Lake County Schools - Regular School Board Meeting-REVISED(3)

1 Monday, March 28, 2022 Lake County Schools - Regular School Board Meeting-REVISED(3) 6:00 P.M. Commission Chambers Lake County Administration Bldg. 315 W. Main St., Tavares, FL "We are 5,000 strong serving 42,000 students." 1. OPENING ITEMS Subject 1.01 Call to Order - Followed by a Moment of Silence and the Pledge of Allegiance (Stephanie Luke, Chairman) Meeting Mar 28, 2022 - Lake County Schools - Regular School Board Meeting-REVISED(3) Type File Attachments 2. CHANGES, AMENDMENTS, ADDITIONS OR DELETIONS TO AGENDA 3. APPROVAL OF MINUTES Subject 3.01 Minutes from the School Board Workshop, February 28, 2022, Special School Board Meeting-Public Hearing, February 28, 2022 and Regular School Board Meeting, February 28, 2022 (Diane Kornegay, Superintendent) Meeting Mar 28, 2022 - Lake County Schools - Regular School Board Meeting-REVISED(3) Type Action File Attachments MINwkshp.2022.02.28.pdf (83 KB) MINspecmtgpublichrg2022.02.28.pdf (81 KB) MINregmtg.2022.02.28.pdf (109 KB) Motion & Voting to approve the Superintendent's recommendation Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 4. REPRESENTATION Subject 4.01 All-State Band and Chorus Recognition (Dr. Emily Feltner, Assistant Superintendent Teaching, Learning & Leadership) Meeting Mar 28, 2022 - Lake County Schools - Regular School Board Meeting-REVISED(3) Type File Attachments 4. REPRESENTATION Subject 4.02 Festival of Trees Presentation (Sherri Owens, Communications Coordinator) Meeting Mar 28, 2022 - Lake County Schools - Regular School Board Meeting-REVISED(3) Type File Attachments 5. PUBLIC INPUT: The meeting can be viewed live through the lakecountyfl.gov website. Any person may request permission to speak to the Board in person by filling out a public input card located at the entrance to the meeting room and submitting it to the clerk before the meeting. A three-minute time limit will be imposed for each speaker. 6. REPORTS Subject 6.01 Attorney Report (Stephen Johnson, School Board Attorney) 1. Appointment of Hearing Officer for Employee Matter Meeting Mar 28, 2022 - Lake County Schools - Regular School Board Meeting-REVISED(3) Type File Attachments 7. UNFINISHED BUSINESS 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.01 Monthly Financial Reports and Statement of Cash Disbursements as of January 2022 (Scott Ward, Assistant Superintendent Business Services) Fiscal Impact: None Meeting Mar 28, 2022 - Lake County Schools - Regular School Board Meeting-REVISED(3) Type Action (Consent) BACKGROUND and RATIONALE: State Board of Education Rule 6A-1.008, Florida Administrative Code, requires the Superintendent to submit, for the Board's use and consideration, a financial statement in a form prescribed by the Board. The Board approves an annual budget in accordance with Florida Statutes. This budget is reflected in the district's accounting system. The accounting system provides periodic reports that track the school district's actual expenditures and revenues. The Board receives the Monthly Financial Reports and Statement of Cash Disbursements. These reports allow the Board to monitor financial activity. This item supports Goal 3B of the School Board's Strategic Plan and promotes financial transparency and awareness for all internal and external stakeholders. Progress is communicated in a timely manner through the monthly district amendment report. ALTERNATIVES: 1. Approve the Monthly Financial Reports and Statement of Cash Disbursements Reports as submitted by Finance Department. 2. Not approve the Monthly Financial Reports and Statement of Cash Disbursements Reports as submitted by Finance Department. RECOMMENDATION: I recommend the Board approve the Monthly Financial Reports and Statement of Cash Disbursements Reports as submitted by Finance. FISCAL IMPACT: There is no fiscal impact. DATA SOURCE: This agenda item was prepared by and submitted to the Superintendent by the Assistant Superintendent Business Services, Scott Ward. Additional information may be obtained by calling 253-6566. File Attachments Debt Service Funds January 2022.pdf (61 KB) Food Service Fund January 2022.pdf (62 KB) General Fund January 2022.pdf (63 KB) Special Revenue Funds 42XX-44XX January 2022.pdf (63 KB) Capital Projects Funds January 2022.pdf (62 KB) Consolidated January 2022.pdf (70 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.02 Budget Amendments as of January 2022 (Scott Ward, Assistant Superintendent Business Services) Fiscal Impact: None Meeting Mar 28, 2022 - Lake County Schools - Regular School Board Meeting-REVISED(3) Type Action (Consent) BACKGROUND and RATIONALE: State Board Rule 6A-1.006, Florida Administrative Code, requires the Board to approve amendments to the budget whenever function and object amounts are changed from the original budget. The Board approves the annual budget in accordance with Florida Statutes. In the normal course of business, revenues and appropriations are revised for movement of funds between functions and objects and for revisions to revenue and expenditure balances. These changes to the approved budget are accomplished through budget amendments. These amendments reflect all changes by fund as of January 2022. The amendments included are: Fund 1000 - #1000-05 General Fund Fund 2000 - #2000-05 Debt Service Funds Fund 3000 - #3000-05 Capital Project Funds Fund 4200 - #4200-05 Special Revenue Funds Fund 4410 - #4410-05 Special Revenue Funds Fund 4420 - #4420-05 Special Revenue Funds Fund 4430 - #4430-05 Special Revenue Funds This item supports Goal 3B of the School Board's Strategic Plan and promotes financial transparence and awareness for all internal and external stakeholders. Progress is communicated in a timely manner through the monthly district amendment report. ALTERNATIVES: 1. Approve the budget amendments as of January 2022, of the 2021-22 fiscal year as requested and submitted by the Finance Department. 