Oswego Community Unit School District 308 Board of Education Meeting

2 Monday, June 3, 2024 Oswego Community Unit School District 308 Board of Education Meeting SERVING ALL OR PARTS OF THE COMMUNITIES OF AURORA, JOLIET, MONTGOMERY, OSWEGO, PLAINFIELD AND YORKVILLE Board of Education Meeting Agenda Oswego East High School Community Room 1525 Harvey Road, Oswego, Illinois 60543 June 3, 2024 at 7:00 p.m. 1. Call to Order - Executive Session (6:00pm) Subject 1.1 Roll Call Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 1. Call to Order - Executive Session (6:00pm) Type Procedural A roll call of all Board Members, present or absent, is conducted at the beginning of each Meeting. Board Members are listed below in alphabetical order. Mr. Dominick Cirone, Board Member Mr. Eugene Gatewood, Vice President Ms. Jennifer Johnson, Board Member Dr. Amy Murillo, Board Member Mr. Jared Ploger, Secretary Ms. LaTonya Simelton, President Ms. Mary Jo Wenmouth, Board Member File Attachments 2. Closed Session Subject 2.1 Enter Closed Session under statute(s) 5 ILCS 120/2(c)(1): The appointment, employment, compensation, discipline, performance or dismissal of certain employees and individuals; 5 ILCS 120/2(c)(2) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees; 5 ILCS 120/2(c)(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 2. Closed Session Type Action Recommended Action to enter Closed Session under statute(s) 5 ILCS 120/2(c)(1): The appointment, employment, compensation, discipline, performance or dismissal of certain employees and individuals; 5 ILCS 120/2(c)(2) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees; 5 ILCS 120/2(c)(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. Statutes: School Board Closed Meetings: The Board may hold a closed meeting, or close a portion of a meeting, by a majority vote of a quorum, taken at an open meeting. The vote of each School Board member present, and the reason for the closed meeting, shall be publicly disclosed at the time of the meeting and clearly stated in the motion and the meeting minutes. Statute: Reason to go to Closed Session: 5 ILCS 120/2(c)(1) The appointment, employment, compensation, discipline, performance or dismissal of certain employees and individuals. 5 ILCS 120/2(c)(2) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5 ILCS 120/2(c)(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. File Attachments Motion & Voting to enter Closed Session under statute(s) 5 ILCS 120/2(c)(1): The appointment, employment, compensation, discipline, performance or dismissal of certain employees and individuals; 5 ILCS 120/2(c)(2) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees; 5 ILCS 120/2(c)(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. Motion by Mr Eugene Gatewood, second by Mary Jo Wenmouth. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Dr Amy Murillo, Mary Jo Wenmouth Subject 2.2 Return to Open Session Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 2. Closed Session Type Action Recommended Action to return to Open Session. File Attachments Motion & Voting to return to Open Session. Motion by Mr Eugene Gatewood, second by Mary Jo Wenmouth. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Dr Amy Murillo, Mary Jo Wenmouth 3. Call to Order - Public Session (7:00 pm) Subject 3.1 Roll Call Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 3. Call to Order - Public Session (7:00 pm) Type Procedural A roll call of all Board Members, present or absent, is conducted at the beginning of each Meeting. Board Members are listed below in alphabetical order. Mr. Dominick Cirone, Board Member Mr. Eugene Gatewood, Vice President Ms. Jennifer Johnson, Board Member Dr. Amy Murillo, Board Member Mr. Jared Ploger, Secretary Ms. LaTonya Simelton, President Ms. Mary Jo Wenmouth, Board Member File Attachments Subject 3.2 Pledge of Allegiance Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 3. Call to Order - Public Session (7:00 pm) Type Procedural I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. File Attachments 4. Recognitions Subject 4.1 Student Recognitions Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 4. Recognitions Type Recognition Achievements being Recognized: IHSA Journalism State Annabelle Locke, Oswego East; 1st Place Magdalena Morcaski, Oswego East; 1st Place Business Professionals of America - National Leadership Conference Tyler Boecker, Oswego East; 10th place - Parliamentary Procedures Concepts; Ambassador Torch Award Aarin Bothra, Oswego East; 2nd - SQL Database Fundamentals Jensen Coonradt, Oswego East; 1st place - Business Law and Ethics; 3rd - place Meeting and Event Planning; 4th - place Human Resource Management; Executive Officer Scholarship; and National Technical Honor Society Scholarship Emma Ku, Oswego East; Ambassador Torch Award Krisha Majmundar, Oswego East; 9th place - Prepared Speech; Ambassador Torch Award Andrew Medrano Oswego East; 3rd place - Prepared Speech IHSA Girls and BoysTrack and Field Hailey Soriaga, Oswego East; IHSA Girls Track & Field, 6th place - pole vault (and all state recognition) Coached by Steve Ideran Dontrell Young, Oswego High; IHSA Boys Track & Field, 5th place - 400 meter Austin Ward, Dhairya Trivedi, Jack Schultz, and Eddie Bozett, Oswego East; IHSA Boys Track & Field, 7th place (and all state recognition) 4x800 meter relay IHSSCA Girls Soccer Anya Gulbrandsen, Oswego East, Recognized by the Illinois High School Soccer Coaches Association as one of 99 placers for Illinois All-State Team. Coached by Juan Leal File Attachments 5. Presentations Subject 5.1 Procurement Card Audit Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 5. Presentations Type Action, Information Recommended Action to move the Procurement Card Audit to a furture Board of Education Meeting File Attachments P-Card Internal Control Review.pdf (453 KB) Motion & Voting to move the Procurement Card Audit to a furture Board of Education Meeting Motion by Mr Eugene Gatewood, second by Mary Jo Wenmouth. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Dr Amy Murillo, Mary Jo Wenmouth 6. Public Hearings Subject 6.1 Public Hearing on FY24 Budget Amendment Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 6. Public Hearings Type Public Hearing Opening Statement We will have 3 opportunities for public comment tonight. The first opportunity will be during the public hearing on the FY24 Budget Amendment, which we are about to convene. If you wish to make a comment about the FY25 Tentative Budget, please make it during the public comment portion of that hearing which we will convene next on the agenda. If you wish to make a comment about some other matter unrelated to the public hearing, you may do so during the third opportunity for public comment. Please make sure that you noted on the comment card during which portion you wish to speak. We will now hold a public hearing on the FY24 Budget Amendment. Public Hearing This is the public hearing convened by the Board of Education of Community Unit School District 308 regarding the FY24 Budget Amendment. At this time, I would like to ask Amanda Sitar to give information/updates on the FY24 Budget Amendment. Public Comment And now, the Board asks members of the public to comment on the FY24 Budget Amendment. When the secretary calls your name, I ask that you come to the microphone, state your name for the public record and provide your feedback. Please note that the comments are limited to 3 minutes per person and that neither the Board nor the Administration will be answering any questions during this time. Thank you for your comments. At this time, does any member of the Board of Education have any comments? If so, please identify yourself for the record and make your comment. Close Public Hearing At this time, we will close the public hearing on the FY24 Budget Amendment File Attachments FY24 Budget Amendment.pdf (1,337 KB) Section 17-1.5 School Code Memo - Limitation of Administrative Costs.pdf (177 KB) Subject 6.2 Public Hearing on FY25 Budget Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 6. Public Hearings Type Public Hearing Opening Statement We will now hold a public hearing on the FY25 Budget. If you wish to make a comment about the FY25 Tentative Budget, please do so during the public comment portion of this hearing. If you wish to make a comment about some other matter unrelated to the public hearing, you may do so during the third opportunity for public comment. Public Hearing This is the public hearing convened by the Board of Education of Community Unit School District 308 regarding the FY25 Budget. At this time, I would like to ask Amanda Sitar to give information/updates on the FY25 Budget. Public Comment And now, the Board asks members of the public to comment on the FY25 Budget. When the secretary calls your name, I ask that you come to the microphone, state your name for the public record and provide your feedback. Please note that the comments are limited to 3 minutes per person and that neither the Board, nor the Administration will be answering any questions during this time. Thank you for your comments. At this time, does any member of the Board of Education have any comments? If so, please identify yourself for the record and make your comment. Close Public Hearing At this time, we will close the public hearing on the FY25 Budget File Attachments Resolution FY2025 Budget Adoption.pdf (95 KB) 7. Public Comment Subject 7.1 Opportunity for the Public to Address the Board of Education Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 7. Public Comment Type Information Public Comment Statement On behalf of the Board of Education I would like to thank the public for attending tonight's meeting. We value the feedback we receive from our members of the public and encourage everyone to take an active interest in their public school system. Residents interested in speaking to the Board this evening are asked to have completed a comment card and presented it to the secretary to the Board. When the secretary calls your name, I ask that you come to the microphone, state your name for the public record and provide your feedback. Please note that comments are limited to 5 minutes per person and no responses to your questions are permitted. Comments should address the Board of Education as a whole and not be directed to an individual Board member, audience, or staff member. The Board of Education will not address concerns against individual employees. Rather, a complaint against an employee must be in writing and signed by the person who makes it, and the Board of Education will refer any such complaint for appropriate review. Follow up to your questions or concerns will be addressed by administration through the contact information provided on the comment card. Thank you. File Attachments 8. Comments Subject 8.1 Superintendent's Report Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 8. Comments Type Information The Superintendent of Schools will address the Board and audience. File Attachments Subject 8.2 Board