Board of Education MEETING AGENDA

4 Monday, April 8, 2024 Board of Education MEETING AGENDA A meeting of the Board of Education of School District U-46 will begin at 5:00 p.m., Monday, April 8, 2024, at the Educational Services Center, 355 East Chicago Street, Elgin, IL 60120, in Room 140. The Board of Education will move to Closed Session immediately following the Call to Order and Roll Call. The Board of Education will begin the Public Session at the conclusion of Closed Session. The meeting will livestream via Zoom at https://us02web.zoom.us/j/86041459703 as well as simultaneously on the District's YouTube Channel. Public comments may be made in person at the meeting. In order for us to prepare appropriately, please complete a Request to Speak form at https://forms.gle/Uiryd6UP3UyEq8AK8 prior to 7:00 p.m., April 8, 2024. If you are participating via Zoom, call 1-312-626-6799 promptly at 7:00 p.m., Monday, April 8, 2024, for your public comment. The webinar ID needed when you call-in is 860 4145 9703. Please be sure to list your telephone number on the Request to Speak form as that will be the way to decipher your attendance. Those wishing to make a public comment must attend the meeting either via Zoom or in person at 355 East Chicago Street, Elgin, IL 60120. Public comments can also be submitted to Board@u-46.org. Please put "Public Comment" in the subject line so these can be summarized at the meeting and posted to BoardDocs. Those not interested in making a public comment are strongly encouraged to view the meeting on the District's YouTube Channel. For more information on the District's public comment guidelines, please visit https://www.u-46.org/Page/9067. The next regularly scheduled meeting of the Board of Education will be held on Monday, April 22, 2024, in the same format as noted above. 1. Board Meeting - 5:00 p.m. Subject A. Call to Order - Ms. Kerr Meeting Apr 8, 2024 - Board of Education MEETING AGENDA Category 1. Board Meeting - 5:00 p.m. Type Action, Procedural File Attachments Subject B. Roll Call (Room 140) Meeting Apr 8, 2024 - Board of Education MEETING AGENDA Category 1. Board Meeting - 5:00 p.m. Type Action, Procedural File Attachments 2. Move to Closed Session - Ms. Kerr Subject A. Move to Closed Session Meeting Apr 8, 2024 - Board of Education MEETING AGENDA Category 2. Move to Closed Session - Ms. Kerr Type Action, Procedural File Attachments 3. Information re: the Discipline, Performance, Appointment, Employment or Reclassification of an Employee - Dr. Johnson 4. Pending, Probable or Imminent Litigation - Dr. Johnson 5. Student Disciplinary Cases (Suspension & Expulsions) - Dr. Johnson 6. Acquisition or Sale of Real Property - Dr. Johnson 7. Review of Closed Session Minutes 8. Move to Open Session (Public Business Session is to begin at 7:00 p.m.) - Ms. Kerr Subject A. Motion to Recess until 7:00 p.m. (If Necessary) Meeting Apr 8, 2024 - Board of Education MEETING AGENDA Category 8. Move to Open Session (Public Business Session is to begin at 7:00 p.m.) - Ms. Kerr Type Action, Procedural File Attachments Subject B. Pledge of Allegiance Meeting Apr 8, 2024 - Board of Education MEETING AGENDA Category 8. Move to Open Session (Public Business Session is to begin at 7:00 p.m.) - Ms. Kerr Type Procedural File Attachments 9. Accent on Achievement - Dr. Johnson Subject A. National Merit Scholarship Program Meeting Apr 8, 2024 - Board of Education MEETING AGENDA Category 9. Accent on Achievement - Dr. Johnson Type Presentations As part of the Board of Education's Accent on Achievement, the Board of Education recognizes Samantha Havener of Elgin High School as well as Raiyan Hasan, Macy Medendorp, and Arav Patel of Bartlett High School. These students were recently named finalists in the prestigious 69th Annual National Merit Scholarship Program. Their selection keeps these students in the competition for approximately 7,500 scholarships that will be offered in Spring 2024. To qualify, the students took the 2022 Preliminary SAT/National Merit Scholarship Qualifying Test. They advanced to the finals based on their academic record, participation in school and community activities, demonstrated leadership abilities, employment, and honors and awards received. File Attachments 10. Comments from the Audience - Ms. Kerr Subject A. Public Comments Meeting Apr 8, 2024 - Board of Education MEETING AGENDA Category 