City Commission - 13 Aug 2024

City Commission - 13 Aug 2024. Location: City Hall - Commission Chambers. Time: 05:30 PM. Agenda: City Commission - 13 Aug 2024 - Agenda - Html Meeting of the City Commission Agenda - Regular Session City Hall - Commission Chambers Tuesday, August 13, 2024, 5:30 PM PROUD Heritage | PROMISING Future CITY COMMISSION Scott Black, Mayor Normita L. Woodard, Mayor Pro-Tem Kristin Church, Commissioner Ann E. Cosentino, Commissioner James D. Shive, Commissioner CITY OFFICIALS Leslie Porter, City Manager Angelia Guy, City Clerk Patrick Brackins, City Attorney Peter Altman, Finance Officer Page A. MEETING PROCEDURES See Item E4. for Updated Documents. The City Commission will be meeting in person. As an alternate option, the public may attend virtually. The virtual meeting will be in “watch/listen mode” only; no public comments will be taken virtually. To join the Zoom Meeting by computer or smart device: https://us06web.zoom.us/j/83534542221?pwd=jwGjHE2Y157D50l25JYM6sSMstebvq.1 To join by phone, dial: 1 929 205 6099 Meeting ID: 835 3454 2221 Passcode: 168714 Public Comment: If you are present in the Commission Chambers, you will be limited to three minutes to make your comments as is the usual rule of procedure for City Commission meetings, except for matters heard in a quasi-judicial capacity. Public comments will not be taken virtually. Submission of Presentations: For security purposes, the City cannot accept jump drives or other USB devices. Please contact the City Clerk for more information. B. CALL TO ORDER B.1. Invocation and Pledge given during the CRA Meeting. B.2. Roll Call B.3. Changes or Modification to the Agenda B.4. Disclosure of any known conflicts of interest regarding an agenda item. C. PRESENTATIONS C.1. FACC Resolution for City of Dade City - Pat Burke, FACC President C.2. Officer of the Quarter C.3. FY 2022 Audit Presentation - Purvis & Gray D. PUBLIC COMMENTS E. CONSENT AGENDA E.1. Draft City Commission Minutes - 23 Jul 2024 draft City Commission - 23 Jul 2024 - Minutes - Pdf 4 - 12 E.2. Emergency Meeting for Storm Event- August 2, 2024 Draft Emergency Meeting 13 - 15 E.3. Agreement 2024-15 Gulf American Sunshades Agenda Memo - Agreement 2024-15 Gulf American Sunshades Agreement 2024-15 Gulf American Sunshades 16 - 269 E.4. Republished to add the Audit Report and Purvis Gray Communication Received on 08/07/2024 Presentation of Fiscal Year Ended September 30, 2022 Audit Agenda Memo - Audit Report - Html Purvis Gray Communication Final SAS114 Dade City 2022 Financial Statements and Ind. Auditor's Report 270 - 383 F. CONSIDERATION OF ITEMS REMOVED FROM CONSENT AGENDA (IF ANY) G. PUBLIC HEARING - INTRODUCTION & FIRST READING OF PROPOSED ORDINANCES H. PUBLIC HEARING - ADOPTION & SECOND READING OF PROPOSED ORDINANCES I. UNFINISHED BUSINESS I.1. Vacancy on the Fire Pension Board Agenda Memo - Vacancy on the Fire Pension Board 384 J. NEW BUSINESS K. CITY ADMINISTRATION ITEMS (IF ANY) K.1. City Manager K.2. City Clerk K.3. Finance Officer K.4. City Attorney K.5. Police Chief K.6. Interim Community & Economic Development Director K.7. Interim Public Works Director K.8. Utilities Director L. COMMISSIONER ITEMS M. PUBLIC COMMENTS (FOR ITEMS NOT ALREADY DISCUSSED) N. NOTED ITEMS N.1. Dade City Heritage Museum Monthly Report July 2024 Heritage Museum Report 385 O. ADJOURNMENT FOOTER TEXT CHAMBER RULES: The Dade City Commission welcomes comments from the public regarding non-agenda items during the Public Comment portions of the meeting and agenda items as scheduled. Any person desiring to address the Commission shall secure the permission of the Presiding Officer to do so. Each person addressing the city commission shall do so from the podium, shall remain at the podium at all times during their remarks and shall give their name and address in an audible tone of voice for the record prior to beginning their remarks. Any person wishing to approach the dais from the podium to submit materials to the commission must first seek and receive permission from the presiding officer before approaching the dais. Unless further time is requested and granted by the city commission, each person addressing the city commission shall limit their address to