Board Of Supervisors Regular Meeting (2024-10-29)

Board of Supervisors J. Merced Corona, District I Daurice K. Smith, District II Vice-Chair Kent S. Boes, District III, Gary J. Evans, District IV Chair Janice A. Bell, District V County of Colusa Wendy G. Tyler, CAO/Clerk to the Board of Supervisors/Risk Manager Ann Nordyke, Chief Deputy Clerk Patricia Rodriguez, Deputy Clerk Tiffany Jorgensen, Deputy Clerk (530) 458-0508/0509/0735 FAX (530) 458-0510 colusacountyca.iqm2.com www.countyofcolusaca.gov COLUSA COUNTY BOARD OF SUPERVISORS Agenda October 29, 2024 Board Chambers 546 Jay Street, Suite 108 Colusa, CA 95932 Welcome to a meeting of the Colusa County Board of Supervisors. If you are scheduled to address the Board, please state your full name for the record. The Board will not address timed items before they are scheduled. The “Consent Calendar” may be adopted by one motion. Regularly numbered items may be considered at any time during the meeting. All items are listed in accordance with the Ralph M. Brown Act. We invite all members of the public to attend. NOTE: You can listen to the meeting by dialing one of the numbers below: Phone: 1-916-246-0723 Toll-Free: 1-800-356-8278 Code: 401978 - THIS LINE IS FOR LISTENING IN ONLY 9:00 a.m. CALL TO ORDER o Opening Prayer - Pledge of Allegiance o Period of Public Comment o Report out of Closed Session for October 15, 2024 o Announcement of Closed Session I. STAFF REPORTS- Note: 3 minutes allowed per Department for Staff Reports. This time is available for any County Staff who may wish to update the Board of Supervisors on projects as they relate to their respective Departments. CONSENT AGENDA Approve Consent Agenda Items No.’s 1 through 13. 1. TREASURER Accept September 2024 Treasury Monthly Investment Report as presented.

Regular Meeting Tuesday, October 29, 2024 9:00 AM 2 | P a g e 2. CLERK RECORDER/ELECTIONS Adopt Resolution authorizing the County Elections Department Application Process Granting Public Safety Officer confidential voting registration. 3. COMMUNITY DEVELOPMENT DEPARTMENT Approve 1st modification with Luhdorff & Scalmanini, Consulting Engineers for drought resilience and planning grant consultant services, effective October 29, 2024. 4. PURCHASING AND PROCUREMENT/BEHAVIORAL HEALTH Approve general participation agreement with SacValley MedShare for participation in an electronic health information exchange. 5. PURCHASING AND PROCUREMENT/DHHS Ratify 1st modification to contract with G&S Carpet Mills for flooring procurement and installation, effective September 24, 2024. 6. AG COMMISSIONER Approve Agreement (No. 23-0729-004-SF) with California Department of Food and Agriculture (CDFA), for the European Grapevine Moth (EGVM) Program, effective July 1, 2024. 7. PUBLIC WORKS/ROAD DEPARTMENT Authorize the Director of Public Works to issue encroachment permit to Miguel Crawford, Event Coordinator for Hopper Adventures, LLC. for the closure of a section of Sutton Road for the Huffmaster Hopper Bicycle Race on February 22, 2025 from 9:00 a.m. to 5:00 p.m. contingent upon receipt of current insurance coverage for said event. 8. PURCHASING AND PROCUREMENT/SHERIFF'S OFFICE Ratify purchase order 10109272024 in the amount of $54,030.57 for the purchase of one 2025 GMC Sierra for the Sheriff's Department as an approved fixed asset purchase with the FY 24-25 recommended budget. 9. HEALTH AND HUMAN SERVICES Approve Agreement between the Colusa County Department of Health and Human Services (DHHS) and Glenn County Community Action Department to compensate the County of Glenn for the Dos Rios Continuum of Care (CoC) management, and authorize the County Administrative Officer to sign. 10. PURCHASING AND PROCUREMENT/DHHS Approve contract with Shannon Enterprises, Inc. for interior painting at the Department of Health and Human Services for phase two of the project located at 251 E. Webster St., Colusa. 11. PURCHASING AND PROCUREMENT/DHHS Approve contract with Carpets Galore, Inc. for procurement and installation of new flooring at the Department of Health and Human Services for phase two of the project located at 251 E. Webster St., Colusa.

Regular Meeting Tuesday, October 29, 2024 9:00 AM 3 | P a g e 12. PURCHASING AND PROCUREMENT/PUBLIC WORKS Approve first modification with ADKO Engineering for County Surveyor services, effective November 1, 2024. 13. COUNTY ADMINISTRATIVE OFFICE/BOARD OF SUPERVISORS Ratify Fee Agreement and Engagement Letter and Advance Conflict Waiver with Best Best & Krieger for special counsel services related to the potential sale of Colusa Medical Center. END OF CONSENT AGENDA III. HUMAN RESOURCES 1. Rescind Policy 314 for Department Heads in County Travel Stipend in lieu of the Board approved Resolution 24-001, which established salaries and benefits via an MOU for Appointed Department Heads and Resolution 24- 011, which established salaries and benefits for Elected Department Head; both of which include travel stipends. IV. COMMUNITY DEVELOPMENT DEPARTMENT 1. Approve the Sacramento River Valley Elderberry Longhorn Beetle Conservation Bank Credit Reservation and Discount Agreement. V. COUNTY ADMINISTRATIVE OFFICE 1. Approve Special Claim as follows: Invoice# Fund/Department Vendor Amount 9022047468 Health & Human Service Williams Scotsman Inc. $6,497.48 2. Approve FY 24/25 Revenue and Appropriations Inter-Budget adjustment IB-007. (4/5 vote required) VI. BOARD OF SUPERVISORS 1. Approve the October 1, 2024 and October 15, 2024 Regular Meeting Minutes. 2. Sitting As In-Home Supportive Services Public Authority Board Approve the Public Authority rate change due to increase in the minimum wage for IHSS service providers effective January 1, 2025 as follows: $16.50 per hour minimum wage, $0.50 per hour wage supplement, $0.88 per hour for payroll taxes, and $0.53 for the Administrative portion of the rate for a total Public Authority rate of $18.41 per hour. VII. SUPERVISORS' REPORTS OR COMMENTS VIII. STATE OR FEDERAL LEGISLATION/GENERAL BUDGETARY MATTERS IX. BOARD OF SUPERVISORS/INTERVIEWS 1. Interviews and possible appointment for the vacant position of District Attorney. (Applications received: Matt Beauchamp and Jessica Miller)

