Regular Meeting of the Board of Education

3 Tuesday, April 9, 2024 Regular Meeting of the Board of Education Val Verde Unified School District 975 W. Morgan St. Perris, CA 92571 Board Room 4:30 p.m. Closed Session 6:00 p.m. Regular Meeting Visitors wishing to address the Board during the Visitors Comments section may do so in person. If you are an individual with a disability and need an accommodation, please contact Daniel Whitfield at (951) 940-6100, extension 10672 or at awhitfield@valverde.edu at least 48 hours in advance. Please click on the video icon to view the live streaming of the meeting. You can also view the meeting by going to our Board of Education Webpage at www.valverde.edu/ A. General Functions Subject 1. Call to Order: Time__________ Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category A. General Functions Type Procedural File Attachments Subject 2. Roll Call Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category A. General Functions Type Procedural Member Aquino: Member Kirkland: Member Serafin: Member Young: Member Zamora: File Attachments Subject 3. Public Comments on Closed Session Items Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category A. General Functions Type Procedural File Attachments Subject 4. Deconvene into Closed Session (4:30 p.m.) Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category A. General Functions Type Action, Procedural Fiscal Impact No Moved by: Seconded by: Time:__________ File Attachments B. Closed Session Subject 1. Public Safety or Security (Ref. Govt. Code 54957 (a)) Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category B. Closed Session Type Discussion File Attachments Subject 2. Pupil Personnel (Ref. Govt. Code Section 48912 and 48918) Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category B. Closed Session Type Discussion Background: An Expulsion Panel was held before the Superintendent's Designee on Tuesday March 19, 2024. Information regarding all aspects of these cases was presented to the Designee's Recommendations and Agreements: a) 48900a(1), 48915(a)(1)(E), EC 48915(e)(2) b) 48900a(1), 48915(a)(1)(E), EC 48915(e)(2) Recommendations: The Superintendent recommends that the Board of Education approves the Superintendent's Designee's recommendations and agreements, and adopt the Findings of Fact, Conclusions of Law of Students Discipline Cases listed above. Fiscal Implications: Not Applicable Resource Person: Steve Coelho Director of Child Welfare and Attendance Student Services Department File Attachments Subject 3. Public Employment/Discipline/Dismissal/Release (Ref. Govt. Code Section 54957) Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category B. Closed Session Type Discussion File Attachments Subject 4. Conference with Labor Negotiator (Ref. Govt. Code Section 54957.6) Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category B. Closed Session Type Discussion File Attachments Subject 5. Conference with Legal Counsel - Pending or Anticipated Litigation (Ref. Govt. Code Section 54956-9) Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category B. Closed Session Type Discussion C240401001 File Attachments Subject 6. Conference with Real Property Negotiator (Ref. Govt. Code Section 54956.8) Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category B. Closed Session Type Discussion File Attachments C. Reconvene into Open Session Subject 1. Reconvene into Open Session: Time____________ Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category C. Reconvene into Open Session Type Action, Procedural Fiscal Impact No Recommended Action Approval to reconvene into Open Session. File Attachments Motion & Voting Approval to reconvene into Open Session. Motion by Daniel Aquino, second by Melinda Young. Final Resolution: Motion Carries Aye: Marla Kirkland, Matthew Serafin, Daniel Aquino, Melinda Young Subject 2. Flag Salute Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category C. Reconvene into Open Session Type Procedural Rancho Verde High School JROTC Cadet Alba Cadet Campos Cadet Covarrubias Cadet Rivard File Attachments Subject 3. Reading of the Mission Statement -To create a positive learning environment that produces life-long learners, who will become responsible, contributing citizens able to function in a culturally diverse society. Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category C. Reconvene into Open Session Type Procedural To create a positive learning environment that produces life-long learners, who will become responsible, contributing citizens able to function in a culturally diverse society. File Attachments Subject 4. Reading of Land Acknowledgment - Val Verde Unified School District would like to respectfully acknowledge and recognize our responsibility to the original and current caretakers of this land, water, and air: the Cahuilla, Payómkawichum peoples and all of their ancestors and descendants, past, present, and future. We are honored and grateful to be here today on their ancestral lands and have the opportunity to live and work on their homelands. Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category C. Reconvene into Open Session Type Procedural Val Verde Unified School District would like to respectfully acknowledge and recognize our responsibility to the original and current caretakers of this land, water, and air: the Cahuilla, Payómkawichum peoples and all of their ancestors and descendants, past, present, and future. We are honored and grateful to be here today on their ancestral lands and have the opportunity to live and work on their homelands. File Attachments Subject 5. Actions Taken in Closed Session Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category C. Reconvene into Open Session Type Procedural File Attachments Subject 6. Approval of Agenda and Adoption of Minutes for the Regular Board Meeting of March 12, 2024 Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category C. Reconvene into Open Session Type Action, Procedural Preferred Date Feb 13, 2024 Absolute Date Feb 13, 2024 Fiscal Impact No Recommended Action Approval of Agenda and Adoption of Minutes for the Regular Board Meeting of March 12, 2024 File Attachments Regular Meeting of the Board of Education 2024-03-12.pdf (139 KB) Motion & Voting Approval of Agenda and Adoption of Minutes for the Regular Board Meeting of March 12, 2024 Motion by Marla Kirkland, second by Melinda Young. Final Resolution: Motion Carries Aye: Marla Kirkland, Daniel Aquino, Melinda Young Abstain: Matthew Serafin Subject 7. Recognitions Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category C. Reconvene into Open Session Type Presentation Background : Mrs. Dinah Greene - High School Outstanding Activities Director from California Association of Directors of Activities March VAPA Program Celebrations - Arts Education Month Contest Recap Video Resource Person : Mark LeNoir Assistant Superintendent Education Services File Attachments Subject 8. Student Activity Reports Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category C. Reconvene into Open Session Type Background: Lakeside Middle School March Middle School Tomas Rivera Middle School Vista Verde Middle School ELOP File Attachments Subject 