Joint Sand City Council and Successor Agency of the Redevelopment Agency

___________________________________________________________________________________________________________________ Joint Sand City Council and Successor Agency of the Redevelopment Agency Minutes 07.19.22 Regular Meeting MINUTES JOINT SAND CITY COUNCIL AND SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY Regular Meeting - Tuesday, July 19, 2022 5:30 PM As allowed per Assembly Bill (AB361), this meeting was conducted in person and by teleconference Mayor Carbone called the meeting to order at 5:30 p.m. AGENDA ITEM 1, ROLL CALL Present: Mayor Mary Ann Carbone Council Member Blackwelder (excused absence) Councilmember Cruz (virtual attendance) Councilmember Hawthorne (virtual attendance) Councilmember Sofer Staff: Vibeke Norgaard, City Manager (virtual attendance) Connie Horca, City Clerk Adam Lindgren, Interim City Attorney (virtual attendance) Chuck Pooler, City Planner (virtual attendance) Police Chief, Brian Ferrante AGENDA ITEM 2, PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Police Chief Brian Ferrante. AGENDA ITEM 3, INVOCATION The invocation was led by Reverend Robert Hellam. AGENDA ITEM 4, ANNOUNCEMENT BY MAYOR, CITY ATTORNEY, CITY MANAGER The Mayor announced that Council Members are also welcome to provide their comments at this time following announcements by City Staff. City Manager Norgaard expressed her apologies for the delay of the City Manager’s report. She provided updates on the Calabrese Park noticing and bidding process, Ortiz Avenue concrete restoration work of driveways and curbs, upcoming meeting with the Arts Committee to consider the Murals, Special Council meeting on August 9, 2022, and writer James Herrera who would like to do an article on the South of Tioga. Interim City Attorney Adam Lindgren announced his plans to attend the League of California Cities Conference in September, looks forward to meet any Council Members that plan on attending, and is available to attend a session of interest to Council to take notes and report back.

___________________________________________________________________________________________________________________ Joint Sand City Council and Successor Agency of the Redevelopment Agency Minutes 07.19.22 Regular Meeting Mayor Carbone reported on the success of last week’s street dedication of Shake Avenue that included the attendance of several dignitaries from surrounding agencies and boards. Council Member Hawthorne reported on the upcoming Arts Committee meeting that will review mural submissions, the upcoming West End Celebration, and the inability of opening the Hawthorne Studios during West End due to construction. He hopes to be open for next year’s celebration. AGENDA ITEM 5, COMMUNICATIONS 5:41 P.M. Floor opened for Public Comment. There were no comments from the Public in person, via writing or through Telecommunications. 5:41 P.M. Floor closed to Public Comment. AGENDA ITEM 6, CONSENT CALENDAR 6A. There was no discussion of the June 21, 2022 Regular Meeting Minutes. 6B. There was no discussion of the City authorizing Renewal of a Maintenance Services Agreement with HOPE Rehabilitation Services for FY 2022-2023 6C. There was no discussion of the City Resolution authorizing the Extension of Remote Teleconference Meeting of the City Council and Boards, Commission, and Committee for the Period of July 20, 2022 through August 18, 2022 pursuant to AB 361 and Ralph M. Brown Act Provisions 5:43 P.M. Floor opened for Public Comment. There were no comments from the Public in person, via writing or through telecommunications. 5:43 P.M. Floor closed to Public Comment. Motion to approve the Consent Calendar items was made by Council Member Cruz, seconded by Council Member Sofer. Roll call Vote AYES: Council Members Carbone, Cruz, Hawthorne, Sofer. NOES: None. ABSENT: Council Member Blackwelder. ABSTAIN: None. Motion carried. AGENDA ITEM 7, CONSIDERATION OF ITEMS PULLED FROM CONSENT CALENDAR There were no items pulled from the Consent Calendar. AGENDA ITEM 8, PUBLIC HEARING 8A. Consideration of FIRST READING of City ORDINANCE Amending Title 5 of the Sand City Municipal Code by Adding Chapter 20 "Standards, Procedures, and Fees for Short Term Rentals of Properties in Sand City"

___________________________________________________________________________________________________________________ Joint Sand City Council and Successor Agency of the Redevelopment Agency Minutes 07.19.22 Regular Meeting Interim City Attorney Adam Lindgren reported that this item was brought before the Council during a workshop, pointed out what was missing from the legislation and the necessary form that needed the recitals, appropriate language, errors made by management team, and expressed his apologies regarding the oversight. The attached Ordinance has no substantive changes, and includes the proper form for Council approval. Mr. Lindgren responded and confirmed Council Member Sofer’s inquiry that there are no changes to the Ordinance. Mayor Carbone commented that she was aware of this, knows that there is a new team, and suggested that management staff work closely with the City Clerk. Mr. Lindgren provided clarification in response to Mayor Carbone’s question that the second reading would need to occur at a regularly scheduled meeting, and also reported that he has regular meetings with staff to go over the agenda items. 5:50 P.M. Floor opened for Public Comment. There were no comments from the Public in person, via writing or through telecommunications 5:50 P.M. Floor closed to Public Comment. Motion to waive full reading and adopt First Reading of the City Ordinance amending Title 5 of the Sand City Municipal Code by Adding Chapter 20 "Standards, Procedures, and Fees for Short Term Rentals of Properties in Sand City" was made by Council Member Sofer, seconded by Council Member Hawthorne. Roll call Vote AYES: Council Members Carbone, Cruz, Hawthorne, Sofer. NOES: None. ABSENT: Council Member Blackwelder ABSTAIN: None. Motion carried. AGENDA ITEM 9, NEW BUSINESS 9A. Consideration of City RESOLUTION Approving the City Manager to Sign and Record the Deed Restriction as Required by the State of California Department of Parks and Recreation Per Capita Grant Program City Planner Charles Pooler reported on the background of the per Capita Grants Deed Restriction that was awarded to the City from the State of California in 2020 in the amount of $177,953, and is separate from the ADA grant awarded. These funds would be used to renovate Calabrese Park, replace boardwalks, benches and play equipment, that the deed restriction is required by the State to receive funds, and allows access by the agency to inspect and have access to the park. Staff recommends approval of the attached resolution. 5:54 P.M. Floor opened for Public Comment.

