Regular Board Meeting

1 Tuesday, March 28, 2023 Regular Board Meeting DeSoto County School Board Chambers 530 LaSolona Avenue Arcadia, FL 34266 TIME: 5:30 PM 1. Executive Session: Expulsions - CLOSED 2. Board Workshop - Finance: 4:00 PM 3. Board Workshop - Transportation: 4:30 PM 4. Board Workshop - Maintenance: 5:00 PM 5. Call to Order: 5:30 PM Subject 5.01 Pledge of Allegiance Meeting Mar 28, 2023 - Regular Board Meeting Category 5. Call to Order: 5:30 PM Type FROM (Director/Principal): FOR (Division/School): Date(s) of Service: Submission Summary (include complete point(s) of interest): File Attachments Subject 5.02 Prayer Meeting Mar 28, 2023 - Regular Board Meeting Category 5. Call to Order: 5:30 PM Type Procedural File Attachments Subject 5.03 Roll Call Meeting Mar 28, 2023 - Regular Board Meeting Category 5. Call to Order: 5:30 PM Type FROM (Director/Principal): FOR (Division/School): Date(s) of Service: Submission Summary (include complete point(s) of interest): File Attachments 6. Approval of Minutes Subject 6.01 February 28, 2023 Minutes - Regular Board Meeting Meeting Mar 28, 2023 - Regular Board Meeting Category 6. Approval of Minutes Type Action File Attachments 02.28.23 Regular Meeting.pdf (156 KB) Motion & Voting 7. Attorney Reports Subject 7.01 Sarah L. Johnston, Attorney Meeting Mar 28, 2023 - Regular Board Meeting Category 7. Attorney Reports Type Report File Attachments 8. Superintendent Report Subject 8.01 Dr. Bobby Bennett, Superintendent Meeting Mar 28, 2023 - Regular Board Meeting Category 8. Superintendent Report Type Information File Attachments 9. Public Presentations Subject 9.01 Public Presentations Meeting Mar 28, 2023 - Regular Board Meeting Category 9. Public Presentations Type Discussion, Information, Report File Attachments 10. Financial Reports Subject 10.01 Approval of Financial Reports Meeting Mar 28, 2023 - Regular Board Meeting Category 10. Financial Reports Type Action Recommended Action Approval of all items listed under Financial Reports as presented, unless otherwise noted. File Attachments Motion & Voting Approval of all items listed under Financial Reports as presented, unless otherwise noted. Motion by Karen Chancey, second by Kelly Mercer. Final Resolution: Motion Carries Yea: Sharon Goodman, Karen Chancey, Asena L Mott, Kelly Mercer Subject 10.02 Check Register Meeting Mar 28, 2023 - Regular Board Meeting Category 10. Financial Reports Type Routine Monthly Report FROM : Rosa Vargas Finance Officer FOR : Finance Date(s) of Service: 02/22/23 - 03/01/23 Submission Summary : Check Registers# 205826 - 205972 ACH Registers# 222300089 - 222300097 Wire Transfers# 202200237 - 202200247 File Attachments 10.02 Check Register 031423.pdf (67 KB) Subject 10.03 Check Register Meeting Mar 28, 2023 - Regular Board Meeting Category 10. Financial Reports Type Routine Monthly Report FROM : Marcus Allen FOR : Finance Date(s) of Service: 03/06/23 - 03/17/23 Submission Summary : Check Registers# 205973 - 206113 ACH Registers# 222300098 - 222300110 Wire Transfers# 202200248 - 202200263 File Attachments 10.03 Check Register 032823.pdf (826 KB) Subject 10.04 Monthly Financial Statement February 2023 Meeting Mar 28, 2023 - Regular Board Meeting Category 10. Financial Reports Type New Submission Document FROM (Director/Principal): Tanya Handy, Accounting Clerk FOR (Division/School): Finance Date(s) of Service: February 2023 Submission Summary (include complete point(s) of interest): File Attachments 10.04 22-23 MFS.pdf (9,432 KB) Subject 10.05 Summary of Budget Amendments February 2023 Meeting Mar 28, 2023 - Regular Board Meeting Category 10. Financial Reports Type New Submission Document FROM (Director/Principal): Tanya