Regular Meeting of the Board of Education

2 Wednesday, August 28, 2024 Regular Meeting of the Board of Education Fremont Unified School District Education Center Board Room 4210 Technology Drive, Fremont CA 94538 August 28, 2024 Closed Session, 4:30 PM - Regular Meeting, 6:00 PM ------ PLEASE TAKE NOTICE: This Board meeting will be held in-person and allow the opportunity for members of the public to observe the Board meeting via Live Stream or view the Board Meeting via Fremont Comcast Cable, channel 26 (and 1084). The public live-stream link is located on this page and will be posted online at https://fremontunified.org/about/board/board-meeting-live-stream-video/. PUBLIC COMMENT: Written public comment will continue to be accepted in advance of the meeting, from those attending in person and from individuals participating remotely during the live meeting. Public Comment during Closed Session, Open Communication and Agendized Items will be accepted during the live Board meeting. If you wish to provide public comment, please complete a speaker card located at the entrance to the meeting room. Speaker cards for public comment on any agendized item will be accepted prior to the item being called by the Board President. Although the Board President may seek additional information, participation in debate on any item before the Board shall be limited to the Board and staff. For additional information on how to provide public comment from a remote location, please see Guidelines for Public Comment during Closed Session and Agendized Items under the Library tab. SPECIAL ACCOMMODATIONS: In compliance with the Americans with Disabilities Act (ADA) and upon request, Fremont Unified School District may furnish reasonable auxiliary aids and services to qualified individuals with disabilities. Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact Patty Sandoval at (510) 659-2542 by noon on the Monday preceding the schedule board meeting. 1. OPENING ACTIVITIES- 4:30 P.M. Subject 1.1 Call Meeting to Order Meeting Aug 28, 2024 - Regular Meeting of the Board of Education Category 1. OPENING ACTIVITIES- 4:30 P.M. Type Procedural Guidelines for Public Comment during Open Communication, Closed Session and Agendized Items for Board Meetings. BOARD FOCUS GOALS Goal 1: Reduce the achievement gap Goal 2: Ensure Measure E is implemented as planned and develop a Facilities Master Plan Goal 3: Support personnel development to assist student learning Goal 4: Improve communications across the district Goal 5: Demonstrate responsible fiscal stewardship Goal 6: Develop Government Handbook BOARD COMMITMENTS Start meetings on-time and keep breaks on-time; Scheduling items for effective flow; Complete research, preparation and reading before the meeting; Keep comments and questions succinct; Have board president offer thanks (to presenters) for the entire board; Give presenters a set amount of time to speak, remind them and enforce respectful limits. File Attachments 2. APPROVAL OF AGENDA Subject 2.1 Approval of the Board Agenda for August 28, 2024 Meeting Aug 28, 2024 - Regular Meeting of the Board of Education Category 2. APPROVAL OF AGENDA Type Action/Vote Recommended Action Approve the Board of Education Agenda. File Attachments Motion & Voting Approve the Board of Education Agenda. Motion by Dianne Jones, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 3. OPEN COMMUNICATIONS - ITEMS LISTED FOR CLOSED SESSION Subject 3.1 Open Communications for Closed Session Meeting Aug 28, 2024 - Regular Meeting of the Board of Education Category 3. OPEN COMMUNICATIONS - ITEMS LISTED FOR CLOSED SESSION Type Information Guidelines for Public Comment during Open Communication, Closed Session and Agendized Items for Board Meetings. File Attachments 4. CLOSED SESSION - 4:30 P.M. Subject 4.1 Closed Session Agenda Meeting Aug 28, 2024 - Regular Meeting of the Board of Education Category 4. CLOSED SESSION - 4:30 P.M. Type Action Recommended Action Action(s) taken in Closed Session will be reported out in Open Session. The Board of Education will meet in Closed Session prior to the regular meeting to consider items listed in this agenda. If a Second Closed Session is necessary, the Board will adjourn following the open meeting. Any action taken in the Second Closed Session will be reported at the end of the Second Closed Session. 4.1.A Conference with Legal Counsel - Anticipated Litigation Significant exposure to litigation pursuant to Gov. Code, § 54956.9, subd. (d)(2) and subd. (e)(1) - One (1) Case 4.1.B Conference with Legal Counsel - Anticipated Litigation Significant exposure to litigation pursuant to Gov. Code, § 54956.9, subd. (d)(2) - One (1) Case 4.1.C Discuss and Give Direction to Labor Negotiator, Erik Burmeister, et. al regarding FUDTA, SEIU, FSMA, CSEA 4.1.D Public Employee Performance Evaluation: Superintendent, (Government Code Section 54957) File Attachments 5. RECONVENE TO OPEN SESSION - 6:00 P.M. Subject 5.1 Pledge of Allegiance Meeting Aug 28, 2024 - Regular Meeting of the Board of Education Category 5. RECONVENE TO OPEN SESSION - 6:00 P.M. Type Procedural File Attachments Subject 5.2 Roll Call - Board Trustees Meeting Aug 28, 2024 - Regular Meeting of the Board of Education Category 5. RECONVENE TO OPEN SESSION - 6:00 P.M. Type Procedural Roll Call: Trustee Zhang, President Trustee Sweeney, Vice President Trustee Jones, Clerk Trustee Coco, Member Trustee Prasad, Member Student Member Sriya Neti File Attachments Subject 5.3 Introduction of Staff Meeting Aug 28, 2024 - Regular Meeting of the Board of Education Category 5. RECONVENE TO OPEN SESSION - 6:00 P.M. Type Procedural Administrative Staff Erik Burmeister, Superintendent Daniel Hillman, Associate Superintendent Leticia Salinas, Assistant Superintendent, Instruction Zack Larsen, Assistant Superintendent, Human Resources Patty Sandoval, Executive Assistant to the Superintendent and Board of Education File Attachments 6. REPORT OUT CLOSED SESSION Subject 6.1 Report on Action taken in Closed Session Meeting Aug 28, 2024 - Regular Meeting of the Board of Education Category 6. REPORT OUT CLOSED SESSION Type File Attachments 7. COMMUNITY LEADERSHIP Subject 7.1 Superintendent Report Meeting Aug 28, 2024 - Regular Meeting of the Board of Education Category 7. COMMUNITY LEADERSHIP Type Information File Attachments REVISED Balanced Budget for Fiscal Sustainability .pdf (7,698 KB) Subject 7.2 Student Member Report Meeting Aug 28, 2024 - Regular Meeting of the Board of Education Category 7. COMMUNITY LEADERSHIP Type Information File Attachments 8. CONSENT CALENDAR Subject 8.1 Consent Calendar Meeting Aug 28, 2024 - Regular Meeting of the Board of Education Category 8. CONSENT CALENDAR Type Action (Consent) Recommended Action Take action to approve the Consent Calendar These items are generally considered to be routine and appropriate for consent. If there are any questions about an item, that item will be removed