___________________________________________________________________________________________________________________ Joint Sand City Council and Successor Agency of the Redevelopment Agency Minutes 07.19.22 Regular Meeting There were no comments from the Public in person, via writing or through telecommunications 5:54 P.M. Floor closed to Public Comment. Motion to approve the City Resolution approving the City Manager to Sign and Record the Deed Restriction as Required by the State of California Department of Parks and Recreation Per Capita Grant Program was made by Council Member Sofer, seconded by Council Member Cruz. Roll call Vote AYES: Council Members Carbone, Cruz, Hawthorne, Sofer. NOES: None. ABSENT: Council Member Blackwelder. ABSTAIN: None. Motion carried. {Council Member Cruz recused from the meeting due to a possible conflict of interest by residing within 500’ of the subject property} 9B. Consideration of City RESOLUTION Authorizing the City Manager to Accept the Grant of a Conservation Easement Agreement for the Habitat in the South of Tioga Project City Manager Norgaard reported that this item is a major milestone for the South of Tioga project, and the item is the document that has been worked on for over 1 year with California Department Fish and Wildlife, the Developer, and City Staff. She explained that the conservation easement is a legal agreement between the Developer and the City that limits use of the land. . Ms. Norgaard relayed the main points regarding the purpose located on page 64 & 65 of the agenda packet. The City has oversight responsibility over the management of the habitat . The easement also defines prohibited uses, and sets forth the developer’s role regarding the habitat area. Interim City Attorney Adam Lindgren mentioned that this agreement has been complex and the State has made this a difficult process, and it reflects a significant effort between the Developer and Management Team. City Manager Norgaard also described the final endowment and land management of the habitat. Council Member Sofer thanked Staff for their hard work on this agreement, mentioned the creation of low-income housing, improvement to the City, and is confident that Staff can work through the hurdles. City Manager Norgaard responded to Mayor Carbone’s inquiry regarding the last project, that this is a different situation, and that the Developer would need to have an endowment fund in place. 6:07 P.M. Floor opened for Public Comment.

___________________________________________________________________________________________________________________ Joint Sand City Council and Successor Agency of the Redevelopment Agency Minutes 07.19.22 Regular Meeting There were no comments from the Public in person, via writing or through telecommunications. 6:07 P.M. Floor closed to Public Comment. Motion to approve the City Resolution authorizing the City Manager to Accept the Grant of a Conservation Easement Agreement for the Habitat in the South of Tioga Project was made by Council Member Hawthorne, seconded by Council Member Sofer. Roll call Vote AYES: Council Members Carbone, Hawthorne, Sofer. NOES: None. ABSENT: Council Member Blackwelder ABSTAIN: Council Member Cruz. Motion carried. {Council Member Cruz remained recused for this item} 9C. Consideration of City RESOLUTION Authorizing the City Manager to Accept the Grant of an Access Easement to the Habitat in the South of Tioga Project City Manager Norgaard reported that the attached resolution is another easement related to the habitat, is the area allows access to Habitat 3 as depicted on page 105 of the packet, and is an easement that the developer is granting to the City, so that the City can access that portion of land as part of its monitoring function. 6:11 P.M. Floor opened for Public Comment. There were no comments from the Public in person, via writing or through telecommunications. 6:11 P.M. Floor closed to Public Comment. Motion to approve the City Resolution authorizing the City Manager to Accept the Grant of an Access Easement to the Habitat in the South of Tioga Project was made by Council Member Sofer, seconded by Council Member Hawthorne. Roll call Vote AYES: Council Members Carbone, Hawthorne, Sofer. NOES: None. ABSENT: Council Member Blackwelder. ABSTAIN: Council Member Cruz. Motion carried. {Council Member Cruz returned to the virtual/in person meeting} 9D. Review and Approval of "Argument in Favor of Ballot Measure" Mayor Carbone presented the Staff report for the argument in favor of the measure, proposes that the Council approve the ballot measure argument in favor of raising the transactions and use tax rate to one and one-half percent that will be presented to the voters, and recommends approval of the attached argument. 6:15 P.M. Floor opened for Public Comment. There were no comments from the Public in person, via writing or through telecommunications.

