Recreation Commission Meeting

PIEDMONT RECREATION COMMISSION Regular Meeting Minutes for Wednesday, April 19, 2023 A Regular Session of the Piedmont Recreation Commission was held on April 19, 2023, in-person and via teleconference, pursuant to the provisions of Government Code 54953. In accordance with Government Code Section 54954.2 (a), the agenda for this meeting was posted for public inspection on April 14, 2023. CALL TO ORDER Chair Susan Terrill called the meeting to order at 7:30 p.m. ROLL CALL Present: Commissioners Dick Carter, Jenny Feinberg, Lisa Gardner, Sara Ironside, Rebecca Posamentier, Susan Terrill, and Aamir Virani Staff: Recreation Director Chelle Putzer and Recreation Supervisor Liam Kelly PUBLIC FORUM There was no Public Testimony on the matter. REGULAR AGENDA The Commission considered the following items of regular business: Welcome New Recreation Commissioner and Introduction Chair Terrill introduced the new Commission Member Sara Ironside. Commissioner Ironside gave a brief introduction of herself. Election of Chair and Vice Chair The Commission entertained nominations for Chair and Vice Chair. For the position of Chair Commissioner Posamentier nominated Commissioner Carter and Commissioner Terrill nominated herself. Commissioners Terrill and Carter provided reasons as to why they want to be elected as Commission Chair. Resolved, that the Recreation Commission elects Commissioner Carter to serve as Chair. Ayes: Carter, Gardner, Posamentier, Virani Noes: Terrill, Ironside, Feinberg For the position of Vice Chair, Commissioner Virani nominated Commissioner Terrill. Commissioner Terrill nominated Commissioner Feinberg, who declined the nomination. Resolved, that the Recreation Commission elects Commissioner Terrill to serve as Vice Chair. Ayes: Carter, Feinberg, Gardner, Ironside, Posamentier, Terrill, Virani Noes: None Approval of Minutes Resolved, that the Recreation Commission approves the Recreation Commission meeting minutes of February 15, 2023. Moved by Virani, Seconded by Posamentier Ayes: Carter, Feinberg, Gardner, Posamentier, Terrill, Virani Noes: None Abstain: Ironside Resolved, that the Recreation Commission approves the Recreation Commission meeting minutes of March 15, 2023.

Piedmont Recreation Commission April 19, 2023 2 Moved by Posamentier, Seconded by Virani Ayes: Carter, Feinberg, Gardner, Posamentier, Terrill, Virani Noes: None Abstain: Ironside Consideration of the Betty C. Howard Award Nominations for 2022 Recreation Director Chelle Putzer reported that the Betty C. Howard Award was created in 1979. The award honors recreation volunteers and staff members to recognize their dedication and outstanding service. This year’s nominees for Volunteers are, the Title IX Celebration Committee; and for Staff, Recreation Coordinator Akil Danjuma. There was no Public Testimony on the matter. Resolved, that the Recreation Commission approves the Betty C. Howard Award Nominations. Moved by Feinberg, Seconded by Posamentier Ayes: Carter, Feinberg, Gardner, Ironside, Posamentier, Terrill, Virani Noes: None Consideration of Improvements to Coaches Field Batting Cage Ms. Putzer stated that repairs and improvements are needed at Coaches Field Batting Cages. She introduced Anne Hawkins, President of the Piedmont Baseball and Softball Foundation (PBSF). The Recreation Commission has partnered with PBSF, which provides a commitment to fundraising and sharing costs. Ms. Hawkins and Ms. Putzer presented details of PBSF and the needed repairs and improvements. Commissioners asked questions and provided comments. There was no Public Testimony on the matter. Resolved, that the Recreation Commission approves the Improvements to Coaches Field Batting Cage, on April 19, 2023. Moved by Posamentier, Seconded by Gardner Ayes: Carter, Feinberg, Gardner, Ironside, Posamentier, Terrill, Virani Noes: None Trial of Dedicated Pickleball Play at Beach Courts Update Ms. Putzer provided an update on the trial of dedicated Pickleball play at Beach Courts, from March 1 st – April 19 th . There is a QR code check-in at the courts, which provides needed data. The data shows resident and non-resident play, transportation, estimated time of play, and reservations. Feedback has been received from the community on the trial, including posting dusk calendar, auto locking gate, approved paddle list, added time to PMS courts, staff to visit site to observe play, parking and traffic, and engage in acoustical consulting firm to perform a noise measurement. Public Testimony was received from: Derek Cheung, Corki Recht, Jeff Trowbridge, Amy Kaminer, Jamie Patterson, Amy Valerie, Pierre Garrigu, Mark Katz, Rick Schiller, Julie Nevis, and Connie Fung indicated their reasons for opposition and support, for full-time pickleball at the Beach tennis courts.