Regular Meeting Tuesday, October 29, 2024 9:00 AM 4 | P a g e 2. Interviews and possible appointment for the upcoming vacancy in the position of Treasurer/Tax Collector/Public Administrator. (Application received: Cindy Dillard) 3. Interviews and possible appointment for the upcoming vacancy in the position of Assessor. (Applications received: Bob Buckner and John Martin) ADJOURN PERIOD OF PUBLIC COMMENT: Any person may speak about any subject of concern, provided it is within the purview of the Board of Supervisors and is not already on today’s agenda. The total amount of time allotted for receiving such public communication shall be limited to a total of 15 minutes per issue and each individual or group will be limited to no more than 5 minutes each. Note: No Board action shall be taken on comments received. ORDINANCES AND PUBLIC HEARINGS: If you challenge in a court action a decision of the Colusa County Board of Supervisors regarding a zoning, planning, land use, or environmental protection matter made at any public hearing described in this notice, you may be limited to raising only those issues (1) you or someone else raised at such public hearing, or (2) raised in written correspondence delivered to the Colusa County Board of Supervisors at, or prior to, such public hearing. ADA COMPLIANCE: Upon request, Agendas will be made available in alternative formats to accommodate persons with disabilities. In addition, any person with a disability who requires a modification or accommodation to participate or attend this meeting may request necessary accommodation. Please make your request to the County Board Clerk, specifying your disability, the format in which you would like to receive this Agenda, and any other accommodation required no later than 24 hours prior to the start of the meeting. DISCLOSURE OF CAMPAIGN CONTRIBUTIONS: Pursuant to Government Code section 84308, members of the Board of Supervisors are disqualified and not able to participate in any agenda item involving contracts (other than competitively bid, labor, or personal employment contracts), franchises, discretionary land use permits and other entitlements if the Board member received more than $250 in campaign contributions from the applicant or contractor, an agent of the applicant or contractor, or any financially interested participant who actively supports or opposes the County’s decision on the agenda item since January 1, 2023. Members of the Board of Supervisors who have received, and applicants, contractors or their agents who have made, campaign contributions totaling more than $250 to a Board member since January 1, 2023, are required to disclose that fact for the official record of the subject proceeding. Disclosures must include the amount of the campaign contribution and identify the recipient Board member and may be made either in writing to the Clerk of the Board of Supervisors prior to the subject hearing or by verbal disclosure at the time of the hearing. All supporting documentation is available for public inspection and review in the Office of the Board Clerk, 547 Market Street, Suite 102, Colusa, CA 95932 during regular business hours 8:30 a.m. to 5:00 p.m., Monday through Friday.

COUNTY OF COLUSA, CA 2.1 Request For County Board of Supervisors Action Updated: 10/24/2024 8:45 AM Page 1 MEETING DATE: October 29, 2024 DEPARTMENT: Treasurer FROM: Cindy Dillard SUBJECT: Accept September 2024 Treasury Monthly Investment Report as presented. Accept September 2024 Treasury Monthly Investment Report as presented. Detailed Description/Background of request Required pursuant to Section 27131-27137 of the Government Code Prior Board Action Fiscal Impact/Funding Source Action for the Clerk None ATTACHMENTS:  09_24 Treasury Report (PDF) 2.1 Packet Pg. 5

2.1.a Packet Pg. 6 Attachment: 09_24 Treasury Report (9581 : Treasurer's Monthly Investment Report)

COUNTY OF COLUSA, CA 2.2 Request For County Board of Supervisors Action Updated: 10/24/2024 8:50 AM A Page 1 MEETING DATE: October 29, 2024 DEPARTMENT: Clerk Recorder/Elections FROM: Cristy Edwards SUBJECT: Adopt Resolution Authorizing the County Elections Department Application Process Granting Public Safety Officer confidential voting registration Adopt Resolution authorizing the County Elections Department Application Process Granting Public Safety Officer confidential voting registration. Detailed Description/Background of request: Election Code 2166.7 (a) provides If authorized by the county board of supervisors, a county elections official shall, upon application of a public safety officer, make confidential that officer’s residence address, telephone number, and email address appearing on the affidavit of registration, in accordance with the terms and conditions of this section. (b) The application by the public safety officer shall contain a statement, signed under penalty of perjury, that the person is a public safety officer as defined in subdivision (f) and that a life-threatening circumstance exists to the officer or a member of the officer’s family. The application shall be a public record. (c) The confidentiality granted pursuant to subdivision (a) shall terminate no more than two years after commencement, as determined by the county elections official. The officer may submit a new application for confidentiality pursuant to subdivision (a), and the new request may be granted for an additional period of not more than two years. (d) Any person granted confidential voter status under subdivision (a) shall: (1) Provide a valid mailing address and be considered a vote by mail voter for all subsequent elections or until the county elections official is notified otherwise by the Secretary of State or in writing by the voter. A voter requesting termination of vote by mail status thereby consents to placement of the voter’s residence address, telephone number, and email address in the roster of voters. (2) The elections official, in producing any list, roster, or index, shall exclude voters with a confidential voter status. Prior Board Action: None Fiscal Impact/Funding Source: None 2.2 Packet Pg. 7