2. Not approve the budget amendments as of January 2022, of the 2021-22 fiscal year as requested and submitted by the Finance Department. RECOMMENDATION: I recommend the Board approve the budget amendments as of January 2022, of the 2021-22 fiscal year as requested and submitted by the Finance Department. FISCAL IMPACT: These amendments reflect the impact of budgetary adjustments as of January 2022, of the 2021-22 fiscal year. DATA SOURCE: This agenda item was prepared by Scott Ward, Assistant Superintendent Business Services. Additional information may be obtained by calling him at 253-6566. File Attachments FUND 1000 JANUARY 2022.pdf (129 KB) FUND 2000 JANUARY 2022.pdf (101 KB) FUND 3000 JANUARY 2022.pdf (105 KB) FUND 4200 JANUARY 2022.pdf (113 KB) FUND 4410 JANUARY 2022.pdf (106 KB) FUND 4420 JANUARY 2022.pdf (108 KB) FUND 4430 JANUARY 2022.pdf (108 KB) FUND 4440 JANUARY 2022.pdf (104 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.03 Renewal (1 of 2) ITB #20-1107-B-AR-Fire Extinguishers – Inspection, Maintenance and Replacement (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: $40,000 from Capital Funds Transfer-Maintenance Budget Meeting Mar 28, 2022 - Lake County Schools - Regular School Board Meeting-REVISED(3) Type Action (Consent) BACKGROUND and RATIONALE: Pursuant to the competitive bid process, the award of ITB # 20-1107-B-AR – Fire Extinguishers was approved by the Board on February 8, 2021. Included in the terms and conditions of this agreement is the option to renew for two (2) additional 12- month terms, if mutually agreed to in writing. To retain these agreements, the parties extended the first agreement terms through May 7, 2022. The Board’s Attorney has reviewed these agreements. The vendors below have indicated their desire to renew their agreements, for the first renewal term. If the Board approves renewal, the expiration of the agreements would be February 7, 2023. All other terms and conditions of the original agreements will remain the same. This item supports Strategic Plan Goal #5 – Ensure all students have a safe and positive environment. ALTERNATIVES: 1. Approve the recommendation to award ITB # 20-1107-B-AR – Fire Extinguishers – Inspection, Maintenance, and Replacement as shown below and on the attached tabulation sheet. Primary Vendor…. WC Fire Safety, Inc. located in Monteverde, FL Alternate Vendor… Borem Fire Protection, located in Lakeland, FL 2. Do not approve at this time. RECOMMENDATION: I recommend the Board approve ITB # 20-1107-B-AR – Fire Extinguishers – Inspection, Maintenance, and Replacement as indicated on the attached tabulation sheet. FISCAL IMPACT: The estimated impact to our district will be $40,000 funded through Capital Funds Transfer - Maintenance Budget. DATA SOURCE : The bid process for this item was prepared by Procurement Services and Maintenance in accordance with School Board Policy 6320. Questions may be directed to Procurement Services at 352-253-6762 or Maintenance at 352-253-6842. “Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.” File Attachments Borem Complete.pdf (4,133 KB) Borem Signed Agreement Rvs..pdf (138 KB) WC Fire Complete Contract.pdf (27,312 KB) WC Fire Signed Renewal Agreement -Contract 20-1107-B-AR Fire Extinguisher.pdf (213 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.04 Contract #21-0213-PB-YR-Utilization per Brevard County Public Schools Bid #19-391-B-NC-OEM Bus Parts and Accessories Discount Catalog (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: $175,000 from General Fund Transportation Budget Meeting Mar 28, 2022 - Lake County Schools - Regular School Board Meeting-REVISED(3) Type Action (Consent) BACKGROUND and RATIONALE: On January 22, 2019 Brevard County Public Schools awarded Bid #19-391-B-NC – OEM Bus Parts and Accessories Discount Catalog awarded to Chalk’s Truck Parts and Matthews Bus Alliance, Inc. The intent of the bid is to establish firm prices and delivery of OEM Bus Parts and Accessories Discount Catalog Bid for the various buses throughout the District. Utilizing this contract would allow the School Board to take advantage of the competitive pricing established within this agreement. If approved, this agreement will become effective immediately and will provide firm prices through January 22, 2024. The attached agreement has been reviewed by Procurement Services, Transportation, and the Board Attorney. Focus Area #3 – This item supports Focus Area #3 of the School Board's Strategic Plan – Excellence in Business and Innovation. We can optimize the district performance, and increase efficiency in transportation systems. ALTERNATIVES: Approve the utilization of the Brevard County Public Schools, Bid #19-391-B-NC OEM Bus Parts and Accessories Discount Catalog with the following vendor, Matthews Buses, Inc. located in Orlando, FL Do not at this time. RECOMMENDATION: I recommend the Board approve the utilization of the Brevard County Public Schools Bid #19-391-B-NC - OEM Bus Parts and Accessories Discount Catalog Bid with Matthews Buses, Inc. located in Orlando, FL. FISCAL IMPACT: The estimated financial impact to our district should be $175,000 and funded through the General Fund Transportation Budget. DATA SOURCE: This agenda item was prepared by Procurement Service and the Transportation Department, in accordance with School Board Policy 6320. Questions may be directed to Procurement Services at 352-253-6762 or Edward Pfender at 352-536-8079. “ Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.” File Attachments Agreement for 21-0213-PB-YR Bus Parts and Accessories..pdf (188 KB) 19-391-B-NC Renewal - Matthew Bus Alliance.pdf (56 KB) 19-391-B-NC OEM Bus Parts and Accessories Web Packet.pdf (3,284 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.05 Contract #21-0214-PB-AR – Utilization per Volusia County Public Schools, Bid #TR-21-004MB Recapped & New Tires (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: $110,000 from General Fund-Transportation Budget Meeting Mar 28, 2022 - Lake County Schools - Regular School Board Meeting-REVISED(3) Type Action (Consent) BACKGROUND and RATIONALE: On October 13, 2020, Volusia County Public Schools awarded Bid #TR-21-004 MB Recapped & New Tires to multiple vendors. Utilizing this contract would allow the School Board to take advantage of the competitive pricing established with this agreement for recapped and new tires, throughout the District. If approved, this agreement will become effective immediately and will provide firm prices through October 13, 2023. The attached agreements have been reviewed by the Board Attorney, Procurement Services and Transportation. This item support Focus Area #1 – Student Achievement based on the School Board’s Strategic Priorities and is beneficial to the students because it is necessary to ensure that all students have a safe, healthy, and inviting learning environment. ALTERNATIVES : 1. Approve the utilization of Volusia County Public Schools, Bid #TR-21-004 MB to Boulevard Tire Center, located in Deland, FL 2. Do not approve at this time. RECOMMENDATION: I recommend the Board approves utilizing Volusia County Public Schools, Bid #TR-624JS Recapped & New Tires with Boulevard Tire Center, located in Deland, FL. FISCAL IMPACT: The financial impact to our district is estimated to be $110,000 through the General Fund -Transportation Budget. DATA SOURCE: This agenda item was prepared by Procurement Services in accordance with School Board Policy 6320. Questions may be directed to Procurement at 352-253-6762 . “Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.” File Attachments Agreement for Piggyback Services.pdf (201 KB) Recapped_&_New_Tires.pdf (958 KB) TR-21-004MB_-_Recapped_&_New_Tires_Board_Approval.pdf (227 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.06 Amendment to the Agreement with Welbro Building Corporation, for Design Build Services for Lake Minneola High School Addition (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: None Meeting Mar 28, 2022 - Lake County Schools - Regular School Board Meeting-REVISED(3) Type Action (Consent) BACKGROUND and RATIONALE: O n May 11, 2020, the parties, Welbro Building Corporation and The School Board of Lake County, Florida, entered into an Agreement for Design Build Services for the project known as Lake Minneola High School Classroom Additions. This is a request for an amendment to the contract which addresses the final completion date of the Lake Minneola High School Classroom Additions (North) extending the date from December 29, 2021 to June 4, 2022. The extension request was due to material delays during the pandemic. ALTERNATIVES : 1. Approve the Amendment to the Agreement between The School Board of Lake County, Florida and Welbro Building Corporation for Design Build Services for the Lake Minneola High School Addition. 2. Do not a pprove the Amendment to the Agreement between The School Board of Lake County, Florida and Welbro Building Corporation for Design Build Services for the Lake Minneola High School Addition. RECOMMENDATION : I recommend approval of the Amendment to the Agreement between The School Board of Lake County, Florida and Welbro Building Corporation for Design Build Services for the Lake Minneola High School Addition. FISCAL IMPACT : There will be no fiscal impact for this agenda item. DATA SOURCE : This agenda item was reviewed by our School Board Attorney and prepared by David Parker, Director of Facilities and John Carr, Assistant Superintendent, Operations-Facilities. Please contact Mr. Parker with any questions at 352-253-4180 or Mr. Carr at 352-253-6521. File Attachments Lake Minneola Contract Time Ext.pdf (66 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.07 GMP Amendment to the Agreement for Construction Management Services GMP-1 Early Site for the Aurelia Cole Academy (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: None Meeting Mar 28, 2022 - Lake County Schools - Regular School Board Meeting-REVISED(3) Type Action (Consent) BACKGROUND and RATIONALE: On August 23, 2021, the parties, Wharton-Smith, Inc. and The School Board of Lake County, Florida, entered into an Agreement for Construction Manager Services for the Aurelia Cole Academy. This is a request for an amendment to the contract to correct the substantial completion date to June 30, 2023. ALTERNATIVES: 1. Approve the Amendment to the GMP between The School Board of Lake County, FL and Wharton-Smith, Inc. for the Aurelia Cole Academy GMP-1 Early Site. 2. Do not approve Amendment to the GMP between The School Board of Lake County, FL and Wharton-Smith, Inc. for the Aurelia Cole Academy GMP-1 Early Site. RECOMMENDATION: I recommend the Board approve the Amendment to the GMP between The School Board of Lake County, FL and Wharton-Smith, Inc. for the Aurelia Cole Academy GMP-1 Early Site. FISCAL IMPACT: There will be no fiscal impact for this agenda item. DATA SOURCE: This request was reviewed by our School Board Attorney and prepared by David Parker, Director of Facilities and John Carr, Assistant Superintendent, Operations & Facilities. Any questions may be directed to Mr. Parker at 352-253-4180 or Mr. Carr at 352-253-6514. File Attachments ACA K8 - GMP1 Amendment.pdf (78 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.08 FISH (Florida Inventory of School Houses) Validation and Certification for Lake County Schools (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: None Meeting Mar 28, 2022 - Lake County Schools - Regular School Board Meeting-REVISED(3) Type Action (Consent) BACKGROUND and RATIONALE: Florida Statute 1013.31(1)(d), states in part, “... School districts shall periodically update their inventory of educational facilities ....” State Requirements for Educational Facilities (SREF) 2007, revised November 2009, §6.1(7)(c) requires that, “ Prior to April 1 of each year, each district shall review the Florida Inventory of School Houses (FISH) and shall certify to the Office that the inventory is current and accurate .” Correct facilities data is essential in DOE analyses, among other reporting necessities, of need for class size reduction and the determination of PECO maintenance requirements, which ultimately result in legislative funding. Any FISH errors can significantly influence funds the district will receive, and will distort all analyses made from FISH data. This item supports Goal #3 of the School Board’s Strategic Plan and is beneficial to the students because accurate reporting of FISH data results in maximum state funding. ALTERNATIVES: Approve the FISH Validation and Certification for Lake County Schools. Not approve the FISH Validation and Certification for Lake County Schools. RECOMMENDATION: I recommend approval of the FISH Validation and Certification for Lake County Schools. FISCAL IMPACT: There is no fiscal impact caused by the approval of the FISH Validation and Certification. DATA SOURCE: This agenda item was prepared and submitted to the Superintendent by the Supervisor of Growth Planning, Kelly Randall. Any questions regarding this matter should be directed to Ms. Randall at 352-253-6698. File Attachments Florida Inventory of School Houses Certification of Facilities Data.pdf (44 KB) Annual FISH Certification Support Documents_2022.pdf (247 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.09 Purchase of (2) White Fleet Vehicles for the Warehouse & Grounds Department (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: $53,050.20 from Local Capital Improvement Fund-Vehicle Budget Meeting Mar 28, 2022 - Lake County Schools - Regular School Board Meeting-REVISED(3) Type Action (Consent) BACKGROUND and RATIONALE: The Warehouse and Grounds Departments work diligently to