___________________________________________________________________________________________________________________ Joint Sand City Council and Successor Agency of the Redevelopment Agency Minutes 07.19.22 Regular Meeting 6:15 P.M. Floor closed to Public Comment. Motion to approve the Argument in Favor of Ballot Measure was made by Council Member Hawthorne, seconded by Council Member Sofer. Roll call Vote AYES: Council Members Carbone, Cruz, Hawthorne, Sofer. NOES: None. ABSENT: Council Member Blackwelder. ABSTAIN: None. Motion carried. City Attorney Adam Lindgren suggested that Staff inform the Council at the next meeting regarding submittal of Election items to reassure the Council that the City’s responsibilities have been fulfilled. AGENDA ITEM 10, CLOSED SESSION This item was pulled from the agenda and continued to the August 16, 2022 Council meeting. 10A. City Council/ Successor Agency Board to adjourn to Closed Session regarding: 1) Conference with labor negotiator pursuant to Government Code section 54957.6 Agency designated representative: Vibeke Norgaard, City Manager Employees: Sand City Police Officers Association 10B. Re-adjourn to Open Session to report any action taken at the conclusion of Closed Session in accordance with 54957.1 of the Ralph M. Brown Act. AGENDA ITEM 11, ADJOURNMENT There was consensus of the Council to adjourn the meeting at 6:20 p.m. to the next regularly scheduled Council meeting on August 16, 2022 at 5:30 p.m. _______________________________ Connie Horca, City Clerk

REGULAR MEETING JOINT SAND CITY COUNCIL AND SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY TUESDAY, JULY 19, 2022 5:30 PM 1

1. ROLL CALL AGENDA JOINT SAND CITY COUNCIL AND SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY Regular Meeting - Tuesday, July 19, 2022 5:30 PM THIS MEETING WILL BE HELD VIRTUALLY AND IN PERSON, IS COMPLIANT WITH ASSEMBLY BILL (“AB”) 361, SIGNED INTO LAW ON SEPTEMBER 16, 2021, WHICH AMENDS GOVERNMENT CODE SECTION 54953 TO PROVIDE AUTHORITY FOR PUBLIC AGENCIES TO HOLD VIRTUAL MEETINGS DURING A PROCLAIMED STATE OF EMERGENCY AND REMAIN IN COMPLIANCE WITH THE BROWN ACT (GOV. CODE §§ 54950 ET SEQ.). TO PARTICIPATE IN THE ZOOM COUNCIL MEETING LIVE: https://us02web.zoom.us/j/4614728829 Meeting ID: 461 472 8829 To participate telephonically by calling the number below: (669) 900-6833 Meeting ID: 461 472 8829# If prompted to enter a participant ID, press # TO PARTICIPATE IN PERSON: City Hall Council Chambers 1 Pendergrass Way Sand City, CA How to submit written Public Comments: If any member of the public would like to provide written comments at the meeting, please do as set forth below. Written: All comments received before 8:00 am the day of the meeting will be posted on the City’s website as “Correspondence” under the relevant agenda item and provided to the City Council members at the meeting. Please email your comments to connie@sandcityca.org. Read Aloud During the Meeting: Email your comments to connie@sandcityca.org when the Mayor opens the public comment period for the relevant agenda item; please indicate the agenda item and title in your email subject line. If you want your comment read aloud, prominently write “Read Aloud at Meeting” at the top of the email and your comments will be read into the record (not to exceed three minutes at staff’s cadence). DURING EACH MEETING, members of the public may participate by calling and speaking live during the designated time(s), subject to time limits that may be imposed pursuant to the Brown Act at the number provided above. 2

2. PLEDGE OF ALLEGIANCE 3. INVOCATION 4. ANNOUNCEMENT BY MAYOR, CITY ATTORNEY, CITY MANAGER 5. COMMUNICATIONS Members of the public may address the City Council/Successor Agency on matters not appearing on the City Council/Successor Agency Agenda at this time for up to three minutes. In order that the City Clerk may later identify the speaker in the minutes of the meeting, it is helpful if speakers state their names. Public comments regarding items on the scheduled agenda will be heard at the time the item is being considered by the City Council/Successor Agency. The City Council Chambers podium is equipped with a portable microphone for anyone unable to come to the podium. If you need assistance, please advise the City Clerk as to which item you would like to comment on and the microphone will be brought to you. 6. CONSENT CALENDAR The Consent Agenda consists of routine items for which City Council approval can be taken with a single motion and vote. A Council member may request that any item be placed on the Regular Agenda for separate consideration. 6A. Approval of June 21, 2022 Regular Meeting Minutes 6.21.22 Council Meeting Minutes.pdf 6B. Approval of City RESOLUTION Authorizing Renewal of a Maintenance Services Agreement with HOPE Rehabilitation Services for FY 2022-2023 Staff Report Renewal of Hope Rehabilitation Services.pdf Resolution.HOPE FY 22-23 contract.pdf 6C. Approval of City RESOLUTION Authorizing the Extension of Remote Teleconference Meeting of the City Council and Boards, Commission, and Committee for the Period of July 20, 2022 through August 18, 2022 pursuant to AB 361 and Ralph M. Brown Act Provisions Resolution. Authorizing the Extension of Remote Teleconference Meetings.pdf 7. CONSIDERATION OF ITEMS PULLED FROM CONSENT CALENDAR 8. PUBLIC HEARING 8A. Consideration of FIRST READING of City ORDINANCE Amending Title 5 of the Sand City Municipal Code by Adding Chapter 20 "Standards, Procedures, and Fees for Short Term Rentals of Properties in Sand City" Staff Report. Short Term Rentals Ordinance.pdf Exhibit A.Staff Report. JULY 5, 2022 Council Meeting.2nd Reading Ordinance. Short Term Rental.pdf Exhibit B. Ordinance Amending Title 5 of the Sand City Municipal Code by Adding Chapter 20. Standards, Procedures, and Fees for Short Term Rentals of Properties in Sand City.pdf 3