Action Item (ID # 10097) Meeting of October 29, 2024 Updated: 10/24/2024 8:50 AM A Page 2 Action for the Clerk Number resolution and send copy of Resolution to Cristy ATTACHMENTS:  Resolution authorizing confidential voter application process (DOCX)  APPLICATION FOR CONFIDENTIAL VOTER STATUS (DOCX) 2.2 Packet Pg. 8

______________________________________________________________________________ Page 1 of 2 RESOLUTION NO. 24- RESOLUTION OF THE COLUSA COUNTY BOARD OF SUPERVISORS AUTHORIZING THE COUNTY ELECTIONS DEPARTMENT APPLICATION PROCESS GRANTING PUBLIC SAFETY OFFICERS CONFIDENTIAL VOTING REGISTRATION. WHEREAS, California Elections Code Section 2166.7 states: (a) If authorized by the county board of supervisors, a county elections official shall, upon application of a public safety officer, make confidential that officer’s residence address, telephone number, and email address appearing on the affidavit of registration, in accordance with the terms and conditions of this section. (b) The application by the public safety officer shall contain a statement, signed under penalty of perjury, that the person is a public safety officer as defined in subdivision (f) and that a life- threatening circumstance exists to the officer or a member of the officer’s family. The application shall be a public record. (c) The confidentiality granted pursuant to subdivision (a) shall terminate no more than two years after commencement, as determined by the county elections official. The officer may submit a new application for confidentiality pursuant to subdivision (a), and the new request may be granted for an additional period of not more than two years. (d) Any person granted confidential voter status under subdivision (a) shall: (1) Provide a valid mailing address and be considered a vote by mail voter for all subsequent elections or until the county elections official is notified otherwise by the Secretary of State or in writing by the voter. A voter requesting termination of vote by mail status thereby consents to placement of the voter’s residence address, telephone number, and email address in the roster of voters. (2) The elections official, in producing any list, roster, or index, shall exclude voters with a confidential voter status. (3) Within 60 days of moving to a new county, if available in the new county, apply for confidential voter status pursuant to subdivision (a). The elections official of the new county, upon notice of the confidential voter moving into the county, shall do all of the following: (A) Contact the confidential voter and provide information regarding the application for confidential voter status in the new county. (B) Honor the confidential voter status from the former county for 60 days from the date of notice. 2.2.a Packet Pg. 9 Attachment: Resolution authorizing confidential voter application process [Revision 1] (10097 : Resolution Authorizing Application Process for

______________________________________________________________________________ Page 2 of 2 (C) Pursuant to paragraph (2) of subdivision (b), exclude the confidential voter in any list, roster, or index during the 60-day period. (D) Remove the confidential voter status if the new voter has not obtained or cannot obtain confidential voter status pursuant to this section in the new county during the 60-day period. (e) No action in negligence may be maintained against any government entity or officer or employee thereof as a result of the disclosure of the information that is the subject of this section unless by a showing of gross negligence or willfulness. (f) “A public safety officer” has the same meaning as defined in subdivision (a), (d), (e), (f), or (j) of Section 7920.535 of the Government Code. NOW, THEREFORE, BE IT RESOLVED pursuant to Section 2166.7 of the Election Code, the Colusa County Board of Supervisors authorizes the County Election Department Application process under that section of the Elections Code. PASSED AND ADOPTED this 29th day of October 2024, by the following vote: AYES: NOES: ABSENT: ____________________________________ Gary Evans, Board Chair ATTEST: Wendy G. Tyler, Clerk of the Board of Supervisors By ____________________________ Tiffany Jorgensen, Deputy APPROVED AS TO FORM: ______________________________________ Richard Stout, County Counsel 2.2.a Packet Pg. 10 Attachment: Resolution authorizing confidential voter application process [Revision 1] (10097 : Resolution Authorizing Application Process for

APPLICATION FOR CONFIDENTIAL VOTER STATUS Election Code 2166; 2166.5; 2166.7; 2166.8 A county elections official shall, upon application of a qualified person, make confidential that worker’s residence address, telephone number, and email address appearing on the affidavit of registration. NAME as registered: _______________________________________________________________ 1. I am requesting a new affidavit of registration or reregistration for the purposes of my voter registration information being confidential and I am a qualified person per EC 2166 Superior Court Order (Must submit Court Order with Application) 2. I am requesting my voter registration information be confidential and I am a Qualified Worker local election office, SOS employee, or contracts with SOS per EC 2166.8 (See list for qualifications) and that I feel that a life-threatening circumstance exists to me or a member of my family. 3. I am requesting a new affidavit of registration or reregistration for the purposes of my voter registration information being confidential and I am a qualified person per EC 2166.5 Victims of Domestic Violence, Sexual Assault, Stalking, Reproductive Health care providers, employees, volunteers and patients. (Must submit Certification with Application) 4. I am requesting my voter registration information be confidential and I am a public safety officer/official per EC 2166.7 and that I feel that a life-threatening circumstance exists to me or a member of my family. CERTIFICATION: I, _____________________________ swear or affirm under penalty of perjury under the laws of the State of California, that I am an authorized person, as defined in Election Code 2166, and eligible for confidential registration status. Sworn this _____________day of _________________________2024. Signature: ____________________________________________ 2.2.b Packet Pg. 11 Attachment: APPLICATION FOR CONFIDENTIAL VOTER STATUS (10097 : Resolution Authorizing Application Process for Public Safety Officer