Handy, Accounting Clerk FOR (Division/School): Finance Date(s) of Service: February 2023 Submission Summary (include complete point(s) of interest): File Attachments 10.05 BAS February 2023.pdf (976 KB) 11. Routine Business Subject 11.01 Approval of Routine Business Items Meeting Mar 28, 2023 - Regular Board Meeting Category 11. Routine Business Type Action Recommended Action Approve all items listed under Routine Business as presented, unless otherwise noted. File Attachments Motion & Voting Approve all items listed under Routine Business as presented, unless otherwise noted. Motion by Sharon Goodman, second by Karen Chancey. Final Resolution: Motion Carries Yea: Sharon Goodman, Karen Chancey, Asena L Mott, Kelly Mercer Subject 11.02 PAF Instructional/Athletic Meeting Mar 28, 2023 - Regular Board Meeting Category 11. Routine Business Type New Submission Document FROM (Director/Principal): Dr. Gina Stafford FOR (Division/School): Human Resources Date(s) of Service: 2022-2023 School Year Submission Summary (include complete point(s) of interest): File Attachments 11.02 PAF Instructional-Athletic.pdf (53 KB) Subject 11.03 PAF Non-Instructional Meeting Mar 28, 2023 - Regular Board Meeting Category 11. Routine Business Type New Submission Document FROM (Director/Principal): Dr. Gina Stafford FOR (Division/School): Human Resources Date(s) of Service: 2022-2023 School Year Submission Summary (include complete point(s) of interest): File Attachments 11.03 PAF Non Instructional.r (58 KB) Subject 11.04 PAF Federal Grants Instructional/Non-Instructional Meeting Mar 28, 2023 - Regular Board Meeting Category 11. Routine Business Type New Submission Document FROM (Director/Principal): Dr. Gina Stafford FOR (Division/School): Human Resources Date(s) of Service: 2022-2023 School Year Submission Summary (include complete point(s) of interest): File Attachments 11.04 PAF Federal Grants Instructional and Non Instructional.pdf (80 KB) Subject 11.05 Temporary Duty Meeting Mar 28, 2023 - Regular Board Meeting Category 11. Routine Business Type New Submission Document FROM (Director/Principal): Dr. Gina Stafford FOR (Division/School): Human Resources Date(s) of Service: 202-2023 School Year Submission Summary (include complete point(s) of interest): File Attachments 11.05 Temp Duty.r.pdf (648 KB) 12. New Business Subject 12.01 Approval of New Business Items Meeting Mar 28, 2023 - Regular Board Meeting Category 12. New Business Type Action FROM (Director/Principal): FOR (Division/School): Date(s) of Service: Submission Summary (include complete point(s) of interest): File Attachments Motion & Voting (not specified) Motion by Karen Chancey, second by Kelly Mercer. Final Resolution: Motion Carries Yea: Sharon Goodman, Karen Chancey, Asena L Mott, Kelly Mercer Subject 12.02 Florida HOSA State Leadership Conference 2023 Meeting Mar 28, 2023 - Regular Board Meeting Category 12. New Business Type New Submission Document FROM (Director/Principal): Dr. Joshua E. P. White FOR (Division/School): DeSoto County High School Date(s) of Service: April 12, 2023 - April 16, 2023 Submission Summary (include complete point(s) of interest): The DHS HOSA Instructor, Amy Wuthrich and 6 student members are requesting permission to attend the Florida HOSA State Leadership Conference at the Marriott Orlando World Center, located at 8701 World Center Dr. Orlando, FL. 32821. They will be leaving on Wednesday, April 12, 2023 at 9:00am and will return on Sunday, April 16, 2023 at 5:00pm. File Attachments 12.02 Florida HOSA State Leadership Conference 2023.pdf (449 KB) Subject 12.03 Academic Team - The Commissioner's Academic Challenge Meeting Mar 28, 2023 - Regular Board Meeting Category 12. New