from the Consent Calendar and considered at the end of the agenda under "Items Pulled From Consent Calendar". Consent Items are considered Action items unless otherwise stated. File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 9. CONSENT CALENDAR - BOARD OF EDUCATION Subject 9.1 Minutes of the July 31, 2024 Regular Meeting of the Board of Education Meeting Aug 28, 2024 - Regular Meeting of the Board of Education Category 9. CONSENT CALENDAR - BOARD OF EDUCATION Type Action (Consent), Minutes Recommended Action Approve the Minutes of the July 31, 2024 Regular Meeting of the Board of Education. Minutes View Minutes for Jul 31, 2024 - Regular Meeting of the Board of Education File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 9.2 Minutes of the August 5, 2024 Special Meeting of the Board of Education Meeting Aug 28, 2024 - Regular Meeting of the Board of Education Category 9. CONSENT CALENDAR - BOARD OF EDUCATION Type Action (Consent), Minutes Recommended Action Approve the Minutes of the August 5, 2024 Special Meeting of the Board of Education. Minutes View Minutes for Aug 5, 2024 - Special Meeting of the Board of Education File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Subject 10.1 Approve Study Trips Meeting Aug 28, 2024 - Regular Meeting of the Board of Education Category 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date Aug 28, 2024 Absolute Date Aug 28, 2024 Recommended Action Approve study trips as listed. Background Board Policy and Administrative Regulation 6153 define these study trips requiring Board approval. Overnight trips comply with all Alameda County and State of California requirements put in place to ensure protections from COVID-19. Per Board Policy, the Board delegates the authority to the Superintendent to approve athletic study trips for overnight play-offs, semi-final and final championship games. Current Status There are four (4) study trips currently needing Board approval. American High School (1) Washington High School (3) Staff recommends approval of the study trips. Policy Implications This proposed action is consistent with Board Policy 6153. Prepared by: Leslie Heller, Director of Secondary Education File Attachments 2024-2025 Study Trips for Board Approval - Aug 28, 2024.pdf (51 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 10.2 2022–23 Teaching Assignment Monitoring Outcomes (TAMO) Meeting Aug 28, 2024 - Regular Meeting of the Board of Education Category 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Discussion, Information, Presentation Background The California Department of Education (CDE) recently released 2022–23 Teaching Assignment Monitoring Outcomes (TAMO) data on DataQuest. The CDE will report 2022–23 TAMO data for each district on the 2024 California School Dashboard as part of the Priority 1 Local Indicator. The 2022-23 TAMO data is being provided now, as it was unavailable at the time that the Local Indicator Self-Reflection Tool was presented to the board on June 26, 2024, and districts are required to publicly present TAMO data when it is released by the CDE. California Education Code Section 44258.9 requires the California Commission on Teacher Credentialing (CTC) and the CDE to enter into a data-sharing agreement to facilitate the annual monitoring of teacher assignments. As part of this data-sharing agreement, the CDE is required to provide the CTC with certificated staff assignment data that are submitted to the CDE by districts through the annual California Longitudinal Pupil Achievement Data System (CALPADS) Fall 2 data submission. The CALPADS Fall 2 staff assignment and course data are necessary for the CTC to conduct the annual assignment monitoring process in the California Statewide Assignment Accountability System (CalSAAS). In return, the CTC is required to provide the CDE with annual teacher credential and assignment monitoring outcome data consistent with the California Consolidated State Plan approved by the State Board of Education (SBE) to comply with the federal Every Student Succeeds Act (ESSA). The execution of the data-sharing agreement between the CDE and the CTC and the development of CalSAAS allows California, for the first time, to meet the federal reporting requirements established by ESSA. The CDE assignment data and the CTC assignment monitoring outcome data provide the basis for the DataQuest Teaching Assignment Monitoring (AMO) by Full-Time Equivalency (FTE) report to meet the requirements established under California’s ESSA Consolidated State Plan. Current Status Receive the information about the 2022–23 Teaching Assignment Monitoring Outcomes (TAMO) report for the Fremont Unified School District. Policy Implications CA Education Codes 52059.5 - 52077 Prepared by: Elie Wasser, Director of Assessment & Accountability File Attachments 2022-23 Teaching Assignment Monitoring Outcomes FUSD Board of Education Presentation 8-28-2024.pdf (1,050 KB) Subject 10.3 Authorize Staff to Approve Additional Funding for Non-Public Schools / Non-Public Agencies for 2024-2025 School Year Meeting Aug 28, 2024 - Regular Meeting of the Board of Education Category 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date Aug 28, 2024 Absolute Date Aug 28, 2024 Fiscal Impact Yes Dollar Amount $212,503.00 Budgeted Yes Budget Source Non-Public Agencies / Non-Public Schools Recommended Action Authorize staff to approve additional funding for Non-Public Schools / Non-Public Agencies for 2024-2025 school year. Background At the July 31, 2024 Board Meeting Special Education requested authorization to enter into agreements with Non-Public Schools (NPS) and Non-Public Agencies (NPA). We also stated that we would return to the Board to request authorization for increases in prior contracts or for new contracts if the need for service support providers increases and/or additional Non-Public School placements are agreed upon through the IEP (Individualized Education Program) process. Current Status We currently have 1 student who will be placed in a Non-Public School setting. FUSD currently needs to contract out for additional services through Non-Public Agencies/Consultants despite efforts to employ district staff. At this time, Special Education is requesting an authorization to enter into an agreement with NPS/NPA listed on the attached reports. Funding was previously approved at the June 26, 2024 Board Meeting. As a point of reference and perspective, the chart below shows the estimated totals in the Spring. With these contracts coming to the Board, we anticipate that we will not exceed the 2024/2025 NPS/NPA projected costs. For NPA/NPSs this year, the following budgeting information is provided. Adopted Budget Estimated Revised Budget / Fall 2024 Requested 8/28/2024 Encumbrances Expenditures Balance $15,883,253.00 $14,598,232.00 $212,503.00 $40,450.00 -$32,810.00 $999,258.00 Policy Implications The proposed action is consistent with Board