9. District Organizations Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category C. Reconvene into Open Session Type Information, Procedural CSEA #567 VVTA VVAA POA File Attachments Subject 10. Comments from Visitors Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category C. Reconvene into Open Session Type Procedural Public comments on the agenda items will be received. Individuals who wish to address the Board are requested to complete a “Comments from Visitor” form in person prior to the meeting. (Spanish interpreter available.) Neither Board members nor staff members will respond during public comments. Speakers who ask questions will be informed by the President that responses may be referred to the Superintendent for investigation or resolution. Speaking time is limited to three minutes per speaker, twenty minutes total. Speakers may not share their allotted speaking time. If necessary, answers will be given: by telephone after research by mail after research at the next regular meeting of the Board of Education as an agenda item The Board would also like to remind anyone who wishes to lodge a complaint against a District employee that there are Complaint Forms available at the District Office. This process provides a much more thorough opportunity for the complainant and the employee to be heard and the merits of the complaint to be properly investigated. File Attachments D. Superintendent/Board Comments Subject 1. Comments from the Superintendent Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category D. Superintendent/Board Comments Type Procedural File Attachments Subject 2. Comments from Board of Education Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category D. Superintendent/Board Comments Type Procedural File Attachments E. Presentations / Public Hearings Subject 1. Public Comments Regarding Sunshine Negotiation Proposals for 2024-2025 - Val Verde Unified School District and the California School Employees' Association (Chapter 567) Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category E. Presentations / Public Hearings Type Information Public comments have been scheduled: 1. To provide an opportunity for members of the community to provide comments regarding the sunshine of the following negotiation items created by the Val Verde Unified School District and the California School Employees' Association (Chapter 567). 2. To provide comments regarding the opening of negotiations between the Val Verde Unified School District and the California School Employees' Association (Chapter 567) for the 2024-2025 school year. File Attachments VVUSD Sunshine List 2024-2025.pdf (189 KB) CSEA 567 Reopener 2024-2025.pdf (101 KB) Subject 2. Members of the Community are Encouraged to Comment, Either Written or Oral, on the “Residential and Commercial/Industrial Developments Fee Justification Study” in connection with Education Code Section 17620. Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category E. Presentations / Public Hearings Type Discussion Background: In January 1987, with the enactment of Chapters 887 and 888, Statutes of 1986, now Government Code sections 66000 and 66001, school district governing boards were given the authority to levy fees on both Residential and Commercial/Industrial Development in order to fund construction and reconstruction of school facilities necessitated by such development. The District currently assesses a $4.79 per square foot of assessable Residential Development and $0.78 per square foot of chargeable covered and enclosed space for all categories of Commercial/Industrial Development. However, in even numbered years, the State Allocation Board (“SAB”) adjusts the maximum threshold of Level I Developer Fees (also known as “Statutory School Fees”) that may be levied by a school district. The SAB recently increased the maximum threshold of Level I Developer Fees against Residential and Commercial/Industrial Development to $5.17 and $0.84 per square foot, respectively. The District commissioned Woolpert, Inc. formally Cooperative Strategies, LLC to analyze whether the District could increase the Level I Developer Fees assessed against residential and Commercial/Industrial Developments. Woolpert, Inc. summarized its conclusion in the Val Verde Unified School District Developer Fee Justification Study (“Study”) and the Study concluded that the District may increase Level I Developer Fees to their current maximums. The Study concluded that given the identified needs, these proposed Level I Developer Fees are justified and demonstrates that the maximum fees are necessary to mitigate the school facilities impact of new development on Val Verde Unified School District. This Study is available for public review, upon request, at 975 West Morgan St, Building 500 in Perris, CA. Recommended Level I Developer Fees Against New Development within the District Residential $5.17 per square foot Commercial/Industrial $0.84 per square foot California State Law requires that prior to the issuance of a building permit, each applicant (1) secure a Certificate of Compliance from the school district in which the project is located and (2) pay a School Facilities Fee as appropriate for the project. All applicants for development, resulting in an increase in assessable area, must obtain a Certificate of Compliance whether or not the project is required to pay the fee. Fiscal Implication: There is no fiscal implication associated with this item. Resource Person: Stacy Ambrozich, Director Facilities, Contracts and Purchasing Services File Attachments Public Notice -Fee Studies 2024.pdf (98 KB) Subject 3. Education Services Presentation Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category E. Presentations / Public Hearings Type Presentation Background : 3rd Quarter report on Williams Uniform Complaints Preschool Presentation File Attachments F. Approval of Consent Calendars Subject 1. Consent Calendars -All matters in this category are considered to be routine by the Board of Education and may be enacted in one motion. There will be no separate discussion of these items unless discussion is requested. Items may be removed from the Consent Calendar and can be considered separately. It is recommended that the Board approve the Consent Calendars as presented. Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category F. Approval of Consent Calendars Type Action, Procedural Preferred Date Mar 12, 2024 Absolute Date Mar 12, 2024 Recommended Action It is recommended that the Board approve the Consent Calendars as presented. File Attachments Motion & Voting It is recommended that the Board approve the Consent Calendars as presented. Motion by Matthew Serafin, second by Daniel Aquino. Final Resolution: Motion Carries Aye: Marla Kirkland, Matthew Serafin, Daniel Aquino, Melinda Young G. Business Services Consent Calendar Subject 1. Approval to Ratify Purchase Order Lists for the Period February 16, 2024 – March 15, 2024 Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category G. Business Services Consent Calendar Type Action (Consent) Preferred Date Apr 09, 2024 Absolute Date Apr 09, 2024 Fiscal Impact Yes Budgeted Yes Background: Staff is requesting the Board of Education to ratify the Purchase Order/Direct Payments/Contracts list for February 16, 2024 – March 15, 2024 The Contract total amounts include encumbrance on contracts, and utilities for the fiscal year. District-wide: $2,840,825.71 The Direct Payment total amounts include payments for retiree health and welfare benefits, revolving cash reimbursements, conferences and other supplies/services. District-wide: $230,265.15 Food Services: $140.86 The Purchase Order (P.O.) total amounts include all Purchase Orders issued during that period. District-wide: $1,588,452.47 Food Services $3,039.68 PLEASE NOTE: This is a report from the RCOE Business/Personnel System. This report shows the total amounts of the P.O. and Contracts. The line items then reflect a P.O. or Contract amount that has been encumbered, not the amount of payment. The accounting information on the report refers to Fund, School and Resource. A legend is attached. Please note that the school column includes all school sites and District departments. In accordance with Board Policy, all Purchase Orders and Contracts are not greater than authorized regulations ($15,000 for a public project and currently $60,900 for supplies and services). The District purchases equipment, supplies and services on a competitive bidding basis when required by law. BP3310, BP3311 and AR3311. All Purchase Orders for the Riverside County SELPA are identified by Fund 07 Fiscal Implications: District-wide Contracts / Purchase Orders / Direct Payments totaling $4,659,543.33 Food Services Purchase Orders / Direct Payments totaling $13,180.54 Resource Persons: Stacy Ambrozich Director, Facilities, Contracts and Purchasing Services Kristin Merritt Director, Fiscal Services Christopher Hutchinson Director, Food Services File Attachments DO - Report of Purchases 02162024 TO 03152024.pdf (1,577 KB) FS - Purchase Orders 02162024 to 03152024.pdf (151 KB) Purchase Order Key.pdf (100 KB) Subject 2. Approval to Contract with Reynolds Consulting Group Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category G. Business Services Consent Calendar Type Action (Consent) Preferred Date Apr 09, 2024 Absolute Date Apr 09, 2024 Fiscal Impact Yes Dollar Amount $10,800.00 Budgeted Yes Background: The District makes an annual election to receive funding through the Mandated Block Grant (MBG) rather than file reimbursement for individual mandates. However, there are several mandates that allow for reimbursement that are not included as part of the MGB. This contract provides for the compilation of and filing for reimbursement for these mandates. Scope of work For newly approved state mandates, preparation and distribution of data gathering activity logs (documentation and comprehensive instructions) to each site and district administrator involved in the performance of the mandated activities, and subsequent collection and review of completed activity logs. For newly approved state mandates, a comprehensive review of all invoices, staff time logs, transfers of expenditures, payroll records, and all other identifiable sources of potential mandated activities documentation to gather sufficient documentation to support the filing of claims for reimbursement of District’s costs. Preparation of the Mandated Costs Reimbursement Claims, incorrect reduction claims, including backup documentation, for submission to the State Controller’s Office for reimbursement to the District. Comply with all state requirements and audits. Provide a tracking system to monitor all Mandates for MBG compliance purposes. Provide the “District” with ongoing information on all mandates that are being approved by the Commission on State Mandates (CSM). Provide ongoing training to “District” personnel on all mandates. Gather and prepare all auditing papers, meet with the State Auditors, and comply with all requests for any upcoming mandates. Fiscal Implications: The cost of the contract is estimated to be $10,800 for 2024-25. Resource Person: Kristin Merritt Director, Fiscal Services File Attachments Subject 3. Approval to Accept Donations from Local Businesses and the Community to Val Verde Unified School District Schools Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category G. Business Services Consent Calendar Type Action (Consent) Preferred Date Apr 09, 2024 Absolute Date Apr 09, 2024 Fiscal Impact No Background: Local companies in Riverside County participate in a Business Community Partnership with the Val Verde Unified School District in support of education. These businesses donate and/or match donations to Val Verde Schools selected by company employees. The list below is the amount of the donation and the company making the donations. Donation Amount From: (Company) Recipient & Intended Purpose $1,826.36 Soaring Eagles PTA Rainbow Ridge ES – 1st Grade ASB $1,475.00 Soaring Eagles PTA Rainbow Ridge ES – 5th Grade ASB $1,513.82 Soaring Eagles PTA Rainbow Ridge ES – 3rd Grade ASB $2,500.00 ChanceLight, Inc. SELPA - Mental Health Symposium 2024 Fiscal Implication: All monetary donations will be posted in the District’s account and designated as intended. Resource Person: Kristin Merritt Director, Fiscal Services File Attachments Subject 4. Approval of Revision to Contract with ECS Imaging, Inc for Special Education Department Student Records indexing and scanning Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category G. Business Services Consent Calendar Type Action (Consent) Preferred Date Apr 09, 2024 Absolute Date Apr 09, 2024 Fiscal Impact Yes Dollar Amount $21,510.00 Budgeted Yes Background: ECS Imaging Inc is the district service provider for licensing and technical support for Laserfiche, the district’s records management system. The Risk Management Department manages the Records Management programs for the district and has initiated a project for the Special Education Department to file active student and business records to a paperless records management system. On March 7, 2023, the Board of Education approved a contract for services of indexing and scanning of current student records paper files initially estimated to be $36,404. The project is nearing closure; however, it was determined that the number of pages was more than initially estimated. It is estimated an additional $21,510 will be needed to complete the project. Fiscal Implication: The revision of the contract to add $21,510. This will be paid from the Risk Management and Records Retention department funds. Resource Person: Daniel Whitfield Director, Risk Management File Attachments Subject 5. Approval to Contract with Clover Enterprises, Inc. for Athletic Training Services Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category G. Business Services Consent Calendar Type Action (Consent) Preferred Date Apr 09, 2024 Absolute Date Apr 09, 2024 Fiscal Impact Yes Dollar Amount $320,000.00 Budgeted Yes Budget Source Lottery Funds Background: The professional services performed by Clover Enterprises Inc. will provide consultant services to the District regarding the District’s need for professional services. Clover, through independently contracted trainers shall provide professional services for Rancho Verde, Citrus Hill and Orange Vista High