9. NEW BUSINESS 9A. Consideration of City RESOLUTION Approving the City Manager to Sign and Record the Deed Restriction as Required by the State of California Department of Parks and Recreation Per Capita Grant Program Staff Report and Resolution Authorizing the City Manager to Sign and Record the Deed Restrictions.pdf Exhibits A.B.C for Deed Restriction. staff report.pdf 9B. Consideration of City RESOLUTION Authorizing the City Manager to Accept the Grant of a Conservation Easement Agreement for the Habitat in the South of Tioga Project Staff Report. Accepting Grant of Conservation Easement.pdf Resolution. Authorizing the City Manager to Accept the Grant of Conservation Easement.pdf Attachment 1. Conservation Easement Deed.pdf 9C. Consideration of City RESOLUTION Authorizing the City Manager to Accept the Grant of an Access Easement to the Habitat in the South of Tioga Project Staff Report. Accepting Grant of Easement for Access to Habitat.pdf Resolution. Authorizing the City Manager to Accept the Grant of an Access Easement.pdf Attachment 1.Access Easement Agreement.pdf 9D. Review and Approval of "Argument in Favor of Ballot Measure" Memo. Proposed Ballot Measure.pdf Argument in Favor of Ballot Measure.pdf 10. CLOSED SESSION 10A. City Council/ Successor Agency Board to adjourn to Closed Session regarding: 1) Conference with labor negotiator pursuant to Government Code section 54957.6 Agency designated representative: Vibeke Norgaard, City Manager Employees: Sand City Police Officers Association 10B. Re-adjourn to Open Session to report any action taken at the conclusion of Closed Session in accordance with 54957.1 of the Ralph M. Brown Act 11. ADJOURNMENT The current agenda is available in PDF format on our website at: www.sandcity.org If you have a request for a disability-related modification or accommodation, including auxiliary aids or services, which will allow you to participate in a Sand City public meeting, please call the City Clerk at (831) 394-3054 extension 220, or give your written request to the City Clerk at 1 Pendergrass Way, Sand City, CA 93955 at least 48 hours prior to the scheduled meeting to allow the City Clerk time to arrange for the requested modification or accommodation. 4

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REGULAR MEETING JOINT SAND CITY COUNCIL AND SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY TUESDAY, JULY 19, 2022 5:30 PM 1

1. ROLL CALL AGENDA JOINT SAND CITY COUNCIL AND SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY Regular Meeting - Tuesday, July 19, 2022 5:30 PM THIS MEETING WILL BE HELD VIRTUALLY AND IN PERSON, IS COMPLIANT WITH ASSEMBLY BILL (“AB”) 361, SIGNED INTO LAW ON SEPTEMBER 16, 2021, WHICH AMENDS GOVERNMENT CODE SECTION 54953 TO PROVIDE AUTHORITY FOR PUBLIC AGENCIES TO HOLD VIRTUAL MEETINGS DURING A PROCLAIMED STATE OF EMERGENCY AND REMAIN IN COMPLIANCE WITH THE BROWN ACT (GOV. CODE §§ 54950 ET SEQ.). TO PARTICIPATE IN THE ZOOM COUNCIL MEETING LIVE: https://us02web.zoom.us/j/4614728829 Meeting ID: 461 472 8829 To participate telephonically by calling the number below: (669) 900-6833 Meeting ID: 461 472 8829# If prompted to enter a participant ID, press # TO PARTICIPATE IN PERSON: City Hall Council Chambers 1 Pendergrass Way Sand City, CA How to submit written Public Comments: If any member of the public would like to provide written comments at the meeting, please do as set forth below. Written: All comments received before 8:00 am the day of the meeting will be posted on the City’s website as “Correspondence” under the relevant agenda item and provided to the City Council members at the meeting. Please email your comments to connie@sandcityca.org. Read Aloud During the Meeting: Email your comments to connie@sandcityca.org when the Mayor opens the public comment period for the relevant agenda item; please indicate the agenda item and title in your email subject line. If you want your comment read aloud, prominently write “Read Aloud at Meeting” at the top of the email and your comments will be read into the record (not to exceed three minutes at staff’s cadence). DURING EACH MEETING, members of the public may participate by calling and speaking live during the designated time(s), subject to time limits that may be imposed pursuant to the Brown Act at the number provided above. 2

