Regular Board of Education Meeting for West Aurora School District 129

2 Monday, August 4, 2025 Regular Board of Education Meeting for West Aurora School District 129 Board of Education Meeting Agenda District Administration Office - Room 134 1877 W. Downer Place Aurora, IL 60506 One Way Audio - Conference #: 312-626-6799 Conference ID: 83328242951 Passcode: 000129 Meeting start time 6:00 p.m. Please silence all cell phones 1. Opening Items Subject 1.1 Call to Order Meeting Aug 4, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 1. Opening Items Type Procedural File Attachments Subject 1.2 Roll Call Meeting Aug 4, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 1. Opening Items Type Procedural A roll call of all Board Members, present or absent, is conducted at the beginning of each Meeting. Board President Richard Kerns Board Vice President Melody Saperston Board Member Ira Lathan Board Member Julie Stone Board Member Colleen Lorenz Board Member Erika Garcia Board Member Megan Jones File Attachments Subject 1.3 Pledge of Allegiance Meeting Aug 4, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 1. Opening Items Type Procedural File Attachments 2. Recognitions Subject 2.1 Recognition of Visitors Meeting Aug 4, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 2. Recognitions Type Recognition This section of the agenda allows for the recognition of any individuals or groups whose attendance should be appropriately acknowledged. File Attachments Subject 2.2 Public Comment: Identification of Audience wishing to address the Board Meeting Aug 4, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 2. Recognitions Type Procedural On behalf of the Board of Education I would like to thank the public for attending tonight's meeting. Residents interested in speaking to the Board this evening are asked to have completed a comment card and presented it to the Board Secretary prior to the start of the meeting. At this time the Board President will ask the secretary if we have anyone who would like to speak to the Board of Education. The Board President requests that any comments regarding a particular agenda item be held until we come to that item on the agenda. Before the item is presented, you will be called to speak. The Board President requests that any comments regarding items that are not part of tonight's agenda be held until the comments section of the meeting. At that time, you will be called to speak. When the secretary calls your name, please come to the microphone, state your name for the public record and provide your feedback. Please note that comments are limited to three (3) minutes per person and that the speakers should refrain from commenting on personnel matters, student discipline or other confidential matters so that the Board can meet its legal obligations to protect the rights of others. The Board does not participate in discussion during public comment. Follow up to your questions or concerns will be addressed through the contact information provided on the comment card. File Attachments 3. Consent Agenda Subject 3.1 Approval of the Consent Agenda for August 4, 2025 Meeting Aug 4, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve the items contained in the Consent Agenda for August 4, 2025. File Attachments Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for August 4, 2025. Motion by Mrs Megan Jones, second by Mrs Colleen Lorenz. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mr Ira Lathan, Mrs Melody Saperston, Mrs Julie Stone, Mrs Colleen Lorenz, Ms Erika Garcia, Mrs Megan Jones Subject 3.2 Approval of Minutes from the July 14, 2025 Open and Closed Board Meetings Meeting Aug 4, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Consent Agenda Type Action (Consent), Minutes Recommended Action That the Board of Education approve the minutes from the July 14, 2025 open and closed board meetings. Minutes View Minutes for Jul 14, 2025 - Regular Board of Education Meeting for West Aurora File Attachments Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for August 4, 2025. Motion by Mrs Megan Jones, second by Mrs Colleen Lorenz. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mr Ira Lathan, Mrs Melody Saperston, Mrs Julie Stone, Mrs Colleen Lorenz, Ms Erika Garcia, Mrs Megan Jones Subject 3.3 Approval Of The Bill Listing for August 4, 2025 Meeting Aug 4, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve the bill listing for August 4, 2025. Goals Financial Responsibility File Attachments Fund Report 20250804.pdf (87 KB) Account Activity Detail 20250804.pdf (286 KB) Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for August 4, 2025. Motion by Mrs Megan Jones, second by Mrs Colleen Lorenz. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mr Ira Lathan, Mrs Melody Saperston, Mrs Julie Stone, Mrs Colleen Lorenz, Ms Erika Garcia, Mrs Megan Jones Subject 3.4 Approval of the Personnel Report for August 4, 2025 Meeting Aug 4, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve the Personnel Report for August 4, 2025. The Personnel Report is not made public until approved by the Board of Education. File Attachments Personnel Report 08.4.2025 .pdf (165 KB) Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for August 4, 2025. Motion by Mrs Megan Jones, second by Mrs Colleen Lorenz. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mr Ira Lathan, Mrs Melody Saperston, Mrs Julie Stone, Mrs Colleen Lorenz, Ms Erika Garcia, Mrs Megan Jones Subject 3.5 Approval of Assets for Disposal Meeting Aug 4, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve the capital assets for disposal, as previously presented. The list of assets are attached for review. File Attachments Assets for Disposal - July 14, 2025.pdf (22 KB) Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for August 4, 2025. Motion by Mrs Megan Jones, second by Mrs Colleen Lorenz. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mr Ira Lathan, Mrs Melody Saperston, Mrs Julie Stone, Mrs Colleen Lorenz, Ms Erika Garcia, Mrs Megan Jones 4. Information Subject 4.1 Community Solar Proposal Meeting Aug 4, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 4. Information Type Information Information on the potential expansion of community solar participation will be shared with the Board. Presented by Dr. Angie Smith, Associate Superintendent of Operations. File Attachments Community Solar 8 4 25.pdf (1,457 KB) Subject 4.2 2025-2026 Budget Approval Process Meeting Aug 4, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 4. Information Type Information The budget process and timeline for the 2025-2026 school year budget will be presented to the Board for information. Presented by Mr. Ryan Abrahamson, Director of Finance. File Attachments FY26 Budget Development Timeline.pdf (102 KB) Subject 4.3 Overnight Trip Approval Meeting Aug 4, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 4. Information Type Information The information for a West High student group to attend a summer choir trip to NYC will be presented to the Board for consideration. File Attachments Choir Summer 2026 trip to NYC.pdf (598 KB) Subject 4.4 Community Affairs Update Meeting Aug 4, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 4. Information Type Information An update on community affairs going on throughout the District will be presented to the Board for information. Presented by Anna Gonzales, Director of Community Affairs. File Attachments 08_04_2025 Community Affairs Update.pdf (304 KB) 5. Discussion Subject 5.1 Capital Projects Update Meeting Aug 4, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 5. Discussion Type Discussion An update on summer 2025 capital projects throughout the District and the upcoming summer 2026 transportation canopy project will be presented to the Board for further discussion. Presented by Dr. Angie Smith, Associate Superintendent of Operations. File Attachments Capital Projects Update Summer 25.pdf (1,287 KB) 6. Action Subject 6.1 Approval of the Public Posting of the 2025-2026 Tentative Budgets and Publish the Date of the Public Hearings for the 2025-2026 Tentative Budget of September 15, 2025 Meeting Aug 4, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 6. Action Type Action Recommended Action That the Board of Education approve the public posting of the 2025-2026 tentative budgets and publish the date of the public hearing for the 2025-2026 tentative budgets on September 15, 2025. Illinois School Code 105ILCS 5/17-1 requires: Such budget shall be prepared in tentative form by some person or persons designated by the board, and in such tentative form shall be made conveniently available to public inspection for at least 30 days prior to final action thereon. At least 1 public hearing shall be held as to such budget prior to final action thereon. Notice of availability for public inspection and of such public hearing shall be given by publication in a newspaper published in such district, at least 30 days prior to the time of such hearing. File Attachments FY26 Budget Posting.pdf (61 KB) FY26 Summary Budgets UPDATED.pdf (95 KB) Resolution to approve tentative FY26 Budgets.pdf (120 KB) Motion & Voting That the Board of Education approve the public posting of the 2025-2026 tentative budgets and publish the date of the public hearing for the 2025-2026 tentative budgets on September 15, 2025. Motion by Mrs Melody Saperston, second by Mrs Megan Jones. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mr Ira Lathan, Mrs Melody Saperston, Mrs Julie Stone, Mrs Colleen Lorenz, Ms Erika Garcia, Mrs Megan Jones Subject 6.2 Approval of Safe Harbor Expenditure Meeting Aug 4, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 6. Action Type Action Recommended Action That the Board of Education authorize Dr. Angie Smith, Associate Superintendent of Operations, to execute the documents and expend funds necessary to insure tax credit "safe harbor" for the transportation solar canopy project not to exceed $250,000. File Attachments Motion & Voting That the Board of Education authorize Dr. Angie Smith, Associate Superintendent of Operations, to execute the documents and expend funds necessary to insure tax credit "safe harbor" for the transportation solar canopy project not to exceed $250,000. Motion by Mr Ira Lathan, second by Ms Erika Garcia. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mr Ira Lathan, Mrs Melody Saperston, Mrs Julie Stone, Mrs Colleen Lorenz, Ms Erika Garcia, Mrs Megan Jones 7. Comments Subject 7.1 Public Comments: Audience Members Wishing to Speak to the Board Regarding a Non-Agenda Item Meeting Aug 4, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 7. Comments Type Procedural Residents interested in speaking to the Board this evening are asked to have completed a comment card and presented it to the Board Secretary prior to the start of the meeting. The Board President requests that any comments not on an agenda item speak at this time. When the secretary calls your name, please come to the microphone, state your name for the public record and provide your feedback. Please note that comments are limited to three (3) minutes per person and that the speakers should refrain from commenting on personnel matters, student discipline or other confidential matters so that the Board can meet its legal obligations to protect the rights of others. The Board does not participate in discussion during public comment. Follow up to your questions or concerns will be addressed through the contact information provided on the comment card. File Attachments Subject 7.2 Superintendent Comments Meeting Aug 4, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 7. Comments Type Information File Attachments Subject 7.3 Student Board Member Comments Meeting Aug 4, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 7. Comments Type Information The Board would like to allow time for the Student Board Member to address the meeting. File Attachments Subject 7.4 Board Member Comments & Dates to Remember Meeting Aug 4, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 7. Comments Type Information Board of Education Meeting Schedule 2025-2026 Monday August 4, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday August 18, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Tuesday September 2, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday September 15, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday October 6, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday October 20, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday November 3, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday November 17, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday December 8, 2025 Executive Session - Closed Regular Session - Public 6:00 PM There is no second meeting scheduled in December at this time. Monday January 5, 2026 Executive Session - Closed Regular Session - Public 6:00 PM Tuesday January 20, 2026 Executive Session - Closed Regular Session - Public 6:00 PM Monday February 2, 2026 Executive Session - Closed Regular Session - Public 6:00 PM Tuesday February 17, 2026 Executive Session - Closed Regular Session - Public 6:00 PM Monday March 2, 2026 Executive Session - Closed Regular Session - Public 6:00 PM Monday March 16, 2026 Executive Session - Closed Regular Session - Public 6:00 PM Monday April 6, 2026 Executive Session - Closed Regular Session - Public 6:00 PM Monday April 20, 2026 Executive Session - Closed Regular Session - Public 6:00 PM Monday May 4, 2026 Executive Session - Closed Regular Session - Public 6:00 PM Monday May 18, 2026 Executive Session - Closed Regular Session - Public 6:00 PM Monday June 1, 2026 Executive Session - Closed Regular Session - Public 6:00 PM Monday June 15, 2026 Executive Session - Closed Regular Session - Public 6:00 PM Monday July 13, 2026 Executive Session - Closed Regular Session - Public 6:00 PM *Tuesday meetings are due to Monday holidays. File Attachments 8. Adjournment Subject 8.1 Adjourn Meeting Aug 4, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 8. Adjournment Type Action, Procedural Recommended Action To Adjourn. File Attachments Motion & Voting To Adjourn. Motion by Mrs Julie Stone, second by Mrs Melody Saperston. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mr Ira Lathan, Mrs Melody Saperston, Mrs Julie Stone, Mrs Colleen Lorenz, Ms Erika Garcia, Mrs Megan Jones