Schools. The professional services performed by trainers shall ensure the physical safety of student athletes during practice and athletic events held at the schools, designated sites contracted by the District, or off-site school commissioned venues. Professional services provided by said first responders may include, but not be limited to, items listed below during the period of July 15, 2024 – June 15, 2025 with optional one-year contract extensions for July 15, 2025 – June 15, 2026; July 15, 2026– June 15, 2027. Attend practices and sporting events for boys’ and girls’ sports in the school’s athletic programs. Travel to schools’ varsity football events. Request immediate assistance in emergency situations, including, but no limited to dialing 911. Assist in coordination of attending physicians and ambulance coverage in emergency situations. Provide a qualified replacement when First Responder is unable to attend an event or practice. Write down and practice an emergency action plan. Post current emergency phone numbers and emergency procedures; and Advise school coaching staff on current first aide procedures for injuries. 30 hours per week at each high school for trainers Fiscal Implication: Contract will be paid with Lottery Funds, not to exceed $320,000 annually. Resource Person: Stacy Ambrozich, Director Facilities, Contracts and Purchasing Services File Attachments H. Education Services Consent Calendar Subject 1. Approval of Out-of-State Travel for Information and Instructional Technology Staff Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category H. Education Services Consent Calendar Type Action (Consent) Preferred Date Apr 09, 2024 Absolute Date Apr 09, 2024 Fiscal Impact Yes Dollar Amount $5,833.00 Budgeted Yes Budget Source Information and Technology LCAP Conference Background: Cisco Live delivers education and inspiration to technology innovators worldwide through large-scale events, as well as on-demand education. It is the premier destination for Cisco customers and partners to gain knowledge and to build community. As the place where the best and the brightest minds in IT come to learn, Cisco Live will ignite creativity, deliver practical know-how, and accelerate the connections that power the inclusive future ahead. Staff attending conference: Jacob Christian (IT Database Engineer), Alfredo Perez (IT Network Engineer), Pablo Flores (IT Network Engineer), and Arturo Leroux (IT Systems & Operations Engineer) Student Impact: Assuring that our district is updated and having the knowledge to clear up issues quickly, the Val Verde IT department is providing students with the technology they require for 21st century learning. Fiscal Implications: Not to exceed $5,833.00 - Information and Technology LCAP conference budget Resource Person: Mark LeNoir Assistant Superintendent Education Services Matthew Penner Director Information and Instructional Technology File Attachments Subject 2. Approval of Out-of-State Travel for Student Services Staff to Participate in the Footsteps to Freedom Study Tour with the RCOE Foster Youth Coordinating Program Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category H. Education Services Consent Calendar Type Action (Consent) Preferred Date Apr 09, 2024 Absolute Date Apr 09, 2024 Fiscal Impact No Budgeted No Background: A transformative adult learning experience which expedites professional and personal growth. The foundation of the program is the study tour, an 8-day fully immersive learning experience that retraces the steps of freedom seekers from Kentucky to Canada. Footsteps to Freedom Underground Railroad Study Tours partners with multiple school districts and other entities, to lead a unique study tour experience of the Underground Railroad, one of America’s most significant freedom movements. The tour has hosted thousands of educators on immersive tours spanning two countries, four states, and over three thousand miles from Kentucky to Canada. The tour is a transformative learning opportunity built on a foundation of historical empathy that expedites professional and personal growth. The tour is led by experienced conductors and subject matter experts. Student Impact: To increase awareness, develop trauma-informed perspectives, and foster historical empathy. These insights will be invaluable in better serving all our students, particularly those in foster care. Fiscal Implications: RCOE will cover all costs associated with this event. Resource Person: Mark LeNoir Assistant Superintendent Education Services Steve Coelho Director Child Welfare and Attendance File Attachments Subject 3. Approval of Out-of-State Travel for Val Verde High School ROP Teacher Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category H. Education Services Consent Calendar Type Action (Consent) Preferred Date Apr 09, 2024 Absolute Date Apr 09, 2024 Fiscal Impact Yes Dollar Amount $2,500.00 Budgeted Yes Budget Source Career Technical Education Incentive Grant Background: Western Pharmacy Exchange is the largest premier west coast experience for all pharmacy professionals. It will include CE sessions, town hall meetings, and leadership programs to provide the opportunity to keep up with the latest news in the profession and network with colleagues and peers. Student Impact: Attending the conference will benefit to strengthen curriculum, instruction, and give the opportunity to learn about the latest trends in pharmacy and healthcare from both the education and workforce standpoint which will be beneficial in the health pathway and with pharmacy technician students. It will provide an opportunity to evaluate our current curriculum based on changing industry needs. Fiscal Implications: $2,500.00 - Career Technical Education Incentive Grant Resource Person: Mark LeNoir Assistant Superintendent Education Services Stacy Dedeaux Principal Val Verde High School File Attachments Subject 4. Approval of Out-of State-Travel for Media Arts Teacher on Special Assignment Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category H. Education Services Consent Calendar Type Action (Consent) Preferred Date Apr 09, 2024 Absolute Date Apr 09, 2024 Fiscal Impact Yes Dollar Amount $2,895.00 Budgeted Yes Budget Source Career Technical Education Incentive Grant Background: CERTIFIED is the only education conference dedicated exclusively to exploring the full promise and potential of certification in the classroom—by providing administrators, teachers, and industry experts with an engaging, energized forum for professional development, sharing their ideas, and experiences. This national event offers three days (18 hours total) of professional development. During this time, it will allow interacting with some of the best and brightest educators as they discuss strategies for making certification an even more powerful tool for unlocking student potential in the classroom. Student Impact: The benefits of this conference is to help educate and understand the process to work towards getting the teachers and students certify in their elective courses. Gaining the practical knowledge and deep insights for the need to become a stronger certification advocate in our district. Receiving professional development