Regular School Board Meeting

3 Tuesday, January 14, 2025 Regular School Board Meeting Regular Meeting of the School Board of Charlotte County, FL 5:30 p.m. Education Support Services, Murdock Center 1445 Education Way, Port Charlotte, FL 33948 A. CALL TO ORDER Subject 1. Pledge of Allegiance Meeting Jan 14, 2025 - Regular School Board Meeting Category A. CALL TO ORDER Type Procedural File Attachments B. ADDITIONS AND CORRECTIONS Subject 1. Addition of item G.3 - Annual Audits of Internal Accounts for year ended June 30, 2024 Meeting Jan 14, 2025 - Regular School Board Meeting Category B. ADDITIONS AND CORRECTIONS Type Action Recommended Action Approval is requested of the addition. File Attachments C. CITIZEN COMMENT Subject 1. Citizen Comment/Procedures for addressing the School Board Meeting Jan 14, 2025 - Regular School Board Meeting Category C. CITIZEN COMMENT Type Discussion, Information Citizen input is vital to improving our school district, and we value your contributions. Citizen comments will be heard at the beginning of the meeting, before any agenda items are addressed. While Board members and the Superintendent typically do not respond during the meeting, your remarks will be carefully reviewed, and follow-up will be provided when appropriate. Please include your phone number on your comment card. We ask that all comments be respectful, and decorum must be maintained. Disruptions such as clapping, yelling, or loud conversations are not permitted. Warnings will be issued for disruptions, and continued issues may result in removal. Thank you for helping us improve our schools. Comments are limited to three (3) minutes, and speakers must state their name and county for the record. File Attachments Citizen Comment 1-14-2025_001.pdf (119 KB) D. PUBLIC HEARING ON SCHOOL BOARD POLICIES Subject 1. School Board Policies Meeting Jan 14, 2025 - Regular School Board Meeting Category D. PUBLIC HEARING ON SCHOOL BOARD POLICIES Type Procedural po1129, 3129, 4129 - Conflict of Interest po5112 - Entrance Requirements po5500 - Student Conduct and Zero Tolerance po6110 - Federal Funds - New Title: Grant Funds po6111 - Internal Controls po6112 - Cash Management of Grants po6114 - Cost Principles - Spending Federal Funds po6325 - Procurement - Federal Grants/Funds po7101 - Building Permits and the Code Enforcement Office po7310 - Disposition of Surplus Property po7450 - Property Inventory po8420 - Emergency Management, Emergency Preparedness, and Emergency Response Agencies File Attachments po1129 - CONFLICT OF INTEREST.pdf (122 KB) po3129 - CONFLICT OF INTEREST.pdf (112 KB) po4129 - CONFLICT OF INTEREST.pdf (121 KB) po5112 - ENTRANCE REQUIREMENTS.pdf (132 KB) po5500 - STUDENT CONDUCT AND ZERO TOLERANCE.pdf (187 KB) po6110 - GRANT FUNDS.pdf (215 KB) po6111 - INTERNAL CONTROLS.pdf (96 KB) po6112 - CASH MANAGEMENT OF GRANTS.pdf (110 KB) po6114 - COST PRINCIPLES - SPENDING FEDERAL FUNDS.pdf (214 KB) po6325 - PROCUREMENT – FEDERAL GRANTS FUNDS.pdf (259 KB) po7101 - BUILDING PERMITS AND THE CODE ENFORCEMENT OFFICE.pdf (120 KB) po7310 - DISPOSITION OF SURPLUS PROPERTY.pdf (113 KB) po7450 - PROPERTY INVENTORY.pdf (115 KB) po8420 - EMERGENCY MANAGEMENT, EMERGENCY PREPAREDNESS, AND EMERGENCY RESPONSE AGENCIES.pdf (144 KB) Subject 2. Citizen Comment Meeting Jan 14, 2025 - Regular School Board Meeting Category D. PUBLIC HEARING ON SCHOOL BOARD POLICIES Type File Attachments E. ACTION ON PUBLIC HEARING ON SCHOOL BOARD POLICIES Subject 1. School Board Policies Meeting Jan 14, 2025 - Regular School Board Meeting Category E. ACTION ON