Business Type New Submission Document FROM (Director/Principal): Dr. Joshua E.P. White FOR (Division/School): DeSoto County High School Date(s) of Service: Friday, April 21, 2023 - Monday, April 24, 2023 Submission Summary (include complete point(s) of interest): The DeSoto County High School's Academic Team Advisors Andrew Hagen, Alyssa Serena, and students are requesting permission to attend the Commissioner's Academic Challenge at the Omni Orlando Resort, in Orlando, Florida. They will be leaving on Friday, April 21, 2023 at 7:00am and returning on Monday, April 24, 2023 at 11:00am. File Attachments 12.03 Academic Team Commissioner's Academic Challenge.pdf (212 KB) Subject 12.04 Academic Team at National Championship I.P.N.C.T. Meeting Mar 28, 2023 - Regular Board Meeting Category 12. New Business Type New Submission Document FROM (Director/Principal): Dr. Joshua E. P. White FOR (Division/School): DeSoto County High School Date(s) of Service: Saturday, April 1, 2023- Monday, April 3, 2023 Submission Summary (include complete point(s) of interest): The DHS Academic Team is requesting permission for Academic Team Member Hayden Williams to represent DeSoto County High School at a National Championship called the I.P.N.C.T. Individual Player National Championship Tournament, at the Hyatt Regency O'Hare Chicago in Rosemont, IL. Student Hayden Williams will be traveling with his parent Heidi Williams. They will be leaving Saturday, April 1, 2023, and returning Monday, April 3, 2023. File Attachments 12.04 Academic Team at National Championship I.P.N.C.T.r.pdf (238 KB) Subject 12.05 Instructional Specialist- Secondary English/Language Arts GR. 6-12- job description Meeting Mar 28, 2023 - Regular Board Meeting Category 12. New Business Type New Submission Document FROM (Director/Principal): Dr. Gina Stafford, Director of Human Resources FOR (Division/School): Human Resources Date(s) of Service: 2022-2023 Fiscal School Year Submission Summary (include complete point(s) of interest): File Attachments 12.05 Instructional Specialist- Secondary English-Language Arts GR 6-12.pdf (238 KB) Subject 12.06 Instructional Specialist- Elementary Mathematics & Science- job description Meeting Mar 28, 2023 - Regular Board Meeting Category 12. New Business Type New Submission Document FROM (Director/Principal): Dr. Gina Stafford, Director of Human Resources FOR (Division/School): Human Resources Date(s) of Service: 2022-2023 Fiscal School Year Submission Summary (include complete point(s) of interest): File Attachments 12.06 Instructional Specialist- Elementary Mathematics & Science.pdf (235 KB) Subject 12.07 Instructional Specialist- Secondary Mathematics & Science GR. 6-12- job description Meeting Mar 28, 2023 - Regular Board Meeting Category 12. New Business Type New Submission Document FROM (Director/Principal): Dr. Gina Stafford, Director of Human Resources FOR (Division/School): Human Resources Date(s) of Service: 2022-2023 Fiscal School Year Submission Summary (include complete point(s) of interest): File Attachments 12.07 Instructional Specialist- Secondary Mathematics & Science GR 6-12.pdf (237 KB) Subject 12.08 Instructional Specialist- Elementary Literacy- job description Meeting Mar 28, 2023 - Regular Board Meeting Category 12. New Business Type New Submission Document FROM (Director/Principal): Dr. Gina Stafford FOR (Division/School): Human Resources Date(s) of Service: 2022-2023 Fiscal School Year Submission Summary (include complete point(s) of interest): File Attachments 12.08 Instructional Specialist- Elementary Literacy.pdf (235 KB) Subject 12.09 2021-0027 SC- Konica Minolta and Copylife Contract Renewals Meeting Mar 28, 2023 - Regular Board