to enhance teaching skills and improve professional credentials by becoming certified in the technology taught within the district to our students. Fiscal Implications: $2,895.00 - Career Technical Education Incentive Grant Resource Person: Mark LeNoir Assistant Superintendent Education Services File Attachments Subject 5. Approval of Contract Renewal with 95% Group Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category H. Education Services Consent Calendar Type Action (Consent) Preferred Date Apr 09, 2024 Absolute Date Apr 09, 2024 Fiscal Impact Yes Dollar Amount $60,000.00 Budgeted Yes Budget Source LCAP Early Literacy Consulting Background: Val Verde Unified School District will refine and expand the MTSS framework with the consultation of 95% Group. The framework will consist of: Establishing consistent MTSS structures and processes in grades K-2 across the district Supporting all K-2 teachers to identify struggling readers early and equip them with lesson materials that use research-based strategies Training comparison site K-1 staff in the use of phonological awareness materials and grades 1-2 in the use of the phonics materials to target deficit sills of each struggling reader Using a continuum approach so that a student's intervention starts at the lowest missing skill and avoids reteaching skills already mastered The consultation will ensure fidelity of implementation and sustainability by: Providing teachers with job-embedded training, coaching, and instructional materials so students receive consistent research-based targeted interventions Training principal and reading interventionist in how to lead the initiative and training in how to recognize effective instruction during walk-throughs Training, building knowledge, and roll out implementation over a three-year period Student Impact: The refining and expansion of the MTSS framework throughout the district in K-2 grades will provide teachers and administration with many tools to support the districts goal of 'Read by 3rd Grade'. Fiscal Implications: $60,000.00 - LCAP Early Literacy Consulting Resource Person: Mark LeNoir Assistant Superintendent Education Services Aimee Garcia Director K-12 Education File Attachments Val Verde Unified School District _ CA - Quote - 3_18_2024 (1).pdf (123 KB) Subject 6. Approval to Increase Funds for the Existing Contract with ATX Learning Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category H. Education Services Consent Calendar Type Action (Consent) Preferred Date Apr 09, 2024 Absolute Date Apr 09, 2024 Fiscal Impact Yes Dollar Amount $55,000.00 Budgeted Yes Budget Source Special Education Consultant funds Background: The Board approved the contract with ATX Learning on March 12, 2024 for two Special Education Teachers. There are presently nine Special Education Teachers on a leave of absence, for this reason an increase to the ATX Learning contract will provide an additional two Special Education Teachers to help with case management and student IEP support for the remainder of the school year. Student Impact: The additional two Special Education Teachers are needed due to the existing shortage of staff which will cause a failure to provide educational services to multiple special education students. A substitute teacher cannot meet legal compliance as delineated in an IEP, which can lead to a denial of Free and Appropriate Public Education (FAPE). Fiscal Implications: At a rate of $86/hr., estimated fees for two full-time Special Education Teachers are $55,000.00 - Special Education Consultant funds Resource Person: Mark LeNoir Assistant Superintendent Education Services Jeff Janis Director Special Education File Attachments Subject 7. Approval of the Renewal of KnowBe4 Cybersecurity Training and Prevention Subscription Platform Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category H. Education Services Consent Calendar Type Action (Consent) Preferred Date Apr 09, 2024 Absolute Date Apr 09, 2024 Fiscal Impact Yes Dollar Amount $112,535.20 Budgeted Yes Budget Source Information and Instructional Technology LCAP Fund Line #4.2 Background: KnowBe4 is the district’s cybersecurity training platform. Annual cybersecurity training for staff is required by the district’s cybersecurity insurance policy. KnowBe4 provides robust and relevant training to all staff in the awareness and prevention of cybersecurity attacks. Training topics include both work and personal habits to help protect the organization and oneself. In addition, KnowBe4 also provides the Phish Alert system, allowing staff to quickly notify IT of suspicious emails, which can be analyzed and removed from all staff inboxes, helping to quickly identify and remove potential threats. Student impact: The district stores and maintains a large amount of student personal data, and operates related systems such as the Aeries Student Information system. Students benefit from continuous and proactive staff cybersecurity training, which helps staff to keep student data and systems safe through the ability to quickly identify and avoid suspicious activity that may seek to gain access to privileged information and systems. Fiscal Implications: $37,511.73 per year for three years, total of $112,535.20 - Information and Instructional Technology LCAP Fund Line #4.2 Resource Person: Mark LeNoir Assistant Superintendent Education Services Matthew Penner Director Information and Instructional Technology File Attachments 2024 - Renewal 1 - Val Verde - CA - KMSATP PER - 36 - 2608.pdf (45 KB) I. Student Services Consent Calendar J. Human Resources Consent Calendar K. Facilities Consent Calendar L. Superintendent's Consent Calendar Subject 1. Approval of Out of State Travel for Board Clerk Daniel Aquino and Board Member Matthew Serafin to Attend the Our Collective Power Conference in San Antonio, Texas Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category L. Superintendent's Consent Calendar Type Action (Consent) Preferred Date Apr 09, 2024 Absolute Date Apr 09, 2024 Background : The Board of Education is asked to approve the out of state travel for Board Clerk Daniel Aquino and Board Member Matthew Serafin to attend the School Board Partners, Our Collective Powers Conference in San Antonio, TX, July 12-14, 2024. Fiscal Implications : Not to exceed $5,000 Resource Person : Michael R. McCormick Superintendent File Attachments Subject 2. Approval of Out of State Travel for Board Clerk Daniel Aquino to Attend the 41st Annual NALEO Conference in Las Vegas, Nevada Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category L. Superintendent's Consent Calendar Type Action (Consent) Preferred Date Apr 09, 2024 Absolute Date Apr 09, 2024 Background : The Board of Education is asked to approve the out of state travel for Board Clerk Daniel Aquino to attend the 41st Annual NALEO Conference in Las Vegas, NV, June 17 - 20, 2024. Fiscal Implications : Not to exceed: $3,000 Resource Person : Michael R. McCormick Superintendent File Attachments Subject 3. Approval of Out of State Travel for Superintendent Michael McCormick to Present at the Future-Focused Schools Conference Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category L. Superintendent's Consent