2. PLEDGE OF ALLEGIANCE 3. INVOCATION 4. ANNOUNCEMENT BY MAYOR, CITY ATTORNEY, CITY MANAGER 5. COMMUNICATIONS Members of the public may address the City Council/Successor Agency on matters not appearing on the City Council/Successor Agency Agenda at this time for up to three minutes. In order that the City Clerk may later identify the speaker in the minutes of the meeting, it is helpful if speakers state their names. Public comments regarding items on the scheduled agenda will be heard at the time the item is being considered by the City Council/Successor Agency. The City Council Chambers podium is equipped with a portable microphone for anyone unable to come to the podium. If you need assistance, please advise the City Clerk as to which item you would like to comment on and the microphone will be brought to you. 6. CONSENT CALENDAR The Consent Agenda consists of routine items for which City Council approval can be taken with a single motion and vote. A Council member may request that any item be placed on the Regular Agenda for separate consideration. 6A. Approval of June 21, 2022 Regular Meeting Minutes 6.21.22 Council Meeting Minutes.pdf 6B. Approval of City RESOLUTION Authorizing Renewal of a Maintenance Services Agreement with HOPE Rehabilitation Services for FY 2022-2023 Staff Report Renewal of Hope Rehabilitation Services.pdf Resolution.HOPE FY 22-23 contract.pdf 6C. Approval of City RESOLUTION Authorizing the Extension of Remote Teleconference Meeting of the City Council and Boards, Commission, and Committee for the Period of July 20, 2022 through August 18, 2022 pursuant to AB 361 and Ralph M. Brown Act Provisions Resolution. Authorizing the Extension of Remote Teleconference Meetings.pdf 7. CONSIDERATION OF ITEMS PULLED FROM CONSENT CALENDAR 8. PUBLIC HEARING 8A. Consideration of FIRST READING of City ORDINANCE Amending Title 5 of the Sand City Municipal Code by Adding Chapter 20 "Standards, Procedures, and Fees for Short Term Rentals of Properties in Sand City" Staff Report. Short Term Rentals Ordinance.pdf Exhibit A.Staff Report. JULY 5, 2022 Council Meeting.2nd Reading Ordinance. Short Term Rental.pdf Exhibit B. Ordinance Amending Title 5 of the Sand City Municipal Code by Adding Chapter 20. Standards, Procedures, and Fees for Short Term Rentals of Properties in Sand City.pdf 3

9. NEW BUSINESS 9A. Consideration of City RESOLUTION Approving the City Manager to Sign and Record the Deed Restriction as Required by the State of California Department of Parks and Recreation Per Capita Grant Program Staff Report and Resolution Authorizing the City Manager to Sign and Record the Deed Restrictions.pdf Exhibits A.B.C for Deed Restriction. staff report.pdf 9B. Consideration of City RESOLUTION Authorizing the City Manager to Accept the Grant of a Conservation Easement Agreement for the Habitat in the South of Tioga Project Staff Report. Accepting Grant of Conservation Easement.pdf Resolution. Authorizing the City Manager to Accept the Grant of Conservation Easement.pdf Attachment 1. Conservation Easement Deed.pdf 9C. Consideration of City RESOLUTION Authorizing the City Manager to Accept the Grant of an Access Easement to the Habitat in the South of Tioga Project Staff Report. Accepting Grant of Easement for Access to Habitat.pdf Resolution. Authorizing the City Manager to Accept the Grant of an Access Easement.pdf Attachment 1.Access Easement Agreement.pdf 9D. Review and Approval of "Argument in Favor of Ballot Measure" Memo. Proposed Ballot Measure.pdf Argument in Favor of Ballot Measure.pdf 10. CLOSED SESSION 10A. City Council/ Successor Agency Board to adjourn to Closed Session regarding: 1) Conference with labor negotiator pursuant to Government Code section 54957.6 Agency designated representative: Vibeke Norgaard, City Manager Employees: Sand City Police Officers Association 10B. Re-adjourn to Open Session to report any action taken at the conclusion of Closed Session in accordance with 54957.1 of the Ralph M. Brown Act 11. ADJOURNMENT The current agenda is available in PDF format on our website at: www.sandcity.org If you have a request for a disability-related modification or accommodation, including auxiliary aids or services, which will allow you to participate in a Sand City public meeting, please call the City Clerk at (831) 394-3054 extension 220, or give your written request to the City Clerk at 1 Pendergrass Way, Sand City, CA 93955 at least 48 hours prior to the scheduled meeting to allow the City Clerk time to arrange for the requested modification or accommodation. 4

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AGENDA ITEM 6A. Approval of June 21, 2022 Regular Meeting Minutes 6