Committee Reports Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 8. Comments Type Information Board Advisory Committee updates will be provided at this time. Equity and Teaching & Learning Committee Finance & Facilities Committee Policy & Legislative Committee File Attachments _05_14_24 - Finance & Facilities Committee Report.pdf (98 KB) Policy & Legislative Board Committee Report (1).pdf (58 KB) Equity_and-T&L Board Committee Report.pdf (61 KB) Subject 8.3 Board Member Comments Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 8. Comments Type Information The Board of Education President and Board Members would like to address the Administration and audience at each meeting with their comments. File Attachments 9. Approve Consent Agenda Subject 9.1 Minutes from previous Meeting Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 9. Approve Consent Agenda Type Action (consent), Minutes Recommended Action to approve all items under consent, including 9.1 Minutes from the Board of Education meeting on May 6, 2024, open and closed session; 9.2 the acknowledgement of FOIA requests received by the District; 9.3 acknowledgement of Gifts and/or Donations; 9.4 acknowledgement of Decommissioned items and 9.5 Field trips for Non-Profit Organization ** Open session Minutes are not public until approved by the Board of Education. Once Open Session Minutes are approved they will be posted here. ** File Attachments 05.06.24 Draft Board Meeting Minutes.pdf (301 KB) Motion & Voting to approve all items under consent, including 9.1 Minutes from the Board of Education meeting on May 6, 2024, open and closed session; 9.2 the acknowledgement of FOIA requests received by the District; 9.3 acknowledgement of Gifts and/or Donations; 9.4 acknowledgement of Decommissioned items and 9.5 Field trips for Non-Profit Organization Motion by Mr Eugene Gatewood, second by Mary Jo Wenmouth. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Dr Amy Murillo, Mary Jo Wenmouth Subject 9.2 Acknowledgement of Freedom of Information (FOIA) Requests Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 9. Approve Consent Agenda Type Action (consent) Recommended Action to acknowledge the FOIA requests received by the District The attached contains a summary of the FOIA requests received and responded to by the district. File Attachments FOIA 24-43 ResponseFinal.pdf (335 KB) FOIA 24-44 ResponseFinal.pdf (457 KB) FOIA 24-45 ResponseFinal.pdf (277 KB) FOIA 24-46 ResponseFinal.pdf (725 KB) FOIA 24-47 ResponseFinal.pdf (1,037 KB) FOIA 24-48 ResponseFinal.pdf (286 KB) SD308 FOIA Memo to BOE - ( 6-3-2024).pdf (145 KB) Motion & Voting to approve all items under consent, including 9.1 Minutes from the Board of Education meeting on May 6, 2024, open and closed session; 9.2 the acknowledgement of FOIA requests received by the District; 9.3 acknowledgement of Gifts and/or Donations; 9.4 acknowledgement of Decommissioned items and 9.5 Field trips for Non-Profit Organization Motion by Mr Eugene Gatewood, second by Mary Jo Wenmouth. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Dr Amy Murillo, Mary Jo Wenmouth Subject 9.3 Acknowledgement of Gifts and/or Donations Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 9. Approve Consent Agenda Type Action (consent) Recommended Action to acknowledge the Gifts and/or Donations received by the District File Attachments 2023-24 Gifts and Donations.pdf (101 KB) Motion & Voting to approve all items under consent, including 9.1 Minutes from the Board of Education meeting on May 6, 2024, open and closed session; 9.2 the acknowledgement of FOIA requests received by the District; 9.3 acknowledgement of Gifts and/or Donations; 9.4 acknowledgement of Decommissioned items and 9.5 Field trips for Non-Profit Organization Motion by Mr Eugene Gatewood, second by Mary Jo Wenmouth. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Dr Amy Murillo, Mary Jo Wenmouth Subject 9.4 Acknowledgement of Decommissioned Items Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 9. Approve Consent Agenda Type Action (consent) Recommended Action to acknowledge the decommissioned items File Attachments 2023-24 Decommission List .xlsx (432 KB) Motion & Voting to approve all items under consent, including 9.1 Minutes from the Board of Education meeting on May 6, 2024, open and closed session; 9.2 the acknowledgement of FOIA requests received by the District; 9.3 acknowledgement of Gifts and/or Donations; 9.4 acknowledgement of Decommissioned items and 9.5 Field trips for Non-Profit Organization Motion by Mr Eugene Gatewood, second by Mary Jo Wenmouth. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Dr Amy Murillo, Mary Jo Wenmouth Subject 9.5 Field Trips for Non-Profit Organization Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 9. Approve Consent Agenda Type Action (consent) Recommended Action to approve the Field Trips for Quad County Urban League as presented File Attachments Non-Profit School Bus Rental.pdf (165 KB) Motion & Voting to approve all items under consent, including 9.1 Minutes from the Board of Education meeting on May 6, 2024, open and closed session; 9.2 the acknowledgement of FOIA requests received by the District; 9.3 acknowledgement of Gifts and/or Donations; 9.4 acknowledgement of Decommissioned items and 9.5 Field trips for Non-Profit Organization Motion by Mr Eugene Gatewood, second by Mary Jo Wenmouth. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Dr Amy Murillo, Mary Jo Wenmouth 10. Action Items Subject 10.1 Approval of Engagement of Franczek P.C. as Board of Education Attorney Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 10. Action Items Type Action Recommended Action to approve the law firm Franczek P.C. as the Board of Education attorney and to authorize the Board President to execute the engagement letter with Franczek P.C. as discussed File Attachments Motion & Voting to approve the law firm Franczek P.C. as the Board of Education attorney and to authorize the Board President to execute the engagement letter with Franczek P.C. as discussed Motion by Mr Eugene Gatewood, second by Mary Jo Wenmouth. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Dr Amy Murillo, Mary Jo Wenmouth Subject 10.2 Approval of Equity and Rightful Presence Policy (2:25) Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 10. Action Items Type Action Recommended Action to approve the new Equity and Rightful Presence Board Policy (2:25) File Attachments Board Edits NEW Equity Policy DRAFT.pdf (91 KB) Motion & Voting to approve the new Equity and Rightful Presence Board Policy (2:25) Motion by Mr Eugene Gatewood, second by Mary Jo Wenmouth. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Dr Amy Murillo, Mary Jo Wenmouth Subject 10.3 Approval of District Administrator Contract Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 10. Action Items Type Action Recommended Action to approve the District Administrator contracts as presented ** The District Administrator contracts are not public until approved by the Board of Education and will be posted here the following day. ** File Attachments 2024-2025 Director Contract - Johnson, Michael.pdf (115 KB) 2024-2025 Director Contract - Megan Mann.pdf (115 KB) 2024-2025 Director Contract - Rusek, Dr. Adam.pdf (115 KB) Motion & Voting to approve the District Administrator contracts as presented Motion by Mr Eugene Gatewood, second by Mary Jo Wenmouth. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms LaTonya Simelton, Dr Amy Murillo, Mary Jo Wenmouth Abstain: Ms Jennifer Johnson Subject 10.4 Approval of Building Administrator Contract Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 10. Action Items Type Action Recommended Action to approve the Building Administrator contracts as presented ** The Buidling Administrator contracts are not public until approved by the Board of Education and will be posted here the following day. ** File Attachments 2024-2025 Assistant Principal Contract - Armistead-Pitchford, Monique.pdf (123 KB) 2024-2025 Assistant Principal Contract - Majkrzak-Anderson, Theresa.pdf (124 KB) Motion & Voting to approve the Building Administrator contracts as presented Motion by Mr Eugene Gatewood, second by Mary Jo Wenmouth. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Dr Amy Murillo, Mary Jo Wenmouth Subject 10.5 Approval of Personnel Report Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 10. Action Items Type Action Recommended Action to approve the Personnel report as discussed ** The Personnel report is not public until approved by the Board of Education and will be posted here the following day. ** File Attachments Personnel Report 06_03_2024 Tab 1 (4).pdf (175 KB) Motion & Voting to approve the Personnel report as discussed Motion by Mr Eugene Gatewood, second by Mary Jo Wenmouth. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Dr Amy Murillo, Mary Jo Wenmouth 11. Information Subject 11.1 Financial Statements / Investment Schedule Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 11. Information Type Information File Attachments Financial Statements - May 2024.pdf (121 KB) Investment Summary 5-28-24.pdf (67 KB) Subject 11.2 Intergovernmental Agreement with Community Cares Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 11. Information Type Information File Attachments IGA_ (Updated 2024) Community Cares Group.pdf (155 KB) Subject 11.3 Network Switch Refresh (E-Rate) Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 11. Information Type Information File Attachments Data Network Edge Switch Replacement (A).pdf (167 KB) Subject 11.4 Operations Department Fleet Refresh Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 11. Information Type Information BACKGROUND: The Operations Department requires an urgent update to its fleet of trucks. Three of our current vehicles are beyond repair and increasingly unreliable, which hampers our ability to effectively service the schools and grounds in District 308. These trucks currently function as heavy duty moving, district snow movers, etc. . As part of our District Fleet Refresh Plan , these unreliable trucks will be decommissioned and sold (if possible) at the end of the fiscal year. To address this issue, we have obtained quotes from three different vendors for the purchase of three (3) Ford F-350 trucks to initiate the fleet refresh for the Operations Department. Below are the quotes for three (3) Ford F350 trucks: Sourcewell (open Gov. Contracts) Rod Baker Ford, Plainfield, IL Gjovik Ford, Plano, IL $172,074.75 $147,210.09 $145,188.21 RECOMMENDATION: Administration recommends we purchase the three trucks from our local dealer, Gjovik Ford, in Plano, IL. The cost of each F-350 truck is $48,396.07 , for a total cost of $145,188.21 , which is an incredible deal while also contributing to our local businesses. File Attachments 2024 ARM Truck Corp-Truck Quote (1).pdf (180 KB) Gjovik Ford Truck Quotes 5.14.2024.pdf (789 KB) Rod Baker Truck Quote.pdf (719 KB) Subject 11.5 Operations Project Update Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 11. Information Type Information File Attachments SD308 Capital Projects Update (3).pdf (52 KB) Subject 11.6 Intergovernmental Agreements with our Municipalities Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 11. Information Type Information File Attachments 2024 _ 2025 Municipality and Law Enforcement IGAs - Summary of Changes (1).pdf (317 KB) Subject 11.7 Intergovernmental Agreements with Neighboring School Districts for Special Education Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 11. Information Type Information File Attachments 2024-27 Multi-Year IGA’s for Special Services with Neighboring Districts MEMO .pdf (136 KB) Subject 11.8 Title I Schoolwide Plans: Boulder Hill and Long Beach Elementary, and Plank JHS Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 11. Information Type Information File Attachments GY 25 Title I Schoolwide Plan BH-LB-PL 6-3-24.pdf (1,020 KB) 12. Action Items Subject 12.1 Approval of Bills for Payment Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 12. Action Items Type Action Recommended Action to authorize the payment of bills in the amount of four million, five hundred one thousand, six hundred four dollars and eighty cents ($4,501,604.80) as presented File Attachments Bill List 6-3-2024.pdf (811 KB) Motion & Voting to authorize the payment of bills in the amount of four million, five hundred one thousand, six hundred four dollars and eighty cents ($4,501,604.80) as presented Motion by Mr Eugene Gatewood, second by Mary Jo Wenmouth. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Dr Amy Murillo, Mary Jo Wenmouth Subject 12.2 Approval of FY24 Budget Amendment Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 12. Action Items Type Action Recommended Action to approve the amendment of the F24 budget to be in compliance with Section 17-1.5 of the School Code Background: School district's budgeted administrative expenditures cannot increase more than 5% over their prior year actual administrative expenditures. The following functions are included under administrative expenditures: 2320 Executive Administration Services 2330 Special Area Administration Services 2490 Other Support Services - School Administration 2510 Direction of Business Support Services 2570 Internal Services 2610 Direction of Central Support Services Furthermore, according to the statute, school districts are restricted from increasing their budgeted administrative expenditures by more than 5% over their prior year's actual administrative expenditures, unless certain conditions apply. As mandated by Section 17-1.5 of the School Code, the Limitation of Administrative Costs Worksheet must be filed with ISBE. This worksheet should accurately reflect the actual administrative expenditures for the previous fiscal year and the budgeted administrative expenditures for the current fiscal year. It is essential to note that administrative expenditures are defined to include specific functions outlined in the statute, excluding early retirement or other pension system obligations required by law. Findings: We have been just notified by the state that we have exceeded 5% on Administrative Costs. Potential Remedies: School districts with administrative expenditures per pupil in the 25th percentile and below (the fourth quartile) for all districts of the same type (elementary, high school, or unit) may waive the limitation imposed under Section 17-1.5 for any year following a public hearing. Waiving this limitation requires the affirmative vote of at least two-thirds of the members of the school board. Any district waiving the limitation shall notify ISBE within 45 days of such action. A school district ineligible to waive the limitation on administrative expenditures by board action may request a waiver from the General Assembly pursuant to Section 2-3.25g of the School Code, if exceeding the limitation solely because of circumstances beyond the control of the district and the district has exhausted all available and reasonable remedies to comply with the limitation. If approved, this waiver shall only apply to the specific school year for which the request is made. If we do not wish to apply for these waivers, the third option is to amend the budget by reducing some expenditures by $50,000 in impacted categories of budget functions to be in compliance with the limitation. Recommendation: It is our recommendation to proceed with amending the FY24 budget in order to be in compliance with Section 17-1.5 of the School Code. The amendment process is the same as the original budget adoption. Below are the requirements for budget amendment: Post notice of budget hearing and availability of budget public inspection for at least 30 days prior to budget hearing. Adopt amended budget at a public meeting held after the budget hearing. Post amended budget on a district website Submit amended budget electronically to Illinois State Board of Education (ISBE) within 30 days of adop tion. File Attachments FY24 Budget Amendment.pdf (1,337 KB) Motion & Voting to approve the amendment of the F24 budget to be in compliance with Section 17-1.5 of the School Code Motion by Mr Eugene Gatewood, second by Mary Jo Wenmouth. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Dr Amy Murillo, Mary Jo Wenmouth Subject 12.3 Approval of FY25 Budget Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 12. Action Items Type Action Recommended Action to approve the FY25 Budget as presented File Attachments Resolution FY2025 Budget Adoption.pdf (95 KB) FY25 Budget Hearing - ISBE form.pdf (1,277 KB) Motion & Voting to approve the FY25 Budget as presented Motion by Mr Eugene Gatewood, second by Mary Jo Wenmouth. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Dr Amy Murillo, Mary Jo Wenmouth Subject 12.4 Approval of SEL Curriculum and Universal Screener Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 12. Action Items Type Action Recommended Action to approve the SEL Eqity K-8 Curriculum Implementation and the SEL Equity Grade 3-12 Universal Screener Implementation Plan File Attachments District 308 SEL Universal Screener and SEL Tier 1 Curriculum Proposal .pdf (2,284 KB) Motion & Voting to approve the SEL Eqity K-8 Curriculum Implementation and the SEL Equity Grade 3-12 Universal Screener Implementation Plan Motion by Mr Eugene Gatewood, second by Mary Jo Wenmouth. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Dr Amy Murillo, Mary Jo Wenmouth Subject 12.5 Approval of American Sign Language (ASL) Proposal Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 12. Action Items Type Action Recommended Action to approve the purchase of the resource for a new course ASL (American Sign Language) from TRUE+WAY for the 2024-25 school year File Attachments High School ASL Resource .pdf (216 KB) Motion & Voting to approve the purchase of the resource for a new course ASL (American Sign Language) from TRUE+WAY for the 2024-25 school year Motion by Mr Eugene Gatewood, second by Mary Jo Wenmouth. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Dr Amy Murillo, Mary Jo Wenmouth Subject 12.6 First Solutions Transportation Agreement Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 12. Action Items Type Action Recommended Action to approve the First Solutions Transportation Agreement as presented We are proposing a significant enhancement in our school district's bus transportation routing system by fully outsourcing it to First Consulting Solutions. Currently, we employ two individuals for routing tasks, alongside some outsourcing to First Consulting Solutions. However, this approach has revealed many inefficiencies, prompting the need for a restructuring within the transportation department. Proposal Overview: Assessment of Current Inefficiencies: We currently operate with two in-house routers and partial outsourcing to First Consulting Solutions, resulting in substantial expenses and operational challenges. Proposed Solution: We received information and quotes from School Bus Solutions, Route Management Services, and First Consulting Solutions. We found that only First Consulting Solutions was able to handle all of our in-district routing. To address the in-house inefficiencies, I propose consolidating all routing responsibilities under First Consulting Solutions. This would entail outsourcing the entire routing function to them, allowing us to restructure the transportation department effectively. Vendor Quote Notes/Issue School Bus Solutions $ 80,000 Gen Ed Routes ONLY, would need on-site staffing First Consulting Solutions $ 98,000 Integrates with current software; All in/out of District, Sped, Gen Ed, MKV, OOD Route Management Services $ no quote Would need to purchase different software (BusBoss) (not a viable option) Benefits of Outsourcing to First Consulting Solutions: Efficiency: First Consulting Solutions specializes in routing services, ensuring a more efficient and streamlined process compared to in-house management. Expertise: Leveraging the expertise of a dedicated consulting firm can lead to improved routing strategies, potentially reducing commute times and enhancing overall service quality. Proven Track Record: First Consulting Solutions is employed by over 160 school districts, including notable ones like Springfield, Indianapolis, IN, Charleston, SC, New Haven, (CT), and Dayton, OH, demonstrating their reliability and effectiveness in delivering routing solutions. Rapid Response: First Consulting Solutions offers a 24-48 hour turnaround time for new student placements and routing changes, ensuring quick adaptability to evolving transportation needs. Family Accessibility: They will collaborate closely with our transportation department to ensure that families have easy access to their routing information, facilitating smooth communication and coordination. Network of Resources: First Consulting has access to First Student’s vast network of resources to benefit Oswego CUSD 308. For large and small school districts alike, First Student offers tailored, cost-effective solutions spanning full-service transportation and management, regular, special needs transportation, and route optimization consulting services. Locations Vehicles Employees States/Canadian Provinces School District Contracts Daily Student Journeys 545 44,500 58,000 49 1,250 5.5 million Multi-Year Term Pricing Year 1 – 7/1/24 to 6/30/25 - $98,000 Year 2 – 7/1/25 to 6/30/26 - $101,920 Year 3 – 7/1/26 to 6/30/27 - $105,997 Terms & Conditions Statement Of Work File Attachments FC SOW - Oswego D308 (IL) - 2024-05-01.pdf (166 KB) Motion & Voting to approve the First Solutions Transportation Agreement as presented Motion by Mr Eugene Gatewood, second by Mary Jo Wenmouth. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Dr Amy Murillo, Mary Jo Wenmouth Subject 12.7 Approval of Rejecting Bids for Multiple School Exterior Concrete Flatwork Replacement Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 12. Action Items Type Action Recommended Action to reject all bids and conduct a rebid for this project based on there only being one bid that adequately covered the scope of the project BACKGROUND: The work will include: removal and replacement of concrete flatwork at the following schools: Boulder Hill, Brokaw, Churchill, Eastview, Long Beach, Plank and Prairie Point. Approximate square footage over the seven sites is 35,000 SF. BID RESULTS: On April 17, 2024, bids were publicly opened and read aloud for the above referenced project. Two contractors chose to submit bids for the project. The low base bid was submitted by Design Developers & Rehab, Inc. from Forest Park, Illinois in the amount of $620,000. The second lowest base bid was submitted by Abbey Construction Co., Inc. from Aurora, Illinois in the amount of $934,000. See attached bid tabulation for details on bid results. Kluber conducted a Contractor Bid Scope Review with the lowest bidder and believed their bid to be non-responsive in that it appears to be missing significant scope. Additionally, the references we checked indicated work completed for those references were not performed in a satisfactory manner. The only other bid received appears to adequately cover the scope, however we cannot confirm whether their costs are competitive in the absen ce of other responsive bids. File Attachments Motion & Voting to reject all bids and conduct a rebid for this project based on there only being one bid that adequately covered the scope of the project Motion by Mr Eugene Gatewood, second by Mary Jo Wenmouth. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Dr Amy Murillo, Mary Jo Wenmouth Subject 12.8 Fees: Registration, Meals and Facility Rentals Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 12. Action Items Type Action Recommended Action to approve the proposed increase of $.10 for lunch meal's only, and the rental classifications/fees as outlined File Attachments Memo_Registration and Meal Fees.pdf (132 KB) Renter Classifications and Fee Structure Rev 2024.pdf (91 KB) Motion & Voting to approve the proposed increase of $.10 for lunch meal's only, and the rental classifications/fees as outlined Motion by Mr Eugene Gatewood, second by Mary Jo Wenmouth. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Dr Amy Murillo, Mary Jo Wenmouth Subject 12.9 Energy Contract Renewal - Constellation Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 12. Action Items Type Action Recommended Action to approve the renewal of our energy contract with Constellation for a term of 12 months, encompassing both natural gas and electric commodities Background: Our energy contract encompasses both natural gas and electric commodities. Currently, we are fortunate to be paying $0.0236/kWh for electric and $0.2993/therm for natural gas. These favorable rates were secured during the pandemic, providing significant cost savings for our district. However, it's important to note the substantial increase in energy prices since we signed our contract. We received many quotes from consultants and brokers over the past few months, including, Nania Energy, E-Quantum Solutions, Midwest Energy, and Constellation. Electric prices currently range from $0.0328 to $0.06572/kWh, while natural gas prices fluctuate between $0.3226 and $0.5435/therm. These fluctuations are influenced by various factors, including weather patterns and the Consumer Price Index (CPI). Given the current economic uncertainties, including inflation and the upcoming elections, opting for a 12-month contract provides us with the flexibility to adapt to changing market conditions. While prices are higher now compared to when we initially secured our contract with Constellation, they are projected to stabilize or decrease in the following year. In our evaluation of alternative options, Constellation has proven to be the most suitable energy provider for our district's needs at this time. By renewing our contract with Constellation, we can continue to benefit from their reliable service and competitive pricing. Constellation continues to offer: Cost-Effectiveness: Through negotiations, we have secured favorable terms with competitive pricing that align with our budgetary constraints. Renewing the contract will ensure stability in energy costs, guarding against potential fluctuations in the volatile energy market. Reliability and Service Quality: Constellation has consistently demonstrated reliability in delivering energy services to our educational facilities. Their track record of prompt response to any issues or emergencies has contributed to the smooth operation of our schools. Sustainability Initiatives: Constellation has shown a commitment to sustainability and renewable energy initiatives. By renewing our contract with them, we can continue to support and promote environmentally friendly practices within our school district. Long-Term Planning: Renewing the contract provides us with a sense of stability and allows for better long-term planning. It ensures continuity in our energy supply, allowing us to focus on our core mission of providing quality education to our students without concerns about energy interruptions or price spikes. File Attachments Oswego Communit-OF-0000825476-559362-2606-STD_SHORTFORM_520202416562.pdf (255 KB) Oswego Communit-OF-0000825476-559368-2606-STD_SHORTFORM_520202416582.pdf (256 KB) P_OswegoSchoolDisrictNo308_AES08633_MPS-IL_07-01-17.pdf (278 KB) PA-106107_Oswego School District No 308_1940470_DraftTC_05202024.pdf (305 KB) PA-106107_Oswego School District No 308_IndicativePricing Report_05202024.pdf (194 KB) Motion & Voting to approve the renewal of our energy contract with Constellation for a term of 12 months, encompassing both natural gas and electric commodities Motion by Mr Eugene Gatewood, second by Mary Jo Wenmouth. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Dr Amy Murillo, Mary Jo Wenmouth Subject 12.10 Resolutions for Membership in the Property & Casualty Insurance and Workers' Compensation Insurance Cooperative Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 12. Action Items Type Action Recommended Action to approve the Resolution for Membership in the Property & Casualty Insurance and Workers' Compensation Insurance Cooperative File Attachments Resolution for Membership.pdf (27 KB) Motion & Voting to approve the Resolution for Membership in the Property & Casualty Insurance and Workers' Compensation Insurance Cooperative Motion by Mr Eugene Gatewood, second by Mary Jo Wenmouth. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Dr Amy Murillo, Mary Jo Wenmouth Subject 12.11 Approval of Homestead Marquee Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 12. Action Items Type Action Recommended Action to award the contract for the new Homestead Elementary School Marquee to Correct Digital Display Homestead Elementary School would like to replace their current marquee with a digital version in front of the school. Unfortunately, previous administration did not realize that prior approval was needed from the Board of Education since it was solely funded by their PTA association. The sign was ordered and a deposit was already made. Installation for the new marquee was set to take place in the Spring 2024. When administration became aware of this situation, they directed Nathan Baldwin (Current Homestead Principal) to obtain two (2) additional quotes for the marquee. QUOTE RESULTS: The following quotes were received for the Homestead marquee: Aurora Sign Company $31,125.00 Lino Express Signs $31,998.25 Correct Digital Display $26,796.00 RECOMMENDATION: Administration recommends Correct Digital Display be awarded the contract for the Homestead marquee project in the amount of $26,796.00. Funding has been secured for the original quote of $25, 296.00 from the Homestead Elementary PTA. An additional $1,500.00 would still need to be secured for the adjustments to the base of the Marquee. Homestead Elementary would be responsible for paying for the required permits. File Attachments Motion & Voting to award the contract for the new Homestead Elementary School Marquee to Correct Digital Display Motion by Mr Eugene Gatewood, second by Mary Jo Wenmouth. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Dr Amy Murillo, Mary Jo Wenmouth Subject 12.12 Policies for Second Read and Approval: Section 2: School Board (2:40, 2:125, 2:260, 2:265, 2:270) Section 4: Operational Services (4:190) Section 5: General Personnel (5:10, 5:20, 5:60, 5:100, 5:300) Section 7: Students (7:10, 7:20, 7:180) Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 12. Action Items Type Action Recommended Action to approve the following Board Policies; Section 2: School Board (2:40, 2:125, 2:260, 2:265, 2:270) Section 4: Operational Services (4:190) Section 5: General Personnel (5:10, 5:20, 5:60, 5:100, 5:300) Section 7: Students (7:10, 7:20, 7:180) The Board of Education will be provided with the following board policies for a Second Reading: Section 2: School Board 2:40 Board Member Qualifications 2:125 Board Member Compensation; Expenses 2:260 Uniform Grievance Procedure 2:265 Title IX Grievance Procedure 2:270 NEW – Discrimination and Harassment on the Basis of Race, Color, and National Origin Prohibited Section 4: Operational Services 4:190 Targeted School Violence Prevention Program Section 5: General Personnel 5:10 Equal Employment Opportunity and Minority Recruitment 5:20 Workplace Harassment Prohibited 5:60 Expenses 5:100 REWRITTEN – Staff Development Program 5:300 Schedules and Employment Year Section 7: Students 7:10 Equal Educational Opportunities 7:20 Harassment of Students Prohibited 7:180 Prevention of and Response to Bullying, Intimidation, and Harassment File Attachments Policies for Second Read.pdf (813 KB) Motion & Voting to approve the following Board Policies; Section 2: School Board (2:40, 2:125, 2:260, 2:265, 2:270) Section 4: Operational Services (4:190) Section 5: General Personnel (5:10, 5:20, 5:60, 5:100, 5:300) Section 7: Students (7:10, 7:20, 7:180) Motion by Mr Eugene Gatewood, second by Mary Jo Wenmouth. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Dr Amy Murillo, Mary Jo Wenmouth Subject 12.13 Approval of Settlement Agreement to resolve Case No. 2023CF2429 pending before the Illinois Department of Human Rights Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 12. Action Items Type Action Recommended Action to approve the Settlement Agreement to resolve Case No. 2023CF2429 pending before the Illinois Department of Human Rights File Attachments Motion & Voting to approve the Settlement Agreement to resolve Case No. 2023CF2429 pending before the Illinois Department of Human Rights Motion by Mr Eugene Gatewood, second by Mary Jo Wenmouth. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Dr Amy Murillo, Mary Jo Wenmouth 13. Adjournment Subject 13.1 Adjourn Meeting Jun 3, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 13. Adjournment Type Action Recommended Action to Adjourn. File Attachments Motion & Voting to Adjourn. Motion by Mr Eugene Gatewood, second by Mary Jo Wenmouth. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Dr Amy Murillo, Mary Jo Wenmouth