Calendar Type Action (Consent) Preferred Date Apr 09, 2024 Absolute Date Apr 09, 2024 Fiscal Impact Yes Background : Val Verde USD has been asked to present a session at the Future-Focused Schools Conference because of the work and recognition we have received as a AASA Lighthouse District, in preparing students to be successful after graduation. Fiscal Implications : Not to exceed: $4,200 Resource Person : Michael R. McCormick Superintendent File Attachments Subject 4. Approval of Out of State Travel for Superintendent Michael McCormick to Speak at the State Leadership Conference Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category L. Superintendent's Consent Calendar Type Action (Consent) Preferred Date Apr 09, 2024 Absolute Date Apr 09, 2024 Fiscal Impact No Background : Superintendent McCormick has been invited to speak on a panel with members of the National College Attainment Network about Val Verde's success on FAFSA participation at the State Leadership Conference in New Orleans, LA. Fiscal Implications : None - Travel expenses and hotel accommodations will be covered by AASA Resource Person : Michael R. McCormick Superintendent File Attachments M. Information / Discussion Subject 1. Moreno Valley City Council Request for Special Joint Meeting Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category M. Information / Discussion Type Discussion File Attachments N. Board Action Items Subject 1. Student Disciplinary Case Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category N. Board Action Items Type Action Preferred Date Apr 09, 2024 Absolute Date Apr 09, 2024 Fiscal Impact No Recommended Action The Superintendent recommends that the Board of Education approve the Superintendent’s Designee’s recommendations and agreements, and adopt the findings of fact, conclusions of Law of Students Discipline Case E7-23-24. Background : An Expulsion Panel was held before the Superintendent's Designee on Tuesday March 19, 2024. Information regarding all aspects of this case were presented to the Designee's Recommendations and Agreements: a) 48900a(1), 48915(a)(1)(E), EC 48915(e)(2) b) 48900a(1), 48915(a)(1)(E), EC 48915(e)(2) Fiscal Implications : None Resource Person : Steve Coelho Director Child Welfare and Attendance File Attachments Motion & Voting The Superintendent recommends that the Board of Education approve the Superintendent’s Designee’s recommendations and agreements, and adopt the findings of fact, conclusions of Law of Students Discipline Case E7-23-24. Motion by Melinda Young, second by Marla Kirkland. Final Resolution: Motion Carries Aye: Marla Kirkland, Daniel Aquino, Melinda Young No: Matthew Serafin Subject 2. Student Disciplinary Case Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category N. Board Action Items Type Action Preferred Date Apr 09, 2024 Absolute Date Apr 09, 2024 Fiscal Impact No Recommended Action The Superintendent recommends that the Board of Education approve the Superintendent's Designee's recommendations and agreements, and adopt the findings of fact, conclusions of Law of Students Discipline Case E8-23-24. Background : An Expulsion Panel was held before the Superintendent's Designee on Tuesday March 19, 2024. Information regarding all aspects of this case were presented to the Designee's Recommendations and Agreements: a) 48900a(1), 48915(a)(1)(E), EC 48915(e)(2) b) 48900a(1), 48915(a)(1)(E), EC 48915(e)(2) Fiscal Implications : None Resource Person : Steve Coelho Director Child Welfare and Attendance File Attachments Motion & Voting The Superintendent recommends that the Board of Education approve the Superintendent's Designee's recommendations and agreements, and adopt the findings of fact, conclusions of Law of Students Discipline Case E8-23-24. Motion by Melinda Young, second by Daniel Aquino. Final Resolution: Motion Carries Aye: Marla Kirkland, Daniel Aquino, Melinda Young No: Matthew Serafin Subject 3. Approval of Personnel Action Items Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category N. Board Action Items Type Action Preferred Date Apr 09, 2024 Absolute Date Apr 09, 2024 Recommended Action The Board of Education is asked to approve the Personnel Action Items. Background: Approval of personnel action items for the regular Board Meeting of April 9, 2024. Student Implications: The positions listed have direct and indirect impacts in the classroom. Positions include teachers, instructional aides, office staff, maintenance workers, substitutes, and managers. All students will benefit from the respective expertise of all the candidates listed. Fiscal Implications: Classified Employees - Appropriate placement on the classified salary schedule Teachers - Appropriate placement on the certificated salary schedule Substitute Teacher - $200 - $230 per full day Extra Duty Stipends, per bargaining unit agreement. Resource Person: Nicky Fuller Assistant Superintendent Human Resources File Attachments Personnel Actions - April 9, 2024.pdf (185 KB) Stipends 4-9-24.pdf (4,837 KB) Motion & Voting The Board of Education is asked to approve the Personnel Action Items. Motion by Marla Kirkland, second by Melinda Young. Final Resolution: Motion Carries Aye: Marla Kirkland, Matthew Serafin, Daniel Aquino, Melinda Young Subject 4. Approval to Open Negotiations for Contract Proposals for the 2024-2025 School Year Between the Val Verde Unified School District and the California School Employees Association (Chapter 567) Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category N. Board Action Items Type Action Preferred Date Apr 09, 2024 Absolute Date Apr 09, 2024 Recommended Action Approve and hereby "sunshine" the proposals created by the Val Verde Unified School District and the California School Employees Association, Chapter 567. Approve the opening of contract negotiations for the 2024-2025 school year between the Val Verde Unified School District and the California School Employees Association (Chapter 567). Background: 1. The Board of Education is asked to approve and hereby "sunshine" the attached items for negotiations created by the Val Verde Unified School District and the California School Employees Association (Chapter 567). 