three minutes. All remarks shall be addressed to the city commission as a body and not to any individual member of the city commission, city officer or city employee. No person other than the city commission and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the city commission, without permission from the providing officer. No question shall be asked of an individual city commissioner, or city official or city employee except through the presiding officer. Any person making obscene, impertinent, slanderous, vulgar, or abusive remarks or who shall become violent, belligerent, or boisterous while addressing the city commission shall be instructed by the presiding officer to cease making such remarks or engaging in such conduct. If the person fails to comply with the presiding officer’s instruction(s), then they may be removed from the Commission Chambers upon the presiding officer’s directive, unless permission to continue is granted by a majority of the city commission. Public Comment shall be governed by Florida law if the matter is quasi-judicial (variances, rezoning, etc.) Please silence your cellphones during all meetings. APPEALS: Any person desiring to appeal any decision made by the City Commission with respect to any matter considered at any meeting or hearing will need a record of the proceedings and may need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon with the appeal is based. DISABILITY : If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled at no cost to you to the provision of certain assistance within two (2) working days of your receipt of this notice. Please contact the Dade City Clerk’s office, P.O. Box 1355, Dade City, FL 33526-1355; (352) 523-5052 for further assistance and information . Document: City Commission - 13 Aug 2024 - Minutes - Html Meeting of the City Commission Minutes - City Commission City Hall - Commission Chambers Tuesday, August 13, 2024, 5:30 PM PROUD Heritage | PROMISING Future Members Present Scott Black, Mayor Normita Woodard, Mayor Pro Tem Kristin Church, Commissioner Ann Cosentino, Commissioner James Shive, Commissioner Staff Present Leslie Porter, City Manager Angelia Guy, City Clerk Patrick Brackins, City Attorney James Walters, Chief Peter Altman, Finance Officer Evis Bushi, Community & Economic Development Interim Director Terri Dison, Human Resources Director Kendon Daniels, Utilities Director Troy Sweat, Interim Public Works Director Members Absent/Regrets A. MEETING PROCEDURES See Item E4. for Updated Documents. The City Commission will be meeting in person. As an alternate option, the public may attend virtually. The virtual meeting will be in “watch/listen mode” only; no public comments will be taken virtually. To join the Zoom Meeting by computer or smart device: https://us06web.zoom.us/j/83534542221?pwd=jwGjHE2Y157D50l25JYM6sSMstebvq.1 To join by phone, dial: 1 929 205 6099 Meeting ID: 835 3454 2221 Passcode: 168714 Public Comment: If you are present in the Commission Chambers, you will be limited to three minutes to make your comments as is the usual rule of procedure for City Commission meetings, except for matters heard in a quasi-judicial capacity. Public comments will not be taken virtually. Submission of Presentations: For security purposes, the City cannot accept jump drives or other USB devices. Please contact the City Clerk for more information. B. CALL TO ORDER 6:09 PM B.1. Invocation and Pledge given during the CRA Meeting. B.2. Roll Call All members were seated and present. B.3. Changes or Modification to the Agenda Item E.5, ratification of agreement 2024-18 US Water, was placed on the consent agenda. B.4. Disclosure of any known conflicts of interest regarding an agenda item. None. C. PRESENTATIONS C.1. FACC Resolution for City of Dade City - Pat Burke, FACC President The Florida Association of City Clerk's President, Pat Burke, presented the City with FACC Resolution 2024-72. The resolution expressed appreciation from the FACC to the City of Dade City for sharing Clerk Guy's time while she was president of FACC. Clerk Guy thanked President Burke and the Commission. C.2. Officer of the Quarter Chief Walters introduced Florida Police Benevolent Association, West Central Florida Chapter, President