DEFINITION OF QUALIFIED INDIVIDUALS 1. A Court Order 2. A public safety official active or retired defined below: A peace officer as defined in Sections 830 to 830.65, inclusive, of the Penal Code, or a person who is not a peace officer, but may exercise the powers of arrest during the course and within the scope of the person’s employment pursuant to Section 830.7 of the Penal Code. PC 830.65. a) Any person who is a regularly employed police officer of a city or a regularly employed deputy sheriff of a county, or a reserve peace officer of a city or county and is appointed in the manner described in paragraph (1) or (2) of subdivision (a) of Section 832.6, may be appointed as a Campaign Against Marijuana Planting emergency appointee by the Attorney General pursuant to Section 5 of Chapter 1563 of the Statutes of 1985 to assist with a specific investigation, tactical operation, or search and rescue operation. When so appointed, the person shall be a peace officer of the Department of Justice, provided that the person’s authority shall extend only for the duration of the specific assignment. (b) Notwithstanding any other provision of law, any person who is appointed as a peace officer in the manner described in this section shall be deemed to have met the requirements of Section 1031 of the Government Code and the selection and training standards of the Commission on Peace Officer Standards and Training. 3. A public officer or other person listed in Section 1808.2 or 1808.6 of the Vehicle Code. VC 1808.2. In addition to those specified in Section 1808.4, the home address of any inspector or investigator regularly employed and paid as such in the office of a district attorney or any peace officer employee of the Board of Prison Terms appearing in any record of the department is confidential. VC 1808.4. (a) For all of the following persons, the person’s home address that appears in a record of the department is confidential if the person requests the confidentiality of that information: (1) Attorney General. (2) State Public Defender. (3) A Member of the Legislature. (4) An active or retired judge or court commissioner. (5) A district attorney. (6) A public defender. (7) An attorney employed by the Department of Justice, the office of the State Public Defender, or a county office of the district attorney or public defender. 2.2.b Packet Pg. 12 Attachment: APPLICATION FOR CONFIDENTIAL VOTER STATUS (10097 : Resolution Authorizing Application Process for Public Safety Officer

(8) A city attorney, city prosecutor, or an attorney who submits verification from their public employer that the attorney represents the city in matters that routinely place the attorney in personal contact with persons under investigation for, charged with, or convicted of, committing criminal acts, if that attorney is employed by a city attorney or city prosecutor. (9) A nonsworn police dispatcher. (10) A child abuse investigator or social worker, working in child protective services within a social services department. (11) An active or retired peace officer, as defined in Chapter 4.5 (commencing with Section 830) of Title 3 of Part 2 of the Penal Code. (12) An employee of the Department of Corrections and Rehabilitation, Division of Juvenile Facilities, or the Prison Industry Authority specified in Sections 20403 and 20405 of the Government Code. (13) A nonsworn employee of a city police department, a county sheriff’s office, the Department of the California Highway Patrol, a federal, state, or local detention facility, or a local juvenile hall, camp, ranch, or home, who submits agency verification that, in the normal course of the employee’s employment, the employee controls or supervises inmates or is required to have a prisoner in the employee’s care or custody. (14) A county counsel assigned to child abuse cases. (15) An investigator employed by the Department of Justice, a county district attorney, or a county public defender. (16) A member of a city council. (17) A member of a board of supervisors. (18) A federal prosecutor, criminal investigator, or National Park Service Ranger working in this state. (19) An active or retired city enforcement officer engaged in the enforcement of the Vehicle Code or municipal parking ordinances. (20) An employee of a trial court. (21) A psychiatric social worker employed by a county. (22) A police or sheriff department employee designated by the chief of police of the department or the sheriff of the county as being in a sensitive position. A designation pursuant to this paragraph shall, for purposes of this section, remain in effect for three years subject to additional designations that, for purposes of this section, shall remain in effect for additional three-year periods. (23) A state employee in one of the following classifications: (A) Licensing-Registration Examiner, Department of Motor Vehicles. (B) Motor Carrier Specialist I, Department of the California Highway Patrol. 2.2.b Packet Pg. 13 Attachment: APPLICATION FOR CONFIDENTIAL VOTER STATUS (10097 : Resolution Authorizing Application Process for Public Safety Officer

(C) Museum Security Officer and Supervising Museum Security Officer. (D) Licensing Program Analyst, State Department of Social Services. (24) (A) The spouse or child of a person listed in paragraphs (1) to (23), inclusive, regardless of the spouse’s or child’s place of residence. (B) The surviving spouse or child of a peace officer, as defined in Chapter 4.5 (commencing with Section 830) of Title 3 of Part 2 of the Penal Code, if the peace officer died in the line of duty. (C) The surviving spouse or child of a judge or court commissioner, if the judge or court commissioner died in the performance of their duties. VC 1808.6. (a) In addition to those specified in Section 1808.4, the home address of any of the following persons, that appears in any record of the department, is confidential, if the person requests the confidentiality of that information: (1) The chairperson, executive officer, commissioners, and deputy commissioners of the Board of Prison Terms. (2) The chairperson, members, executive director, and hearing representatives of the Youthful Offender Parole Board. (3) The spouse or children of persons listed in this section, regardless of the spouse’s or child’s place of residence. (c) An “elected or appointed official” as defined in GC Section 7920.500. For purposes of Article 3 (commencing with Section 7928.200) of Chapter 14 of Part 5, “elected or appointed official” includes, but is not limited to, all of the following: (a) A state constitutional officer. (b) A Member of the Legislature. (c) A judge or court commissioner. (d) A district attorney. (e) A public defender. (f) A member of a city council. (g) A member of a board of supervisors. (h) An appointee of the Governor. (i) An appointee of the Legislature. (j) A mayor. (k) A city attorney. (l) A police chief or sheriff. (m) A public safety official. (n) A state administrative law judge. (o) A federal judge or federal defender. (p) A member of the United States Congress or appointee of the President of the United States. (q) A judge of a federally recognized Indian tribe. (d) An attorney employed by the Department of Justice, the State Public Defender, or a county office of the district attorney or public defender, the United States Attorney, or the Federal Public Defender. (e) A city attorney and an attorney who represents cities in criminal matters. 2.2.b Packet Pg. 14 Attachment: APPLICATION FOR CONFIDENTIAL VOTER STATUS (10097 : Resolution Authorizing Application Process for Public Safety Officer