Policy 6170. Prepared by: Fran English, Director of Special Education File Attachments NPS Total Contracted 2024-25.pdf (125 KB) NPA Total Contracted 2024-25.pdf (100 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 11. CONSENT CALENDAR - FINANCE/FACILITIES Subject 11.1 Approve Purchase Orders as Listed by Number Meeting Aug 28, 2024 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Aug 28, 2024 Absolute Date Aug 28, 2024 Fiscal Impact Yes Dollar Amount $17,866,967.38 Budgeted Yes Budget Source Multiple Budget Sources Recommended Action Staff recommends that the Board of Education approve the purchase orders as listed by number. Background Education Code Section 42631 states that all payments from the funds of a school district shall be made by written order of the governing board of the district. Current Status The attached report consists of purchase orders from multiple funds. Policy Implications None. Prepared by : Robert Pascual, Director of Accounting Services File Attachments PO Board Report July_2024.pdf (128 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.2 Approve the Payroll Warrants as Listed by Number Meeting Aug 28, 2024 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Aug 28, 2024 Absolute Date Aug 28, 2024 Fiscal Impact Yes Dollar Amount $19,615,259.26 Budgeted Yes Budget Source Multiple budget sources Recommended Action Approve the payroll warrants as listed by number. Background Education Code Section 42631 states that all payments from the funds of a school district shall be made by written order of the governing board of the district. Current Status Staff recommends the Board to approve the payroll warrants as listed by number. The attached report consists of payroll expenditures from multiple funds. Policy Implications None Prepared by Robert Pascual, Director, Accounting Services File Attachments Warrant list for 08282024.pdf (80 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.3 Approval of New and Closed Positions Meeting Aug 28, 2024 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Aug 28, 2024 Absolute Date Aug 28, 2024 Fiscal Impact Yes Budgeted No Budget Source Multiple Funds Recommended Action Staff recommends the board approve of the following new and closed positions. Background Staff frequently analyzes and assesses the staffing needs across the district. As a result, position changes are requested to meet the requirements of existing programs. Position changes are first brought forth to the Executive Cabinet for review and approval, and then to the Board for review and approval. Current Status Mid-Year Staffing Changes: Fund 01 - General Fund Fund 11 - Adult School Fund 12 -Child Development Fund 13 - Child Nutrition Notes Job Classification Action FTE Unrestricted - Estimated Budget (including Statutory Benefits) Restricted - Estimated Budget (including Statutory Benefits) Restricted - Estimated Budget (including Statutory Benefits) Restricted - Estimated Budget (including Statutory Benefits) Restricted - Estimated Budget (including Statutory Benefits) APEX Teacher - Washington HS Close -0.4000 -$59,280 Changing how some positions are funded at school site SDC Teacher - Green ES New 1.0000 $148,199 New class opening at Green. Needed due to increased student counts. Instructional Para - Adult School Change -0.1125 -$9,252 Decrease FTE to reflect correct hours Intervention Teacher - Federal and State Dept New 1.0000 $148,199 LCAP Services for Cabrillo and Blacow Teacher - Washington HS Close -0.2000 -$29,640 Staff is vacating FTE for the Athletic Director position Assistive Tech Specialist - Special Education New 1.0000 $166,945 New AT position is needed for specialized services and should eliminate a contracted position Athletic Director - Kennedy HS New 0.3300 $48,906 Increase in FTE for based on 24-25 staffing allocations PE Teacher - Kennedy HS Close -0.3300 -$48,906 Staff is vacating FTE for the Athletic Director position Art Teacher (Stage Craft) - Washington HS New 0.2000 $29,640 Prop 28 Arts Music Funds will be used for a Stage Craft class Bilingual Community Liaison - Glenmoor ES New 0.7750 $66,369 LCAP funded service to support Spanish speaking families at Glenmoor ES CNA1 - Centerville MS New 0.5000 $33,902 Increased meal participation at Centerville Bus Driver 2 - Transportation Change -0.0940 -$9,155 Reduce FTE from 0.96875 to 0.875 based on needed hours Ceramics Teacher - Irvington HS New 0.2000 $29,640 Prop 28 Arts Music Funds will be used for Ceramics class Painting Teacher - Irvington HS New 0.2000 $29,640 Prop 28 Arts Music Funds will be used for Painting class Dance Teacher - Irvington HS New 0.2000 $29,640 Prop 28 Arts Music Funds will be used for Dance class APEX Teacher - Robertson HS Reinstate 0.3300 $48,906 A-G Grant for APEX section Instructional Para TK - Glenmoor ES New 0.5000 $74,100 Allocation increased based on enrollment increase for TK CNA2 - Brier ES Close -0.1563 -$11,096 Position is being vacated. Closing position to consolidate. CNA1 - Washington HS New 0.5000 $33,902 Increase in production requires new staff School Psychologist - Special Education Change 0.1000 $18,365 We currently have 0.9 FTE and are requesting 0.1 FTE in order to hire a full time school psychologist. Intervention Teacher - Robertson HS Reinstate 0.6700 $99,294 Title I Intervention Teacher to support Robertson HS Choir Teacher - Hopkins MS New 0.2000 $29,640 Prop 28 Arts Music funded Choir Teacher Counselor - Niles ES New 0.5000 $83,472 Learning Recovery Block Grant funded Counselor.This is position is to fill a Leave of Absence for two staff who are job sharing the counselor position at Niles. Both will be on leave during the year. This position will be combined with the 0.5 FTE counselor position at Horner to make 1.0 FTE. Teacher - Bringhurst ES New 1.0000 $148,199 Increased enrollment Teacher - Warm Springs ES New 1.0000 $148,199 To avoid a surplus 10 students that have been here. A few classes will now have 29 students. Teacher - Mission San Jose ES New 1.0000 $148,199 Increased enrollment SEA1 - Special Education Para Close -0.7500 -$61,679 Closed SEA 1 to create SEA 2 SEA2 - Special Education Para New 0.7500 $64,306 Closed SEA 1 to create SEA 2 Account Clerk 2 - Adult School Close -1.0000 -$89,357 Closing the Account Clerk 2 position and opening the Account Clerk 3 position Account Clerk 3 - Adult School New 1.0000 $97,488 Closing the Account Clerk 2 position and opening the Account Clerk 3 position Fine Arts Teacher - Hopkins MS New 0.2000 $29,640 Prop 28 Arts Music Teacher Drama Teacher - Washington HS Close -0.2000 -$29,640 Close Drama Teacher Position to open Stage Craft Position PE and ELD Teacher - Centerville MS New 0.6000 $88,920 Increased allocation PE Specialist - Bringhust ES New 0.2000 $29,640 Increased enrollment PE Prep Teacher - Hirsch ES New 0.2000 $29,640 Increased enrollment PE Teacher - Thornton ES New 0.2000 $29,640 Increased allocation PE