Nick Marolda who presented Officer Devon Greenwald with Officer of The Quarter. Officer Greenwald was presented with a plaque. C.3. FY 2022 Audit Presentation - Purvis & Gray Helen Painter, partner with Purvis Gray at 2347 SE 17th Street, Ocala, FL, presented the 2022 audit for the City. Painter shared issues they had while completing the audit. Painter strongly encouraged management to get the support they need for the audits. The Commission thanked Painter and Altman for their work on the audit. D. PUBLIC COMMENTS D.1. Vicki Wiggins at 14112 8th Street shared that the ribbon cutting for Oasis Pregnancy Center is August 26th at 10:15 AM. On August 27th, the ribbon cutting for the East Pasco Republican Club will be at 5:30 PM at the little building across from Wells Fargo. Wiggins thanked the Commission for coming out to the banquet last week. They raised just over $6400 for their scholarship program. Jan Chamberlin at 12451 Fort King Road shared she is on the board of directors for East Pasco Athletics, and they have suffered a loss because of the birds. Chamberlin expressed this has been an issue for a while and nothing has been done. After discussion among the Commission and Chamberlin, Attorney Brackins said he would contact colleagues in other cities to see what they have done about the Osprey birds. Chamberlin also shared they want to hang a sign in the concession stand but someone told them they can't use eye bolts. This was directed to staff to look into. Jo Ann Glavich at 39121 Wilds Road is retired and has been before the Commission previously to get her property out of the City. Glavich shared that an affidavit was signed and turned in to the Commission without her knowledge. She did not know she was in the City until she got a tax bill. Glavich feels she was forced into the City illegally. Attorney Brackins asked Glavich to have her attorney contact him. Brackins has not seen the affidavit Glavich mentioned, but he appreciated Glavich for speaking. Carolyn Parrish at 14406 12th Street asked if there was going to be a definition of the word "hardship" for the Community Redevelopment Agency - CRA. Parrish shared her appreciation of Interim Public Works Director Troy Sweat and his crew who came out the same day she made a call. Parrish asked if the new Chamber of Commerce would be hosting the Kumquat Festival and if the Chamber of Commerce had plans for cell booster towers. E. CONSENT AGENDA E.1. Draft City Commission Minutes - 23 Jul 2024 Moved by Commissioner Shive, seconded by Commissioner Church to approve items E.1, E.2, and E.4. FOR: Black, Woodard, Church, Cosentino, and Shive AGAINST: None CARRIED. E.2. Emergency Meeting for Storm Event- August 2, 2024 Moved by Commissioner Shive, seconded by Commissioner Church to approve items E.1, E.2, and E.4. FOR: Black, Woodard, Church, Cosentino, and Shive AGAINST: None CARRIED. E.3. Republished to add the Audit Report and Purvis Gray Communication Received on 08/07/2024 Presentation of Fiscal Year Ended September 30, 2022 Audit Moved by Commissioner Shive, seconded by Commissioner Church to approve items E.1, E.2, and E.4. FOR: Black, Woodard, Church, Cosentino, and Shive AGAINST: None CARRIED. F. CONSIDERATION OF ITEMS REMOVED FROM CONSENT AGENDA (IF ANY) F.1. Agreement 2024-15 Gulf American Sunshades Item E.3 was pulled from the consent agenda by Commissioner Church. Church wanted to understand what they were getting for the price. Commissioner Shive asked if the shades were similar to the ones at Price Park, which Interim Public Works Director Sweat said yes. Commissioner Cosentino asked if they were the same color, Sweat believed so. Moved by Mayor Pro Tem Woodard, seconded by Commissioner Cosentino FOR: Black, Woodard, Church, Cosentino, and Shive AGAINST: None CARRIED. F.2. E.5 Ratification of Agreement 2024-18 US Water Item E.5 Agreement 2024-18 US Water was pulled from the consent agenda by Mayor Pro Tem Woodard. Mayor Pro Tem Woodard asked if they needed to be looking at an additional wastewater treatment plant employee. City Manager Porter said their requirement is 6 hours a day, but Porter made the decision to staff it 24 hours a day since the incident. After discussion among the Commission, they