Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 W. Hillside Road, Naperville, IL 60540

1 Monday, February 5, 2024 Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 W. Hillside Road, Naperville, IL 60540 1. Call to Order and Motion for Closed Session Subject 1.01 Call to Order Meeting Feb 5, 2024 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 W. Hillside Road, Naperville, IL 60540 Type Procedural File Attachments 1. Call to Order and Motion for Closed Session Subject 1.02 Motion to go into Closed Session Meeting Feb 5, 2024 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 W. Hillside Road, Naperville, IL 60540 Type Procedural File Attachments 2. Closed Session Subject 2.01 Pursuant to 5 ILCS 120/2(c)(1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees or legal counsel, including hearing testimony on a complaint lodged against an employee or legal counsel to determine its validity. Meeting Feb 5, 2024 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 W. Hillside Road, Naperville, IL 60540 Type Information File Attachments 2. Closed Session Subject 2.02 Pursuant to 5 ILCS 120/2 (c)(2) Collective negotiating matters between the school board and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. Meeting Feb 5, 2024 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 W. Hillside Road, Naperville, IL 60540 Type File Attachments 2. Closed Session Subject 2.03 Pursuant to 5 ILCS 120/2(c)(7) The sale or purchase of securities, investments, or investment contracts. Meeting Feb 5, 2024 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 W. Hillside Road, Naperville, IL 60540 Type File Attachments 3. Meeting Opening Subject 3.01 Welcome and Mission Meeting Feb 5, 2024 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 W. Hillside Road, Naperville, IL 60540 Type Procedural Our Mission ... is to educate students to be self-directed learners, collaborative workers, complex thinkers, quality producers and community contributors. File Attachments 3. Meeting Opening Subject 3.02 Roll Call Meeting Feb 5, 2024 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 W. Hillside Road, Naperville, IL 60540 Type Procedural File Attachments 3. Meeting Opening Subject 3.03 Pledge of Allegiance Meeting Feb 5, 2024 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 W. Hillside Road, Naperville, IL 60540 Type Procedural File Attachments 4. Recognition Subject 4.01 Good News Meeting Feb 5, 2024 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 W. Hillside Road, Naperville, IL 60540 Type Information File Attachments BOE Meeting Good News 2-5-24.pdf (945 KB) Naperville School District 203 CC 020624.pdf (209 KB) 5. Public Comment Subject 5.01 Please limit comments to 3 minutes if you are speaking as an individual; 5 minutes if representing a group. Meeting Feb 5, 2024 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 W. Hillside Road, Naperville, IL 60540 Type Information File Attachments Board Proposal Slides_Redacted.pdf (3,148 KB) Board Proposal -.pdf (127 KB) Public Comment 02052024.pdf (129 KB) 6. Action by Consent Subject 6.01 Adoption of Personnel Report Meeting Feb 5, 2024 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 W. Hillside Road, Naperville, IL 60540 Type Action (Consent) File Attachments Personnel BOE Memo 2.5.24 (signed).pdf (740 KB) 6. Action by Consent Subject 6.02 Bid: Kingsley Window Replacement Meeting Feb 5, 2024 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 W. Hillside Road, Naperville, IL 60540 Type STAFF CONTACT: Michael Frances, CFO/CSBO Melanie Brown, Director of Buildings and Grounds SUBJECT: Bid Recommendation for Window Replacement at Kingsley RECOMMENDATION: We, along with our architects from Healy Bender Patton & Been, recommend that the District award the bid for window replacement at Kingsley to the lowest qualified bidder, Replacement Window Systems of Markham, IL . Furthermore, we recommend the Board authorize administration to execute all necessary documents related to this bid. BACKGROUND: The Capital Improvement Plan presentation in Fall 2022 had Kingsley’s fixed windows scheduled to be replaced with operable windows in the Summer of 2023. The project was put on hold, due to other projects taking priority, until the Summer of 2024 which brings us to this bid. The original budget for this project was presented as $440,000. That estimate was revised this fall by our architects to $353,500 and that was the amount planned for in the 2024-2025 Capital Improvement Plan presentation. You will note that in the letter from the architects they even further tightened their expected cost of the project to $250,000. While we only received two bids for this project, we are confident that we received competitive pricing. Both vendors that bid have worked on our recent window projects (RWS for Madison and Krull for Washington) to great success. Since we planned for a cost of $353,500 for this project, we are electing to not add any alternates to this award. If we did so, we would be over planned expenditure for this project. FISCAL/PERSONNEL IMPACT: Base Bid = $246,336 This project is planned for and will be budgeted within the FY24-25 Operations & Maintenance capital improvement budget. ENCLOSURES: Bid review analysis & recommendation prepared by Healy Bender Patton & Been File Attachments 22051 Naperville203 2024-01-30 Review of Bids.pdf (282 KB) 7. Communications Subject 7.01 Superintendent/Staff/School Report Meeting Feb 5, 2024 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 W. Hillside Road, Naperville, IL 60540 Type Report File Attachments 7. Communications Subject 7.02 Updated Five Year Financial Forecast Meeting Feb 5, 2024 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 W. Hillside Road, Naperville, IL 60540 Type File Attachments Five Year Financial Forecast 2-5-24 .pdf (442 KB) Five Year Financial Forecast 11-13-23.pdf (591 KB) 7. Communications Subject 7.03 President's Report Meeting Feb 5, 2024 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 W. Hillside Road, Naperville, IL 60540 Type Information File Attachments 7. Communications Subject 7.04 Board of Education Reports Meeting Feb 5, 2024 