Teacher - Thornton ES New 0.2000 $29,640 Increased allocation to account for additional students and the need to balance 6th grade schedules. Glenmoor ES - Instructional Para Change -0.1250 -$10,280 Reducing workload because only have three Kinder classes this year instead of four. SEA2 - Special Education Para - Warwick ES Change 0.2500 $21,435 Increase FTE needed to support Inclusion program at Warwick AVID Teacher - Kennedy HS New 0.3300 $48,906 Title I AVID Teacher Ceramics Teacher - Kennedy HS New 0.3300 $48,906 Available FTE to be used for arts CNA2 - Brier ES Change 0.2810 $19,961 Need additional support CNA2 - Brier ES Close -0.1250 -$8,877 Close and consolidate due to retirement SEA2 - Special Education Para - Mattos ES New 0.7500 $64,306 New TK/K SDC SEA2 - Special Education Para - Mattos ES New 0.7500 $64,306 New TK/K SDC Instructional Para Bilingual - State Preschool Close -0.4375 -$35,980 Close to open an Instructional Para 2 position Instructional Para Bilingual - State Preschool Close -0.4375 -$35,980 Close to open an Instructional Para 2 position Total Projected Cost $920,091 $876,165 -$1,121 -$71,961 $67,791 Staff recommends that the Board approve the new and closed positions as requested by the sites Policy Implication The agenda item follows our internal policy and procedures of receiving board approval on all new and closed FTEs. Prepared by: James Arcala, Director of Budget File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.4 Quarterly Investment Report Meeting Aug 28, 2024 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Information Public Content Background In compliance with Government Code Section 53646, the Fremont Unified School District presents the investment report to the Board of Education on a quarterly basis. The Government Code 53646 (b)(1) cites: The treasurer or chief fiscal officer may render a quarterly report to the chief executive officer, the internal auditor, and the legislative body of the local agency. The quarterly report shall be so submitted within 30 days following the end of the quarter covered by the report. This report shall include the type of investment, issuer, date of maturity, par and dollar amount invested on all securities, investments and moneys held by the local agency, and shall additionally include a description of any of the local agency's funds, investments, or programs, that are under the management of contracted parties, including lending programs. With respect to all securities held by the local agency, and under management of any outside party that is not also a local agency or the State of California Local Agency Investment Fund, the report shall also include a current market value as of the date of the report, and shall include the source of this same valuation. Education Code Sections 41001 and 41002 generally provide that all money received by or apportioned to a school district shall be paid into the county treasury “to be placed to the credit of the proper fund of the district." School districts in Alameda County deposit all of their funds to the Alameda County Treasury. The County Treasurer makes investment decisions for the school districts, which is a common practice statewide. School district funds on deposit with the county treasury, along with funds deposited by other agencies, are placed in a County “investment pool”, called Pooled Money Investment Account (PMIA) and profits and losses realized from these invested funds are shared among the pool participants in proportion to the amount invested. Current Status The attached exhibits show the quarterly report of investments by PMIA. The table below shows Fremont Unified School District's share of these investment pools: Instrument FUSD Investment Market Value as of July 23, 2024 Average Maturity of the Portfolio (days) Annualized Rate of Return Pooled Money Investment Account (PMIA) - EXHIBIT A-1, A-2, A-3 $ 382,663,822.59 735 3.307% The annualized rate of return represents the average earnings (annualized) of the Fremont Unified School District cash in the pool. The amount generated from the pool has been accounted for in the District's budget under local revenue (Interest Income) for each fund. Policy Implications As per Government Code Section 53646 Prepared by: James Arcala, Director of Budget File Attachments A1 - April2024.pdf (1,316 KB) A2 - May2024.pdf (1,300 KB) A3 - June2024.pdf (1,428 KB) Subject 11.5 Consideration of Approval of Disposal of District Owned Personal Property Meeting Aug 28, 2024 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Aug 28, 2024 Absolute Date Aug 28, 2024 Recommended Action Authorize the adoption of Resolution No.014-2425, Disposal of District Owned Personal Property Background Education Code, Section 17456 states that if the Governing Board, by unanimous vote of those members present, finds that the property, whether one or more items, does not exceed the value of two thousand, five hundred dollars ($2,500), it may be sold at private sale without advertising, by a District employee empowered for that purpose by the Board; the property may be donated to a charitable organization, or it may be disposed of in a public disposal facility. Current Status Staff requests Board authorization to adopt Resolution No.014-2425 for Disposal of District Owned Personal Property. These items are beyond their length of service, beyond economical repair, and replacement parts are not readily available. These items are no longer serviceable to the District. The District owned personal property as described in Resolution No.014-2425 is for the following items: Department Item Description Appraisal Value (If Applicable) Asset Number Business Services Technology Chromebook carts 87129, 74121, 80442, 82628, 87106, 500000000055147, 80442, 92391, 82628. Technology Old cafeteria register (CNS) 95922 Accounts Payable Xerox DocuMate 5445 92700 Child Nutrition Services Broken Refrigerator 65829 Instructional Services Assessment & Accountability (Inherited item from DDC) Folding Machine Product FP2000 serial # 08 DX 77810622 #78643 Policy Implications BP 3270 - Sale and Disposal of Books, Equipment and Supplies Education Code, Section 17546 - Disposal of Property Prepared by: Robert Pascual, Director of Accounting Services File Attachments Resolution for Disposition of Personal Property No. 014-2425.pdf (55 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.6 Consideration of Approval of Contracts and Purchases Over $25,360 Meeting Aug 28, 2024 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Aug 28, 2024 Absolute Date Aug 28, 2024 Fiscal Impact Yes Budgeted No Budget Source Multiple Budget Sources Recommended Action Authorize staff to execute contracts and purchases over $25,360. Background All contracts and purchases over $25,360 are routinely brought to the Board for approval. Copies of the contracts are available to the Board and public upon request. Current Status The below