Joint Sand City Council and Successor Agency of the Redevelopment Agency Minutes 06.21.22 Regular Meeting MINUTES JOINT SAND CITY COUNCIL AND SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY Regular Meeting - Tuesday, June 21, 2022 5:30 PM As allowed per Assembly Bill (AB361), this meeting was conducted in person and by teleconference Mayor Carbone called the meeting to order at 5:30 p.m. AGENDA ITEM 1, ROLL CALL Present: Mayor Mary Ann Carbone Council Member Blackwelder Councilmember Cruz (virtual attendance) Councilmember Hawthorne (virtual attendance) Councilmember Sofer Staff: Vibeke Norgaard, City Manager Connie Horca, City Clerk Adam Lindgren, Interim City Attorney (virtual attendance) Chuck Pooler, City Planner (virtual attendance) AGENDA ITEM 2, PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Council Member Blackwelder. AGENDA ITEM 3, INVOCATION The invocation was led by Reverend Robert Hellam. AGENDA ITEM 4, ANNOUNCEMENT BY MAYOR, CITY ATTORNEY & CITY MANAGER Mayor Carbone announced that she will condense her Mayor’s report. She also reported on a Monterey County Tax Relief, her appointments as Chair of the Community Human Services Board and Vice Chair to the Monterey-Salinas Transit Board, and donation of a building that will house a 24-bed shelter. City Manager Norgaard reported on the Arts Committee meeting, muralist contracts, and submittal of a letter to AMBAG regarding the RHNA allocations. There were no announcements from the Interim City Attorney. AGENDA ITEM 5, COMMUNICATIONS 7

Joint Sand City Council and Successor Agency of the Redevelopment Agency Minutes 06.21.22 Regular Meeting 5:45 P.M. Floor opened for Public Comment. Sand City resident Michele Adams inquired about marijuana dispensaries, when the item will be heard by the Council, and commented that she can wait until the item is on the agenda prior to making a comment. 5:47 P.M. Floor closed to Public Comment. AGENDA ITEM 6, CONSENT CALENDAR 6A. There was no discussion of the May 17, 2022 Council Meeting Minutes. 6B. There was no discussion of the City/Successor Agency Monthly Financial Report, May 2022. 6C. There was no discussion of the City Resolution authorizing Renewal of Sheltering Agreement with the Society for the Prevention of Cruelty to Animals for Monterey County (SPCA). 6D. There was no discussion of the Status Report on Greenwaste Recovery Franchise Rate Review. 6E. There was no discussion of the City Resolution adopting a List of Projects for Fiscal Year 2022-23 Funded by SB1: The Road Repair and Accountability Act of 2017. 5:48 P.M. Floor opened for Public Comment. There were no comments from the Public in person, via writing or through telecommunications. 5:48 P.M. Floor closed to Public Comment. Motion to approve the Consent Calendar items was made by Council Member Blackwelder, seconded by Council Member Sofer. Roll call Vote AYES: Council Members Blackwelder, Carbone, Cruz, Hawthorne, Sofer. NOES: None. ABSENT: None. ABSTAIN: None. Motion carried. AGENDA ITEM 7, CONSIDERATION OF ITEMS PULLED FROM CONSENT CALENDAR There were no items pulled from the Consent Calendar. AGENDA ITEM 8, PRESENTATION 8A. Presentation by the City Engineer, Leon Gomez of Harris & Associates on Pavement Management Implementation 8

Joint Sand City Council and Successor Agency of the Redevelopment Agency Minutes 06.21.22 Regular Meeting City Engineer Leon Gomez provided the history of the City’s Pavement Management Program (PMP) that began in 2018 and performed by NCE. The survey consisted of pavement data that was collected to determine the condition of the entire pavement network of the City along with network replacement costs as well as the determination of pavement conditions using a Pavement Condition Index (PCI), an index that measures the street conditions between very poor, poor, fair, good & very good. Mr. Gomez noted that when considering an approach to pavement management, research indicates that a more cost-effective way is to maintain streets in good condition over time, rather than repair streets that have failed. He presented several options such as microsurfacing, thin overlays, and FDR with Overlays, as well as their approximate costs over a 5-year period. He noted that the City’s current PMP was updated by Harris & Associates in June 2022 and provided recommendations to maintain the City’s roadway assets such as establishing a planning period of 5 to 10 years, creation of an annual budget to meet the plan, establish priorities based on recommendations contained in the 2019 PMP, update the City’s Capital Improvement Plan, develop construction documents for bidding, and begin implementation. The annual costs for implementation of the PMP and use of the StreetSaver software to assist with planning and implementation of the PMP are estimated by staff to be $5,000-10,000. There was Council discussion regarding hosting a CIP workshop, a proposal with a 5–10 year plan, contacting the City of Seaside to assist with rehabilitation of the street fronting Sweet Elena’s Bakery, a Town Hall meeting, and possibility of GraniteRock contributing to street rehabilitation of the location in front of their business. 6:12 P.M. The Mayor opened the floor for public comment, and seeing none, closed the floor for public comment. The Mayor thanked Mr. Gomez for the update. AGENDA ITEM 9, NEW BUSINESS 9A. Consideration and Approval of Transactions and Use Tax regarding: 1) City RESOLUTION Establishing November 8, 2022 as the Date for an Election on a Proposed Ballot Measure Seeking Voter Approval to Replace the Existing General-Purpose Transactions and Use Tax at a Rate of One Percent and Impose a General Purpose Transactions and Use Tax at a Rate of One and One-Half Percent, for General City Services, Establishing Policies and Procedures in Connection with Such an Election, and Requesting that the County of Monterey Conduct Such an Election; 2) FIRST READING of Ordinance of the City of Sand City Replacing the Existing General Purpose Transactions and Use Tax at a Rate of One Percent and Imposing a General Purpose Transactions and Use Tax at a Rate of One and One-Half Percent, to be Administered by the California Department of Tax and Fee Administration, subject to Adoption by the Electorate 9