2. The Board of Education is asked to approve the opening of negotiations for contract proposals for the 2024-2025 school year between the Val Verde Unified School District and the California School Employees Association (Chapter 567). Fiscal Impact: No cost associated with this item. Student Impact: No student impact for this item. Resource Person: Nicky Fuller Assistant Superintendent Human Resources File Attachments VVUSD Sunshine List 2024-2025.pdf (189 KB) CSEA 567 Reopener 2024-2025.pdf (101 KB) Motion & Voting Approve and hereby "sunshine" the proposals created by the Val Verde Unified School District and the California School Employees Association, Chapter 567. Approve the opening of contract negotiations for the 2024-2025 school year between the Val Verde Unified School District and the California School Employees Association (Chapter 567). Motion by Melinda Young, second by Matthew Serafin. Final Resolution: Motion Carries Aye: Marla Kirkland, Matthew Serafin, Daniel Aquino, Melinda Young Subject 5. Approval to Nominate and Select a New Board Member for the Police Standing Committee Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category N. Board Action Items Type Action Preferred Date Apr 09, 2024 Absolute Date Apr 09, 2024 Recommended Action Approval to nominate and select a new Board Member for the Police Standing Committee Background : The Board of Education is asked to nominate and select a new board member for the Police Standing Committee. Resource Person : Michael R. McCormick Superintendent File Attachments Motion & Voting Approval to nominate and select a new Board Member for the Police Standing Committee Motion by Matthew Serafin, second by Daniel Aquino. Final Resolution: Motion Carries Aye: Marla Kirkland, Matthew Serafin, Daniel Aquino No: Melinda Young Subject 6. Approval of Amended Employment Contract for Nicky Fuller, Assistant Superintendent of Human Resources Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category N. Board Action Items Type Action Preferred Date Apr 09, 2024 Absolute Date Apr 09, 2024 Recommended Action Approval of Amended Employment Contract for Nicky Fuller, Assistant Superintendent of Human Resources Background: The Board of Education is asked to approve the amended contract for Nicky Fuller, Assistant Superintendent of Human Resources. Resource Person: Michael R. McCormick Superintendent File Attachments Amendment 1 - Fuller Contract.pdf (148 KB) Motion & Voting Approval of Amended Employment Contract for Nicky Fuller, Assistant Superintendent of Human Resources Motion by Melinda Young, second by Matthew Serafin. Final Resolution: Motion Carries Aye: Marla Kirkland, Matthew Serafin, Daniel Aquino, Melinda Young Subject 7. Approval of Amended Employment Contract for Michael McCormick, Superintendent Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category N. Board Action Items Type Action Preferred Date Apr 09, 2024 Absolute Date Apr 09, 2024 Recommended Action Approval of Amended Employment Contract for Michael McCormick, Superintendent Background: The Board of Education is asked to approve the amended contract for Michael McCormick, Superintendent. Resource Person: Nicky Fuller Assistant Superintendent File Attachments Amendment 2 - McCormick Contract.pdf (63 KB) Motion & Voting Approval of Amended Employment Contract for Michael McCormick, Superintendent Motion by Melinda Young, second by Marla Kirkland. Final Resolution: Motion Carries Aye: Marla Kirkland, Matthew Serafin, Daniel Aquino, Melinda Young Subject 8. Approval of Mental Health Services Contract with Dr. Bergin Family Counseling Services Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category N. Board Action Items Type Action Preferred Date Apr 09, 2024 Absolute Date Apr 09, 2024 Fiscal Impact Yes Dollar Amount $27,800.00 Budgeted Yes Budget Source Child Care and Development Programs Administered by California Department of Social Services (Federal Funds)- 7904: American Rescue Plan Act (ARPA) Recommended Action The Superintendent recommends that the Board of Education approve the mental health services contract with Dr. Bergin Family Counseling Services for the Val Verde Preschool programs for the remainder of the 2023-2024 school year. Background: Dr. Bergin Family Counseling Services will partner with VVUSD to provide teachers, parents, and children with crisis intervention strategies for the classroom and home; as well as parenting classes and teacher seminars for El Potrero and other Val Verde State Preschool site staff and parents. The associate/trainee scope of work will include, but will not be limited to: Provide case management and consultative support to teachers and aides in how to effectively respond to all children in the classroom which will include consultative meetings, observations, training, and technical assistance to supply resources and develop teacher capacity. crisis intervention in school and home settings promoting pro-social skills for children teaching children how to emotionally regulate providing strategies and interventions to teachers and parents etc. One-time state funding for the California State Preschool Program (CSPP). This funding is appropriated pursuant to AB 131, Section 265, Statutes of 2021, and subsequently amended by AB 185, Section 51, Statutes of 2022, and AB 110, Section 1, Statutes of 2023. Student Impact: The Mental Health Contract would build on Val Verde Preschool Program’s focus to address challenging behaviors in classrooms by supporting children and families through ECMHC services. Fiscal Implications: Not to exceed $27,800 - Child Care and Development Programs Administered by California Department of Social Services (Federal Funds)- 7904: American Rescue Plan Act (ARPA) * 2 MFT Associates/Trainees (10 hours per week) $60.00 per hour * 1 Clinical Supervisor (5-7 hours per week) $100.00 per hour Resource: Mark LeNoir Assistant Superintendent Education Services Andrea Rodich-Vitek Principal El Potrero Preschool File Attachments Val Verde MOU April2024-June 2024 .pdf (186 KB) Motion & Voting The Superintendent recommends that the Board of Education approve the mental health services contract with Dr. Bergin Family Counseling Services for the Val Verde Preschool programs for the remainder of the 2023-2024 school year. Motion by Matthew Serafin, second by Daniel Aquino. Final Resolution: Motion Carries Aye: Marla Kirkland, Matthew Serafin, Daniel Aquino, Melinda Young Subject 9. Approval to Submit J-13A Request for Allowance of Attendance Due to Emergency Conditions (Tropical Storm) Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category N. Board Action Items Type Action Preferred Date Apr 09, 2024 Absolute Date Apr 09, 2024 Recommended Action Approval to Submit J-13A Request for Allowance of Attendance Due to Emergency Conditions (Tropical Storm) Background : Attendance on three dates of this school year were affected by heavy rain fall. Attendance fell under 87% on these three dates: 08/21/23, 1/22/24, & 2/5/24 When a Local Education Agency is closed or when there is a material decrease in Average Daily Attendance ("ADA") due to an emergency, school agencies should file a J-13A waiver with the California Department of Education (Education Code Sections 41422 and 46390 et seq., and California Code of Regulations, Title 5, Section 428). Approval of the waiver allows the school agency to receive credit for the lost ADA for the day(s) of the closure, as well as for the missed instructional time. Fiscal Implications : ADA revenue of approximately $643,084.20 for all three days. Resource Person : Kristin Merritt Director Fiscal Services Stacy Coleman Deputy Superintendent Business Services File Attachments 23-24 J-13A Emergency Attendance.pdf (1,063 KB) Motion & Voting Approval to Submit J-13A Request for Allowance of Attendance Due to Emergency Conditions (Tropical Storm) Motion by Matthew Serafin, second by Melinda Young. Final Resolution: Motion Carries Aye: Marla Kirkland, Matthew Serafin, Daniel Aquino, Melinda Young Subject 10. Approval to Adopt Resolution No. 23-24-21 Authorizing the Business Office to Encumber Funds Prior to July 1, 2024 for the Fiscal Year 2024-2025 Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category N. Board Action Items Type