list consists of contracts and purchases over $25,360. Vendor Description Contract/Quote Amount Funding Source Business Services NetXperts Professional consulting services for online monitoring Contract $105,060 Discretionary Block Grant Robert Half Consultant services for Aeries support Contract $108,000 General Fund Microsoft Cybersecurity Incident Response Services Quote $158,210 Technology Funds Cortez Sanitation Inc. Restroom Trailer for IHS Contract Not to exceed $46,200 Routine Restricted Maintenance (RRM) American Fidelity Administrative Services, LLC Payroll Reporting Service Statement of Work Agreement t $74,975 3-year + 2yr option contract General Fund Self Schools Excess Liability Fund Invoice for the 3rd funding round declared by the SELF Board of Directors to meet funding needs for the ongoing liabilities associated with AB218 AB218 Revived Liability Funding Plan Invoice $605,437.92 General Fund Keenan And Associates Excess Cyber Insurance 2024-2025 Excess Cyber Liability 2024-2025 Proposal $30,954.00 General Fund Raibon & Colbert Associates Environmental and Consulting Services (Hazardous Waste) Contract for SY 2024-2025 through 2029-2030 Amendment #5 $1,260,000.00 (Not to exceed $210,000 per SY) General Fund EnviroScience, INC. Asbestos Hazard Emergency Response Act (AHERA) Proposal for 3 Years (SY 2024/25 - 2026/27) Ahera Proposal# P-114 $50,000 General Fund Mobile Modular Additional Charges for Leitch ES 4 Portable Removals & Repairs Original Contract $14,361.65 Fund 40 Buildcorp Amendment to PSA Requirement at Centerville MS. Board to review, as compliance language is removed. Amendment #1 N/A Fund 21 - Measure E Bond Program O’Grady Paving Centerville MS Surface work for Bike Rack Agreement CTC $46,500.00 Fund 21 - Measure E Bond Program Crown Worldwide Moving Moving Services for Modernization Project at Kennedy HS Amendment #3 CTC $74,473.45 Fund 21 - Measure E Bond Program Cordoba Move Management services for the New Construction and Modernization project at Thornton MS & Centerville MS Amendment #10 $0 - No additional cost, transferring between sites Fund 21 - Measure E Bond Program One Workplace Furniture for Teachers and Students at Kennedy HS Quote CTC $30,818.02 Fund 21 - Measure E Bond Program Lloyd Sports & Engineering Electrical & Structural Engineering services for the Playfield and Courts Renovation project at Walters MS Amendment #1 CTC $29,900.00 Fund 21 - Non-Measure E Crystal Communications Increase Open PO for Radio Airtime & Maintenance Districtwide $150,000 Technology Funds NextXperts Webcams for District-wide device refresh Quote $25,924.67 Discretionary Block Grant Instructional Services Portia Bell/HUME Behavioral Health & Training Center On-campus Mental Health Counseling services to be offered at FUSD High School Wellness Centers 2024.25 Portia Bell/HUME Proposal $456,040 LCAP G3A8 Curriculum & Associates Professional Development for Certificated Staff i-Ready C & A Quote 370745.2 $127,600 LCAP G2A5 College Board AP Examinations Quote $44,048 Kennedy Site Funds California College Guidance Initiative (CCGI) Agreement to support students as they plan for college/career after graduation Agreement $0 N/A TeachMore Flex Time App Agreement $35,000 LCAP G2A6 Amergis Healthcare Staffing, Inc. (formerly known as Maxim Healthcare Staffing, Inc.) Agreement to provide additional healthcare services to FUSD students for SY 2024/25. 2024.25 Amergis Proposal Not to Exceed $250,000 Funding is coming from already budgeted funds for vacant nurse FTEs. Southwest Education Redbox VR Glasses for Robertson High School Redbox VR-Quote $26,800 Title 1 n2y, LLC Quote for Unique Learning System on-line curriculum used by SPED teachers/students n2y Quote Website $81,477 SPED Stepping Stones Counseling Services for Vista Quote 50,000 CSI Funds Stepping Stones Counseling Services for Robertson High School Quote $78,990 Title I East Bay Agency for Children (EBAC) School Based Behavioral Health, Training and Other Programs for Six (6) Secondary Schools 2024.25 EBAC (Amended) $554,600 LCAP G3A8 Goalbook Provides tools used to develop IEP goals, progress monitoring and provides supplemental curriculum for students with disabilities. This is a 2 year plan. The cost is $40,162.50 per year. Quote Website $80,325 SPED TurnItIn Plagiarism software for Secondary sites Quote $51,994 School Site Funds Parchment Transcript Digitization Amendment Quote Additional $22,657.25 for a total of $156,951.90 General Fund Human Resources ACOE & Teachers College of San Joaquin Teacher Residency Program Memorandum of Understanding (MOU) $84,000 (3 year term) General Fund Policy Implications This proposed action is consistent with existing Board of Education Policy 3300 Prepared by: Daniel Hillman, Associate Superintendent File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.7 Ratify the Allowance Expenditure Directive for the Modernization Project at Brookvale Elementary School Meeting Aug 28, 2024 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Aug 28, 2024 Absolute Date Aug 28, 2024 Fiscal Impact Yes Dollar Amount $10,009.87 Budgeted Yes Budget Source Fund 21 Measure E Bond Program Recommended Action Ratify the allowance expenditure (AED) with Best Contracting Services (Best) for the Modernization project at Brookvale Elementary School. Background On June 3, 2014, the voters of Fremont approved the $650 million Measure E general obligation bond initiative, under the requirements of Proposition 39 (2000) the School Facilities Local Vote Act. The scope of the bond work includes upgrading and repairing neighborhood schools by updating technology and aging classrooms; upgrading electrical wiring to current safety codes; fixing or replacing leaky roofs, aging plumbing and restrooms; removing asbestos; and repairing, constructing and acquiring equipment, classrooms, sites, and facilities. When awarding the contract to Best Contracting Services, the Board also approved an allowance included in the contract amount. This allowance was established to facilitate the processing of potential change orders by district staff and the project team up to a certain dollar amount. Once approved, potential change orders via allowance expenditure directives (AEDs) are to be presented to the Board for ratification in order to officially update the allowance used. Unless otherwise noted, the AEDs presented in this item are covered under the existing project budget as shown in the tables below. In most cases, the work outlined in the following AEDs has already been completed. Current Status This is the first AED for this contract being approved by the Board. The details of AED #1 are attached to this item for reference. The table below summarizes the allowance expenditure directives by type. This is a ratification rather than an approval. The Board delegated the allocation of these funds to District staff as part of the original project budget