(f) An employee of the Department of Corrections and Rehabilitation who supervises inmates or is required to have care or custody of a prisoner. (g) A sworn or nonsworn employee who supervises inmates in a city police department, a county sheriff’s office, the Department of the California Highway Patrol, federal, state, or a local detention facility, or a local juvenile hall, camp, ranch, or home, and a probation officer as defined in Section 830.5 of the Penal Code. (h) A federal prosecutor, a federal criminal investigator, and a National Park Service Ranger working in California. (i) The surviving spouse or child of a peace officer defined in Section 830 of the Penal Code, if the peace officer died in the line of duty. (j) State and federal judges and court commissioners. (k) An employee of the Attorney General, a district attorney, or a public defender who submits verification from the Attorney General, district attorney, or public defender that the employee represents the Attorney General, district attorney, or public defender in matters that routinely place that employee in personal contact with persons under investigation for, charged with, or convicted of, committing criminal acts. (l) A nonsworn employee of the Department of Justice or a police department or sheriff’s office that, in the course of employment, is responsible for collecting, documenting, and preserving physical evidence at crime scenes, testifying in court as an expert witness, and other technical duties, and a nonsworn employee that, in the course of employment, performs a variety of standardized and advanced laboratory procedures in the examination of physical crime evidence, determines their results, and provides expert testimony in court. o 3. A qualified worker a. (f) “Qualified worker” means a person who is employed by or contracts with the Secretary of State or a local election office who performs election-related work and interacts with the public or is observed by the public doing election-related work, but does not include a person who is a precinct board member who does not otherwise perform election-related work. For the purposes of this section, a qualified worker is not limited to those who exclusively perform direct election-related work for the Secretary of State or local election offices. 4. A participant in the address confidentiality for Victims of Domestic Violence, Sexual Assault and Stalking Program. 5. A participant in the address confidentiality for Reproductive Health Care Service Providers, Employees, Volunteers, Patients, and other individuals who face threats or violence because of work for a public entity program. 2.2.b Packet Pg. 15 Attachment: APPLICATION FOR CONFIDENTIAL VOTER STATUS (10097 : Resolution Authorizing Application Process for Public Safety Officer

COUNTY OF COLUSA, CA 2.3 Request For County Board of Supervisors Action Updated: 9/30/2024 3:31 PM C Page 1 MEETING DATE: October 29, 2024 DEPARTMENT: Community Development Department FROM: Greg Plucker SUBJECT: Approve first modification with Luhdorff & Scalmanini, Consulting Engineers for drought resilience and planning grant consultant services, effective October 29, 2024. Approve first modification with Luhdorff & Scalmanini, Consulting Engineers for drought resilience and planning grant consultant services, effective October 29, 2024. Detailed Description/Background of request In January 2024, the Board approved an agreement with the Department of Water Resources for the Drought Resilience Planning Financial Assistance Program grant. The purpose of the grant is to: (1) fund the additional drought and water shortage preparedness requirements for State small water systems and domestic wells required by SB 522; and (2) provide additional funding for the County’s existing Emergency Household Water Program. The total budget for this grant is $125,000. Of this amount, $75,000 is to be used for consultant services to: (1) review and update the County’s drought related policies; (2) prepare a drought resiliency plan; (3) update the County’s drought information on our website; and (4) grant administration and reporting. The Board has approved a $75,000 contract with Luhdorff & Scalmanini, Consulting Engineers to prepare the County's Drought Resiliency Planning Report. The remaining $50,000 of the grant would be used to continue and expand our existing emergency water supply program. At issue is that all work is required to be completed by June 30, 2025. Given that there are no persons currently enrolled in the emergency domestic well program, $50,000 of the grant is unlikely to be used. This is especially likely given that it is projected that California will remain free from drought conditions at least through the end of 2025. Given the current weather projections, the proposed grant amendment would redistribute the $50,000 of the emergency domestic program as: (1) $15,000 would be used for to pay for the County staff time working on the grant; (2) $10,000 would still be reserved for the domestic well program; and (3) $25,000 would be added to the consultant contract for assistance with updating the County’s well ordinance and the County’s GIS well data shape files. Under the contract amendment, $10,000 of the 2.3 Packet Pg. 16

Action Item (ID # 10101) Meeting of October 29, 2024 Updated: 9/30/2024 3:31 PM C Page 2 grant would still be assigned to the County’s emergency domestic well program just in case some funding is necessary. Prior Board Action At the Board's January 30, 2024 meeting, the Board approved applying for and receiving funds from the State’s County Drought Resilience Planning Financial Assistance Program grant. At the Board's May 7, 2024 meeting, the Board approved a $75,000 contract with Luhdorff & Scalmanini, Consulting Engineers to prepare the County's Drought Resiliency Planning Report. Fiscal Impact/Funding Source The $100,000 consultant costs would be paid by the Grant and $15,000 of County staff time would be paid through the grant. Action for the Clerk Please number contract, obtain signatures and forward to: Jacques DeBra Luhdorff & Scalmanini, Consulting Engineers 500 First Street Woodland, Ca, 95695 Additionally, please send an electronic copy to Greg Plucker, Community Development Director. ATTACHMENTS:  1st Mod_Luhdorff & Scalmanini (DOCX)  Exhibit "A" - Scope of Work and Cost Proposal (DOCX)  C24-052 Luhdorff and Scalmanini Consulting Engineer (PDF) 2.3 Packet Pg. 17