Joint Sand City Council and Successor Agency of the Redevelopment Agency Minutes 06.21.22 Regular Meeting City Manager Norgaard reported that the Transactions and Use Tax Ordinance was prepared by the City Attorney, and would raise the TUT by 1.5% if approved by a majority of the voters. She reported that the current rate is presently 8.75% and the proposed Ordinance would increase the rate to 9.25%, which is the current rate set by all the surrounding Peninsula cities. If passed, revenues received would go into the general fund and can be used for streets, sidewalks, trail and beach improvements and development of affordable housing. Interim City Attorney Lindgren thanked the City Clerk for coordination of efforts with the Monterey County Elections Department, the importance of, and submission of the items to the Elections Department in a timely manner. He also reported on the legalities of Council advocacy on behalf of the measure, laws regarding the use of public resources, and emphasized the resolution’s purpose of the placement of the measure on the ballot, as well as the dates for submissions of the items. City Manager Norgaard responded to the Mayor’s inquiries regarding whether a maximum cap can be placed for an increase of a TUT. Council Member Blackwelder suggested ideas to inform residents such as creation of a leaflet. Council Member Hawthorne commented on the need to come up with a plan to show residents that funds would go towards road improvements. Interim City Attorney Lindgren reiterated the importance of not using words for advocacy regarding the measure, and suggested that Staff work on a capital investment plan. 6:34 P.M. Floor opened for Public Comment. There were no comments from the Public in person, via writing or through telecommunications. 6:34 P.M. Floor closed to Public Comment. Motion to approve the City Resolution establishing November 8, 2022 as the Date for an Election on a Proposed Ballot Measure Seeking Voter Approval to Replace the Existing General Purpose Transactions and Use Tax at a Rate of One Percent and Impose a General Purpose Transactions and Use Tax at a Rate of One and One-Half Percent, for General City Services, Establishing Policies and Procedures in Connection with Such an Election, and Requesting that the County of Monterey Conduct Such an Election was made by Council Member Blackwelder, seconded by Council Member Hawthorne. Roll call Vote AYES: Council Members Blackwelder, Carbone, Cruz, Hawthorne, Sofer. NOES: None. ABSENT: None. ABSTAIN: None. Motion carried. 10

Joint Sand City Council and Successor Agency of the Redevelopment Agency Minutes 06.21.22 Regular Meeting Motion to waive reading in full and introduce by title only of the Ordinance of the City of Sand City Replacing the Existing General Purpose Transactions and Use Tax at a Rate of One Percent and Imposing a General Purpose Transactions and Use Tax at a Rate of One and One-Half Percent, to be Administered by the California Department of Tax and Fee Administration, subject to Adoption by the Electorate was made by Council Member Hawthorne, seconded by Council Member Sofer. Roll Call Vote AYES: Council Members Blackwelder, Carbone, Cruz, Hawthorne, Sofer. NOES: None. ABSENT: None. ABSTAIN: None. Motion carried. Motion to approve for First Reading, by title only of the Ordinance of the City of Sand City Replacing the Existing General Purpose Transactions and Use Tax at a Rate of One Percent and Imposing a General Purpose Transactions and Use Tax at a Rate of One and One-Half Percent, to be Administered by the California Department of Tax and Fee Administration, subject to Adoption by the Electorate was made by Council Member Sofer, seconded by Council Member Hawthorne. Roll Call Vote AYES: Council Members Blackwelder, Carbone, Cruz, Hawthorne, Sofer. NOES: None. ABSENT: None. ABSTAIN: None. Motion carried. 9B. Consideration of Re-Establishing "Party Committee" on Appointments List City Manager Norgaard reported that Council Member Hawthorne requested to be placed on the committee that would plan and execute city events such as the awards banquet, and city barbeque. The committee would be established as the Party Committee on the Appointments list. Council Member Hawthorne added that staff and council can work collaboratively to ensure top-notch and well-planned events. 6:41 P.M. The Mayor opened the floor for public comment and seeing none, closed the floor for public comment. The Mayor directed Staff to add Council Member Hawthorne to the appointments list. 9C. Comments by Council Members on Items of Interest to Sand City Council Member Sofer commented on the Arts Gala that she missed and hopes to attend next year. Council Member Hawthorne reported on the we.mural festival and applications submitted by 25 local artists. Council Member Blackwelder reported on his attendance at the Waste Management meeting, their recycling and reselling efforts, and provided an update on the Seaside County Sanitation District sewer lines. Council Member Blackwelder mentioned that at the last council meeting, a name for the Park Easement was chosen, and it was noted that the name may have a racial undertone. He motioned to add an item to the July 5 th Council agenda to rescind the prior decision at the June 7, 2022 Council meeting to name the park, and amend the 11