approval. AED# Owner Request Unforeseen Condition Contract Document Error Contract Document Omission Other AED Total AED #1 10,009.87 10,009.87 Total 10,009.87 10,009.87 Contract Total Amount Previously Applied Current Amount Balance Remaining Allowance $30,000 $0 $10,009.87 $19,990.13 Staff requests the Board ratify AED #1 for the Brookvale Elementary School project in the amount of $10,009.87. These costs will be paid from the contracted allowance as noted above and will not impact the overall project budget. No additional funds are required at this time. Policy Implications Board Policy 3300 – Expenditure & Purchases Prepared by: Adam Lint, Director of Facilities & Construction File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.8 Ratify the Allowance Expenditure Directive for the Modernization Project at Mattos Elementary School Meeting Aug 28, 2024 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Aug 28, 2024 Absolute Date Aug 28, 2024 Fiscal Impact Yes Dollar Amount $22,852.00 Budgeted Yes Budget Source Fund 21 Measure E Bond Program Recommended Action Ratify the allowance expenditure directive (AED) with Alcal Specialty Contracting (Alcal) for the Modernization project at Mattos Elementary School Background On June 3, 2014, the voters of Fremont approved the $650 million Measure E general obligation bond initiative, under the requirements of Proposition 39 (2000) the School Facilities Local Vote Act. The scope of the bond work includes upgrading and repairing neighborhood schools by updating technology and aging classrooms; upgrading electrical wiring to current safety codes; fixing or replacing leaky roofs, aging plumbing and restrooms; removing asbestos; and repairing, constructing and acquiring equipment, classrooms, sites, and facilities. When awarding the contract to Alcal Special Contracting the Board also approved an allowance included in the contract amount. This allowance was established to facilitate the processing of potential change orders by district staff and the project team up to a certain dollar amount. Once approved, potential change orders via allowance expenditure directives (AEDs) are to be presented to the Board for ratification in order to officially update the construction contingency allowance used. Unless otherwise noted, the AEDs presented in this item are covered under the existing project budget as shown in the tables below. In most cases, the work outlined in the following AEDs has already been completed. Current Status AED #1 has been previously approved by the Board. The details of AED #2 are attached to this item for reference. The table below summarizes the allowance expenditure directives by type. This is a ratification rather than an approval. The Board delegated the allocation of these funds to District staff as part of the original project budget approval. AED# Owner Request Unforeseen Condition Contract Document Error Contract Document Omission Other AED Total AED #2 14,030 8,822 22,852 Total 14,030 8,822 22,852 Contract Total Amount Previously Applied Current Amount Balance Remaining Allowance $75,000 $18,055 $22,852 $34,093 Staff requests the Board ratify AED #2 with Alcal Specialty Contracting for the Mattos ES Modernization project in the amount of $22,852. These costs will be paid from the contracted allowance as noted above and will not impact the overall project budget. No additional funds are required at this time. Policy Implications Board Policy 3300 – Expenditure & Purchases Prepared by: Adam Lint, Director of Facilities & Construction File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.9 Approve Change Order with Resource Environmental for the Modernization Project at Mattos Elementary School Meeting Aug 28, 2024 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Aug 28, 2024 Absolute Date Aug 28, 2024 Fiscal Impact Yes Dollar Amount ($2,415.80) Budgeted Yes Budget Source Fund 21 Measure E Bond Program Recommended Action Approve a change order to Resource Environmental’s contract for flooring abatement on the modernization project at Mattos Elementary School. Background On June 3, 2014, the voters of Fremont approved the $650 million Measure E general obligation bond initiative, under the requirements of Proposition 39 (2000) the School Facilities Local Vote Act. The scope of the bond work includes upgrading and repairing neighborhood schools by updating technology and aging classrooms; upgrading electrical wiring to current safety codes; fixing or replacing leaky roofs, aging plumbing and restrooms; removing asbestos; and repairing, constructing and acquiring equipment, classrooms, sites, and facilities. On October 25, 2023 , the Board approved revised scopes and budgets for the Measure E Bond Program Group 1 Elementary School Modernization Projects. On April 17, 2024 , the Board awarded a public bid for abatement scope of the Mattos Elementary School Modernization project to Resource Environmental. Current Status Change Order (CO) #1 has previously been approved by the Board. The details of CO #2 is attached to this item for reference. The table below summarizes the potential change orders by type. CO# Owner Request Unforeseen Condition Contract Document Error Contract Document Omission Other CO Total CO #2 (2,415.80) (2,415.80) Total (2,415.80) (2,415.80) Original Contract Previously Approved Changes Current Proposed Change New Contract Total (Pending Approval) Contract $133,000.00 $3,776.98 ($2,415.80) $134,361.18 Staff respectfully requests and recommends the Board approve a change order to Resource Environmental’s contract for the modernization project at Mattos Elementary School in the amount of ($2,415.80). These costs will be returned to the overall project budget and no additional funds are required at this time. Policy Implications Board Policy 3300 – Expenditure & Purchases Prepared by: Adam Lint, Director of Facilities and Construction File Attachments MATT Resource Environmental CO-2 CTC BOE 24-08-28.pdf (143 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.10 Approve Change Order with All County Flooring for Modernization Project at Mattos Elementary School Meeting Aug 28, 2024 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Aug 28, 2024 Absolute Date Aug 28, 2024 Fiscal Impact Yes Dollar Amount $10,068.14 Budgeted Yes Budget Source Fund 21 Measure E Bond Program Recommended Action Approve a change order to All County Flooring’s contract for the flooring modernization project at Mattos Elementary School. Background On June 3, 2014, the voters of Fremont approved the $650 million Measure E general obligation bond initiative, under the requirements of Proposition 39 (2000) the School Facilities Local Vote Act. The scope of the bond work includes upgrading and repairing neighborhood schools by updating technology and aging classrooms; upgrading electrical wiring to current safety codes; fixing or replacing leaky roofs, aging plumbing and