Meeting Category 12. New Business Type New Submission Document FROM (Director/Principal): Michelle Brown FOR (Division/School): District Date(s) of Service: 1/1/2023-7/31/2024 Submission Summary (include complete point(s) of interest): Provide and deliver Copiers, Services and Supplies according to State 44000000-NASPO-19-ACS with firm pricing for the contract period. File Attachments 12.09 2021-0027 SC- PAI Copiers and Managed Print Services- Renewal 2022-2023- Board submitted.pdf (454 KB) Subject 12.10 2223-0028 Motorola Solutions, Inc. Meeting Mar 28, 2023 - Regular Board Meeting Category 12. New Business Type New Submission Document FROM (Director/Principal): Michelle Brown FOR (Division/School): District Date(s) of Service: 1/1/2022-12/31/2026 Submission Summary (include complete point(s) of interest): To provide communications for Transportation radios for the agreed upon time and amount according to the contract with firm rates for the contract period. File Attachments 12.10 2223-0028 PAI Motorola Solutions Board Submitted.pdf (649 KB) Subject 12.11 2223-0029 PAI Graybar Electric Company Inc. Meeting Mar 28, 2023 - Regular Board Meeting Category 12. New Business Type New Submission Document FROM (Director/Principal): Michelle Brown FOR (Division/School): Facilities Date(s) of Service: 2/1/2023-1/31/2025 Submission Summary (include complete point(s) of interest): Provide and deliver Electrical Products as stated in the US Communities Contract with firm pricing for the contract period. File Attachments 12.11 2223-0029 PAI Graybar Electric Company Inc.pdf (1,102 KB) Subject 12.12 2223-0030 Computer Equipment, Periperals, & Services Meeting Mar 28, 2023 - Regular Board Meeting Category 12. New Business Type New Submission Document FROM (Director/Principal): Michelle Brown FOR (Division/School): District Date(s) of Service: 3/1/23-7/31/23 Submission Summary (include complete point(s) of interest): Provide and deliver products from the Computer Equipment, Peripherals and Services, using Apple, Dell and CDW-G (under EMC), and all authorized resellers as stated in the State WSCA Contract with firm pricing for the contract period. File Attachments 12.12 2223-0030 PAI COMPUTER EQUIP, PERIPHERALS, & SERVICES.pdf (678 KB) Subject 12.13 2223-0031 PAI Roofing Products and Services Meeting Mar 28, 2023 - Regular Board Meeting Category 12. New Business Type New Submission Document FROM (Director/Principal): Michelle Brown FOR (Division/School): District - Facilities Date(s) of Service: 3/1/23-6/1/23 Submission Summary (include complete point(s) of interest): Provide products and services for roofing repairs and maintenance as outlined in the TCPN contract R180903, with firm pricing for the contract period. File Attachments 12.13 2223- 0031 PAI ROOFING PRODUCTS AND SERVICES.pdf (1,065 KB) Subject 12.14 A-0061 TPG Cultural Exchange Services Meeting Mar 28, 2023 - Regular Board Meeting Category 12. New Business Type New Submission Document FROM (Director/Principal): Michelle Brown FOR (Division/School): District Date(s) of Service:2022-2023 School Year Submission Summary (include complete point(s) of interest): Increase in PAI to provide payment for administrative fees related to hiring exchange teachers for the agreed upon time and amount according to the contract with firm rates for the contract period. File Attachments 12.14 A-0061 PAI 3.14.23 TPG Cultural Exchange.pdf (3,180 KB) Subject 12.15 PO 0312300286 Follett Higher Education Group, LLC Meeting Mar 28, 2023 - Regular Board Meeting Category 12. New Business Type New Submission Document FROM (Director/Principal): Michelle Brown FOR (Division/School): DHS Date(s) of Service: 2022-2023 School year Submission Summary (include complete point(s) of interest): Dual Enrollment Textbooks File Attachments 12.15 3.13.23-0312300286.pdf (69 KB) Subject 12.16 PO 4472300070 American Reading Company, Inc. Meeting Mar 28, 2023 - Regular Board Meeting Category 12. New Business Type New Submission Document FROM (Director/Principal): Michelle Brown FOR (Division/School): Instructional Services Date(s) of Service: 22-23 School Year Submission Summary (include complete point(s) of interest): For Elementary Summer School Materials File Attachments 12.16 3.13.23-4472300070.pdf (70 KB) 12.16 3.13.23-4472300071.pdf (70 KB) Subject 12.17 PO 4492300006 Positive Behavior Supports Corp. Meeting Mar 28, 2023 - Regular Board Meeting Category 12. New Business Type New Submission Document FROM (Director/Principal): Amie Rizzo, MB FOR (Division/School): ESE Date(s) of Service: 2022-2023 School Year Submission Summary (include complete point(s) of interest): Training and support on Behavior Management for Staff/Students for the remainder of the 2022-2023 school year. File Attachments 12.17 PO 4492300006 Positive Behavior Supports Corp (1).pdf (70 KB) Subject 12.18 PO 9062300281 B & I Contractors, Inc. Meeting Mar 28, 2023 - Regular Board Meeting Category 12. New Business Type New Submission Document FROM (Director/Principal): Diane Moncrief, MB FOR (Division/School): Facilities Date(s) of Service:2022-2023 school year Submission Summary (include complete point(s) of interest): Repairs and Maintenance for HVAC Systems at DHS, MES, NES, and DMS. File Attachments 12.18 PO 9062300281 B&I Contractors Inc.pdf (177 KB) Subject 12.19 Stipend Request for DeSoto Wellness Incentive Meeting Mar 28, 2023 - Regular Board Meeting Category 12. New Business Type New Submission Document FROM: DIRECTOR GINA STAFFORD FOR : HUMAN RESOURCES Date(s) of Service:2022-2023 Submission Summary: Firs stipend request for completion of two Wellness Initiatives, Medical Professional Form and Florida Blue Videos on Demand (3). Completion as of March 15, 2023 and those employees that chose the stipend over the HRA. HRAs will be submitted together with an effective date of 10/1/2023 as approved by the Insurance Committee. File Attachments 12.19 Stipend Request Desoto Wellness Incentive 03.28.23 BD.pdf (111 KB) Subject 12.20 Stipend Request for Youth Mental Health First Aid Training (YNHFA) on March 15-16, 2023 Meeting Mar 28, 2023 - Regular Board Meeting Category 12. New Business Type New Submission Document FROM (Director/Principal): Matthew McCray, DSSS FOR (Division/School): District School Safety/FSC Date(s) of Service: March 15-16, 2023 Submission Summary (include complete point(s) of interest): File Attachments 12.20 YMHFAT Board Approval March 2023.pdf (287 KB) Subject 12.21 Sysco PO's for Food Service Meeting Mar 28, 2023 - Regular Board Meeting Category 12. New Business Type New Submission Document FROM (Director/Principal): Brandy Hand, MB FOR (Division/School): Food Service Date(s) of Service: 22-23 School Year Submission Summary (include complete point(s) of interest): Food service items for 2022-2023 School Year at various schools. File Attachments 12.21 Sysco PO's- 3-21.23.pdf (78 KB) Subject 12.22 PO 9022300211- Skyward Meeting Mar 28, 2023 - Regular Board Meeting Category 12. New Business Type New Submission Document FROM (Director/Principal): Tanya Handy, MB FOR (Division/School): Finance Date(s) of Service: 23-24 School Year Submission Summary (include complete point(s) of interest): Skyward invoice for license fees for the 23-24 School Year. File Attachments 12.22 3.21.23-9022300211.pdf (99 KB) Subject 12.23 2223-0026 ERATE PAI Part 2 Meeting Mar 28, 2023 - Regular Board Meeting Category 