by the District. Once this certification is obtained, final completion of the project is presented to the Board for approval. This is required to release the final payment to the contractor. The Improve Acoustics in Auditorium and Replace Stage Lighting and Stage Sound System at Barron Collier High School project is certified complete. All of the work specified in Gates Butz Institutional Construction, LLC’s contract is complete and all closeout documents have been received by the District. The final amount owed to Gates Butz Institutional Construction, LLC is $51,410.04. Upon Board approval, the final payment of $51,410.04 will be released to Gates Butz Institutional Construction, LLC. For Board Information, a summary of the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C54_030519_BCH-Improve Acoustics in Auditorium and Replace Stage Lighting and Stage Sound System_Final Pay Application.pdf (133 KB) C54_030519_BCH-Improve Acoustics in Auditorium and Replace Stage Lighting and Stage Sound System_Final Completion.pdf (114 KB) Motion & Voting A motion was made to accept the Consent Agenda (minus the line item related to Michael Tierney included on E1 Personnel List 1903). Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C55 Guaranteed Maximum Price Contract Reconciliation – Resurface Bus Maintenance Shop Floor and Renovate Parts Room – Transportation (Naples) Meeting Mar 5, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Resurface Bus Maintenance Shop Floor and Renovate Parts Room at Transportation (Naples) project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the project auditor, the architect of record and the District's project management staff conducts a project cost analysis. This analysis ensures that the contractor's costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable are returned to the District as a credit. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee is returned to the District. The project cost analysis was completed by the project auditor, Carr, Riggs & Ingram, the architect of record, RG Architects and the District's project management staff. The final amount owed to the District by the project's construction manager, Gates Butz Institutional Construction, LLC is $147,839.94. Upon Board approval, $147,839.94 will be returned to the District as a credit. For Board information, a summary of previously Board approved revisions to the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C55_030519_Transportation(Naples)-Resurface Bus Maintenance Shop Floor and Renovate Parts Room_Change Order No. 2.pdf (105 KB) C55_030519_Transportation(Naples)-Resurface Bus Maintenance Shop Floor and Renovate Parts Room_Contract Reconciliation.pdf (38 KB) Motion & Voting A motion was made to accept the Consent Agenda (minus the line item related to Michael Tierney included on E1 Personnel List 1903). Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C56 Final Completion – Resurface Bus Maintenance Shop Floor and Renovate Parts Room – Transportation (Naples) Meeting Mar 5, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $71,393.81 Budget Source Capital Outlay Funds Recommended Action Approve the Final Completion for the Resurface Bus Maintenance Shop Floor and Renovate Parts Room at Transportation (Naples) project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: The Final Completion of a project requires certification that all work specified in the contractor’s contract is complete and all closeout documents have been received by the District. Once this certification is obtained, final completion of the project is presented to the Board for approval. This is required to release the final payment to the contractor. The Resurface Bus Maintenance Shop Floor and Renovate Parts Room at Transportation (Naples) project is certified complete. All of the work specified in Gates Butz Institutional Construction, LLC’s contract is complete and all closeout documents have been received by the District. The final amount owed to Gates Butz Institutional Construction, LLC is $71,393.81. Upon Board approval, the final payment of $71,393.81 will be released to Gates Butz Institutional Construction, LLC. For Board Information, a summary of the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C56_030519_Transportation(Naples)-Resurface Bus Maintenance Shop Floor_Final Pay Application.pdf (1,462 KB) C56_030519_ Transportation(Naples)-Resurface Bus Maintenance Shop Floor and Renovate Parts Room_Final Completion.pdf (71 KB) Motion & Voting A motion was made to accept the Consent Agenda (minus the line item related to Michael Tierney included on E1 Personnel List 1903). Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C57 Guaranteed Maximum Price Contract Reconciliation – Replace Parking Lot Lights, Replace Carpet (All Areas) and Remodel Front Office – Tommie Barfield Elementary School Meeting Mar 5, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Replace Parking Lot Lights, Replace Carpet (All Areas) and Remodel Front Office at Tommie Barfield Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the District's project management staff conducts a project cost analysis. This analysis ensures that the contractor's costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable are returned to the District as a credit. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee is returned to the District. The project cost analysis was completed by the District's project management staff. The final amount owed to the District by the project's construction manager, EBL Partners LLC is $15,113.58. Upon Board approval, $15,113.58 will be returned to the District as a credit. For Board information, a summary of previously Board approved revisions to the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C57_030519_TBE-Replace Parking Lot Lights, Replace Carpet (All Areas) and Remodel Front Office_Change Order No.1.pdf (143 KB) C57_030519_TBE-Replace Parking Lot Lights, Replace Carpet (All Areas) and Remodel Front Office_Contract Reconciliation.pdf (30 KB) Motion & Voting A motion was made to accept the Consent Agenda (minus the line item related to Michael Tierney included on E1 Personnel List 1903). Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C58 Final Completion – Replace Parking Lot Lights, Replace Carpet (All Areas) and Remodel Front Office – Tommie Barfield Elementary School Meeting Mar 5, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $22,991.40 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Final Completion for the Replace Parking Lot Lights, Replace Carpet (All Areas) and Remodel Front Office at Tommie Barfield Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: The Final Completion of a project requires certification that all work specified in the contractor’s contract is complete and all closeout documents have been received by the District. Once this certification is obtained, final completion of the project is presented to the Board for approval. This is required to release the final payment to the contractor. The Replace Parking Lot Lights, Replace Carpet (All Areas) and Remodel Front Office at Tommie Barfield Elementary School project is certified complete. All of the work specified in EBL Partners LLC’s contract is complete and all closeout documents have been received by the District. The final amount owed to EBL Partners LLC is $22,991.40. Upon Board approval, the final payment of $22,991.40 will be released to EBL Partners LLC. For Board Information, a summary of the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C58_030519_TBE-Replace Parking Lot Lights, Replace Carpet (All Areas) and Remodel Front Office_Final Pay Application.pdf (319 KB) C58_030519_TBE-Replace Parking Lot Lights, Replace Carpet (All Areas) and Remodel Front Office_Final Completion.pdf (30 KB) Motion & Voting A motion was made to accept the Consent Agenda (minus the line item related to Michael Tierney included on E1 Personnel List 1903). Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C59 GMP Direct Material Purchase and Sales Tax Reduction No.1 –Replace Buildings 1, 2 and 6 Air Handling Units – Tommie Barfield Elementary School Meeting Mar 5, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the GMP Direct Material Purchase and Sales Tax Reduction No.1 for the Replace Buildings 1, 2 and 6 Air Handling Units at Tommie Barfield Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 212.08(6) SCHOOL BOARD POLICY: 6345 EXECUTIVE SUMMARY: Florida Statute 212.08(6) is a general exemption of tax on sales made directly to government entities. Florida Administrative Code 12A–1.094(4)(a) exempts tax on direct material purchases made by government entities and provides the criteria to make those purchases. Direct material purchasing is a cost saving measure that is performed throughout the state by many school districts and other tax-exempt organizations. In order to realize the sales tax savings on this project, the guaranteed maximum price (GMP) contract needs to be reduced by the amount of the product purchase price and amount of the sales tax. This change order reduces the GMP contract price so the District will realize savings from a sales tax exempt purchase on the Replace Buildings 1, 2 and 6 Air Handling Units at Tommie Barfield Elementary School project. In order to realize the sales tax savings on this project, the GMP contract needs to be reduced by $264,788.00, the amount of the product purchase price and the amount of the sales tax. In this case, the product’s purchase price is $249,800.00 and the amount of the sales tax is $14,988.00. The District will purchase the project's air handling units from the supplier in the amount of $249,800.00 and will realize a sales tax savings of $14,988.00. For Board information, a summary of the requested revision to the contract is attached. This adjustment of $249,800.00 includes a sales tax savings of $14,988.00 and will reduce the total Guaranteed Maximum Price contract amount from $1,800,693.64 to $1,535,905.64. This reduction will be applied to the project capital budget. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C59_030519_TBE-Replace Buildings 1, 2 and 6 Air Handling Units_Change Order No.1-DMP.pdf (275 KB) C59_030519_TBE-Replace Buildings 1, 2 and 6 Air Handling Units_Direct Material Purchase.pdf (30 KB) Motion & Voting A motion was made to accept the Consent Agenda (minus the line item related to Michael Tierney included on E1 Personnel List 1903). Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C60 Guaranteed Maximum Price – Resurface Playground and Improve Drainage – Naples Park Elementary School Meeting Mar 5, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $105,600.66 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price (GMP) contract for the Resurface Playground and Improve Drainage at Naples Park Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Naples Park Elementary School's (NPE) primary playground and kindergarten playground have poor drainage and become inaccessible and unusable to students after heavy rain. Additionally, both playground surfaces are covered with sand, which is not consistent with the District’s playground surface standard. In order to improve the drainage of the playgrounds and upgrade the playground surface to the District standard, this project will install an underground drainage system and replace the sand with certified playground mulch. The scope of work includes: Primary playground – remove and legally dispose 12” of sand from primary playground; furnish and install approximately 300 linear-feet of new 4’’ ADS perforated dual wall pipe with sock and encased in trench with #57 stone. Connect new 4” ADS perforated piping to existing drainage structure; furnish and install approximately 154 linear-feet of concrete border connecting to existing border; furnish and install approximately 12,285 square feet of Geotextile fabric throughout the entire primary playground; furnish and install 12’’ (depth) of new certified playground mulch over Geotextile fabric throughout entire primary playground area. Kindergarten playground - remove and legally dispose 12” of existing sand from the kindergarten playground; furnish and install approximately 300 linear-feet of new 4’’ ADS perforated dual wall pipe with sock and encased in trench with #57 stone. Connect new 4” ADS perforated piping to existing drainage structure; furnish and install approximately 9,600 square feet of Geotextile fabric throughout the entire primary playground; furnish and install 12’’ (depth) of new certified playground mulch over Geotextile fabric throughout entire primary playground area. In accordance with Florida Statute 287.055, the Board approved The Artec Group, Inc. as a construction management services vendor. The Artec Group, Inc. was chosen to submit a Guaranteed Maximum Price (GMP) for construction management services on this project. The final negotiated amount is $105,600.66. Contractor: The Artec Group, Inc. Contract Amount: $105,600.66 Effective Dates: March 2019 through August 2019 Contract Overview: The Construction Manager’s services shall include project scheduling, procurement of various sub-trades and construction management of the overall project. The financial impact for this project is $105,600.66 and is a budgeted item from the 2019 fiscal year capital budget. This is not a recurring cost. LEGAL APPROVAL: The item was reviewed and approved by Jon Fishbane, District General Counsel. CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C60_030519_ NPE-Resurface Playground and Improve Drainage.pdf (6,501 KB) Motion & Voting A motion was made to accept the Consent Agenda (minus the line item related to Michael Tierney included on E1 Personnel List 1903). Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C61 Guaranteed Maximum Price – Construct Flood Wall and Flood Gates – Everglades City School Meeting Mar 5, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $4,306,495.81 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price (GMP) contract for the Construct Flood Wall and Flood Gates at Everglades City School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Hurricane Irma caused the river, adjacent to Everglades City School (EVG), to overflow its banks; this caused significant flood damage to the interior of buildings 5, 6 and 7. Also, the river water back-flowed through the storm water pipe that drains the campus courtyard (this pipe drains to the river), causing inundation to the campus interior. The cost of repairs and clean-up to all buildings was significant. In order to prevent flooding from the adjacent river in the future, an effective flood proof measure must be installed. This project will construct two systems to prevent flooding from the river in the future: (1) a contiguous floodwall with access points called floodgates and (2) a storm water lift station. The floodwall and floodgate elevation will be