restrooms; removing asbestos; and repairing, constructing and acquiring equipment, classrooms, sites, and facilities. On October 25, 2023 , the Board approved revised scopes and budgets for the Measure E Bond Program Group 1 Elementary School Modernization Projects. On April 24, 2024 , the Board authorized staff to enter into an OMNIA agreement with All County Flooring for flooring material and install for the Modernization Project at Mattos Elementary School. Current Status The details of Change Order (CO) #1 is attached to this item for reference. The table below summarizes the potential change orders by type. CO# Owner Request Unforeseen Condition Contract Document Error Contract Document Omission Other CO Total CO #1 10,068.14 10,068.14 Total 10,068.14 10,068.14 Original Contract Previously Approved Changes Current Proposed Change New Contract Total (Pending Approval) Contract $345,155.00 - $10,068.14 $355,223.14 Staff respectfully requests and recommends the Board approve a change order to All County Flooring’s contract for the modernization project at Mattos Elementary School in the amount of $10,068.14. These costs will be paid from within the overall project budget and no additional funds are required at this time. Policy Implications Board Policy 3300 – Expenditure & Purchases Prepared by: Adam Lint, Director of Facilities and Construction File Attachments MATT ACF CO-1 CTC BOE 24-08-28.pdf (143 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.11 Ratify the Allowance Expenditure Directives for the New Construction and Modernization Project at Centerville Middle School Meeting Aug 28, 2024 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Aug 28, 2024 Absolute Date Aug 28, 2024 Fiscal Impact Yes Dollar Amount $242,794.10 Budgeted Yes Budget Source Fund 21 – Measure E Bond Program Recommended Action Ratify the Allowance Expenditure Directives (AEDs) with Rodan Builders (Rodan) for the New Construction and Modernization Project at Centerville Middle School (Centerville). Background On June 3, 2014, the voters of Fremont approved the $650 million Measure E general obligation bond initiative, under the requirements of Proposition 39 (2000) the School Facilities Local Vote Act. The scope of the bond work includes upgrading and repairing neighborhood schools by updating technology and aging classrooms; upgrading electrical wiring to current safety codes; fixing or replacing leaky roofs, aging plumbing and restrooms; removing asbestos; and repairing, constructing and acquiring equipment, classrooms, sites, and facilities. Rodan was awarded the construction contract for the new construction and modernization project at Centerville Junior High. The first two phases of the project have been completed and phase 3 is still in progress. When awarding the contract to Rodan the Board also approved the budget for the project, which included allowances for future scoped items that were unquantifiable or dependent on time and material usage, such as COVID-19 compliance costs. These allowances were established to facilitate the processing of defined scope of future works. Unless otherwise noted, the allowance expenditures presented in this item are covered under the contracted allowances as shown in the tables below. In most cases, the work outlined in the following AEDs has already been completed and are now being presented to the Board for ratification. Current Status The Board previously ratified Allowances Expenditure Directives (AED) #1 - #25 and the details of AEDs #26-29 are attached to this item for reference. The tables below summarize the allowance expenditure directives by contracted allowance, and the amount drawn down to date. This is a ratification of allowances drawdown rather than approval. The Board delegated the allocation of these funds to the original project budget approval. AED California Geological Services Contingency REH Investigation at Bldg. G Modular Design for Temp Lockers Data Conduit for Phase 3 Inc. 1 AED Total AED-26 199,036.10 199,036.10 AED-27 14,533.00 14,533.00 AED-28 13,474.00 13,474.00 AED-29 15,751.00 15,751.00 Totals: 199,036.10 14,533.00 13,474.00 15,751.00 242,794.10 ALLOWANCES Contract Total Amount Previously Applied Amount Proposed Balance Remaining COVID 19 403,227.00 124,747.00 278,480.00 Additional Preconstruction 68,000.00 68,000.00 0 Add Paving for Containers 5,600.00 5,600.00 0 REH Investigation @ Bldg. G 14,533.00 14,533.00 0 Mobile Modular Design for Temp Lockers 13,474.00 13,474.00 0 USD 4" to 6" Sanitary Sewage 104,000.00 104,000.00 0 Data Conduit for Phase 3 Inc 1 15,751.00 15,751.00 0 Security Allowance 500,000.00 500,000.00 PSA Union Scope 28,000.00 27,995.78 4.22 Existing roof patch and canopy patch 65,000.00 12,313.92 52,686.08 Abatement Training 50,000.00 50,000.00 Petromat 12,000.00 7,125.56 4,874.44 Modernization Summer Overtime 678,640.00 413,610.62 265,029.38 California Geological Survey Contingency 1,260,389.00 701,203.62 199,036.10 360,149.28 Total 3,218,614.00 1,464,596.50 242,794.10 1,511,223.40 Staff requests the Board's approval to rati fy this allowance expenditure directive for the Centerville Middle School project in the amount of $242,794.10. These costs will be paid from the allowance amount and will not impact the overall budget of the project at this time. This is the final allowance expenditure directives and the balance remaining will be recouped in Rodan’s lease amendment #7, another item on the August 28, 2024 agenda. Policy Implications Board Policy 3300 - Expenditure & Purchases Prepared by: Adam Lint, Director of Facilities & Construction File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.12 Ratify the Contingency Expenditure Directives for the New Construction and Modernization Project at Centerville Middle School Meeting Aug 28, 2024 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Aug 28, 2024 Absolute Date Aug 28, 2024 Fiscal Impact Yes Dollar Amount $87,013.65 Budgeted Yes Budget Source Fund 21 Measure E Bond Program Recommended Action Ratify the Contingency Expenditure Directives (CEDs) with Rodan Builders (Rodan) for the New Construction and Modernization Project at Centerville Middle School (Centerville). Background On June 3, 2014, the voters of Fremont approved the $650 million Measure E general obligation bond initiative, under the requirements of Proposition 39 (2000) the School Facilities Local Vote Act. The scope of the bond work includes upgrading and repairing neighborhood schools by updating technology and aging classrooms; upgrading electrical wiring to current safety codes; fixing or replacing leaky roofs, aging plumbing and restrooms; removing asbestos; and repairing, constructing and acquiring equipment, classrooms, sites, and facilities. Rodan was awarded the construction contract for the new construction and modernization project at Centerville Junior High. The first two phases of the project have been completed and phase 