ensure that the needs of the District are met. They receive various requests daily, to travel to schools and department sites for daily work orders, repairs and emergency situations, and having reliable transportation is critical. The Warehouse and Grounds Department is requesting to purchase two (2) vehicles from Garber Ford, located in Green Cove Springs, FL. This will ensure for reliable transportation for their daily travel needs. This purchase request is for two (2) 2022 Ford Ranger Pickup trucks. The new vehicles are needed to increase efficiency when responding to maintenance and repair requests. With this purchase, the Warehouse and Grounds Department will be able to reach their destination safely and without delay. ALTERNATIVES: 1. Approve the purchase of two (2) white fleet vehicles from Garber Ford, located in Green Cove Springs, FL. 2. Do not approve the purchase of two (2) white fleet vehicles from Garber Ford, located in Green Cove Springs, FL. RECOMMENDATION: I recommend that the Board approve the purchase of two (2) white fleet vehicles from Garber Ford, located in Green Cove Springs, FL. FISCAL IMPACT: The total fiscal impact of the two (2) white fleet vehicles is $53,050.20. This purchase will be funded from Local Capital Improvement Fund-Vehicle Budget. DATA SOURCE : This board agenda item has been prepared by John Carr, Assistant Superintendent of Operations and Facilities. Any questions may be directed to Mr. Carr at 352-253-6514. File Attachments Ford Ranger (2) Quote.pdf (48 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.10 Renewal of PowerSchool Assessment and Analytics (Duane Weeks, Executive Director of Information and Instructional Technology) Fiscal Impact: $306,307.57 from General Fund-IT Budget Meeting Mar 28, 2022 - Lake County Schools - Regular School Board Meeting-REVISED(3) Type Action (Consent) BACKGROUND and RATIONALE: The school board has utilized Performance Matters Analytics module since 2017 and Performance Matters Assessment module since 2018. Performance Matters was acquired by PowerSchool which now provides the Analytic and Assessment modules for the school district. The recommendation is to renew both Analytics and Assessment modules from PowerSchool in the amount of $306,307.57. The renewal of PowerSchool’s Analytic and Assessment modules support the Strategic Plan Goals of Student Success, Fiscal Responsibility, and Community Engagement & Governance, as presented by the superintendent. ALTERNATIVES: 1. Approve renewal of Analytic and Assessment modules from PowerSchool in the amount of $306,307.57. 2. Not approve at this time. RECOMMENDATION: The recommendation is to renew PowerSchool’s Analytic and Assessment modules in the amount of $306,307.57. FISCAL IMPACT: The funds will come out of the Information and Instructional Technology Services general fund budget in the amount of $306,307.57. DATA SOURCE: The agenda item was prepared by Duane Weeks, Executive Director of Information and Instructional Technology. Additional information can be obtained by calling him at (352) 253-6710. File Attachments Renewal of PowerSchool Analytics and Assessment 3.28.2022.pdf (137 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.11 Purchase of Chromebooks for Students (Duane Weeks, Executive Director of Information & Instruction) Fiscal Impact: $2,238,640.00 from Capital Fund Transfer Meeting Mar 28, 2022 - Lake County Schools - Regular School Board Meeting-REVISED(3) Type Action (Consent) BACKGROUND and RATIONALE: As Lake County Schools has implemented a 1:1 model (where each student is assigned one Chromebook), there is a need to replace the oldest devices of the fleet. As part of sustaining the program, Information and Instructional Technology strongly supports the purchase of 8000 Chromebooks using United Data Technologies to replace end-of-life devices during the 2022-23 school year. This purchase would provide for a replacement of any device that would end-of-life as well as some of the devices that are beyond repair. The district will likely also see an increase in enrollment. These devices would provide a marginal reserve for the 2022-23 school year, as supply constraints will continue to be an issue. Lake County Schools is seeing an increase in enrollment and a reserve ensures every student has access to a device during the school day as to not interrupt instruction. Lake County Schools uses Chromebooks to directly support the Instructional Framework and the common vision of instruction. These devices support student authentic literacy and collaboration as well as directly engage students with valuable real world skills that access to technology allows. Lake County Schools has led the way in that it provides all students with the opportunity and access to technology for use in the classroom. ALTERNATIVES: 1. To approve the purchase of the Chromebooks at $2,238,640.00 from United Data Technologies utilizing Contract #20-1205-PB-RP-Technology Equipment, Software & Services Catalog (Collier). 2. Not approve the purchase of the Chromebooks at $2,238,640.00. RECOMMENDATION: To approve the purchase of the Chromebooks at $2,238,640.00 from United Data Technologies utilizing Contract #20-1205-PB-RP-Technology Equipment, Software & Services Catalog (Collier). FISCAL IMPACT: The cost of $ 2,238,640.00 will be funded from Capital Fund Transfer. DATA SOURCE: The agenda item was prepared by Duane Weeks, Executive Director for Information and Instructional Technology. Additional information can be obtained by calling him at (352) 253-6710. File Attachments UDT Quote for Chromebooks 3.28.2022.pdf (41 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.12 Contract #21-0108-PB-YR Security Cameras for Utilization per TIPS-USA Bid #RFP 210101 Technology Solutions, Products and Services (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: $350,000 from Grant Fund -Safety and Security Department Budget Meeting Mar 28, 2022 - Lake County Schools - Regular School Board Meeting-REVISED(3) Type Action (Consent) BACKGROUND and RATIONALE: TIPS-USA awarded Bid # RFP 210101 Technology Solutions, Products and Services to Panasonic I Pro Sensing Solutions Corporation of America that will provide a method to acquire security cameras and camera related mounting hardware. Utilizing this contract would allow the School Board to take advantage of the competitive pricing established with this agreement for Technology Solutions, Products and Services throughout the District and, will become effective immediately and will provide firm prices