PUBLIC HEARING ON SCHOOL BOARD POLICIES Type Action Recommended Action Approval is requested of the policies as stated in the Public Hearing. po1129, 3129, 4129 - Conflict of Interest po5112 - Entrance Requirements po5500 - Student Conduct and Zero Tolerance po6110 - Federal Funds - New Title: Grant Funds po6111 - Internal Controls po6112 - Cash Management of Grants po6114 - Cost Principles - Spending Federal Funds po6325 - Procurement - Federal Grants/Funds po7101 - Building Permits and the Code Enforcement Office po7310 - Disposition of Surplus Property po7450 - Property Inventory po8420 - Emergency Management, Emergency Preparedness, and Emergency Response Agencies File Attachments po1129 - CONFLICT OF INTEREST.pdf (122 KB) po3129 - CONFLICT OF INTEREST.pdf (112 KB) po4129 - CONFLICT OF INTEREST.pdf (121 KB) po5112 - ENTRANCE REQUIREMENTS.pdf (132 KB) po5500 - STUDENT CONDUCT AND ZERO TOLERANCE.pdf (187 KB) po6110 - GRANT FUNDS.pdf (215 KB) po6111 - INTERNAL CONTROLS.pdf (96 KB) po6112 - CASH MANAGEMENT OF GRANTS.pdf (110 KB) po6114 - COST PRINCIPLES - SPENDING FEDERAL FUNDS.pdf (214 KB) po6325 - PROCUREMENT – FEDERAL GRANTS FUNDS.pdf (259 KB) po7101 - BUILDING PERMITS AND THE CODE ENFORCEMENT OFFICE.pdf (120 KB) po7310 - DISPOSITION OF SURPLUS PROPERTY.pdf (113 KB) po7450 - PROPERTY INVENTORY.pdf (115 KB) po8420 - EMERGENCY MANAGEMENT, EMERGENCY PREPAREDNESS, AND EMERGENCY RESPONSE AGENCIES.pdf (144 KB) F. CONSENT AGENDA Subject 1. December 2024 Minutes Meeting Jan 14, 2025 - Regular School Board Meeting Category F. CONSENT AGENDA Type Action (Consent) Recommended Action Approval is requested of the Consent Agenda. File Attachments December 2024 Minutes.pdf (225 KB) Subject 2. Purchase Requisition Meeting Jan 14, 2025 - Regular School Board Meeting Category F. CONSENT AGENDA Type Action (Consent) Recommended Action Procurement Services is requesting approval of the Purchase Requisition as submitted. Goals PURCHASE REQUISITION Number Vendor Description Amount R2501903 Houghton Mifflin Professional Development $86,971.00 File Attachments R2501903.pdf (4 KB) Subject 3. Invitations to Bid Meeting Jan 14, 2025 - Regular School Board Meeting Category F. CONSENT AGENDA Type Action (Consent) Recommended Action Procurement Services is requesting approval of the Invitations to Bid as submitted. Goals INVITATIONS TO BID Number Vendor Description Amount CCBCC 23-579 Stahlman-England Irrigation Irrigation Services, Annual Contract $200,00 SBAC 24-13 Top Line Recreation, Shade Systems, Industrial Shadeports, and Pro Playgrounds Sun Shade Structures $200,000 SDOC 24-B-001-LV Heritage Product Resource Stage Rigging and Lighting Inspection, Repair and Maint. $125,000 SJSD 2023-66 Impact Sport Surfaces, Kutylos Cleaning Services, Riptide Unlimited, and Trident Surfacing Gym and Stage Floor Maint. $250,000 File Attachments CCBCC 23-579.pdf (228 KB) SBAC 24-13.pdf (158 KB) SDOC 24-B-001-LV.pdf (248 KB) SJSD 2023-66.pdf (176 KB) Subject 4. Invitations to Negotiate Meeting Jan 14, 2025 - Regular School Board Meeting Category F. CONSENT AGENDA Type Action (Consent) Recommended Action Procurement Services is requesting approval of the Invitations to Negotiate as submitted. Goals INVITATIONS TO NEGOTIATE Number Vendor Description Amount 2425-81MP All Digital Technology and Integrated Fire and Security Solutions Intercom and PA Systems Installation, Maintenance and Repair $1,000,000 SDLC N197366RC i 2 Visual, Lee Designs, Municipal Supply & Sign, and Sign On Signs-products, Installation & Repair $450,000 File Attachments 2425-81MP.pdf (234 KB) SDLC N197366RC.pdf (145 KB) Subject 5. Payment Requests Meeting Jan 14, 2025 - Regular School Board Meeting Category F. CONSENT AGENDA Type Action (Consent) Recommended Action School Board approval is requested of the payment requests as submitted. Division of Administrative Hearings - Invoice #007304A $103.50 Rumberger Kirk Invoice #1007751 $392.50 Shumaker Inv. #0001047370 $2,580.00 Shumaker Inv. #0001047371 $344.00 Shumaker Inv. #0001047372 $48.00 Shumaker Inv. #0001047373 $176.00 Shumaker Inv. #0001047374 $682.50 Shumaker Inv. #0001047375 $60.00 Shumaker Inv. #0001047376 $32.50 Shumaker Inv. #0001047377 $36.00 Shumaker Inv. #0001047378 $24.00 Shumaker Inv. #0001047379 $480.00 Shumaker Inv. #0001047380 $5,088.00 Shumaker Inv. #0001047381 $4,535.50 Shumaker Inv. #0001047382 $2,420.50 Shumaker Inv. #0001047383 $2,028.00 Shumaker Inv. #0001047384 $852.00 Shumaker Inv. #0001047385 $325.00 Shumaker Inv. #0001047386 $2,952.00 File Attachments Shumaker Inv. #001047370.pdf (113 KB) Shumaker Inv. #001047374.pdf (112 KB) Shumaker Inv. #001047376.pdf (112 KB) Shumaker Inv. #001047378.pdf (111 KB) Shumaker Inv. #001047379.pdf (112 KB) Shumaker Inv. #001047380.pdf (116 KB) Shumaker Inv. #001047383.pdf (115 KB) Shumaker Inv. #001047384.pdf (112 KB) Shumaker Inv. #001047385.pdf (112 KB) Shumaker Inv. #001047386.pdf (114 KB) Subject 6. Out-of-State Travel - Charlotte High School Meeting Jan 14, 2025 - Regular School Board Meeting Category F. CONSENT AGENDA Type Action (Consent) Recommended Action Approval is requested of the Out-of-State Travel as submitted. Goals The Division of Learning and Charlotte High School request approval of the following Out-of-State Travel: Teacher(s) in Charge: Lavell Cudjo Date(s) of Trip: Feb 26-Mar 2, 2025 Destination: Hoover, AL Purpose of Travel: Perfect Game High School Showdown- Baseball Number of Students: M: 18 /F: 0 Age Group of Students: 15-18 Number of Chaperones: 6 Number of Teachers: 5 CCPS Employees Other Staff Members: Parents/Guardians: 1 Mode of Transportation: Air/ Car Rental How trip is being funded: Baseball Specific Fundraising Do these funds cover teachers, chaperones, and students’ fees, lodgings, transportation and meals? YES Registration: $ 1,000 Lodging: $ 8,000 Air: $7,000 Car rental (if applicable): $3,000 Incidentals: $3,000 TOTAL Cost: $22,000 File Attachments CHS Out of State 1 14 25 2024_12_09_09_05_57.pdf (202 KB) CHs baseball 2024_12_12_07_38_02.pdf (21 KB) Subject 7. Out-of-State Travel - Port Charlotte High School Meeting Jan 14, 2025 - Regular School Board Meeting Category F. CONSENT AGENDA Type Action (Consent) Recommended Action Approval is requested of the Out-of-State Travel as submitted. Goals The Division of Learning and Port Charlotte High School request approval of the following Out-of-State Travel: Teacher(s) in Charge: Corey Hoben Date(s) of Trip: Mar 20-23, 2025 Destination: New York, NY Purpose of Travel: New York Heritage Festival Number of Students: M: 13 /F: 27 Age Group of Students: 14-18 Number of Chaperones: 8 Number of Teachers: 2 CCPS Employees Other Staff Members: Parents/Guardians: 6 Mode of Transportation: Air/Car Rental How trip is being funded: Fundraising & student payments. Funding Source(s): Fundraising & student payments. Registration: $325/person= $15,275 Lodging: $174/person= $ 8,178 Air: $ 391/person= $18,377 Car rental (if applicable): $245/person= $11,515 Incidentals: $ 98/person= $4,606 TOTAL Cost: $57,951 File Attachments PCHS BAND Out of State Travel Request (rev).pdf (261 KB) PCHS Band out of state travel 1 14 2025.docx (13 KB) Updated Itinerary001.pdf (430 KB) Subject 8. Board Policy Technical Correction Meeting Jan 14, 2025 - Regular School Board Meeting Category F. CONSENT AGENDA Type Action (Consent) Recommended Action Approval is requested of the Board Policy technical correction as submitted. PO6830 - Audit File Attachments po6830 - AUDIT.pdf (69 KB) Subject 9. Monthly Financial Report Meeting Jan 14, 2025 - Regular School Board Meeting Category F. CONSENT AGENDA Type Action (Consent) Recommended Action Approval is requested of the Monthly Financial Report for the period ending December 31, 2024. File Attachments Monthly Financial Report December 2024.pdf (99 KB) Subject 10. Controlled Property for Deletion Meeting Jan 14, 2025 - Regular School Board Meeting Category F. CONSENT AGENDA Type Action (Consent) Recommended Action Approval is requested to remove controlled property from the inventory files which are considered surplus and listed on Deletion List 2406. Goals CONTROLLED PROPERTY FOR DELETION Number Depreciation Total Value DL2406 $ 175,431.68 $ 3,652.80 File Attachments DL2406.pdf (195 KB) G. ACTION AGENDA Subject 1. 2024-2025 Interim Salary Schedule Meeting Jan 14, 2025 - Regular School Board Meeting Category G. ACTION AGENDA Type Action Recommended Action Approval is requested of the revised 2024/2025 Interim Salary Schedule. The attached revised 2024/2025 Interim Salary Schedule is submitted for School Board approval. File Attachments Rev Salary Schedule-2024-2025 Interim 01.2025 lined.docx (452 KB) Rev Salary Schedule-2024-2025 Interim 01.2025 clean.docx (451 KB) Subject 2. Personnel Action and Job Descriptions Meeting Jan 14, 2025 - Regular School Board Meeting Category G. ACTION AGENDA Type Action Recommended Action Approval is requested of the attached personnel action and job descriptions. The attached personnel action and job descriptions are submitted for School Board approval. File Attachments Agenda 1.14.2025Rev4.xls (71 KB) LPN to RN Program Manager - new.docx (46 KB) Coordinator of Labor Relations - New A (1).docx (38 KB) Subject 3. Annual Audits of Internal Accounts for year ended June 30, 2024 Meeting Jan 14, 2025 - Regular School Board Meeting Category G. ACTION AGENDA Type Action Recommended Action Acceptance is requested of the Annual Audits of Internal Accounts for year ended June 30, 2024. Dees & Dees Certified Public Accountants have completed the Annual Audits of Internal Accounts for the school year ended June 30, 2024. All of the books and records were found to be in compliance with Bulletin 39 and Chapter 7 of the Department of Education's rules. The following schools received a perfect audit: 1. Meadow Park Elementary 2. Liberty Elementary 3. Deep Creek Elementary 4. Kingsway Elementary File Attachments 6-30-24 CCPS INTERNAL FUNDS AUDIT.pdf (3,220 KB) Motion & Voting Acceptance is requested of the Annual Audits of Internal Accounts for year ended June 30, 2024. Motion by Cara Reynolds, second by Wendy Atkinson. Final Resolution: Motion carries Yea: Kim Amontree, Wendy Atkinson, John LeClair, Cara Reynolds, Bob Segur H. COMMENTS Subject 1. Attorney Comment Meeting Jan 14, 2025 - Regular School Board Meeting Category H. COMMENTS Type Discussion, Information File Attachments Subject 2. Board Member Comments Meeting Jan 14, 2025 - Regular School Board Meeting Category H. COMMENTS Type Discussion, Information File Attachments Subject 3. Superintendent Comment Meeting Jan 14, 2025 - Regular School Board Meeting Category H. COMMENTS Type Discussion, Information File Attachments I. ADJOURNMENT