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 W. Hillside Road, Naperville, IL 60540 Type Information File Attachments 8. Discussion without Action Subject 8.01 General and Optional Fees Meeting Feb 5, 2024 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 W. Hillside Road, Naperville, IL 60540 Type Discussion Without Action Board Meeting: 2/5/24 STAFF CONTACT: Michael Frances, CFO/CSBO SUBJECT: Fiscal Year 2024 Proposed General and Participation School Fees RECOMMENDATION: Administration recommends the approval of the FY2025 School Fees as presented. BACKGROUND: Annually, the Board of Education must approve all School Fees. Attached is the proposed listing of general and participation fees which includes a multi-year history as a reference. We are proposing a few changes to the fee schedule for the upcoming year to help keep up with rising costs. We are proposing a $10/$20 increase to the half/full day monthly tuition charges at Ann Reid. We are also proposing that the general fee for K-12 be increased by $6 which will be used to directly increase the school allocation budgets as part of the FY25 budget process. The fee for half day programs will increase by $3. Approval of the fees will be requested at the February 20 th Board of Education meeting. FISCAL/PERSONNEL IMPACT: Total estimated school fee revenue is $3.3 million ENCLOSURES: History of fees with proposed FY25 amounts File Attachments FY2025 School Fees .pdf (141 KB) 8. Discussion without Action Subject 8.02 High School Course Fees Meeting Feb 5, 2024 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 W. Hillside Road, Naperville, IL 60540 Type Discussion Without Action SCHOOL BOARD AGENDA ITEM Meeting Date: February 5, 2024 Category: Discussion without Action Staff Contact: Dr. Chala Holland SUBJECT: High School Course Fees BACKGROUND: Annually, the Board of Education approves high school course fees. High school course fees will be discussed without action at the February 5, 2024 Board of Education meeting. They will presented for discussion with action on February 20, 2024. Over the past several years, a considerate effort has been made to better ensure consistency of course fees between both high schools. There are only a few differences in fees between our two high schools. These differences are the result of contextual experiences and partnerships that are specific to the individual school. For additional context, bolded fees listed under 2023-2024 indicate a change made during the current (23-24) school-year, as previously approved by the Board of Education. Bolded fees listed under 2024-2025 indicate proposed changes for the 2024-2025 school-year. Specific reasons for fee changes for the 2024-2025 include: Increases in printing costs Revisions made to the curriculum and associated instructional materials (additions and removals) Increases in publisher prices Courses that are no longer offered or that have gone two years without a fee have also been removed from the course fee list, they include: Advanced Wed Page Design Game Design (NNHS) Tech Edge and Tech edge + Chinese – Mandarin 1 Chinese – Mandarin 2 Chinese – Mandarin 3 German 1 Latin 2 High school Home and School fees, which have historically been listed under Optional Fees, no longer require Board of Education approval. Based on Board discussions in 2023, High school Home and School fees will be discussed with Home and School leadership and vetted and collaboratively supported in consultation with the high school Assistant Principals for Operations, Principals, and the Assistant Superintendent – Administrative Services. This approach mirrors our processes and practices with our other high school booster organizations. ENCLOSURE: High School Course Fees – 2024-2025 Naperville Central High School and Naperville North High School File Attachments FINAL High School Course Fees 2024-25 - High School Course Fees.pdf (104 KB) 8. Discussion without Action Subject 8.03 Establish Hourly Rates of Pay Meeting Feb 5, 2024 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 W. Hillside Road, Naperville, IL 60540 Type File Attachments Feb 2024 Rates of Pay Board docs 2 5 Draft 1 30 24.pdf (109 KB) Proposed Rates of Pay to BOE 2024.25 - Sheet1.pdf (67 KB) 8. Discussion without Action Subject 8.04 PRESS 113 Updates Meeting Feb 5, 2024 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 W. Hillside Road, Naperville, IL 60540 Type File Attachments Policy 113 Updates.pdf (1,072 KB) 9. Discussion With Action Subject 9.01 Consideration of Board of Education Expenses Meeting Feb 5, 2024 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 W. Hillside Road, Naperville, IL 60540 Type Discussion with Action Consideration to Approve Professional Learning Expenditures for Board Members: 37.98-Parking Triple I Conference Kristin Fitzgerald Enclosure Receipts for Board of Education Expenses. File Attachments Triple I Parking Receipt.pdf (416 KB) 10. Old Business 11. New Business 12. Upcoming Events Subject 12.01 Schedule of Events Meeting Feb 5, 2024 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 W. Hillside Road, Naperville, IL 60540 Type Information Monday February 5, 2024 Board of Education Meeting PSAC 7:00 pm Monday February 19, 2024 Presidents’ Day Holiday Tuesday February 20, 2024 Board of Education Meeting PSAC 7:00 pm Monday March 4, 2024 Board of Education Meeting PSAC 7:00 pm Monday March 18, 2024 Board of Education Meeting PSAC 7:00 pm Monday-Friday March 25-29, 2024 Spring Vacation Monday April 1, 2024 Board of Education Meeting PSAC 7:00 pm Monday April 15, 2024 Board of Education Meeting PSAC 7:00 pm Tuesday April 16, 2024 NEF Building a Passion Breakfast Embassy Suites 7:00 am Monday May 6, 2024 Board of Education Meeting PSAC 7:00 pm Sunday Nay 19, 2024 Commencement Monday May 20, 2024 Board of Education Meeting PSAC 7:00 pm Monday June 3, 2024 Board of Education Meeting PSAC 7:00 pm Monday June 17, 2024 Board of Education Meeting PSAC 7:00 pm Wednesday June 19, 2024 Juneteenth File Attachments 13. Adjournment Subject 13.01 Motion to Adjourn Meeting Feb 5, 2024 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 W. Hillside Road, Naperville, IL 60540 Type Procedural File Attachments