through May 31, 2026. Renewal Term – Upon mutual written agreement, the Parties may renew this Contract, in whole or in part, for a Renewal Term not to exceed the initial Contract Term, pursuant to the incorporated Special Contract Conditions. This Item Supports Strategic Plan Goal #5A – Ensure all students have a safe and positive environment. ALTERNATIVES: Approve the utilization of TIPS-USA/ RFP 210101 Technology Solutions, Products and Services. Do not approve at this time. RECOMMENDATION: I recommend the Board approve utilizing TIPS-USA/Bid # RFP 210101 Technology Solutions, Products and Services. FISCAL IMPACT: The financial impact to our district will be $350,000 through the Grant Fund - Safety and Security Department Budget. DATA SOURCE: This agenda item was prepared by Procurement Services in accordance with School Board Policy 6320. Questions may be directed to Procurement at 352-253-6762. “Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. File Attachments Signed Agreement for Piggyback Services - Security Cameras.pdf (306 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 9. NEW BUSINESS-CONSENT AGENDA-HUMAN RESOURCE ITEMS Subject 9.01 Notification of Human Resources Action Items – will be available by the close of business on Wednesday prior to the meeting (Chad Farnsworth, Assistant Superintendent Human Resources) Meeting Mar 28, 2022 - Lake County Schools - Regular School Board Meeting-REVISED(3) Type Action (Consent) BACKGROUND and RATIONALE: All human resources action items shall be presented to the School Board for approval according to established policies and procedures. Approval is needed for management of employment records and data according to established policies and procedures. (School Board Policy 6.10, 6.11, 6.111, 6.17, and F.S. 1012.23) This Agenda item supports Strategic Goal #1- Student Success, and Goal #2-Retention & Recruitment. It is beneficial to the students because high performing and highly qualified employees are essential for delivering and supporting the mission of the School Board. ALTERNATIVES : Approve the Human Resources Action Items as presented. Not approve the Human Resources Action Items as presented. RECOMMENDATION: I recommend that the Board approve the Human Resources Action Items as presented. FISCAL IMPACT: Without approval of Human Resources Action Items by the School Board, there would be no official documentation of School Board appointments, reappointments, transfers, resignations, and leaves for administrative, professional/managerial, instructional and non-instructional employees. The financial impact to the School District is absorbed within school, department, and grant budgets. Changes in employment status occur on a continual basis with little or no budgetary impact, since terminations/leaves result in budgeted positions being vacant and appointments/promotions result in budgeted positions being filled. DATA SOURCE : This agenda item was prepared and submitted to the Superintendent by Guido Zamora, Director of Human Resources. Any questions or comments should be directed to him at 253-6530. File Attachments Board List 03.28.2022.pdf (466 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 9. NEW BUSINESS-CONSENT AGENDA-HUMAN RESOURCE ITEMS Subject 9.02 Notification of Human Resources Action Items for Conversion Charter Schools – will be available by the close of business on Wednesday prior to the meeting (Chad Farnsworth, Assistant Superintendent Human Resources) Meeting Mar 28, 2022 - Lake County Schools - Regular School Board Meeting-REVISED(3) Type Action (Consent) BACKGROUND and RATIONA LE: All human resources action items shall be presented to the School Board for approval according to established policies and procedures. Approval is needed for management of employment records and data according to established policies and procedures. (School Board Policy 6.10, 6.11, 6.111, 6.17, and F.S. 1012.23) This Agenda item supports Strategic Goal #1- Student Success, and Goal #2-Retention & Recruitment. It is beneficial to the students because high performing and highly qualified employees are essential for delivering and supporting the mission of the School Board. ALTERNATIVES : Approve the Human Resources Action Items for Conversion Charter Schools as presented . Not approve the Human Resources Action Items for Conversion Charter Schools as presented . RECOMMENDATION: I recommend that the Board approve the Human Resources Action Items for Conversion Charter Schools as presented . FISCAL IMPACT: Without approval of Human Resources Action Items by the School Board, there would be no official documentation of School Board appointments, reappointments, transfers, resignations, and leaves for administrative, professional/managerial, instructional and non-instructional employees. The financial impact to the School District is absorbed within school, department, and grant budgets. Changes in employment status occur on a continual basis with little or no budgetary impact, since terminations/leaves result in budgeted positions being vacant and appointments/promotions result in budgeted positions being filled. DATA SOURCE: This agenda item was prepared and submitted to the Superintendent by Guido Zamora, Director of Human Resources. Any questions or comments should be directed to him at 253-6530. File Attachments Charter Board List 03.28.2022.pdf (396 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.01 Utilization of Agreement 21-0107-PB-AR US Foods Agreement with Sourcewell RFP #112917-USF Food Products and Distribution with Related Equipment and Supplies (Dr. Emily Feltner, Assistant Superintendent Teaching, Learning & Leadership) Fiscal Impact: $75,000 from General Fund-Career and Technical Education Programs (CAPE) Meeting Mar 28, 2022 - Lake County Schools - Regular School Board Meeting-REVISED(3) Type Action (Consent) BACKGROUND and RATIONALE: College & Career Readiness is requesting to utilize Sourcewell RFP #112917-USF Food Products and Distribution with Related Equipment and Supplies with US Foods, Inc. for the high school culinary programs for various projects and events. If approved, this agreement will become effective immediately and will provide firm prices through January 22, 2023. This agreement has been reviewed by Board attorney. This item supports Strategic Plan Goal #5A – Ensure all students have a safe and positive environment. ALTERNATIVES: 1. Approve the utilization of 21-0107-PB-AR US Foods agreement with Sourcewell RFP #112917-USF Food Products and Distribution