Workshop Meeting

2 Monday, October 28, 2024 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2024 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 1. Opening of Meeting Subject 1.1 Call to Order by the Chairman Meeting Oct 28, 2024 - Workshop Meeting Type Procedural File Attachments 2. Approval of Agenda Subject 2.1 Changes to Agenda and Approval of Agenda Meeting Oct 28, 2024 - Workshop Meeting Type Action Recommended Action Motion to approve the Agenda File Attachments 3. Recognitions 4. Administrative Personnel Appointments 5. Public Comment - Agenda Items Only (Blue Card) Subject 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting Oct 28, 2024 - Workshop Meeting Type Information File Attachments 6. Committee and Staff Reports (Workshop Only) Subject 6.1 In-County Travel paid for September 2024, presented by Julie Perry, Chief Financial Officer. Meeting Oct 28, 2024 - Workshop Meeting Type Report In-County Travel paid for September 2024, presented by Julie Perry, Chief Financial Officer. File Attachments In-County Travel Summary 10.28.2024.pdf (69 KB) 6. Committee and Staff Reports (Workshop Only) Subject 6.2 Out-of-County Travel paid for September 2024, presented by Julie Perry, Chief Financial Officer. Meeting Oct 28, 2024 - Workshop Meeting Type Report Out-of-County Travel paid for September 2024, presented by Julie Perry, Chief Financial Officer. File Attachments Out-of-County Travel Summary 10.28.2024.pdf (60 KB) 6. Committee and Staff Reports (Workshop Only) Subject 6.3 State of Florida Auditor General, Operational Audit Report No. 2025-032, October 2024, presented by Julie Perry, Chief Financial Officer Meeting Oct 28, 2024 - Workshop Meeting Type Information The State of Florida Auditor General has issued Operational Audit Report No. 2025-032, October 2024. The Auditor General requests that this report be presented to the District School Board at its next meeting and that it be filed as a part of the public records of the Board, making mention of this fact in the Minutes of the Board. File Attachments Auditor General Operational Audit FY 2024.pdf (2,930 KB) 6. Committee and Staff Reports (Workshop Only) Subject 6.4 Quarterly Report: Service Agreements Under the $10,000 Threshold for Internal and Budgetary Funds, presented by Vince Windham, Program Director, Purchasing. Meeting Oct 28, 2024 - Workshop Meeting Type Information Each quarter, the Purchasing Department provides a list of the Internal and Budgetary Funds Service Agreements having a value less than $10,000 that have been entered into by schools/departments. The attached reports show the Service Agreements for the first quarter of fiscal year 2024-2025 (July 2024 through September 2024) sorted by school/department and by provider. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments SA totals Q1 Provider FY24-25.pdf (148 KB) SA totals Q1 School FY24-25.pdf (150 KB) 7. Consent Agenda Subject 7.1 Approval of the Consent Agenda Meeting Oct 28, 2024 - Workshop Meeting Type Action (Consent) Recommended Action Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.2 Motion to approve the Minutes of the Special Meeting of October 14, 2024; Minutes of the Workshop Meeting of October 14, 2024; Minutes of the Regular Meeting of October 14, 2024, recommended by the Superintendent for approval. Meeting Oct 28, 2024 - Workshop Meeting Type Action (Consent) Recommended Action Motion to approve the Minutes of the Special Meeting of October 14, 2024; Minutes of the Workshop Meeting of October 14, 2024; Minutes of the Regular Meeting of October 14, 2024. File Attachments 10-14-2024 Special Meeting - Attorney-Client Session - DRAFT.pdf (56 KB) 10-14-2024 Workshop - DRAFT.pdf (130 KB) 10-14-2024 Meeting - DRAFT.pdf (76 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.3 Budget Amendment #1 - Fiscal Year 2024-2025, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting Oct 28, 2024 - Workshop Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $9,996,849.10 Budgeted Yes Budget Source Various - See Attached Budget Amendment Recommended Action Motion to approve Budget Amendment #1 - Fiscal Year 2024-2025. On September 9, 2024, the School Board adopted the budget for fiscal year 2024-2025. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of September 2024: Fund Name Fund No. Amount Special Notes General Fund 1010 $3,321,142.23 Grants = $755,072; Charter Capital Transfer to General = $1,354,395 Debt Service Funds 2xxx 884.96 Capital Project Funds 3xxx 6,192,167.76 Charter Capital = $1,354,395; COP 2024 Transfer to Sales Tax = $4,131,126 Other Special Revenue Funds - Federal 42xx/44xx 452,956.00 Other Special Revenue Funds - Miscellaneous (Internal Funds) 49xx 0.00 Other Special Revenue Funds - School Food Service 5020 29,698.15 Internal Service Funds (Self-Insured Medical) 7xxx 0.00 Total - All Funds $9,996,849.10 File Attachments !BA 01 - Sept 2024.pdf (1,893 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.4 Monthly Financial Statement for September 2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting Oct 28, 2024 - Workshop Meeting Type Action (Consent) Fiscal Impact No Recommended Action Motion to approve Monthly Financial Statement for September 2024. The financial statement for the month ending September 30, 2024, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2024-09.pdf (185 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.5 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting Oct 28, 2024 - Workshop Meeting Type Action (Consent) Recommended Action Motion to approve invoices for payment. As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 10.28.2024.pdf (65 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.6 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting Oct 28, 2024 - Workshop Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $13,500.00 Budgeted No Budget Source Donations Recommended Action Motion to approve School Donations. Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2024-10-28.pdf (114 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.7 Payroll Warrant Register and Accounts Payable Warrant Register totaling $58,402,845.64; Self-Health Insurance Claims and Fees totaling $2,656,465.58; and Bank Transfers totaling $35,000,000.00 for September 2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting Oct 28, 2024 - Workshop Meeting Type Action (Consent) Recommended Action Motion to approve Warrants in the amount of $58,402,845.64, Self-Health Insurance Claims and Fees in the amount of $2,656,465.58, and Bank Transfers in the amount of $35,000.000.00. Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $58,402,845.64; Self-Health Insurance Claims and Fees totaling $2,656,465.58; and Bank Transfers totaling $35,000,000.00 for September 2024 are being presented to the School Board. File Attachments 03 - MIS 3478 - Warrant Register - September 2024.pdf (162 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.8 RFP 24-03 Information Technology Seat Management Outsourcing: Committee Recommendation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Oct 28, 2024 - Workshop Meeting Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Motion to approve the committee's recommendation for RFP 24-03 Information Technology Seat Management Outsourcing. The committee recommends entering into contract negotiations with the highest ranked respondent, Teleforce, LLC. Copies of the RFP Committee Recommendation and the minutes from the committee meeting are attached. Request approval of the committee's recommendation for RFP 24-03 Information Technology Seat Management Outsourcing. The committee recommends entering into contract negotiations with the highest ranked respondent, Teleforce, LLC. Copies of the RFP Committee Recommendation and the minutes from the committee meeting are attached. For additional information, please contact Eric Mitchell, Director, Information Systems, at (850) 689-7153. File Attachments RFP24-03 Committee Recommendation.pdf (95 KB) 10-8-2024 RFP Selection Committee Meeting - Minutes.pdf (58 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.9 Tag-On Bid Purchase Over $50,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Oct 28, 2024 - Workshop Meeting Type Action (Consent) Preferred Date Oct 28, 2024 Absolute Date Oct 28, 2024 Fiscal Impact Yes Dollar Amount $1,862,785.99 Budgeted Yes Budget Source Capital Fund - 1.50 Mill & Sales Tax, Project 0319 DW HVAC Replacement Recommended Action Motion to approve the purchase of HVAC equipment and services from Trane for Choctawhatchee High School $222,322.42, Crestview High School $456,860.84, Fort Walton Beach High School $413,722.06, Niceville High School $542,956.90, and Okaloosa Technical College $226,923.77, for a total of $1,862,785.99. Request approval to purchase HVAC equipment and services from Trane for Choctawhatchee High School $222,322.42 (1.50 Mill), Crestview High School $456,860.84 (1.50 Mill), Fort Walton Beach High School $413,722.06 (1.50 Mill), Niceville High School $542,956.90 (Sales Tax), and Okaloosa Technical College $226,923.77 (1.50 Mill), for a total of $1,862,785.99. The purchase is made through OMNIA/Racine Contract #3341 and funds will be paid from Capital Fund, Project 0319 DW HVAC Replacement. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at, (850) 689-7159. File Attachments CHOCTAW HS QUOTE.pdf (1,045 KB) CRESTVIEW HS QUOTE.pdf (901 KB) FWBHS QUOTE.pdf (973 KB) NICEVILLE HS QUOTE.pdf (3,317 KB) OTC QUOTE.pdf (711 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.10 Multi-Year Agreement: Nutrislice, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Oct 28, 2024 - Workshop Meeting Type Action (Consent) Preferred Date Oct 28, 2024 Absolute Date Oct 28, 2024 Fiscal Impact Yes Dollar Amount $8,749.20 Budgeted Yes Budget Source Federal Fund, Project 3510 SFS Contract Exclusions Recommended Action Motion to approve the two-year agreement between Nutrislice, Inc., and The School Board of Okaloosa County, Florida, on behalf of School Food Services, to purchase software in the amount of $4,374.60 per year, for a total of $8,749.20, effective November 1, 2024, through October 31, 2026. Request approval of the two-year agreement between Nutrislice, Inc., and The School Board of Okaloosa County, Florida, on behalf of School Food Services, to purchase software in the amount of $4,374.60 per year, for a total of $8,749.20. The agreement is effective November 1, 2024, through October 31, 2026. Funding will be paid from Federal Fund, Project 3510 SFS Contract Exclusions, and a copy of the quote is attached. For additional information, please contact Steve Anderson, Program Director, School Food Services, at (850) 301-3020. File Attachments NUTRISLICE.pdf (937 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.11 2024-2025 Uniform Statewide Assessment Calendar, presented by Sheila Lightbourne, Assistant Superintendent of Academics and Student Services, and recommended by the Superintendent for approval. Meeting Oct 28, 2024 - Workshop Meeting Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Motion to approve the 2024-2025 Uniform Statewide Assessment Calendar. The Uniform Statewide Assessment Calendar template is required of each district in Florida in accordance with Section 1008.22(7)(c), Florida Statues (F.S.) and State Board of Education Rule 6A-1.094224, Florida Administrative Code (F.A.C.). The Uniform Statewide Assessment Calendar is posted on the district website. For additional information please contact Shelia Lightbourne, Assistant Superintendent of Academics and Student Services, 850-833-5888. File Attachments K12UniformAssessmentCalendar2425.pdf (344 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.12 Joint Use Agreement between The School Board of Okaloosa County, Florida and The Board of County Commissioners of Okaloosa County, Florida, presented by Dr. Bill Smith, Program Director, Facilities Planning and recommended by the Superintendent for approval. Meeting Oct 28, 2024 - Workshop Meeting Type Action (Consent) Preferred Date Oct 28, 2024 Absolute Date Oct 28, 2024 Recommended Action Motion to approve the Joint Use Agreement between The School Board of Okaloosa County, Florida and The Board of County Commissioners of Okaloosa County, Florida, effective November 1, 2024, through October 31, 2025. Motion to approve the Joint Use Agreement between The School Board of Okaloosa County, Florida and The Board of County Commissioners of Okaloosa County, Florida. The County desires to work cooperatively with the School Board for the purpose of operating and maintaining a joint use educational facility in conjunction with the University of Florida IFAS Extension Program South Annex (“Extension Program”) on the campus of Okaloosa Technical College located at 1976 Lewis Turner Boulevard, Fort Walton Beach, Florida. Scope of use of Facilities: A. The Joint Use Facility shall continue to be used by the Okaloosa Technical College in support of its school physical plant and educational programs and for other school sponsored and approved events. B. The Joint Use Facility shall be used by County for the Extension Program, which will include areas for groups such as Master Gardeners Association, 4-H Youth Development and the Family Consumer Science Programs to meet the needs of its clientele in surrounding communities and to provide advice from experts in gardening, lawn care and other horticulture topics and for meeting places and classrooms for other service programs and other incidental purposes as are reasonably related thereto. For additional information, please contact Dr. Bill Smith, 689-7158. File Attachments 2024-2025 Joint Use Agreement BOCC-Extension Program.pdf (288 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.13 Adoption of Resolution 24-14 approving a restated and amended Exchange Agreement between The School Board of Okaloosa County, Florida, and Ruckel Properties, Inc., presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting Oct 28, 2024 - Workshop Meeting Type Action (Consent) Preferred Date Oct 28, 2024 Absolute Date Oct 28, 2024 Recommended Action Motion to approve adoption of Resolution 24-14 approving the restated and amended Exchange Agreement between The School Board of Okaloosa County, Florida, and Ruckel Properties, Inc. Approval is requested for adoption of Resolution 24-14 restating and amending the Exchange Agreement between The School Board of Okaloosa County, Florida, and Ruckel Properties Inc. The attached Exchange Agreement extends the closing date to take place on or before November 14, 2024 and removes the rezoning and future land use designation amendment requirements for the School Board's property located on Lancaster Drive, Niceville, Florida. Please contact Dr. Bill Smith for additional information, 689-7158 . File Attachments RESOLUTION 24-14.pdf (1,476 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.14 Quarterly School Safety Compliance Report, in accordance with Rule 6a-1.0018(4)(f), F.A.C., presented by Danny Dean, Program Director, Safety, and recommended by the Superintendent for approval. Meeting Oct 28, 2024 - Workshop Meeting Type Action (Consent) Preferred Date Oct 28, 2024 Absolute Date Oct 28, 2024 Fiscal Impact No Budgeted No Budget Source Not Applicable Recommended Action Motion to approve the Quarterly School Safety Compliance Report, in accordance with Rule 6a-1.0018(4)(f), F.A.C. In accordance with Rule 6a-1.0018(4)(f), F.A.C., at least quarterly, the School Safety Specialist must report to the Superintendent and the Board any noncompliance by the District with laws or rules regarding school safety. Records, information, photographs, audio and visual presentations, schematic diagrams, surveys, recommendations, or consultations or portions thereof relating directly to the physical security or fire-safety systems of the facility or revealing security or fire-safety systems held by an agency is confidential and exempt from release as a public record pursuant to § 119.071(3), Florida Statutes . File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.15 Stop Loss Renewal for the 2025 Plan Year, presented by Lee Hale, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval Meeting Oct 28, 2024 - Workshop Meeting Type Action (Consent) Preferred Date Oct 28, 2024 Absolute Date Oct 28, 2024 Fiscal Impact Yes Dollar Amount $48,463.00 Budgeted Yes Budget Source General Fund Recommended Action Motion to approve the Stop Loss renewal for the 2025 plan year. The Board has previously approved the Benefits Oversight Group's (BOG) recommendation for the renewal of the group medical, dental, vision, life and long-term disability plans for the 2025 plan year. The Stop Loss Insurance rate was preliminary at that time and has since been recalculated by the vendor, based on updated data, to reflect an increase of 3.7% over the current plan year. The BOG is r ecommending that the existing aggregate and specific stop loss insurance through Sirius America Insurance Company be renewed per the terms illustrated in the attached document resulting in an increase of 3.7% or $48,463.00 when compared to the rate paid for calendar year 2024. File Attachments 2025 Stop Loss Comparison.pdf (276 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Superintendent's Human Resources Recommendations Subject 8.1 (Information Only) Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting Oct 28, 2024 - Workshop Meeting Type Information The following employees have been placed on/or removed from Administrative Leave: 125663 106215 For more information, contact Lee Hale at 850-833-5801. File Attachments 8. Superintendent's Human Resources Recommendations Subject 8.2 (Information