12. New Business Type New Submission Document FROM (Director/Principal): Marcus Allen, MB FOR (Division/School): IT Date(s) of Service: 4/01/2023-9/30/2024 Submission Summary (include complete point(s) of interest): To provide e-rate and fiber optics for Memorial Elementary School for the agreed upon time and amount according to the contract with firm rates for the contract period. File Attachments 12.23 2223-0026- Erate PAI part 2.pdf (959 KB) Subject 12.24 DeSoto County High School Symphonic Band Trip Meeting Mar 28, 2023 - Regular Board Meeting Category 12. New Business Type New Submission Document FROM (Director/Principal): Dr. Joshua E. P. White FOR (Division/School): DeSoto County High School Date(s) of Service: Thursday, April 13, 2023- Sunday, April 16, 2023 Submission Summary (include complete point(s) of interest): The DeSoto County High School Band Director, Fernando Frank is requesting permission to take 24 band students and 3 chaperons in the Symphonic Band to Orlando, FL. They will be leaving on Thursday, April 13, 2023 and returning on Sunday, April 16, 2023. Students will be performing prepared music, receiving feedback from adjudicators, and will work with a clinician. As an incentive they will also be attending the Universal Studios theme parks. All activities and expenses will be sponsored by the Band Boosters. File Attachments 12.24 DeSoto County High School Symphonic Band Trip.pdf (1,437 KB) Subject 12.25 PO 032300285 South Florida State College Dual Enrollment Meeting Mar 28, 2023 - Regular Board Meeting Category 12. New Business Type New Submission Document FROM (Director/Principal): Danielle Taylor, MB FOR (Division/School): DeSoto High School Date(s) of Service: 2022-2023 School year Spring Term Submission Summary (include complete point(s) of interest): DHS Spring Term Dual Enrollment at South Florida State College. File Attachments 12.25 PO 0312300285 SOUTH FLORIDA STATE COLLEGE.pdf (280 KB) Subject 12.26 2023.2024 Annual Certification of Facilities Data (FISH) Meeting Mar 28, 2023 - Regular Board Meeting Category 12. New Business Type New Submission Document FROM (Director/Principal): Jessica Price FOR (Division/School): Facilities Department Date(s) of Service: 2023-2024 Submission Summary (include complete point(s) of interest): ANNUAL CERTIFICATION OF FACILITIES DATA OF STATE REQUIREMENTS FOR EDUCATIONAL FACILITIES / FLORIDA INVENTORY OF SCHOOL HOUSES (FISH) / CERTIFICATION OF FACILITIES DATA SIGNATURE PAGE File Attachments 12.26 2023 Annual Certification of Facilities Data and Form.pdf (1,323 KB) 13. Superintendent Subject 13.01 Dr. Bobby Bennett, Superintendent Meeting Mar 28, 2023 - Regular Board Meeting Category 13. Superintendent Type FROM (Director/Principal): FOR (Division/School): Date(s) of Service: Submission Summary (include complete point(s) of interest): File Attachments 14. Public Presentations Subject 14.01 Public Presentations Meeting Mar 28, 2023 - Regular Board Meeting Category 14. Public Presentations Type FROM (Director/Principal): FOR (Division/School): Date(s) of Service: Submission Summary (include complete point(s) of interest): File Attachments 15. Board Members Subject 15.01 Board Member Comments Meeting Mar 28, 2023 - Regular Board Meeting Category 15. Board Members Type Information File Attachments 16. Adjournment Subject 16.01 Adjourn the Meeting Meeting Mar 28, 2023 - Regular Board Meeting Category 16. Adjournment Type Action Recommended Action Motion to Adjourn the meeting File Attachments Motion & Voting Motion to Adjourn the meeting Motion by Sharon Goodman, second by Karen Chancey. Final Resolution: Motion Carries Yea: Sharon Goodman, Karen Chancey, Asena L Mott, Kelly Mercer