3 is still in progress. When awarding the contract to Rodan the Board also approved the budget for the project, which included two contingencies, one for the developer and one for the district. These contingencies were established to facilitate the processing of change orders by district staff and the project team up to a certain dollar amount. Once approved, change orders are to be presented to the Board for ratification in order to officially update the construction contract. Unless otherwise noted, the change orders presented in this item are covered under the existing project budget as shown in the tables below. In most cases, the work outlined in the following change orders has already been completed. Current Status The Board previously ratified the Developer contingency directives #1-30 and District contingency directives #1 - #35 , and the details of District contingency directive #36 are attached to this item for reference. The table below summarizes the contingency directives by type. This is a ratification of change orders rather than an approval. The Board delegated the allocation of these funds to District staff as part of the original project budget approval. CED Owner Request Unforeseen Condition Contract Document Error Contract Document Omission Other CED Total CED-36 56,919.85 18,642.50 11,451.30 87,013.65 Totals: 56,919.85 18,642.50 11,451.30 87,013.65 Phase 3 Contingency Contract Total Amount Previously Applied Amount Proposed Balance Remaining Developers Contingency 2,765,461 1,564,013.88 1,201,447.12 District Contingency 2,765,461 1,929,960.33 87,013.65 748,487.02 Total 5,530,922 3,493,974.21 87,013.65 1,949,934.14 Staff requests the Board’s approval to ratify contingency directive DIST-36 for the Centerville Middle School project in the amount of $87,013.65. These costs will be returned to the contract contingency amount and will not impact the overall budget of the project at this time. These are the final contingency expenditure directives and the balance remaining will be recouped in Rodan’s lease amendment #7, another item on the August 28, 2024 agenda. Policy Implications Board Policy 3300- Expenditure & Purchases Prepared by: Adam Lint, Director of Facilities & Construction File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.13 Ratify the Allowance Expenditure Directive for the Modernization Project at Kennedy High School Meeting Aug 28, 2024 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Aug 28, 2024 Absolute Date Aug 28, 2024 Fiscal Impact Yes Dollar Amount $304,069.67 Budgeted Yes Budget Source Fund 21 Measure E Bond Program Recommended Action Ratify the allowance expenditure directive (AED) with Rodan Builders (Rodan) for the Modernization project at Kennedy High School. Background On June 3, 2014, the voters of Fremont approved the $650 million Measure E general obligation bond initiative, under the requirements of Proposition 39 (2000) the School Facilities Local Vote Act. The scope of the bond work includes upgrading and repairing neighborhood schools by updating technology and aging classrooms; upgrading electrical wiring to current safety codes; fixing or replacing leaky roofs, aging plumbing and restrooms; removing asbestos; and repairing, constructing and acquiring equipment, classrooms, sites, and facilities. When awarding the contract to Rodan Builders the Board also approved the budget for the project which included a project contingency allowance. This contingency allowance was established to facilitate the processing of potential change orders by district staff and the project team up to a certain dollar amount. Once approved, potential change orders via allowance expenditure directives (AEDs) are to be presented to the Board for ratification in order to officially update the construction contingency allowance used. Unless otherwise noted, the AEDs presented in this item are covered under the existing project budget as shown in the tables below. In most cases, the work outlined in the following AEDs has already been completed. Current Status AEDs # 1-11 were previously approved by the Board. The details of AED #12 are attached to this item for reference. The table below summarizes the allowance expenditure directives by type. This is a ratification rather than an approval. The Board delegated the allocation of these funds to District staff as part of the original project budget approval. AED# Owner Request Unforeseen Condition Contract Document Error Contract Document Omission Other AED Total AED-12 139,333.07 193,498.18 (28,761.58) 304,069.67 Total 139,333.07 193,498.18 (28,761.58) 304,069.67 Contract Total Amount Previously Applied Current Amount Balance Remaining Contingency $2,829,000.00 $1,461,066.34 $304,069.67 $1,063,863.99 Staff requests the Board ratify AED #12 for the Kennedy High School project in the amount of $304,069.67. These costs will be paid from the contracted contingency allowance as noted above and will not impact the overall project budget. No additional funds are required at this time. Policy Implications Board Policy 3300 – Expenditure & Purchases Prepared by: Adam Lint, Director of Facilities & Construction File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Larry Sweeney, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.14 Approve Agreement with Park Planet for New Lunch Shelter at Mattos Elementary School Meeting Aug 28, 2024 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Aug 28, 2024 Absolute Date Aug 28, 2024 Fiscal Impact Yes Dollar Amount $196,508.79 Budgeted Yes Budget Source Fund 21 Measure E Bond Program Recommended Action Approve Agreement with Park Planet for New Lunch Shelter project at Mattos Elementary School. Background On June 3, 2014, the voters of Fremont approved the $650 million Measure E general obligation bond initiative, under the requirements of Proposition 39 (2000) the School Facilities Local Vote Act. The scope of the bond work includes upgrading and repairing neighborhood schools by updating technology and aging classrooms; upgrading electrical wiring to current safety codes, fixing or replacing leaky roofs, aging plumbing and restrooms; removing asbestos; and repairing constructing and acquiring equipment, classrooms, sites, and facilities. Procurement via National Purchasing Partners (NPP) NPP is a national cooperative purchasing program for use by member schools, colleges, universities, cities, counties, and other government entities in all 50 states providing contract purchasing solutions and other related programs. The NPP operates under the legislative authority of the Oregon Revised Statutes Chapter 190 and serves all government and non-profit agencies nationally. By adopting this resolution, the Board declares that it is in the best interests of the District to purchase Products via the JPA with NPP, which is considered a legally authorized procurement methodology under California law. Government Code s