Only) Deferred Retirement Option Program, presented by Lee Hale, Assistant Superintendent, Human Resources. Meeting Oct 28, 2024 - Workshop Meeting Type Information The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). NEW DROP ENTRIES Employee Name EID Position Location DROP Start Date Karen McVay 114214 Dean of Students Wright ES 10/01/24 Christine Sadler 105701 Teacher Wright ES 10/01/24 Ingrid Rodgers 107107 Teacher Wright ES 11/01/24 Perry Rich 111334 Supervisor Print Shop 01/01/25 For more information, contact Lee Hale at 850-833-5801. File Attachments 8. Superintendent's Human Resources Recommendations Subject 8.3 Request to advertise a Public Hearing for adoption of a new job description for Program Director, Payroll, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting Oct 28, 2024 - Workshop Meeting Type Action Recommended Action Motion to approve the request to advertise a Public Hearing for adoption of a new job description for Program Director, Payroll. A Public Hearing will be advertised to receive public input and consider approval on the new job description for Program Director, Payroll. For additional information, please contact Julie Perry at 850-833-5840. File Attachments Program Director - Payroll.pdf (73 KB) 8. Superintendent's Human Resources Recommendations Subject 8.4 Request to advertise a Public Hearing for adoption of a new job description for Site Based Tech, Athletic Facilities, presented by Lee Hale, and recommended by the Superintendent for approval. Meeting Oct 28, 2024 - Workshop Meeting Type Action Recommended Action Motion to approve the request to advertise a Public Hearing for adoption of a new job description for Site Based Tech, Athletic Facilities. A Public Hearing will be advertised to receive public input and consider approval on the new job description for Site Based Tech - Athletic Facilities. For additional information, please contact Grant Meyer at 850-226-4851. File Attachments Site Based Tech - Athletic Facilties.pdf (26 KB) 8. Superintendent's Human Resources Recommendations Subject 8.5 Request to advertise a Public Hearing for adoption of a new job description for Specialist, Facilities, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting Oct 28, 2024 - Workshop Meeting Type Action Preferred Date Oct 28, 2024 Absolute Date Oct 28, 2024 Recommended Action Motion to approve the request to advertise a Public Hearing for adoption of a new job description for Specialist, Facilities. A Public Hearing will be advertised to receive public input and consider approval on the new job description for a Specialist, Facilities. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Specialist - Facilities.pdf (152 KB) 8. Superintendent's Human Resources Recommendations Subject 8.6 Department Staffing Restructure, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting Oct 28, 2024 - Workshop Meeting Type Action Preferred Date Oct 28, 2024 Absolute Date Oct 28, 2024 Fiscal Impact Yes Dollar Amount $3,944.00 Budgeted No Budget Source Capital Transfer & General Fund Recommended Action Motion to approve the request to restructure the Maintenance Department. The Maintenance Department is requesting to restructure their department as shown on the attached spreadsheet. The majority of the department is funded by transferring Capital funding to the General Fund. The requested position changes funded by Capital consist of deleting 1.00 Carpenter I and adding 2.00 Site Based Technicians. This will be an additional cost to Capital funding in the amount of $53,559. The department also employs a grounds crew in a General Fund project. They are requesting to delete 1.00 Grounds II position from this project which will save the General Fund $49,615. The net cost is $3,944 (increase to Capital of $53,559 and decrease to General of $49,615). For more information, please contact Lee Hale at 850-533-5801. File Attachments Restructure - Maintenance 2024-10-15.pdf (69 KB) 8. Superintendent's Human Resources Recommendations Subject 8.7 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting Oct 28, 2024 - Workshop Meeting Type Action Preferred Date Oct 28, 2024 Absolute Date Oct 28, 2024 Recommended Action Motion to approve employee separations. Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments October 28, 2024 Updated Separations, Public.pdf (59 KB) 8. Superintendent's Human Resources Recommendations Subject 8.8 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting Oct 28, 2024 - Workshop Meeting Type Action Preferred Date Oct 28, 2024 Absolute Date Oct 28, 2024 Recommended Action Motion to approve personnel recommendations. The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments October 28, 2024 Instructional New Hires, Public.pdf (54 KB) October 28, 2024 Ed. Support New Hires, Public.pdf (56 KB) October 28, 2024 Substitute New Hires, Public.pdf (78 KB) 8. Superintendent's Human Resources Recommendations Subject 8.9 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting Oct 28, 2024 - Workshop Meeting Type Action Preferred Date Oct 28, 2024 Absolute Date Oct 28, 2024 Recommended Action Motion to approve employee transfers. The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments October 28, 2024 Transfers, Public.pdf (140 KB) 8. Superintendent's Human Resources Recommendations Subject 8.10 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting Oct 28, 2024 - Workshop Meeting Type Action Preferred Date Oct 28, 2024 Absolute Date Oct 28, 2024 Recommended Action Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Name School Hours Makayla Stant Kenwood 20.50 Don Brown Choctaw 22.50 Elora Lavery Northwood 52.00 Gretchen Levinson Silver Sands 75.00 Kaley Devore Silver Sands 10.00 Melissa Franklin Bob Sikes 12.75 Melody Hess Pryor 7.50 Michael Scott Transportation, Central 49.50 Rick Patrick School Safety 15.00 Stephanie Brown Choctaw 45.00 Stephanie Smedley Shoal River 18.50 Andy Thigpen Choctaw 45.00 Oscar Carcamo Crestview 66.00 For more information, contact Lee Hale at 850-833-5801 File Attachments 8. Superintendent's Human Resources Recommendations Subject 8.11 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting Oct 28, 2024 - Workshop Meeting Type Action Preferred Date Oct 28, 2024 Absolute Date Oct 28, 2024 Recommended Action Motion to approve leave without pay. The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. File Attachments 9. Discussion Agenda 10. Construction Program/Owner's Representative's Business Subject 10.1 Program Status Report by the Board's Representative to the Construction Program Meeting Oct 28, 2024 - Workshop Meeting Type Action, Information File Attachments 10. Construction Program/Owner's Representative's Business Subject 10.2 Program #6, Task Order #36, Time and Materials Task Order, Concrete Repair at Ramp Schools, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting Oct 28, 2024 - Workshop Meeting Type Action Preferred Date Oct 28, 2024 Absolute Date Oct 28, 2024 Fiscal Impact Yes Dollar Amount $70,000.00 Budgeted Yes Budget Source Capital - 1.50 Mill Recommended Action Motion to approve the increased amount to Program #6, Task Order #36, Time and Materials, Concrete Repair at Ramp Schools, increasing the amount not to exceed from $75,000 to $145,000. Approval is requested to increase the amount to Program #6, Task Order #36, Time and Materials, Concrete Repair at Ramp Schools, increasing the amount not to exceed from $75,000 to $145,000. Scope of work is to investigate and repair spalling concrete areas at Edwins Elementary School. Please contact Dr. Bill Smith for additional information, 689-7158 . File Attachments 10. Construction Program/Owner's Representative's Business Subject 10.3 Program #6, Task Order #42, Time and Material, Pryor Middle School Flooring Replacement, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval Meeting Oct 28, 2024 - Workshop Meeting Type Action Preferred Date Oct 28, 2024 Absolute Date Oct 28, 2024 Fiscal Impact Yes Dollar Amount $10,000.00 Budgeted Yes Budget Source Capital - Sales Tax Recommended Action Motion to approve amount increase of $10,000 to Program #6, Task Order #42,Time and Material Task Order, Pryor Middle School Flooring Replacement. Approval is requested to increase Program #6, Task Order #42, Time and Material Task Order, Pryor Middle School Flooring Replacement by $10,000 for additional work added to the project scope. Task Order for Time and Materials originally was approved not to exceed $500,000 but will now not exceed $510,000. Please contact Dr. Bill Smith for additional information, 689-7158 . File Attachments 10. Construction Program/Owner's Representative's Business Subject 10.4 TPM Program #6, Task Order #12, Scope Modification #3, Sales Tax COP Projects, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting Oct 28, 2024 - Workshop Meeting Type Action