Piedmont Recreation Commission April 19, 2023 3 Commissioners asked questions and provided comments. Consideration of the Establishment of a Subcommittee on Pickleball and Tennis Commissioners expressed that parameters are needed to establish a subcommittee on Pickleball and Tennis. A subcommittee would be helpful if it assisted in defining the criteria for decision making for the trial. Community input would be welcomed for the subcommittee. Public Testimony was received from: Lester Ellis, Rick Schiller, and Lisa Tuck, Amy Valerie, Carlos Blanco, Corki Recht, indicated their reasons for opposition and support of a subcommittee on Pickleball and Tennis. Commissioners asked questions and provided comments. Resolved, that the Recreation Commission approves the Establishment of a Subcommittee to make a Recommendation to Determine the Criteria for the Re-Striping of the Linda Beach Courts, consisting of Commissioners Posamentier, Ironside, and Carter. Moved by Feinberg, Seconded by Posamentier Ayes: Carter, Feinberg, Gardner, Ironside, Posamentier, Terrill, Virani Noes: None ANNOUNCEMENTS Walking on Wednesday’s 5 th Anniversary is April 19 th . The Play Like a Girl event will be held on Sunday, April 23 rd . On April 26 th . Rich Schiller’s Second Tuesday program is a must see. The Movie Group picked out movies for the rest of the year. A lot of responses were received for the Older Adult programming survey. Former City Administrator Sara Lillevand’s retirement party was a great event. FUTURE AGENDA ITEMS Commissioners requested future agenda items on older adult programming, boost women’s softball, the use agreement for 801 Magnolia Avenue, and the Pickleball trial. NEXT MEETING Wednesday, May 17, 2023 ADJOURNMENT There being no further business, Chair Carter adjourned the meeting at 10:30 p.m.

City of Piedmont Recreation Commission Agenda Wednesday, April 19, 2023 7:30 p.m. City Council Chambers, 120 Vista Avenue, Piedmont, CA Call to Order Public Forum This is an opportunity for members of the audience to speak on an item not on the agenda. Regular Agenda 1. Welcome – New Recreation Commissioner and Introduction 2. Election of Chair and Vice-Chair 3. Approval of Minutes – February 15, 2023 and March 15, 2023 4. Consideration of the Betty C. Howard Award Nominations for 2022 5. Consideration of Improvements to Coaches Field Batting Cage 6. Update on Trial of Dedicated Pickleball Play at Beach Courts 7. Consideration of the Establishment of a Subcommittee on Pickleball and Tennis Announcements, old business and consideration of future agenda items Adjourn Materials related to an item on this agenda submitted to the Recreation Commission are available for public inspection in the Recreation Department during normal business hours. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (510) 420-3040. Notification at least two business days preceding the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA Title II] In accordance with G.C. Sec. 54954.2 (a) this, notice and agenda were posted on the City Hall bulletin board and in the Piedmont Police Department on April 14, 2023.

DRAFT PIEDMONT RECREATION COMMISSION Regular Meeting Minutes for Wednesday, February 15, 2023 A Regular Session of the Piedmont Recreation Commission was held on February 15, 2023, in-person and via teleconference, pursuant to the provisions of Government Code 54953. In accordance with Government Code Section 54954.2 (a), the agenda for this meeting was posted for public inspection on February 10, 2023. CALL TO ORDER Chair Susan Terrill called the meeting to order at 7:30 p.m. ROLL CALL Present: Commissioners Dick Carter, Jenny Feinberg, Lisa Gardner, Rebecca Posamentier, Susan Terrill, and Aamir Virani Staff: Recreation Director Chelle Putzer, Recreation Supervisor Liam Kelly PUBLIC FORUM Public Testimony was received from: Kim DeYoung stated that teenagers tried to lead an effort for an outdoor volleyball court in Piedmont. The Recreation Commission did a thorough study and deferred to PUSD to find a location on school grounds, but there has been no reponse. She asked the Commission for a temporary or permanent net system on grass. REGULAR AGENDA The Commission considered the following items of regular business: Approval of Minutes Resolved, that the Recreation Commission approves the Recreation Commission meeting minutes of January 18, 2023. Moved by Carter, Seconded by Virani Ayes: Carter, Feinberg, Gardner, Posamentier, Terrill, Virani Noes: None Absent: None Chair’s Report There was no report provided. There was no Public Testimony on the matter. Director’s Report Recreation Director Chelle Putzer reported on the details of Recreation Department programs including an upcoming survey from subcommittee on older adult programming, the Summer activity guide and registration dates, and Recreation Night at the PHS Girls Basketball game honoring Sara Lillevand and Title IX anniversary. There was no Public Testimony on the matter. Consideration of an Appointment to the Subcommittee to Review Schoolmates Ability to Meet the Demands of Families for Childcare in Piedmont Ms. Putzer stated there is a vacancy in the subcommittee which needs to be filled. Commissioner Virani volunteered to fill the vacancy. Resolved, that the Recreation Commission appoints Commissioner Viriani to the Subcommittee to Review Schoolmates Ability to Meet the Demands of Families for Childcare in Piedmont. There was no Public Testimony on the matter.