Joint Sand City Council and Successor Agency of the Redevelopment Agency Minutes 06.21.22 Regular Meeting name to a name to be decided. Motion to reconsider the prior resolution and place on the July 5, 2022 Agenda was made by Council Member Hawthorne, seconded by Council Member Sofer. There was consensus of the Council to add the naming of the park to the July 5, 2022 Council meeting agenda. 9D. Upcoming Meetings/Events Mayor Carbone announced the upcoming Monterey-Salinas Transit conference. AGENDA ITEM 10, CLOSED SESSION 6:51 P.M. The Mayor opened the floor for public comment and seeing none, closed the floor for public comment. 6:52 p.m. 10A. The City Council/ Successor Agency Board adjourned to Closed Session regarding: 1) Conference with labor negotiator pursuant to Government Code section 54957.6 Agency designated representative: Vibeke Norgaard, City Manager Employees: Sand City Police Officers Association 7:55 p.m. 10B. The City Council/ Successor Agency Board re-adjourned to Open Session to report any action taken at the conclusion of Closed Session in accordance with 54957.1 of the Ralph M. Brown Act The Council received updates, provided direction to legal counsel, and took no other reportable action. AGENDA ITEM 11, ADJOURNMENT There was consensus of the Council to adjourn the meeting at 7:56 p.m. to the next regularly scheduled Council meeting on July 5, 2022 at 5:30 p.m. _______________________________ Connie Horca, City Clerk 12

AGENDA ITEM 6B. Approval of City RESOLUTION Authorizing Renewal of a Maintenance Services Agreement with HOPE Rehabilitation Services for FY 2022-2023 13

City of Sand City Staff Report TO: Honorable Mayor and City Council Members FROM: Connie Horca, City Clerk DATE: July 6, 2022 (For July 19, 2022 Council meeting) SUBJECT: Consideration of Renewal of HOPE Rehabilitation Services annual contract ______________________________________________________________________ Discussion: Since 1998, the City of Sand City had previously entered into an agreement with HOPE Rehabilitation Services Gateway Industries beginning with (Resolution SC 98-56) to develop a partnership between the City and this non-profit organization for general maintenance services within City limits. The City and HOPE Rehabilitation Services have been pleased with the arrangements, and have agreed to renew this unique and mutually beneficial relationship for FY 2022-2023 as indicated by Attachment A. HOPE Rehabilitation Services will continue to provide State Compensation Insurance for the crew and supervisor while garbage bags, safety vests, and trash pickup devices would be provided or reimbursed by Sand City. CEQA: This action does not constitute a "project" as defined by the California Environmental Quality Act (CEQA) guidelines section 15378. Fiscal Impact: The cost for services from July 2022 through June 2023 will increase to $21.00 per hour, per worker and one supervisor for a subtotal of $4,096 per month. The total annual cost of the contract will be $49,152 for FY 2022-2023 (Public Works Account 5845-11). Recommendation: Staff recommends approval of the attached scope of work and services to be provided by HOPE Rehabilitation Services. 14

ATTACHMENT A CITY OF SAND CITY RESOLUTION SC 22- , 2022 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAND CITY AUTHORIZING RENEWAL OF A MAINTENANCE SERVICES AGREEMENT WITH HOPE REHABILITATION SERVICES FOR FY 2022-2023 WHEREAS, Sand City has previously entered into an agreement with HOPE Rehabilitation Services Gateway Industries (Resolution SC 98-56) to develop a partnership between the City and this non-profit organization for general maintenance services within the City limits; and WHEREAS, the City and HOPE Rehabilitation Services have been pleased with the arrangements and have agreed to renew this unique, mutually beneficial relationship for FY 2022- 2023 as indicated by Attachment A; and WHEREAS, the functions HOPE Rehabilitation will perform are general maintenance services, including trash removal, weeding, planting, and light maintenance jobs on an as-needed basis and other special events, as specified by the Sand City Public Works Supervisor; and WHEREAS, the cost for services from July 1, 2022 through June 30, 2023 will be $21.00 per hour or $63.00 per worker and one supervisor (3.25 hrs/day, 5 days/wk) for a subtotal of $1,024.00 per work week, with an annual cost of $49,152 for a twelve-month period; and WHEREAS, HOPE Rehabilitation Services will continue to provide State Compensation Insurance for the crew and supervisor while garbage bags, safety vests, and trash pickup devices would be provided or reimbursed by Sand City. NOW, THEREFORE, BE IT RESOLVED that the Sand City Council does hereby approve the following: 1. The attached Agreement is hereby accepted and renewed for an annual cost not to exceed $49,152 for FY 2022-2023. 2. The City Manager is directed and authorized to execute the attached agreement and contract renewal for this program with HOPE Rehabilitation Services for one year, expiring June 30, 2023. PASSED AND ADOPTED by the Sand City Council on this 19th , day of July, 2022, by the following vote: AYES: Council Members NOES: ABSENT: ABSTAIN: APPROVED: ______________________________ Mary Ann Carbone, Mayor ATTEST: _____________________________ Connie Horca, City Clerk 15

1 Hope Services Contingent Staffing Service Agreement Hope Contacts Accounts Receivable: Dixie Lim, dlim@hopeservices.org 30 Las Colinas Lane, San José, CA 95119 Hope Primary Contact for Project Program Manger Name: Greg Dinsmore Name: Greg Dinsmore Phone: 831-758-0973 Phone: 831-758-0973 Cell: 831-901-4103 Cell: 831-901-4103 E-Mail: