Agenda for Special Meeting

4 Tuesday, January 30, 2024 Agenda for Special Meeting Okeechobee County School Board 700 S.W. Second Avenue, Boardroom Okeechobee, FL 34974 6:00 p.m. 1. Call to Order Subject A. Prayer Meeting Jan 30, 2024 - Agenda for Special Meeting Type Procedural The meeting will be opened with prayer. File Attachments 1. Call to Order Subject B. Pledge of Allegiance Meeting Jan 30, 2024 - Agenda for Special Meeting Type Procedural The Chairman will lead the Pledge of Allegiance. File Attachments 2. Agenda Subject A. Adoption of the Agenda& Meeting Jan 30, 2024 - Agenda for Special Meeting Type Action Recommended Action The Superintendent recommends that the Board Adopt the Agenda with attachments added to Item 3.A. Process for Recruitment of a Superintendent of Schools. File Attachments Motion & Voting The Superintendent recommends that the Board Adopt the Agenda with attachments added to Item 3.A. Process for Recruitment of a Superintendent of Schools. Motion by Melisa M Jahner, second by Amanda N Riedel. Final Resolution: Motion Carries Yea: Christine B Bishop, Jill C Holcomb, Melisa M Jahner, Malissa Morgan, Amanda N Riedel 3. Items for Action - Items with an "&" have been added or revised since the agenda was released. Subject A. Process for Recruitment of a Superintendent of Schools& Meeting Jan 30, 2024 - Agenda for Special Meeting Type Discussion, Information Background Information: The Board may consider the following factors when developing the search for a new Superintendent: Use of a consultant or district developed search process Scope of search area Potential start date for new Superintendent Internal and external stakeholder involvement in the process Minimum qualifications Marketing and advertisement Interview process Salary and Benefit Negotiations Discussions on the items above may be contingent upon use of a consultant or district developed search process. This item was withdrawn by the Superintendent at the meeting. Superintendent search information will be addressed later in the Agenda with the FSBA Agreement. This item will remain a standing item on future agenda's during the Superintendent seach. Two attachments were added to this item on January 24, 2024, 1:15 p.m. File Attachments Pre-search work session agenda - 01-30-24.pdf (138 KB) Timeline DRAFT Revised - 01-30-24.pdf (597 KB) 3. Items for Action - Items with an "&" have been added or revised since the agenda was released. Subject B. Updated Quote from Precision Athletics Inc. for resurfacing the OHS track Meeting Jan 30, 2024 - Agenda for Special Meeting Type Action Recommended Action The Superintendent recommends that the Board approve the updated quote from Precision Athletics Inc. for resurfacing the OHS track in the amount of $194,923.80. File Attachments PBCS track resurfacing.PDF (1,310 KB) PBCS track resurfacing bid tab.PDF (728 KB) Okeechobee HS 2023 Proposal Revised.pdf (81 KB) Okeechobee HS Contract 2024 - 12-12-23 Revised.pdf (122 KB) Motion & Voting The Superintendent recommends that the Board approve the updated quote from Precision Athletics Inc. for resurfacing the OHS track in the amount of $194,923.80. Motion by Christine B Bishop, second by Jill C Holcomb. Final Resolution: Motion Carries Yea: Christine B Bishop, Jill C Holcomb, Melisa M Jahner, Malissa Morgan, Amanda N Riedel 3. Items for Action - Items with an "&" have been added or revised since the agenda was released. Subject C. Internal Funds Financial Statement/Audit Report Meeting Jan 30, 2024 - Agenda for Special Meeting Type Action Recommended Action The Superintendent recommends that the Board approve the Internal Funds Financial Statement/Audit Report for all schools for the year ended June 30, 2023, and it be accepted and filed as part of public record. Background Information File Attachments Audit Summary Letter YE June 30, 2023.pdf (122 KB) Auditors Letter YE June 30, 2023.pdf (144 KB) Internal Funds Financial Statement YE June 30, 2023.pdf (316 KB) Motion & Voting The Superintendent recommends that the Board approve the Internal Funds Financial Statement/Audit Report for all schools for the year ended June 30, 2023, and it be accepted and filed as part of public record. Motion by Jill C Holcomb, second by Melisa M Jahner. Final Resolution: Motion Carries Yea: Christine B Bishop, Jill C Holcomb, Melisa M Jahner, Malissa Morgan, Amanda N Riedel 4. Consent Agenda - Items with an "&" have been added or revised since the agenda was released. Subject A. Vote to Approve Consent Agenda Meeting Jan 30, 2024 - Agenda for Special Meeting Type Action (Consent) Recommended Action The Superintendent recommends that the Board approve the Consent Agenda. File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting The Superintendent recommends that the Board approve the Consent Agenda. Motion by Melisa M Jahner, second by Amanda N Riedel. Final Resolution: Motion Carries Yea: Christine B Bishop, Jill C Holcomb, Melisa M Jahner, Malissa Morgan, Amanda N Riedel 4. Consent Agenda - Items with an "&" have been added or revised since the agenda was released. Subject B. IDEA Part B, Preschool Entitlement Application and Award Notice Meeting Jan 30, 2024 - Agenda for Special Meeting Type Action (Consent) Recommended Action The Superintendent recommends the Board approve the IDEA Part B, Preschool Entitlement Application and Award Notice in the amount of $95,708.00. Background Information File Attachments IDEA Part B, Preschool Entitlement.pdf (2,010 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting The Superintendent recommends that the Board approve the Consent Agenda. Motion by Melisa M Jahner, second by Amanda N Riedel. Final Resolution: Motion Carries Yea: Christine B Bishop, Jill C Holcomb, Melisa M Jahner, Malissa Morgan, Amanda N Riedel 4. Consent Agenda - Items with an "&" have been added or revised since the agenda was released. Subject C. IDEA Part B, K-12 Entitlement Application and Project Award Notice Meeting Jan 30, 2024 - Agenda for Special Meeting Type Action (Consent) Recommended Action The Superintendent recommends that Board approve the IDEA Part B, K-12 Entitlement Application and Project Award Notice in the amount of $1,775,463.00. Background Information File Attachments IDEA Part B K-12 Entitlement.pdf (8,607 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting The Superintendent recommends that the Board approve the Consent Agenda. Motion by Melisa M Jahner, second by Amanda N Riedel. Final Resolution: Motion Carries Yea: Christine B Bishop, Jill C Holcomb, Melisa M Jahner, Malissa Morgan, Amanda N Riedel 5. Information Items Subject A. Superintendent Meeting Jan 30, 2024 - Agenda for Special Meeting Type Information Superintendent Kenworthy may provide informational items. File Attachments 5. Information Items Subject B. School Board Members Meeting Jan 30, 2024 - Agenda for Special Meeting Type Information School Board members may provide informational items. File Attachments 5. Information Items Subject C. School Board Attorney Meeting Jan 30, 2024 - Agenda for Special Meeting Type Information School Board Attorney may provide informational items. File Attachments 5. Information Items Subject D. Public Meeting Jan 30, 2024 - Agenda for Special Meeting Type Information The public may provide informational items. File Attachments 6. Adjournment Subject A. Adjournment Vote Meeting Jan 30, 2024 - Agenda for Special Meeting Type Action Recommended Action There being no further business to discuss, motion to adjourn. The next special business meeting of the School Board is scheduled for 1:00 p.m. on Wednesday, February 7, 2024, at 700 S.W. 2nd Avenue, Room 303, Okeechobee, Florida. File Attachments Motion & Voting There being no further business to discuss, motion to adjourn. The next special business meeting of the School Board is scheduled for 1:00 p.m. on Wednesday, February 7, 2024, at 700 S.W. 2nd Avenue, Room 303, Okeechobee, Florida. Motion by Jill C Holcomb, second by Christine B Bishop. Final Resolution: Motion Carries Yea: Christine B Bishop, Jill C Holcomb, Melisa M Jahner, Malissa Morgan, Amanda N Riedel 7. Persons are advised that if they decide to appeal any decisions made at the meeting, they will need a record of the proceedings, and for such purpose, they may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be made.