Preferred Date Oct 28, 2024 Absolute Date Oct 28, 2024 Fiscal Impact Yes Dollar Amount $789,953.00 Budget Source Capital - Sales Tax Recommended Action Motion to approve TPM Program #6, Task Order #12, Scope Modification #3, Sales Tax COP Projects, in the amount of $789,953.00. Approval is requested for TPM Program #6, Task Order #12, Scope Modification #3, Sales Tax COP Projects, in the amount of $789,953.00. Scope of work included in this modification: Ruckel Drop-off - includes paving, retention pond, sod, curbs, signage, crushed rock, design fees Niceville Parking Lot - (Ruckel baseball field (includes parking place stops, striping and sod, design fees) Baker - Storm Structure and Piping Repair Niceville - Painting the Wrestling and Soccer Building Niceville - Turf at Multipurpose Building Plew - Demo two (2) portables Niceville Maintenance Building Please contact Dr. Bill Smith for additional information, 689-7158 . File Attachments 10. Construction Program/Owner's Representative's Business Subject 10.5 TPM Program #6, Task Order #16, Scope Modification #4 of Phase 2, Choctawhatchee High School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting Oct 28, 2024 - Workshop Meeting Type Action Preferred Date Oct 28, 2024 Absolute Date Oct 28, 2024 Fiscal Impact Yes Dollar Amount $711,378.00 Budget Source Capital - 1.50 Mill & Sales Tax Recommended Action Motion to approve TPM Program #6, Task Order #16, Scope Modification #4 of Phase 2, Choctawhatchee High School Front Entry Projects in the amount of $711,378.00. Approval is requested for TPM Program #6, Task Order #16, Scope Modification #4 of Phase 2, Choctawhatchee High School Front Entry Projects in the amount of $711,378.00. Scope of work included in this modification: Phase 2 door project including restroom renovations and stairwell wall upgrades (Sales Tax) Totem Pole (including pole, base, base revisions, installation and lighting) Chief Statue base and installation Paver installation and purchase Painting of exterior walls Additional bollards at front parking lot All of this work will be funded with 1.50 mill with the exception of the first item as noted. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments 10. Construction Program/Owner's Representative's Business Subject 10.6 TPM Program #6, Task Order #32, Scope Modification #4, GMP Central Administration Roof Coating Project, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting Oct 28, 2024 - Workshop Meeting Type Action Preferred Date Oct 28, 2024 Absolute Date Oct 28, 2024 Fiscal Impact Yes Dollar Amount $925,105.00 Budgeted Yes Budget Source Capital - 1.50 Mill Recommended Action Motion to approve TPM Program #6, Task Order #32, Scope Modification #4, GMP Central Administration Roof Coating Project in the amount of $568,506.00 and ODP to Tremco, in the amount of $356,599.00 for a total of $925,105.00. Approval is requested for TPM Program #6, Task Order #32, Scope Modification #4, GMP Central Administration Roof Coating Project. Scope of Work: This project consists of coating the existing TREMCO modified bituminous roof system that covers the North section of the building. Work will entail inspecting and correcting any flashing issues at existing HVAC curbs, vents and exhaust fans. Any areas of wet insulation will be removed and replaced with new roofing materials. The existing roof will be cleaned, prepped and coated with a new fluid-applied TREMCO reinforced polyurethane elastomeric coating system with a 20 year warranty. The roofing work totals approximately 400 squares. The Total Cost of work for Task Order #32, Scope Modification #4 is recapped below: Jacobs/Titan Guaranteed Maximum Price (GMP) $568,506 Pre-GMP Phase Services - Previously Authorized $70,000 Owner Direct Purchase (ODP) of TREMCO Materials $356,599 Total Cost of Work $995,105 Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO32 SM4 GMP Central Roofing Ver 1.pdf (203 KB) TO#32 SM#4 GMP Comparison Spreadsheet.pdf (33 KB) 10. Construction Program/Owner's Representative's Business Subject 10.7 TPM Program #6, Task Order #32, Scope Modification #5, Plew Elementary School and Kenwood Elementary School Roof Replacement, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting Oct 28, 2024 - Workshop Meeting Type Action Preferred Date Oct 28, 2024 Absolute Date Oct 28, 2024 Fiscal Impact Yes Dollar Amount $178,659.00 Budgeted Yes Budget Source Capital - 1.50 Mill