Piedmont Recreation Commission February 15, 2023 2 Moved by Posamentier, Seconded by Carter Ayes: Carter, Feinberg, Gardner, Posamentier, Terrill, Virani Noes: None Abstain: None Consideration of an Exclusive Pickleball Trial at the Beach Tennis Courts for a Five-Month Period from February 27, 2023 to July 31, 2023 and Parameters for the Trial Ms. Putzer presented that the consideration is only for a trial. The trial will consist of the following parameters: 1. February 27-July 31 (5 months) 2. Time of play: 9:00 am to 9:00 pm (or dusk, whichever comes first) 3. Pickleball play only 4. Facility locked at night 5. Organized drop-in play Monday-Friday, 10:00 am to 1:00 pm) 6. Pickleball play at Hampton suspended until end of trial Ms. Putzer provided background information on the formation of Pickleball, past trial results, and court use basics. She emphasized the importance of Tennis and its needs, and how Pickleball is rapidly growing in Piedmont. She also explained that all courts will be considered for the trial, reservations, and how facilities are used. The trial should provide information on the usage of the courts- timing, volume, types, changes in traffic/parking, impact on tennis reservations at other courts, noise impacts on neighborhood, results from survey, and community input from meetings. The formation of the subcommittee is to determine striping of courts, review the trial, shared use, court size, and community input. The goal is to determine what the highest and best use of the facility is to meet recreational needs of the community. The commissioners discussed various scenarios including monetary needs for trial, decals, trees, parking signs, tennis play, organized play, school complaints, reservations, permanent play, and permanent courts. Public Testimony was received from: Lester Ellis, Tom Reicher, Jim MacLean, Jeff Trowbridge, Diane Santos, Molly Lloyd, Peter Imburg, Arthur Johnson, Judith Stacey, Elaine Penzer, Lisa Tuck, Jamie Paterson, Jamie Paterson, Rick Schiller, Connie Yustated, Michael Yustated, Lisa Fuller, Amy Kaminer, Daniel Ruby, Justin Elstrott, Quincy Dong, Nicky Silver, and Corki Recht indicated their support for the proposed pickleball trial. Speakers described the supportive nature of the pickleball community, and indicated the sport’s promotion of connection between generations and people of all walks of life. Speakers also made suggestions regarding aspects of pickleball play in Piedmont Adrianna Duringa, Elizabeth McNeil, Marissa Cardon, Brando Ibarra, Neha Gupta, Amy Vallerie, Alder Yarrow, Mark Katz, and Anant Ahuja expressed their opposition to the proposed pickleball trial. Speakers expressed concerns about the notice of the trial provided to neighbors, concerns about the equity in reservations and payment being required for tennis play and not being required for pickleball play, concerns the selection of the only tennis courts in lower Piedmont being selected for the pickleball trial, the vitality and supportiveness of the tennis community, and urged the better sharing of limited court space

Piedmont Recreation Commission February 15, 2023 3 between tennis and pickleball players. Chair Terrill expressed her gratitude to the community members for expressing their opinions on this issue. Commissioners discussed the proposal at length, deliberating on many aspects of the proposed trial. Resolved, that the Recreation Commission approves the Consideration of an Exclusive Pickleball Trial at the Beach Tennis Courts for a Five-Month Period from February 27, 2023 to July 31, 2023 and Parameters for the Trial. Moved by Carter, Seconded by Feinberg Ayes: Carter, Feinberg, Gardner, Posamentier, Terrill Noes: Virani Abstain: None ANNOUNCEMENTS Future agenda items discussed included pickleball, the development of standard operating procedures for trials, the court reservation system, and Commissioner’s bandwidth to manage subcommittees. NEXT MEETING Wednesday, March 15, 2023 ADJOURNMENT There being no further business, Chair Terrill adjourned the meeting at 10:49 p.m.