one-foot above the base flood elevation (BFE). The BFE is the elevation to which floodwater is anticipated to rise during the base flood and is the regulatory requirement for flood proofing structures. A base flood is a flood having a 1% chance of being equaled or exceeded in any given year. The floodwall and floodgates will form a barrier between the river and the campus. It will connect to the corner of building 8, whose finished floor elevation is above the BFE, and wrap around buildings 4, 6 and 7, connecting to the corner of building 3, the administrative building, whose finished floor elevation is above the BFE. This will protect the interior of the campus from inundation and the interior fence; remove and replace approximately 40 linear feet of 3’ high chain link fence adjacent to ballfield; remove and reinstall two black vinyl gates for concrete modifications; apply stucco finish on approximately 80 linear feet new tie beams; paint flood wall and new stucco tie beam at front of school; perform final grading of site; repair approximately 20,000 square-feet of Bahia sod and 10,000 square-feet of Floratam sod; provide site survey and utilities locates during construction. In accordance with Florida Statute 287.055, the Board approved Owen-Ames-Kimball Company as a construction management services vendor. Owen-Ames-Kimball Company was chosen to submit a Guaranteed Maximum Price (GMP) for construction management services on this project. The final negotiated amount is $4,306,495.81. Contractor: Owen-Ames-Kimball Company Contract Amount: $4,306,495.81 Effective Dates: March 2019 through December 2019 Contract Overview: The Construction Manager’s services shall include project scheduling, procurement of various sub-trades and construction management of the overall project. The financial impact for this project is $4,306,495.81 and is a budgeted item from the 2019 fiscal year capital budget. $2,000,000.00 of this project is funded by the Florida State Legislature. This is not a recurring cost. LEGAL APPROVAL: The item was reviewed and approved by Jon Fishbane, District General Counsel. CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C61_030519_EVG-Construct Flood Wall and Flood Gates (Pt. 1).pdf (17,919 KB) C61_030519_EVG-Construct Flood Wall and Flood Gates (Pt. 2).pdf (10,795 KB) Motion & Voting A motion was made to accept the Consent Agenda (minus the line item related to Michael Tierney included on E1 Personnel List 1903). Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C62 Professional Design Services – New Addition and Renovations – Immokalee High School Meeting Mar 5, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $817,616.00 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the professional design services to Design a New Addition and Renovations at Immokalee High School. FEDERAL STATUTE: n/a FLORIDA STATUTE: 287.055 SCHOOL BOARD POLICY: 6330 EXECUTIVE SUMMARY: Immokalee High School (IHS) requires an addition to the schoolhouse to accommodate current and projected student growth. Additionally, the campus’ dining and clinic spaces need to be addressed to accommodate the growth. This project will provide professional design services that will produce a design for a two-story building with 16 classrooms (400 student stations), restrooms, corridors, elevator, and connecting first and second floor walkways. The professional design services also include design elements that increase dining and clinic capacity. Zyscovich Architects, Inc. will provide professional design services to produce specifications and drawings to design a new addition and renovations at IHS. In accordance with Administrative Procedure 6330 and Florida State Statute 287.055, the District’s Facilities Management staff negotiated a professional design service fee in the amount of $817,616.00. Contractor: Zyscovich Architects, Inc. Contract Amount: $817,616.00 Effective Dates: March 2019 through August 2021 Contract Overview: The contract provides for professional design services to produce drawings and specifications to design a new addition and renovations at Immokalee High School. The financial impact for this project is $817,616.00 and is a budgeted item from the 2019 fiscal year capital budget. This is not a recurring cost. LEGAL APPROVAL: The item was reviewed and approved by Jon Fishbane, District General Counsel. CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C62_030519_IHS-Design Immokalee High School Addition and Renovations.pdf (2,442 KB) Motion & Voting A motion was made to accept the Consent Agenda (minus the line item related to Michael Tierney included on E1 Personnel List 1903). Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C63 Certification of the District's Florida Inventory of Schoolhouse (FISH) Data Meeting Mar 5, 2019 - Regular School Board Meeting Type Action (Consent) Recommended Action Certify that the District's Florida Inventory of School Houses (FISH) data is, to the best of the District's knowledge, current and accurate. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.03(3), 1013.31(1)(d) SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: State Requirements for Educational Facilities (SREF) Section 6.1(5)(c) requires each District to review their FISH data and certify to the Florida Department of Education (DOE) Office of Educational Facilities (OEF) that this data is, to the best of their knowledge, current and accurate, prior to April 01 of each year. This is certified in a form letter created and sent by the Florida DOE OEF; it requires the signatures of the Board Chair, Superintendent and Executive Director of Facilities Management. Facilities Management monitored the District's facilities throughout the year and recorded all changes that resulted in: (1) an increase or decrease in net square footage of a space or student stations, (2) changes in the design of a space, or (3) changes in the condition of a space. Facilities Management has, to the best of the Executive Director of Facility Management’s knowledge, identified all appropriate facility changes and recorded these changes in FISH. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C63_03052019_Certification of the District's Florida Inventory of Schoolhouse (FISH) Data.pdf (167 KB) Motion & Voting A motion was made to accept the Consent Agenda (minus the line item related to Michael Tierney included on E1 Personnel List 1903). Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C64 Professional Design Services – High School GGG Meeting Mar 5, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $5,276,650.00 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the professional design services to design high school GGG. FEDERAL STATUTE: n/a FLORIDA STATUTE: 287.055 SCHOOL BOARD POLICY: 6330 EXECUTIVE SUMMARY: Collier County Public Schools needs a new high school campus to accommodate student growth in the North Naples area. This project will produce a design and specifications for a new high school at high school location GGG. The professional design services include: architectural design; structural design; mechanical, electrical, plumbing design; civil and landscape design; permitting; food service consultation; acoustic and lighting design; Crime Prevention Through Environmental Design (CEPTD); finishes, furnishings and equipment specifications; environmental engineering; traffic study and report; surveying; noise control engineering; low voltage engineering; commissioning; pre-design service (brief staff on trends in high school design); educational specification development; cost-per-student-station analysis; construction budget estimating; contract administration with the selected construction management firm; design charrettes; and presentations as needed. In accordance with District Administrative Procedure 6330, Zyscovich Architects, Inc. was selected by the Selection Workgroup from a group of qualified design firms as the firm to provide professional design services for high school GGG. Further, in accordance with Florida State Statute 287.055, the District’s Facilities Management staff reviewed the professional design service fee in the amount of $5,276,650.00 and deemed it fair, competitive and reasonable. Contractor: Zyscovich Architects, Inc. Contract Amount: $5,276,650.00 Effective Dates: April 2019 to August 2023 Contract Overview: The contract provides for professional design services to produce pre-design services, educational specifications, drawings and specifications for new high school GGG. The financial impact for this project is $5,276,650.00 and is a budgeted item from the 2019 fiscal year capital budget. This is not a recurring cost. LEGAL APPROVAL: The item was reviewed and approved by Jon Fishbane, District General Counsel. CONTACT: Marc Rouleau, Executive Director Facilities Management (239) 377-0242 File Attachments C64_030519_High School Site GGG-Design Services for New High School.pdf (2,510 KB) Motion & Voting A motion was made to accept the Consent Agenda (minus the line item related to Michael Tierney included on E1 Personnel List 1903). Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Finance Subject C170 January 2019 Budget Amendments Meeting Mar 5, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact No Budgeted Yes Recommended Action Approve the January 2019 Budget Amendments. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1010 SCHOOL BOARD POLICY: 6210 EXECUTIVE SUMMARY: The District's site based budget philosophy allows principals and department heads to make decisions at their level, based upon student needs or departmental needs for priority services to schools. An online real-time amendment authority exists for the reallocation of limited locational budgets. In general, the amendment resolutions presented each month reflect the collective changes made at the local school or department site. A copy of each amendment resolution is available for review in the Board Office and a summary of the amendment resolutions is attached. LEGAL APPROVAL: n/a CONTACT: Mr. Robert Spencer, Assistant Superintendent of Financial Services (239) 377-0036 File Attachments C170_030519_JanFY19BudAmendNarrative.pdf (35 KB) Motion & Voting A motion was made to accept the Consent Agenda (minus the line item related to Michael Tierney included on E1 Personnel List 1903). Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Finance Subject C171 January 2019 Financial Statements Meeting Mar 5, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approve the January 2019 Financial Statements. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1010 SCHOOL BOARD POLICY : 6233, 6210 EXECUTIVE SUMMARY: In order to demonstrate the appropriate fiduciary responsibility to taxpayers and governmental agencies, we prepare monthly financial reports for presentation at regularly scheduled public meetings. The Financial Statements are attached. LEGAL APPROVAL : n/a CONTACT: Mr. Robert Spencer, Assistant Superintendent of Financial Services (239) 377-0036 File Attachments C171_030519_JanFY19FinancialStatements.pdf (85 KB) Motion & Voting A motion was made to accept the Consent Agenda (minus the line item related to Michael Tierney included on E1 Personnel List 1903). Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Finance Subject C172 Authorization to Surplus Equipment Meeting Mar 5, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approve the Authorization to Surplus Equipment Listing 1903. FEDERAL STATUTE: n/a FLORIDA STATUTE: 274 SCHOOL BOARD POLICY: 7310 EXECUTIVE SUMMARY: Pursuant to Chapter 274, Florida Statutes, the School Board is required to declare tangible personal property as surplus to the needs of the District prior to disposition. Attached is a list of property ready for disposition at this time. Disposal will occur by sale, demolition, trade-in, transfer to other governmental agencies, or any other manner authorized under Chapter 274 of the Florida Statutes. LEGAL APPROVAL: The process for surplus equipment has been approved by Jon Fishbane, School Board Attorney/District General Counsel. CONTACT: Mr. Robert Spencer, Assistant Superintendent of Financial Services (239) 377-0036 File Attachments C172_03052019_AuthorizationtoSurplusEquipment1903.pdf (474 KB) Motion & Voting A motion was made to accept the Consent Agenda (minus the line item related to Michael Tierney included on E1 Personnel List 1903). Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Finance Subject C173 Banking Authorization – Electronic Fund Transfers Meeting Mar 5, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approve the Banking Authorization - Electronic Fund Transfers. FEDERAL STATUTE: n/a FLORIDA STATUTE: 010.11, 6A-1.0012 SCHOOL BOARD POLICY: 6107 EXECUTIVE SUMMARY: The attached agreement with the Fifth Third Bank must be updated to reflect changes in Accounting Department staff. This banking authorization requires School Board approval. In accordance with Florida Statutes and State Board Rules, the District's Banking agreement which authorizes electronic transfers of funds must list each person authorized to initiate transactions, the manual signature of such person, the manual signature of the Superintendent and the School Board Chairperson. LEGAL APPROVAL: The banking authorization was reviewed and has been approved by Jon Fishbane, School Board Attorney/District General Counsel. CONTACT: Mr. Robert Spencer, Assistant Superintendent of Financial Services (239) 377-0036 File Attachments C173_03052019_SchoolDistrictofCollierAuthforElectronicFundsTransfer.pdf (350 KB) Motion & Voting A motion was made to accept the Consent Agenda (minus the line item related to Michael Tierney included on E1 Personnel List 1903). Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Finance Subject C174 Operational Audit Report For Fiscal Year 2017-2018 Meeting Mar 5, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action The Board acknowledges receipt of the audit report. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1010.30 SCHOOL BOARD POLICY: 6830, 6210 EXECUTIVE SUMMARY: The Auditor General conducts operational audits of governmental entities to provide the Legislature, Florida’s citizens, public entity management, and other stakeholders unbiased, timely, and relevant information for use in promoting government accountability and stewardship and improving government operations. The State of Florida Auditor General conducted an operational audit of the District for the year ending June 30, 2018. The report was issued on January 29, 2019. The audit was conducted over the nine month period from February 2018 to October 2018. LEGAL APPROVAL: n/a CONTACT: Mr. Robert Spencer, Assistant Superintendent of Financial Services (239) 377-0036 File Attachments C174_03052019_AuditorGeneralOperationalAudit2019-109.pdf (729 KB) Motion & Voting A motion was made to accept the Consent Agenda (minus the line item related to Michael Tierney included on E1 Personnel List 1903). Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Purchasing Subject C200 Request for Quote #19-099 Activity Vehicles / Everglades City School and Lely High School Meeting Mar 5, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $98,258.85 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve RFQ #19-099 for the purchase of activity vehicles for Everglades City and Lely High Schools. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1010 SCHOOL BOARD POLICY: 6320 EXECUTIVE SUMMARY: This is for the purchase of three (3) Honda Odyssey vans, two (2) for Everglades City School and one (1) for Lely High School for use as activity vehicles. These vehicles will replace existing vehicles to ensure safe transport of Students, staff and equipment to various school-related activities. Recommend purchase of vehicles from Port Charlotte Auto Mall of Port Charlotte, Florida with the best, fair, low and reasonable quote received. Recommendation is in the amount of $98,258.85 for all vehicles. LEGAL APPROVAL: n/a CONTACT: Tim Kutz, Administrative Director, District Operations (239) 377-0356 David Nara, Director, Purchasing (239) 377-0064 File Attachments C200_030619_19.099 Activity Vehicles Tabulation.pdf.pdf (97 KB) Motion & Voting A motion was made to accept the Consent Agenda (minus the line item related to Michael Tierney included on E1 Personnel List 1903). Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Purchasing Subject C201 Other Purchase #19-105 Stump Shredder / Maintenance Department Meeting Mar 5, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $62,734.08 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve OP#19-105 for the purchase of a stump shredder for the Maintenance Department, to be utilized at all sites as necessary. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1010 SCHOOL BOARD POLICY: 6320 EXECUTIVE SUMMARY: This is for the purchase of a John Deere skid steer loader and stump shredder attachments for the Maintenance Department. This equipment will be utilized, by the Maintenance Department, to remove stumps at various sites from down trees due to storms and other natural causes, that are not otherwise FEMA eligible for reimbursement. Recommend approval of purchase from Everglades Equipment Group, a distributor of John Deere equipment, from Ft. Myers, Florida. Purchase is being made under provisions of Sourcewell contract #032515-JDC. Recommendation is in the amount of $62,734.08. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0632 David Nara, Director, Purchasing (239) 377-0064 File Attachments C201_030519_OP 19.105 Stump Grinder TAB & Info.pdf (2,555 KB) Motion & Voting A motion was made to accept the Consent Agenda (minus the line item related to Michael Tierney included on E1 Personnel List 1903). Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Purchasing Subject C202 Other Purchase #19-103 Internet Web Professional Certifications Meeting Mar 5, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $111,520.00 Budgeted Yes Budget Source General Fund Recommended Action Approve OP#19-103 for the purchase of internet web professional certification access for district students. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1010 SCHOOL BOARD POLICY: 6320 EXECUTIVE SUMMARY: This is for the purchase of internet access for students to obtain education and professional certification in various Internet and Web Technology programs. Florida's Career and Professional Education Act (CAPE) requires Career and Technical Education programs to offer industry certification opportunities to students. Many certifications are offered through the provider known as Certified Internet Web (CIW) Professional. Recommend approval of purchase from Certification Partners the owner and management firm of CIW of Tempe, Arizona under provisions of FAC 6a-1.012(11) and (14). Internet access is available based on a per student basis with a fee schedule of $20.00, $30.00, $50.00 and $70.00 dependent upon the materials and testing options. Current expenditures have been made in the amount of $26,520.00. It is estimated an additional $85,000.00 will be needed for the remainder of the year based on the estimated number of students with consideration for enrollment and retesting. The total estimated annual exposure for the 2018-19 school year is in the amount of $111,520.00. LEGAL APPROVAL: n/a CONTACT: Dr. Peggy Aune, Associate Superintendent, Curriculum & Instruction (239) 377-0082 David Nara, Director, Purchasing (239) 377-0064 File Attachments C202_030519_OP19.103 Internet Web Professional Cert 18.19 TAB.pdf (97 KB) Motion & Voting A motion was made to accept the Consent Agenda (minus the line item related to Michael Tierney included on E1 Personnel List 1903). Motion by Stephanie Lucarelli, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Purchasing Subject C203 Other Purchase #19-106 Fleet Vehicles / Maintenance and Transportation Departments Meeting Mar 5, 2019 - Regular School B