Action Preferred Date Apr 09, 2024 Absolute Date Apr 09, 2024 Fiscal Impact Yes Budgeted Yes Recommended Action Approve adoption of Resolution No. 23-24-21 authorizing the Business Office to encumber funds prior to July 1, 2024 for the fiscal year 2024-2025. Background: The ability to encumber funds for the following fiscal year, in this case, 2024-2025, is currently available in the RCOE Financial System. This includes the ability to issue purchase orders for the following fiscal year in numerical sequence on the automatic purchase order system. There are several items, including textbooks and supplies that need to be ordered prior to July 1, 2024 in order to ensure delivery before the start of the school year. There is also the necessity of issuing purchase orders for health and safety reasons. RCOE will allow requisitions to be encumbered and purchase orders to be issued prior to July 1, if the Board of Education adopts a resolution authorizing these kinds of transactions. Resolution No. 23-24-21 authorizes the Deputy Superintendent of Business Services, Director of Fiscal Services, and Director of Facilities, Contracts and Purchasing to sign and approve requests for purchase orders for 2024-2025. The Business Office will provide appropriate internal controls for approving and monitoring the transactions. Fiscal Implication: Encumbered purchase orders will be monitored against proposed budgets in an amount not to exceed $50 million. Resource Persons: Kristin Merritt Director, Fiscal Services Stacy Coleman Deputy Superintendent Business Services File Attachments Resolution No 23-24-21 Encumber Funds.pdf (216 KB) Motion & Voting Approve adoption of Resolution No. 23-24-21 authorizing the Business Office to encumber funds prior to July 1, 2024 for the fiscal year 2024-2025. Motion by Matthew Serafin, second by Melinda Young. Final Resolution: Motion Carries Aye: Marla Kirkland, Matthew Serafin, Daniel Aquino, Melinda Young Subject 11. Approval to Solicit for Bids for Just-N-Time Classroom and Office Supplies Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category N. Board Action Items Type Action Preferred Date Apr 09, 2024 Absolute Date Apr 09, 2024 Fiscal Impact Yes Budgeted Yes Recommended Action Approve the request to Solicit Public Bids and Award Contracts to the Lowest Responsible/Best Value Bidder for the Just-N-Time Classroom and Office Supplies. Further, Authorize the Superintendent or Deputy Superintendent Business Services or Director of Facilities, Contracts & Purchasing Services to sign Contracts, Purchase Orders, Change Orders to awarded vendors with the Ratification by the Board of Education. Background: Administration is requesting authorization to Solicit Public Bids and to award contract for the 2024/2025 School Year to the lowest responsible bidder for Classroom and Office Supplies. PCC Section 20118 Notwithstanding Sections 20111 and 20112 (general bidding requirements), the governing board of any school district without advertising for bids, if the board has determined it to be in the best interests of the district, may authorize by contract, lease, requisition, or purchase order, any public corporation or agency, including any county, city, town, or district, to lease data-processing equipment, purchase materials, supplies, equipment, automotive vehicles, tractors, and other personal property for the district in the manner in which the public corporation or agency is authorized by law to make the leases or purchases. Upon receipt of any such personal property, provided the property complies with the specifications set forth in the contract, lease, requisition, or purchase order, the school district may draw a warrant in favor of the public corporation or agency for the amount of the approved invoice, including the reasonable costs to the public corporation or agency for furnishing the services incidental to the lease or purchase of the personal property. Fiscal Implications: The cost estimate for equipment supplies or services will be determined by bid. Costs will be charged to the Site/Departmental budget as appropriate. Resource Person: Stacy Ambrozich, Director Facilities, Contracts and Purchasing Services File Attachments Motion & Voting Approve the request to Solicit Public Bids and Award Contracts to the Lowest Responsible/Best Value Bidder for the Just-N-Time Classroom and Office Supplies. Further, Authorize the Superintendent or Deputy Superintendent Business Services or Director of Facilities, Contracts & Purchasing Services to sign Contracts, Purchase Orders, Change Orders to awarded vendors with the Ratification by the Board of Education. Motion by Melinda Young, second by Matthew Serafin. Final Resolution: Motion Carries Aye: Marla Kirkland, Matthew Serafin, Daniel Aquino, Melinda Young Subject 12. Approval to Contract with The Advantage Group Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category N. Board Action Items Type Action Preferred Date Apr 09, 2024 Absolute Date Apr 09, 2024 Fiscal Impact Yes Dollar Amount $40,000.00 Budgeted Yes Budget Source Risk Management Department Funds Recommended Action To approve contract services with The Advantage Group. Background: Request to authorize the district to contract with The Advantage Group for various benefits administrative services which include but are not limited to: Initial Notices for New Benefit Eligible Employees Open Enrollment Notification / Processing Carrier Direct Premium Remittance Retiree Billing Services Leave of Absence Billing Services The Consolidated Omnibus Budget Reconciliation Act (COBRA) gives workers and their families who lose their health benefits the right to choose to continue group health benefits provided by their group health plan for limited periods of time under certain circumstances. These services support the District with compliance regarding COBRA as required by Federal and State Law. Fiscal Implications: Contract will be paid with Risk Management Department funds, not to exceed $40,000.00 annually. The utilization of this service provider is anticipated to generate cost savings in the consolidation of services previously contracted with multiple service providers. Resource Persons: Stacy Coleman Deputy Superintendent, Business Services Daniel Whitfield Director, Risk Management File Attachments Motion & Voting To approve contract services with The Advantage Group. Motion by Matthew Serafin, second by Marla Kirkland. Final Resolution: Motion Carries Aye: Marla Kirkland, Matthew Serafin, Daniel Aquino, Melinda Young O. Items Request Subject 1. Items for Future Board Meeting Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category O. Items Request Type Discussion File Attachments P. Adjournment Subject 1. Adjournment of Meeting Meeting Apr 9, 2024 - Regular Meeting of the Board of Education Category P. Adjournment Type Action, Procedural Fiscal Impact No Recommended Action Approve to adjourn the meeting. Moved by:_______________ Seconded by:_____________ Time:__________ File Attachments Motion & Voting Approve to adjourn the meeting. Motion by Melinda Young, second by Marla Kirkland. Final Resolution: Motion Carries Aye: Marla Kirkland, Matthew Serafin, Daniel Aquino, Melinda Young