DRAFT PIEDMONT RECREATION COMMISSION Regular Meeting Minutes for Wednesday, March 15, 2023 A Regular Session of the Piedmont Recreation Commission was held on March 15, 2023, in-person and via teleconference, pursuant to the provisions of Government Code 54953. In accordance with Government Code Section 54954.2 (a), the agenda for this meeting was posted for public inspection on March 10, 2023. CALL TO ORDER Chair Susan Terrill called the meeting to order at 7:30 p.m. ROLL CALL Present: Commissioners Dick Carter, Lisa Gardner, Rebecca Posamentier, Susan Terrill, and Aamir Virani Absent: Commissioner Jenny Feinberg Staff: Recreation Director Chelle Putzer, Recreation Supervisor Eva Phalen, Recreation Supervisor Katrina Morris PUBLIC FORUM Public Testimony was received from: Derek Cheung and Connie Fong spoke in support of the Pickleball trial and expressed excitement for the sport and hope that the trial would be successful. REGULAR AGENDA The Commission considered the following items of regular business: Chair’s Report There was no report provided. There was no Public Testimony on the matter. Director’s Report Recreation Director Chelle Putzer reported on the details of Recreation Department programs including the summer activity registration, new registration time survey, and the Pickleball trial. She announced the Recreation Department received a California Park & Recreation Society award for Title IX basketball jersey program. Commissioner’s asked questions and provided comments. There was no Public Testimony on the matter. Adaptive Programming Update Recreation Supervisor Eva Phalen reported that Sidekicks is programming for kids with special needs, with a school year program and a summer program. There will also be an Adaptive Tennis Play Day, on March 25, for kids with special needs. Larissa Martiniak stated staff was putting forward a thoughtful publicity campaign that is respectful, illustrating why Piedmont is a special place to be. They are reaching out to local service providers, which in turn reach out to families with special needs. Commissioner’s asked questions and provided comments. There was no Public Testimony on the matter.

Piedmont Recreation Commission March 15, 2023 2 Play Like a Girl+ Piedmont Event Update Ms. Phalen stated that on Sunday, April 23, the Play Like a Girl+ event will be held. There will be approximately 20 sports available to participate in with both professional and Olympic athletes attending. Commissioner’s asked questions and provided comments. There was no Public Testimony on the matter. Older Adult Programming Subcommittee Update Commissioner Lisa Gardner reported that a survey is available for the older adult community to participate in. A social group will host a talk at 801 Magnolia Ave., on Wednesday, March 29. Pickin’ with Rick will be held on the second Tuesday of each month. Ms. Phalen stated to find the community members that want to come out and be social. That can be the start of a new meet up program. Commissioner’s asked questions and provided comments. There was no Public Testimony on the matter. Updates from the Subcommittee to Review Schoolmates Ability to Meet the Demands of Families for Childcare in Piedmont Commissioner Posamentier stated that a survey will be created. She had a meeting with the principal at Havens. She learned there may be more opportunity to shift how the flexibility of the school sites might be to help collaborate, and staff is working on next steps. Commissioner’s asked questions and provided comments. There was no Public Testimony on the matter. Piedmont Community Pool Update Ms. Putzer stated that the demolition has begun and provided some pictures. A new Aquatic Supervisor and an Aquatic Coordinator will be hired in the summer. Commissioner’s asked questions and provided comments. There was no Public Testimony on the matter. Upcoming Commissioner Volunteer Opportunities Ms. Putzer stated volunteers are needed for Bunny Blast and Play Like a Girl+. Commissioner’s asked questions and provided comments. There was no Public Testimony on the matter. ANNOUNCEMENTS Future agenda items include Pickleball subcommittee, a student perspective at meetings, and the Betty C. Howard award nominations. The Piedmont Food Fest will be held on April 23rd. NEXT MEETING Wednesday, April 19, 2023 ADJOURNMENT There being no further business, Chair Terrill adjourned the meeting at 9:20 p.m.