Recommended Action Motion to approve TPM Program #6, Task Order #32, Scope Modification #5, Plew Elementary School and Kenwood Elementary School Roof Replacement, in the amount of $178,659.00. Approval is requested for TPM Program #6, Task Order #32, Scope Modification #5, Plew Elementary School and Kenwood Elementary School Roof Replacement, in the amount of $178,659.00. Scope of work included in this modification: Replacement of termite damaged decking, fascia and structural members at Plew and Kenwood Elementary Structural Beam repairs (Quakewrap) Sanding and painting of repaired areas and temporary structural support installation in Cafeteria (Plew) Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments 10. Construction Program/Owner's Representative's Business Subject 10.8 TPM Program #6, Task Order #33, Scope Modification #2, GMP Concession/Restroom Project at Lewis School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting Oct 28, 2024 - Workshop Meeting Type Action Preferred Date Oct 28, 2024 Absolute Date Oct 28, 2024 Fiscal Impact Yes Dollar Amount $1,230,256.00 Budgeted Yes Budget Source Capital - 1.50 Mill Recommended Action Motion to approve TPM Program #6, Task Order #33, Scope Modification #2, GMP Concession/Restroom Project at Lewis School in the amount of $1,195,256.00 and Furniture, Fixtures & Equipment (FF&E) in the amount of $35,000.00 for a total of $1,230,256.00. Approval is requested for TPM Program #6, Task Order #33, Scope Modification #2, GMP Concession/Restroom Project at Lewis School. Scope of Work: This project consists of the construction of a single-story Concession/Restroom building at the Football field. The structure measures approximately 53’ x 18’. Concessions will be located adjacent to the gang restrooms and service will be through three (3) serving windows with roll-up shutters. The Concession area is equipped with a three-compartment sink, hand wash sink and a mop sink as well as cabinets and countertops for storage and service. A fenced exterior grilling area is provided. ADA accessible Women’s and Men’s Restrooms are included with a Janitors Closet. The Total Cost of work for Task Order #33, Scope Modification #2 is recapped below: Jacobs/Titan Guaranteed Maximum Price (GMP) $1,195,256 Portion of Pre-GMP Phase Services - Previously Authorized $50,158 Furniture, Fixtures & Equipment (FF&E) $35,000 Total Cost of Work $1,280,414 File Attachments TO33 SM2 GMP Lewis Concession Restroom Project Ver 1 (1).pdf (193 KB) TO#33 SM2 GMP Comp Spreadsheet.pdf (33 KB) 11. Attorney's Business Subject 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting Oct 28, 2024 - Workshop Meeting Type Action, Information The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. File Attachments 12. Superintendent's Business Subject 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting Oct 28, 2024 - Workshop Meeting Type Information An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. File Attachments 12. Superintendent's Business Subject 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting Oct 28, 2024 - Workshop Meeting Type Action, Information The Superintendent may address correspondence, requests and other matters with the Board. File Attachments FTE-112024-Revised-10-28.pdf (267 KB) 13. Board Members' Announcements/Requests for Information Subject 13.1 Board Members' Announcements/Requests for Information Meeting Oct 28, 2024 - Workshop Meeting Type Action,Information Board Members may request information or address concerns and other matters. File Attachments 14. Public Comment - General Public Comments (Yellow Card) Subject 14.1 Members of the public desiring to address the School Board with general comments - Form MIS 6120 General Public Comments (Yellow Card) Meeting Oct 28, 2024 - Workshop Meeting Type Information File Attachments 15. Adjournment Subject 15.1 Adjournment of the meeting by the Chairman Meeting Oct 28, 2024 - Workshop Meeting Type File Attachments 16. Public Notices Subject 16.1 Notice of Workshop Meeting Oct 28, 2024 - Workshop Meeting Type Information NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, Florida, on October 28, 2024, beginning at 9:00 a.m. This meeting will be open to the press and public. File Attachments 16. Public Notices Subject 16.2 Public Notice Meeting Oct 28, 2024 - Workshop Meeting Type Information PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting. File Attachments