with Related Equipment and Supplies with US Foods, Inc., located in Rosemont, IL. 2. Do not approve the utilization of 21-0107-PB-AR US Foods agreement with Sourcewell RFP #112917-USF Food Products and Distribution with Related Equipment and Supplies with US Foods, Inc., located in Rosemont, IL. at this time. RECOMMENDATION: I recommend the Board approve the utilization of 21-0107-PB-AR US Foods agreement with Sourcewell RFP #112917-USF Food Products and Distribution with Related Equipment and Supplies with US Foods, Inc., located in Rosemont, IL. FISCAL IMPACT: The financial impact to our District is estimated to be $75,000.00 from General Fund - Career and Technical Education Programs (CAPE). DATA SOURCE: This agreement was prepared and facilitated by Procurement Services on behalf of Career and Technical Education Programs, in accordance with School Board Policy 6320. The funding source and estimated fiscal impact for this bid was submitted by Frances Celis, Director. Questions may be directed to Procurement at 352-253-6762 or Ms. Celis at 352-253-6770. “Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.” File Attachments Complete Contract US Foods.pdf (19,230 KB) US Foods Signed Agreement.pdf (229 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.02 Renewal (1of 2) RFP #4815RP Equitable Services for Title 1 Private Schools (Dr. Emily Feltner, Assistant Superintendent Teaching, Learning & Leadership) Fiscal Impact: $500,000 from Other Federal Project Fund -Title 1 Grant Meeting Mar 28, 2022 - Lake County Schools - Regular School Board Meeting-REVISED(3) Type Action (Consent) BACKGROUND and RATIONALE: On May 13, 2019, the Board approved Equitable Services for Title 1 Private Schools after issuing an RFP. The Third-Party contractor has provided all state/ federal monitoring documentation, program evaluation evidence and provided equitable services to participating Title I Private Schools in the form of student services, tutoring, mentoring, and counseling, family engagement activities, and professional development to Title I eligible students and their families/teachers/ administrators. Included in the terms and conditions of this agreement is the option to renew for two (2) additional 12-month terms if mutually agreed to in writing. Procurement Services, Federal Programs and Board Attorney have reviewed the contract. The participating Title I Private Schools are as follows: Astatula Christian; Chosen Generation; Citrus Heights Academy; Dreamplex Therapeutic School; Faith Lutheran School; Family Christian Center; First Academy Leesburg; Gateway Christian School; Hampden Dubose Academy; Holy Trinity Episcopal School; HOPE Preparatory Academy; Lake Preparatory School; Liberty Christian Preparatory School; Mt Dora Christian Academy; New Hope Christian Academy; St. Paul's Catholic School; The Excellence Academy; The Key to Learning; The Learning Curve Academy; Wesley Christian Academy; and any other private schools which choose to participate in the 2022-2023 school year. The vendor below has indicated their desire to renew their agreement, for the first renewal term. If the Board approves renewal, the expiration of the agreement would be May 12, 2023. All other terms and conditions of the original agreements will remain the same. This item supports Focus Areas: 1-Student Achievement: 2-Investment in People, 4-Culture, Climate, and Community. ALTERNATIVES: 1. Approve the recommendation to renew the agreement for RFP #4815RP Equitable Services for Title 1 Private Schools to the vendor as shown below. One On One Learning, Corp………………………………………………………..Located in Miami, FL 2. Do not approve at this time. RECOMMENDATION: I recommend the Board approve the renewal of RFP #4815RP Equitable Services for Title 1 Private Schools with the vendor as shown below. One On One Learning, Corp………………………………………………………..Located in Miami, FL FISCAL IMPACT: The estimated impact to our district will be $500,000, which includes funds for 1% family engagement activities. The funding source will be from Other Federal Project Fund - Title 1 Grant. DATA SOURCE : This agenda item was prepared by Procurement Services and Federal Programs in accordance with School Board Policy 6320. Questions may be directed to Procurement Services at 352-253-6762 or Federal Programs at 352-383-0253. “Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.” File Attachments 4815RP Complete Contract One on One Learning Corp.pdf (74,696 KB) One On One Signed Agreement.pdf (1,692 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.03 ACALETICS Math Program for Beverly Shores and Leesburg Elementary Schools (Dr. Emily Feltner, Assistant Superintendent Teaching, Learning & Leadership) Fiscal Impact: $111,457 from Other Federal Projects Funds-Title IV, SSAE Grant Meeting Mar 28, 2022 - Lake County Schools - Regular School Board Meeting-REVISED(3) Type Action (Consent) BACKGROUND and RATIONALE : ACALETICS is a comprehensive education company that offers several research-based, results-based supplemental products and services with complimentary digital-based support to schools to boost student performance and achievement. Leesburg Elementary and Beverly Shores Elementary schools will continue to utilize ACALETICS to support and reinforce foundational skills in Mathematics. This purchase will fund the supplemental curriculum and professional learning for teachers using the program. Teachers will take part in Instructional Exchange sessions, Data Review sessions, and In-Class Modeling/Demonstrations for multiple standards. The purchase also pays for student placement material, assessment booklets, and quick-pic booklets. Student growth will be monitored and data collected to help measure the program’s effectiveness. This purchase aligns with the School Improvement Plan goals of both schools and the need for targeted intervention to help students accelerate or grow in their area of need. This item supports Goal 1: Student Success of the School Board’s Strategic Plan and is beneficial to the students of Lake County because it will help to improve the percentage of students scoring at/or above grade level. ALTERNATIVES: Approve the ACALETICS Program purchase for the two elementary schools. Not approve the ACALETICS Program purchase for the two elementary schools. RECOMMENDATION : I recommend approval of the ACALETICS Program purchase to increase mathematical proficiency for students in need of support in both elementary schools. FISCAL IMPACT : The ACALETICS Program purchase for both schools will be funded from