C24- First Modification of Drought Resilience and Planning Grant Consultant Contract This First Modification of the Drought Resilience and Planning Grant Consultant contract (“Contract”) is between County of Colusa (“County”), a political subdivision of the State of California, and Luhdorff & Scalmanini, Consulting Engineers (“Contractor”), a California Corporation. Background On May 7, 2024, the parties executed Contract C24-052 for consultant support services to complete the Department of Water Resources Drought Resilience Planning Assistance Program Grant. The parties now want to modify the Contract to extend the term and increase the compensation. Modification The parties agree to modify the Contract effective October 29, 2024, as follows: 1. Section 2, Term is modified to extend the term of the contract from June 1, 2025 to June 30, 2025. 2. Section 3, Compensation, is deleted in its entirety and replaced with the following; County will pay Contractor total compensation not to exceed one-hundred thousand dollars ($100,000) as provided for in Exhibit “A” – Scope of Work Amendment #1. Compensation will be paid in accordance with paragraph 4, Method of Payment. 3. Section 21, Attachment is modified by deleting Exhibit “A” and replacing with a NEW Exhibit “A” Scope of Work and Cost Proposal. COUNTY OF COLUSA ________________________Date:_______ Gary J. Evans, Chair BPR CONSULTING GROUP, LLC _________________________Date:_________ Will Halligan, President Luhdorff & Scalmanini, Consulting Engineers APPROVED AS TO FORM __________________________________ Richard Stout, County Counsel ATTEST: Wendy G. Tyler, Clerk to the Board of Supervisors ______________________________________ Tiffany Jorgensen, Deputy 2.3.a Packet Pg. 18 Attachment: 1st Mod_Luhdorff & Scalmanini (10101 : Drought Resilience Planning Grant Contract Amendment)

Exhibit “A” Scope of Work and Cost Proposal County of Colusa Drought Resiliency and Planning Project Exhibit “A” – Scope of Work and Cost Proposal SOW Drought Resiliency/Planning Project Page 1 of 3 I. Item I: Overall Project Scope: The scope of work involves strengthening drought resiliency planning in Colusa County by updating its drought related policies and expanding its domestic well program to improve water supply reliability during drought conditions. The County will serve as the fiscal agent for the project and the Contractor will be responsible for project delivery of pursuant to the Department of Water Resources approved Drought Resilience Planning Assistance Program Grant incorporated herein by reference and further detailed in the following Sections of this Scope of Work (SOW). II. Item II: Prepare Drought Resiliency Planning Report Contractor will review and update the County’s drought related policies and provide recommendations for updating policies that improve drought resiliency in the region. There will be a kick-off meeting and regular County Drought Task Force (CDTF) meetings to develop the DRP. The Contractor will provide Drought Resilience Plan (DRP) updates at each of the meetings to ensure project goals and objectives are being met. The Contractor will invite and engage representatives from state and other governments (including but limited to the cities of Colusa and Williams, and in-County service districts), County staff, the County Drought Task Force, the Colusa Groundwater Authority (CGA), community-based organizations, state small water systems, domestic wells, and local residents to meetings. A report will be generated that will include a risk assessment of water supplies and will provide a blueprint for how County policies and programs can be updated to improve future drought response efforts and mitigation of potential drought impacts and risk on local water suppliers and users. At the conclusion of this effort, Contractor shall develop the CDTF Charter, documentation that demonstrates that the outreach effort has been inclusive of groups listed in SB 552, and the Final DRP. 2.3.b Packet Pg. 19 Attachment: Exhibit "A" - Scope of Work and Cost Proposal [Revision 1] (10101 : Drought Resilience Planning Grant Contract Amendment)

Exhibit “A”- Scope of Work and Cost Proposal SOW Drought Resiliency and Planning Project Page 2 of 3 III. Item III: Well Ordinance Update Recommendations and Domestic Well Data Updates Contractor will work the County staff to update the County’s existing well ordinance and update the County’s existing GIS well data to identify future at-risk domestic wells. Contractor shall work with the County’s Environmental Health Division and Planning staff to evaluate well records, databases, and other data to comprehensively update the County’s GIS well data shape files as generally described in the Scope Amendment #1 for County of Colusa Drought Resiliency and Planning Project dated September 26, 2024 from LSCE. IV. Item IV: Project Schedule Contractor shall complete the work tasks pursuant to the schedule in the approved DWR Small Community Drought Relief Program Grant. Changes detailed in this first amendment shall be coordinated with the County and the Contractor is responsible for obtaining DWR approval of schedule changes. All project work must be completed by June 30, 2025. V. Item V: Budget Contract shall complete the Drought Resiliency Planning Report and the pursuant to the following not to exceed budget items: A. Review and Update County Drought Related Policies - $18,966. B. Prepare Draft Drought Resiliency Planning Report - $27,457. C. Prepare Final Drought Resiliency Planning Report - $13,471. D. Update County Website Drought Information - $3,972. E. Support expanding County Domestic Well Program - $4,885 F. Grant Administration - $6,250 G. Well Ordinance and GIS Well Data Update - $25,000 TOTAL = $100,000 Hourly pay rate for staff shall be based on the hourly rate detailed in Exhibit “B” attached hereto and incorporated by refence. VI. Item VI: Deliverables Contractor shall complete project deliverables as detailed in Section 8 of the approved DWR Small Community Drought Relief Program Grant and Task 3 (Grant Administration) of the Grant agreement between 2.3.b Packet Pg. 20 Attachment: Exhibit "A" - Scope of Work and Cost Proposal [Revision 1] (10101 : Drought Resilience Planning Grant Contract Amendment)