10. Comments from the Audience - Ms. Kerr Type Information The intent of this item is to provide an opportunity for the audience input to the Board of Education in accordance with the Board of Education's public comments procedure. For further information on the Board of Education's public comments procedure, please see School District U-46's website . File Attachments 11. Other Business - Board Member and Superintendent Update, If Necessary Subject A. Additional Information Meeting Apr 8, 2024 - Board of Education MEETING AGENDA Category 11. Other Business - Board Member and Superintendent Update, If Necessary Type Information This is an opportunity for the Board of Education Members, including the Student Board of Education Member, and the Superintendent to update each other and the public regarding their activities. File Attachments Subject B. FOIA Request - 4 Meeting Apr 8, 2024 - Board of Education MEETING AGENDA Category 11. Other Business - Board Member and Superintendent Update, If Necessary Type Dr. Johnson, Superintendent, will report on the attached requests for information under the Freedom of Information Act. File Attachments FOIAs.pdf (86 KB) 12. Consent Agenda - Dr. Johnson Subject A. Personnel Report and Workers' Compensation Cases Meeting Apr 8, 2024 - Board of Education MEETING AGENDA Category 12. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments 2024-04-08 Personnel Report.pdf (87 KB) Subject B. Minutes of Board Meeting February 26, 2024 Meeting Apr 8, 2024 - Board of Education MEETING AGENDA Category 12. Consent Agenda - Dr. Johnson Type Action (Consent) The February 26, 2024 open session minutes are attached for the Board's review. File Attachments 2.26.24 Open Session Minutes.pdf (191 KB) Subject C. Renewal of School District U-46 High School Membership in the Illinois High School Association (IHSA) 2024-2025 Meeting Apr 8, 2024 - Board of Education MEETING AGENDA Category 12. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Bartlett HS IHSA Membership Renewal 2024-25.pdf (75 KB) Elgin HS IHSA Membership Renewal 2024-25.pdf (168 KB) Larkin HS IHSA Membership Renewal 2024-25.pdf (255 KB) South Elgin HS IHSA Membership Renewal 2024-25.pdf (80 KB) Streamwood HS IHSA Membership Renewal 2024-25.pdf (86 KB) Subject D. Building Permits - 7 Meeting Apr 8, 2024 - Board of Education MEETING AGENDA Category 12. Consent Agenda - Dr. Johnson Type Action (Consent) Administration recommends the Board of Education approve the attached applications for submission to the Kane County Regional Office of Education for issuance of a building permit for the following projects: Centennial Elementary School Roof Replacement, Project #576 Educational Services Center Exterior Stair Project, Project #334 Heritage Elementary School Electrical Switchboard Replacement and Emergency Generator Installation, Project #879 Horizon Elementary School Electrical Switchboard Replacement and Emergency Generator Installation, Project #980 Larkin High School Auditorium House Lights, Seating, Flooring, and Sound System Replacement, Project #273 Lords Park Elementary School Emergency Generator Installation, Project #1153 Prairieview Elementary School HVAC Improvements, Project #1354 Board Policy 4:150 - Facility Management and Building Programs File Attachments Form 36-10 App for Bldg Permit - U46#576 Centennial Roof.pdf (711 KB) Form 36-10 App for Bldg Permit - U46#334 ESC Stairs.pdf (1,311 KB) Form 36-10 App for Bldg Permit - U46 #879 Heritage ES Electrical Switchboards & Emerg Generator.pdf (192 KB) Form 36-10 App for Bldg Permit - U46 #980 Horizon ES Electrical Switchboards & Emerg Generator.pdf (193 KB) Form 36-10 App for Bldg Permit - U46 #273 Larkin HS Auditorium.pdf (192 KB) Form 36-10 App for Bldg Permit - U46 #1153 Lords Park ES Emerg Generator Installation.pdf (153 KB) Form 36-10 App for Bldg Permit -U46 #1354 Prairieview HVAC Improvements.pdf (680 KB) 13. Discussion/Action - Dr. Johnson Subject A. Itemized Bills - April 8, 2024 Meeting Apr 8, 2024 - Board of Education MEETING AGENDA Category 13. Discussion/Action - Dr. Johnson Type Discussion, Action Dr. Frank Williams, Assistant Superintendent of Finance, will respond to questions from the Board of Education regarding the attached bills. Administration recommends the Board of Education approve the List of Bills in the amount of $28,377,131.65. File Attachments 04-08-24 BOE LOB.pdf (139 KB) 04-08-24 Accounts by Vendor.pdf (129 KB) Subject B. Resolution Authorizing Non-Renewal of Administrator Contract (Principal) Meeting Apr 8, 2024 - Board of Education MEETING AGENDA Category 13. Discussion/Action - Dr. Johnson Type Discussion, Action Dr. Johnson, Superintendent, will be available to answer questions regarding the attached Resolution and will respond to questions from the Board of Education. Administration recommends the Board of Education approve the Resolution Authorizing Non-Renewal of Administrator Contract. Board Policy 5:200 - Terms and Conditions of Employment and Dismissal File Attachments 2441 - Resolution Authorizing Non-Renewal of Administrator Contract (Principal).pdf (85 KB) Subject C. Resolution Reclassifying and Reassigning an Employee Meeting Apr 8, 2024 - Board of Education MEETING AGENDA Category 13. Discussion/Action - Dr. Johnson Type Discussion, Action Dr. Johnson, Superintendent, will be available to answer questions regarding the attached Resolution and will respond to questions from the Board of Education. Administration recommends the Board of Education approve the Resolution Reclassifying and Reassigning an Employee. Board Policy 5:200 - Terms and Conditions of Employment and Dismissal File Attachments 2442 - Resolution Reclassifying and Reassigning an Employee.pdf (81 KB) 14. Other Business - Student Disciplinary Case (Board Policy #7:190 - Student Behavior) Subject A. Student A Meeting Apr 8, 2024 - Board of Education MEETING AGENDA Category 14. Other Business - Student Disciplinary Case (Board Policy #7:190 - Student Behavior) Type Action File Attachments 15. Work Session - Resolutions Subject A. Resolution to Publish, Notice, and Sell Real Property Meeting Apr 8, 2024 - Board of Education MEETING AGENDA Category 15. Work Session - Resolutions Type Discussion Mr. Lindholm, Chief of Staff, and Dr. Ann Williams, Deputy Superintendent of Operations, will present the attached Resolution and will respond to questions from the Board of Education. Administration recommends the Board of Education adopt the Resolution of the Board of Education of Elgin School District U-46, Cook, DuPage, and Kane Counties, Illinois to Publish, Notice, and Sell Real Property. Board Policy 4:150 - Facility Management and Building Programs File Attachments 2443 - Resolution to Publish, Notice, and Sell Real Property w. Attachments.pdf (312 KB) 16. Work Session - Bids/Proposals (Board Policy 4:60 - Purchases and Contracts) Subject A. Bid - Plant Operations - Coleman Elementary School Water Main Replacement Meeting Apr 8, 2024 - Board of Education MEETING AGENDA Category 16. Work Session - Bids/Proposals (Board Policy 4:60 - Purchases and Contracts) Type Discussion Ms. Waldau, Director of Plant Operations, will present the attached proposal and will respond to questions from the Board of Education. Administration recommends award to the lowest responsible bidder, Abitua Sewer, Water, and Plumbing, Inc., in the amount of $261,800.00 and requests authorization for District administration to execute related documents. This expenditure will be charged to the Operations and Maintenance Fund. The cost is included in the budget for the 2023-2024 fiscal year. Board Policy 4:60 - Purchases and Contracts File Attachments Bid - Coleman Water Main #685 w. Attachments.pdf (186 KB) Subject B. Bid - Plant Operations - Transportation Parking Lot Reconstruction, Project #2070 Meeting Apr 8, 2024 - Board of Education MEETING AGENDA Category 16. Work Session - Bids/Proposals (Board Policy 4:60 - Purchases and Contracts) Type Discussion Ms. Waldau, Director of Plant Operations, will present the attached proposal and will respond to questions from the Board of Education. Administration recommends award to the lowest responsible bidder, Abbey Paving Company, Inc., in the amount of $3,397,340.00 and requests authorization for District administration to execute related documents. This expenditure will be charged to the Operations and Maintenance Fund. The cost is included in the budget for the 2023-2024 fiscal year. Board Policy 4:60 - Purchases and Contracts File Attachments Bid - Transportation Parking Lot w. Attachments.pdf (465 KB) Subject C. Proposal - Deputy Superintendent of Operations - 850 North Grove Avenue, Elgin, Illinois Property Purchase Meeting Apr 8, 2024 - Board of Education MEETING AGENDA Category 16. Work Session - Bids/Proposals (Board Policy 4:60 - Purchases and Contracts) Type Discussion Mr. Lindholm, Chief of Staff, and Dr. Ann Williams, Deputy Superintendent of Operations, will present the attached proposal summary and will respond to questions from the Board of Education. Administration recommends approval of the proposal to purchase the property located at 850 North Grove Avenue in Elgin, Illinois in the amount of $2,400.000.00, and requests authorization for District administration to execute related documents. This expenditure will be charged to the Education Fund. Board Policy 4:150 - Facility Management and Building Programs File Attachments Proposal - Property Purchase 850 North Grove Avenue, Elgin w. Attachments.pdf (572 KB) Subject D. Proposal - Plant Operations - Chiller Replacement Meeting Apr 8, 2024 - Board of Education MEETING AGENDA Category 16. Work Session - Bids/Proposals (Board Policy 4:60 - Purchases and Contracts) Type Discussion Ms. Waldau, Director of Plant Operations, will present the attached proposal summary and will respond to questions from the Board of Education. Administration recommends approval of the proposal from Trane Commercial HVAC in the amount of $2,077,271.00, and requests authorization for District administration to execute related documents. This expenditure will be charged to the Operations and Maintenance Fund. The cost is included in the budget for the 2023-2024 and 2024-2025 fiscal years. Board Policy 4:151 - Building and Grounds Maintenance File Attachments Proposal Chiller Replacement w. Attachment.pdf (3,094 KB) Subject E. Proposal - Curriculum and Instruction - Summer Newcomer Program Resources Vista Higher Learning Meeting Apr 8, 2024 - Board of Education MEETING AGENDA Category 16. Work Session - Bids/Proposals (Board Policy 4:60 - Purchases and Contracts) Type Discussion Dr. Lance, Assistant Superintendent of Equity and Innovation, Ms. Banks, Director of Curriculum and Instruction, Ms. Chapman, Director of Post-Secondary Success, and Ms. Pirtle, Director of the Multilingual and Multicultural Education, will present the attached proposal summary and will respond to questions from the Board of Education. Administration recommends approval of the proposal from Vista Higher Learning in the amount of $46,239.90, and requests authorization for District administration to execute related documents. This expenditure will be charged to the Title I - 1003a Grant. The cost is included in the budget for the 2023-2024 fiscal year. Board Policy 6:210 - Instructional Materials File Attachments Proposal - Summer Newcomer Program Resources w. Attachment.pdf (197 KB) Subject F. Proposal - Curriculum and Instruction - LitCamp Resources for Summer School Meeting Apr 8, 2024 - Board of Education MEETING AGENDA Category 16. Work Session - Bids/Proposals (Board Policy 4:60 - Purchases and Contracts) Type Discussion Mr. Tennison, Assistant Superintendent for Teaching and Learning, Ms. Banks, Director of Curriculum and Instruction, and Ms. Chapman, Director of Post-Secondary Success, will present the attached proposal summary and will respond to questions from the Board of Education. Administration recommends approval of the proposal from Scholastic in the amount of $62,589.91, and requests authorization for District administration to execute related documents. This expenditure will be charged to the Title I Fund. The cost is included in the budget for the 2023-2024 fiscal year. Board Policy 6:210 - Instructional Materials File Attachments Proposal - LitCamp Resources for Summer School w. Attachment.pdf (229 KB) Subject G. Proposal - Teaching and Learning - Committee for Children, Second Step Curriculum Meeting Apr 8, 2024 - Board of Education MEETING AGENDA Category 16. Work Session - Bids/Proposals (Board Policy 4:60 - Purchases and Contracts) Type Discussion Mr. Tennison, Assistant Superintendent of Teaching and Learning, and Ms. Ruzicka-Stout, Student Success Coordinator, will present the attached proposal summary and will respond to questions from the Board of Education. Administration recommends approval of the proposal from Second Step, Committee for Children in the amount of $49,998.60, and requests authorization for District administration to execute related documents. This expenditure will be charged to the Education Fund. The cost is included in the budget for the 2023-2024 fiscal year. Board Policy 