the Other Federal Projects Funds-Title IV, SSAE Grant in the amount of $111,457.00. DATA SOURCE: This agenda item was prepared by Kati Pearson, Executive Director of Academic Services and Interventions. Additional information may be obtained by contacting her at 352-253-6882 or emailing her at pearsonk@lake.k12.fl.us. File Attachments ACALETICS Math Program Quote for BSES & LES.pdf (247 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.04 Amendment #1 to Contract LK071 with Florida Department of Health (Dr. Emily Feltner, Assistant Superintendent Teaching, Learning & Leadership) Fiscal Impact: None Meeting Mar 28, 2022 - Lake County Schools - Regular School Board Meeting-REVISED(3) Type Action (Consent) BACKGROUND and RATIONALE: Lake County Schools and the Florida Department of Health in Lake have maintained a contractual agreement wherein Florida Department of Health in Lake will reimburse the district for the three LPN positions at our three Full-Service Schools: Beverly Shores Elementary, Eustis Heights Elementary, and Leesburg Elementary. Florida Department of Health in Lake provides an invoice template that the district must use to invoice the state each quarter and this form is shown as Exhibit B in our current contract. The state auditor has notified Florida Department of Health in Lake that the invoice template provided by them to districts is no longer acceptable. Florida Department of Health in Lake is requesting an amendment to our current contract to change the Description and Narrative language on the invoice template. This amended agreement supports Goal #1, Student Success, of the Board’s Strategic Plan. This Amendment #1 has been reviewed by Stephen W. Johnson, School Board Attorney. ALTERNATIVES: Approve the Amendment #1 between Lake County School Board and the Florida Department of Health in Lake County for Full-Service School projects. Not approve the Amendment #1 between Lake County School Board and the Florida Department of Health in Lake County for Full-Service School projects. RECOMMENDATION: I recommend that the Board approve the Amendment #1 with the Florida Department of Health in Lake County for Full-Service School projects, as presented. FISCAL IMPACT: This amendment has no fiscal impact on the current contract. DATA SOURCE: This agenda item was prepared by Dr. Kristine L. Landry, Director of Student Services. The administration and record maintenance for the projects is managed by the Student Services Department. If further information is needed, please contact Dr. Landry at (352) 742-6920 or email her at LandryK@lake.k12.fl.us. File Attachments FL DEPT OF HEALTH IN LAKE Amendment 1 to Contract LK071.pdf (211 KB) LK071-Dept. of Health.pdf (2,428 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.05 District English Language Learners (ELL) Plan for 2022-2025 (Dr. Emily Feltner, Assistant Superintendent Teaching, Learning & Leadership) Fiscal Impact: None Meeting Mar 28, 2022 - Lake County Schools - Regular School Board Meeting-REVISED(3) Type Action (Consent) BACKGROUND and RATIONALE : The English Language Learners (ELL) Plan for 2022-2025 for The School Board of Lake County provides for the following areas to be followed: Identification of English Language Learners (ELLs), English Language Proficiency Assessment, Programmatic Assessment, Comprehensive Program Requirements and Student Instruction, Statewide Assessment, English Language Proficiency Annual Assessment, Monitoring Procedures, Parent Guardian, Students Notification and Rights, The Parent Leadership Council, Personnel Training and Extension of Services. This item supports Student Success Goals 1A, 1B, 1C and 1D; Retention & Recruitment Goals 2A and 2B; and Community Engagement & Governance Goals 4A and 4B. These goals will benefit students by providing support for English language learners district-wide and by providing additional programs and activities to increase student achievement and parent and family engagement. ALTERNATIVES : 1. Approve the English Language Learners (ELL) Plan for 2022 – 2025. 2. Not approve the English Language Learners (ELL) Plan for 2022 – 2025. RECOMMENDATION : I recommend the Board approve the English Language Learners (ELL) Plan for 2022 – 2025. FISCAL IMPACT : There is no fiscal impact. DATA SOURCE : This agenda item was prepared by Letizia V. Haugabrook, Administrative Coordinator, Federal Programs. Additional information may be obtained by calling Ms. Haugabrook at 352-241-4658. File Attachments District ELL Plan 2022-25.pdf (742 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.06 Instructional Materials Recommendations for Math K-12 and Advanced Placement Mathematics (Dr. Emily Feltner, Assistant Superintendent Teaching, Learning & Leadership), Estimated Fiscal Impact: $4,461,803.64 from General Fund, Instructional Materials 13E10 Budget, Advanced Placement Budget, and Mathematics Allocation, and ESSER Budget Meeting Mar 28, 2022 - Lake County Schools - Regular School Board Meeting-REVISED(3) Type Action (Consent) BACKGROUND and RATIONALE: Florida Statute 1006.283 requires districts to purchase instructional materials within the first three (3) years of the adoption cycle. In compliance with this statute, the following subject area was recently reviewed by district instructional materials adoption committees: Mathematics , Grades K-12 Mathematics, Advanced Placement The Lake County Schools instructional materials review process included: Instructional materials adoption committees, comprised of selected staff from every school Instructional materials adoption training for committee members Sample review materials for all schools (hard copies and online access) Instructional materials publisher showcases for each subject area Online instructional materials evaluation surveys for each subject area Public review and comment forms for each subject area Ongoing support and collaboration from district departments The instructional materials adoption committees facilitated the review of instructional materials at their school site to ensure teacher input for the process. School principals, teachers, instructional coaches, and support staff were given the opportunity to participate in the review and voting process for instructional materials. Through the review process it was deemed that the recommended textbooks align to Mathematics Standards, provide rigorous instruction and include targeted assessments. A Special Meeting/Public Hearing for instructional materials was held by the School Board on February 28, 2022. This item