agreed to bring this conversation back to them once the Utilities Director could evaluate things. Moved by Commissioner Shive, seconded by Mayor Pro Tem Woodard FOR: Black, Woodard, Church, Cosentino, and Shive AGAINST: None CARRIED. G. PUBLIC HEARING - INTRODUCTION & FIRST READING OF PROPOSED ORDINANCES None. H. PUBLIC HEARING - ADOPTION & SECOND READING OF PROPOSED ORDINANCES None. I. UNFINISHED BUSINESS I.1. Vacancy on the Fire Pension Board The item was continued and turned back to the Commission for applicants. J. NEW BUSINESS None. K. CITY ADMINISTRATION ITEMS (IF ANY) K.1. City Manager City Manager Porter shared that the next Eastside Joint City-County Workshop will be on Tuesday, September 10, 2024. City Manager Porter said if they have any items for the joint meeting to send them to her by noon on Friday, August 30th to make sure they are on the agenda. The next Budget Workshop is Tuesday, August 20th. City Manager Porter also shared updates from the storm and the US Water ratification contract. K.2. City Clerk City Clerk Guy shared that Commissioner Cosentino asked her to fill in and read to the library on Saturday. Clerk Guy asked the Commission to let her know if they would like to read at the library. K.3. Finance Officer Finance Officer Peter Altman shared that the City Manager asked him to keep her posted on the revenue estimates. K.4. City Attorney Attorney Brackins shared that the first extension on agreement 2024-11 expires on Thursday. Since the majority of the Commissioners will be at the Florida League of Cities conference, they could expect a second extension executed by the City Manager on Thursday, in the absence of a quorum. Attorney Brackins discussed the City's Utility Service Agreements and the capacity issues. K.5. Police Chief Police Chief Walters thanked everyone who participated in Shop With a Cop. Chief Walters reminded all to lock their doors. K.6. Interim Community & Economic Development Director No updates were shared. K.7. Interim Public Works Director No updates were shared. K.8. Utilities Director City Manager Porter introduced the new Human Resource Director, Terri Dison, and the new Utilities Director Kendon Daniels. Utilities Director Kendon Daniels shared a brief background of his experience. Attorney Brackins shared Daniels comes highly recommended, and they are very thankful to have him. L. COMMISSIONER ITEMS L.1. Mayor Pro Tem Woodard shared that the Church of God in Christ at 14626 7th Street is experiencing flood water coming inside the bottom of the church. Woodard asked the City to rectify the issue. It was discovered that over time, the City built the road up around the church, which caused the church to be placed in a hole. Woodard asked for the transportation bus issue to be placed as a topic for the joint meeting. Woodard asked about the status of cemetery plotting. Clerk Guy said they received the third quote. Guy asked staff to go in and access what was on each platform. The platting of the cemetery has been done, it's just a matter if they want to cut a road in or use as many spaces as possible. Shive said he would like to have a joint workshop with the Heritage Museum, where they could all be together and have input. City Manager Porter said mid-September could work for a workshop. The Commission agreed on Monday, September 16th at 5:30 PM. The workshop would include the Historic Preservation Board and interested parties from the museum. Woodard asked if there was a follow-up with Larry Barnes. Interim Public Works Director Sweat said that is something they continue to work on, and he spoke with him after the last storm. Sweat also spoke with Amanda Brand and her husband. Commissioner Shive asked City Manager Porter to send an email on hydrant repairs in town. Commissioner Cosentino asked Attorney Brackins about updates with the City Manager agreement. Attorney Brackins shared Porter has an updated draft and a revision she asked him to consider. Brackins said the last 10 days, the priority has been the Wastewater Plant. M. PUBLIC COMMENTS (FOR ITEMS NOT ALREADY DISCUSSED) None N. NOTED ITEMS N.1. Dade City Heritage Museum Monthly Report O. ADJOURNMENT 7:23 PM FOOTER TEXT Scott Black, Mayor Angelia Guy, City Clerk