6:65 - Student Social and Emotional Development 7:180 - Prevention of and Response to Bullying, Intimidation, and Harassment File Attachments Proposal - Committee for Children-Second Step Curriculum w. Attachment.pdf (222 KB) 17. Work Session - Contracts Over $25,000.00 (Board Policy 4:60 - Purchases and Contracts) Subject A. Contract Renewal - Information Services – Microsoft Licenses Meeting Apr 8, 2024 - Board of Education MEETING AGENDA Category 17. Work Session - Contracts Over $25,000.00 (Board Policy 4:60 - Purchases and Contracts) Type Discussion Mr. Wolf, Director of Information Services, will present the attached proposal and will respond to questions from the Board of Education. Administration recommends approval of the contract renewal with CDW Amplified in the amount of $134,947.08, and requests authorization for District administration to execute related documents. This expenditure will be charged to the Education Fund. The cost is included in the budget for the 2023-2024 fiscal year. Board Policy 4:60 - Purchases and Contracts File Attachments Contract Renewal - Microsoft Licenses w. Attachment.pdf (217 KB) Subject B. Contract Renewal - Teaching and Learning/Multilingual and Multi-Cultural Education Department – Northern Illinois University Bilingual/English as a Second Language Teacher Cohort VI Meeting Apr 8, 2024 - Board of Education MEETING AGENDA Category 17. Work Session - Contracts Over $25,000.00 (Board Policy 4:60 - Purchases and Contracts) Type Discussion Mr. Tennison, Assistant Superintendent of Teaching and Learning, and Ms. Pirtle, Director of the Multilingual and Multicultural Education Department, will present the attached proposal and will respond to questions from the Board of Education. Administration recommends approval of the contract renewal with Northern Illinois University in the amount of $144,000.00, and requests authorization for District administration to execute related documents. This expenditure will be charged to the Education Fund. The cost is included in the budget for the 2023-2024 through 2025-2026 fiscal years. Board Policy 6:160 - English Learners File Attachments Contract Renewal - NIU Cohort VI w. Attachment.pdf (749 KB) 18. Work Session - Change Orders (Board Policy 4:60 - Purchases and Contracts) Subject A. Change Order - Plant Operations - Channing Elementary School and Kimball Middle School Bathroom Renovations Phase 2, Project #2069 Meeting Apr 8, 2024 - Board of Education MEETING AGENDA Category 18. Work Session - Change Orders (Board Policy 4:60 - Purchases and Contracts) Type Discussion Ms. Waldau, Director of Plant Operations, will present the attached change order and will respond to questions from the Board of Education. Administration recommends the Board of Education approve the change order from Bear Construction Company in the amount of minus $40,661.94. File Attachments Change Order - Channing & Kimball Bathroom Renovations w. Attachment.pdf (212 KB) 19. Comments from the Audience (If Necessary) - Board President Subject A. Public Comments Meeting Apr 8, 2024 - Board of Education MEETING AGENDA Category 19. Comments from the Audience (If Necessary) - Board President Type Information The intent of this item is to provide an opportunity for the audience input to the Board of Education in accordance with the Board of Education's public comments procedure. For further information on the Board of Education's public comments procedure, please see School District U-46's website . File Attachments 20. Adjournment - Ms. Kerr Subject A. Adjourn the Meeting Meeting Apr 8, 2024 - Board of Education MEETING AGENDA Category 20. Adjournment - Ms. Kerr Type Action Recommended Action The Board of Education adjourn the Meeting. File Attachments 21. Information Items 22. Enclosures Subject A. Memorandum from Dr. Johnson to the Board of Education Regarding Response to Board Inquiry - April 8, 2024 Meeting Apr 8, 2024 - Board of Education MEETING AGENDA Category 22. Enclosures Type Please see attached memorandum from Dr. Johnson, Superintendent, to the Board of Education in response to Board inquiry. File Attachments Memorandum from Dr. Johnson to the Board of Education in Response to Board Inquiry.pdf (120 KB) Subject B. Public Comments Received on Board@u-46.org - April 8, 2024 Meeting Apr 8, 2024 - Board of Education MEETING AGENDA Category 22. Enclosures Type File Attachments