supports Goal 1, Student Success, of the District's Strategic Plan and is beneficial to students because the materials ensure high quality, equitable, standards-based instruction for students. ALTERNATIVES: Approve the instructional materials recommendations for Mathematics K-12 and Advanced Placement Mathematics. Do not approve the instructional materials recommendations for Mathematics K-12 and Advanced Placement Mathematics. RECOMMENDATION: I recommend approval of the instructional materials recommendations for Mathematics K-12 and Advanced Placement Mathematics. FISCAL IMPACT: Instructional materials are funded through the state allocation. The Mathematics K-12 and Advanced Placement Mathematics instructional materials will be funded through the 2022-23 Instructional Materials allocation, Advanced Placement Mathematics Allocation, and ESSR Funds. The estimated cost for Mathematics K-12 and Advanced Placement Mathematics instructional materials is approximately $4,461,803.64. DATA SOURCE: This agenda item was prepared by Amy Cockcroft, Executive Director of Curriculum, Instruction, and Assessment and Kelly Dodd, Manager of Instructional Materials and Media Services. Additional information may be obtained by calling 352-253-6870. File Attachments 3-28-22 CIA Instructional Materials Adoption.pdf (697 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.07 Contract for Services for Purchase by Charter Schools (Dr. Emily Feltner, Assistant Superintendent, Teaching, Learning & Leadership) Fiscal Impact: Unknown Meeting Mar 28, 2022 - Lake County Schools - Regular School Board Meeting-REVISED(3) Type Action (Consent) BACKGROUND AND RATIONALE: In collaboration with the charter schools, the district has offered services for purchase by charter schools that was approved by the School Board on February 14, 2022. These are services that are above and beyond those required by state statutes. The charter schools were required to complete a request for the services to be provided and execute a contract for those services. The following charter schools have submitted the contract for the School Board’s approval: Altoona School Imagine South Lake Lake Technical College Minneola Charter Pinecrest Four Corners Pinecrest Tavares This agenda item supports Goal 1c and 3b of the district Strategic Plan and is beneficial to the students because charter schools provide additional educational alternatives. ALTERNATIVES: Approve the Contract for Services for Purchase by Charter Schools. Not approve the Contract for Services for Purchase by Charter Schools. RECOMMENDATION: It is the Superintendent’s recommendation that the School Board approve the Contract for Services for Purchase by Charter Schools. FISCAL IMPACT: The services of the district provided to the charter schools will be calculated and received during the fiscal year. DATA SOURCE: This agenda item was prepared by Julie Summerlin, Administrative Coordinator, Choice, Charter and Community Education. Additional information may be obtained by calling her at 352-253-6785. This contract document has been reviewed and approved by the School Board attorney. File Attachments 2021-22 Contract for Purchased Services - Altoona.pdf (1,814 KB) 2021-22 Contract for Purchased Services - Imagine.pdf (536 KB) 2021-22 Contract for Purchased Services - Lake Tech.pdf (490 KB) 2021-22 Contract for Purchased Services - Minneola.pdf (5,862 KB) 2021-22 Contract for Purchased Services - Pinecrest Four Corners.pdf (2,777 KB) 2021-22 Contract for Purchased Services - Pinecrest Tavares.pdf (1,894 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.08 Request for Modification of Hearing Officer's Recommendation (Dr. Emily Feltner, Assistant Superintendent Teaching, Learning & Leadership) Fiscal Impact: None Meeting Mar 28, 2022 - Lake County Schools - Regular School Board Meeting-REVISED(3) Type Action (Consent) File Attachments Student #0501707754 Request for Modification of Hearing Officer's Rec..pdf (256 KB) Student #4804334726 Request to Modify Hearing Officer's Rec.pdf (255 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.09 Final Orders for Student Expulsion (Dr. Emily Feltner, Assistant Superintendent Teaching, Learning & Leadership) Fiscal Impact: None Meeting Mar 28, 2022 - Lake County Schools - Regular School Board Meeting-REVISED(3) Type Action (Consent) Final Orders for Expulsion Student #3513601271 Leesburg High – Firearm Student #3576951903 Leesburg High – Weapons Possession Student #0501707754 Triangle Elementary – Weapons Possession Student #4804334726 Grassy Lake Elementary – Weapons Possession File Attachments Student #3513601271 Final Order.pdf (536 KB) Student #3576951903 Final Order.pdf (536 KB) Student #0501707754 ZT Final Order.pdf (353 KB) Student #4804334726 Final Order.pdf (355 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 11. DISCUSSION Subject 11.01 Public Hearing - Tentative Approval of Revisions to Policy 6840-Audit Selection Process (Stephen Johnson, School Board Attorney) Meeting Mar 28, 2022 - Lake County Schools - Regular School Board Meeting-REVISED(3) Type Action BACKGROUND and RATIONALE : The School Board met in a Workshop on March 21, 2022 and discussed the Future Structure of Internal Audit Department. During the discussion, suggestions were made for some changes that may be needed to current Policy 6840-Audit Selection Committee. The policy revisions are being brought provided by Mr. Stephen Johnson, School Board Attorney. If the policy revisions are approved, then final approval would be scheduled on the agenda for the Regular School Board Meeting, May 9, 2022. ALTERNATIVES: 1. Accept the revisions and provide tentative approval to Policy 6840-Audit Selection Process. 2. Do not accept the revisions. RECOMMENDATION: I recommend the Board provide tentative approval of the revisions to Policy 6840-Audit Selection Process. FISCAL IMPACT: There is no fiscal impact with tentative approval. DATA SOURCE: This item was prepared by the Board Clerk in cooperation with Mr. Stephen Johnson, School Board Attorney, for Diane Kornegay, Superintendent. Any questions or concerns could be addressed by Mr. Johnson at 352-973-0440 or email: Steve@swjlawfl.com File Attachments draft Policy 6840-Audit Selection Committee.pdf (279 KB) Motion & Voting to approve the Superintendent's recommendation Motion by Bill Mathias, second by Mollie Cunningham. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 11. DISCUSSION Subject 11.02 Resolution Directing the Board of County Commissioners for Lake County, Florida, to