Exhibit “A”- Scope of Work and Cost Proposal SOW Drought Resiliency and Planning Project Page 3 of 3 the County and the State. Deliverables shall include but not limited to (all draft reports shall first be submitted to Community Development Staff for review and comment): A. Drought Resiliency Report - Draft Report and Final Report. B. Updated GIS Well Data Shape Files – Updated shape files with the identification of potentially at-risk domestic wells. C. Quarterly Reports – Preparation and submittal to DWR of quarterly reports as required by the approved DWR Small Community Drought Relief Program Grant. D. Completion Report - Preparation and submittal to DWR of quarterly reports as required by the approved DWR Small Community Drought Relief Program Grant. E. Updated Well Ordinance – Draft updated provisions to be included in an updated well ordinance. 2.3.b Packet Pg. 21 Attachment: Exhibit "A" - Scope of Work and Cost Proposal [Revision 1] (10101 : Drought Resilience Planning Grant Contract Amendment)

C a -osa Professional Service Contract Drought Resilience and Planning Grant Consultant Contract This Professional Services contract(" Contract") is between the County of Colusa County"), a political subdivision of the State of California and Luhdorff & Scalmanini, Consulting Engineers( Contractor), a California Corporation. L Services to be Performed: Contractor agrees at its own expense to furnish all equipment, labor and materials necessary to provide County with consultant support to perform the specified tasks contained within the Scope of Work detailed in Exhibit" A". 2. Term: This Contract shall begin on June 1, 2024 and shall continue until all requested services are completed, or June 1, 2025. 3. Compensation: County will pay Contractor total compensation not to exceed seventy- three thousand and seven- hundred and fifty dollars( S73, 750) as provided for in E x h i b i t A". Compensation will be paid in accordance with paragraph 4, Method of Payment. A Method of Payment: By the 15"' of each month, Contractor shall provide County with an invoice for the services provided in the preceding month. Upon receipt of an invoice, County shall process payment to Contractor within 30 days from invoice date. Payment will be issued accordingly for undisputed invoices. A. Invoices shall: 1) Be prepared on Contractor' s letterhead. 2) Bear Contractor' s name as shown on the contract. 3) Bear the contract number. 4) Itemize the costs incurred. 5) Include a summary of the services provided. b) Be signed by an authorized official, employee, or agent certifying that the claim represents actual expenses for the services performed under this Contract. 5. Professional Ability of Contractor and Standards of Performance: Contractor represents that it is qualified and licensed to perform the services to be done as required in this Contract. County relies upon the representations of Contractor regarding professional training, licensing, and ability to perform the services as a material inducement to enter into this Contract. A. Services shall be provided by Contractor without the advice, control or supervision of County. Contractor shall have sole discretion and control of Contractor' s services and the manner in which they are performed. B. Acceptance of work or payment of invoice by County does not operate to release Contractor from any responsibility to perform work to professional standards. C. Contractor shall provide properly skilled professional and technical personnel to perform all services under this Contract. Page 1 of 6 2.3.c Packet Pg. 22 Attachment: C24-052 Luhdorff and Scalmanini Consulting Engineer [Revision 1] (10101 : Drought Resilience Planning Grant Contract

cJ4 -osa 6 Contractor' s Books and Records: Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to County for a minimum period of five ( 5) years, or for any longer period required by law, following audit, or from the date of final payment to Contractor under this Contract, whichever is later. A. Contractor shall maintain all documents and records which demonstrate performance under this Contract for a minimum period of five ( 5) years, or for any longer period required by law, from the date of termination or completion of this Contract. B. Any records or documents required to be maintained pursuant to this Contract shall be made available for inspection or audit at any time during regular business hours, upon written request by County Counsel or other designated representative of County. Copies of such documents shall be provided to County for inspection at the office of the requesting county officer unless it is impractical to do so; in which case the records shall be made available at Contractor' s address indicated for receipt of notices in this Contract. C. Where County has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment, or termination of Contractor' s business, County may, on written request, require that custody of the records be given to County and that the records and documents be maintained by County at the Board of Supervisors offices. Access to such records and documents shall be granted to any party authorized by Contractor, Contractor' s representatives, or Contractor' s successor- in- interest. 7. Independent Contractor: Contractor is an independent contractor, not an employee of County. Nothing contained in this Contract, or any document executed in connection with this Contract, shall be construed to create an employer- employee, partnership or joint venture relationship between County and Contractor nor to allow County to exercise discretion or control over the manner in which Contractor performs the work or services that are the subject matter of this Contract; provided, however, the work or services to be provided by Contractor shall be provided in a manner consistent with reaching County' s objectives in entering this Contract. 8 Indemnity and Liability: Each party shall indemnify, defend, and hold the other party and its directors, officers, employees, and agents harmless against any claims of any kind, arising or alleged to arise out of the willful misconduct, negligent acts, omissions, or violations of law by the party. 9 Insurance: Contractor, at its own cost, agrees to maintain, for the duration of this Contract, the following insurance policies with insurers possessing a Best' s rating of no less than ANJI: A. Workers' Compensation Coverage: Contractor shall maintain Workers' Compensation Insurance and Employer' s Liability Insurance for its employees in accordance with the laws of the State of California. In addition, Contractor shall require each subcontractor to similarly maintain Workers' Compensation Insurance and Employer' s Liability Insurance in accordance with the laws of the State of California for all of the subcontractors' employees. Any notice of cancellation or non- renewal of all Workers' Compensation policies must be received by County at least thirty( 30) days prior to such change. Page 2of6 2.3.c Packet Pg. 23 Attachment: C24-052 Luhdorff and Scalmanini Consulting Engineer [Revision 1] (10101 : Drought Resilience Planning Grant Contract

c _9 q - 66 z B. General Liability Coverage: Contractor shall maintain commercial general liability insurance in an amount of not less than one million dollars($ 1, 000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Contract or the general aggregate limit shall be at least twice the required occurrence limit. C. Automobile Liability Coverage: Contractor shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the contractor arising out of or in connection with the work to be performed under this Contract, including coverage for owned, hired, and non- owned vehicles, in an amount of not less than one million dollars 1, 000,000) for each accident for bodily injury or property damage. D. Professional Liability Insurance ( Errors and Omissions): Contractor shall maintain Professional Liability Insurance for Errors and Omissions coverage in an amount of not less than two million dollars ($ 2,000,000) in aggregate. The insurance coverage provided by Contractor shall contain language providing coverage for up to three ( 3) years following the completion of the contract in order to provide insurance coverage for the hold harmless provisions herein if the policy is claims made. E. Policy Endorsements: All insurance, except workers' compensation, shall include an endorsement or an amendment to the policy of insurance: l) Naming County, its elected officials, officers, employees, agents and volunteers as additional named insureds with respect to liability arising out of any and all work performed by or on behalf of the Contractor under this Contract; 2) Providing that Contractor' s insurance shall be the primary insurance as respects County, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by County, including any self-insured retention County may have, shall not be called upon to contribute to a loss covered by Contractor' s insurance; 3) Providing the policy of insurance shall act for each insured and additional insureds as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company; 4) Providing that the insurer waives all rights of subrogation against County, its elected or appointed officers, officials, employees, agents or volunteers; 5) Providing any failure to comply with the reporting provisions of the policy of insurance shall not affect coverage provided to County, its elected or appointed officers, officials, employees agents, or volunteers; 6) Providing broad- form contractual liability coverage insuring contractor' s indemnity obligations under this contract; and Page 3 of 6 2.3.c Packet Pg. 24 Attachment: C24-052 Luhdorff and Scalmanini Consulting Engineer [Revision 1] (10101 : Drought Resilience Planning Grant Contract

C 0Sa 7) Providing that coverage under the policy shall not be suspended, voided, reduced or cancelled in coverage or in limits without thirty( 30) days written notice certain to County. F. Deductibles and Self-insured Retentions: Any deductibles or self-insured retentions must be declared to and approved by County before work begins. At County' s option, Contractor shall demonstrate financial capability for payment of such deductibles or self-insured retentions. G. Proof of Coverage: At the time of execution of this contract, Contractor shall furnish County with copies of its insurance policies and endorsements affecting coverage required- by this Contract. Performance Standards: Contractor shall use the standard of care in its profession and comply with all applicable federal, state and local laws, codes, ordinances and regulations. 11 Licenses: Contractor represents and warrants to County that it has all licenses, permits, qualifications, insurance, and approvals of whatsoever nature which are legally required of Contractor to practice its trade and/ or profession. Contractor represents and warrants to County that Contractor shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Contract, any licenses, permits, insurance, and approvals which are legally required of Contractor to practice its trade and/ or profession. 12 Controlling Law Venue: This Contract is made in the County of Colusa, State of California. The parties specifically agree to submit to the jurisdiction of the Superior Court of California for the County of Colusa. 13. Written Notification: Any notice, demand, request, consent, approval, or communication that either party desires or is required to give to the other parry shall be in writing and either served personally or sent prepaid, first class mail. Any such notice, demand, etc., shall be addressed to the other party at the address set forth below. Either party may change its address by notifying the other party of the change of address. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section. If to County: Greg Plucker Community Development Director Colusa County 1213 Market Street Colusa, CA 95932 If to Contractor: Will Halligan President Luhdorff & Scalmanini, Consulting Engineers 500 First Street Woodland, CA 95695 Page 4 of 6 2.3.c Packet Pg. 25 Attachment: C24-052 Luhdorff and Scalmanini Consulting Engineer [Revision 1] (10101 : Drought Resilience Planning Grant Contract

Caq _Osa 14 Entire Contract: This Contract constitutes the complete and exclusive statement of contract between County and Contractor. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Contract. E Amendments: This Contract may be modified or amended only by a written document executed by both Contractor and County and approved as to form by the County Counsel. 16, Waiver: No failure on the part of either party to exercise any right or remedy provided for by this Contract shall operate as a waiver of any other right or remedy that party may have. 17. Execution: This Contract may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties. 19 Assignment& Subcontracting: The parties recognize that a substantial inducement to County for entering into this Contract is the professional reputation, experience, and competence of Contractor. Assignments of any or all rights, duties or obligations of Contractor under this Contract will be permitted only with the express consent of County. Contractor shall not subcontract any portion of the work to be performed under this Contract without the written authorization of County. If County consents to such subcontract, Contractor shall be fully responsible to County for all acts or omissions of the subcontractor. Nothing in this Contract shall create any contractual relationship between County and subcontractor nor shall it create any obligation on the part of County to pay any monies due to any such subcontractor unless otherwise required by law. 19. Termination: This Contract may be terminated for the following reasons: A. Immediately for cause if either party violates any of the terms or provisions of this Contract; or B. By County without cause upon fifteen( 15) days written notice of termination. M Partial Invalidity. If any provision of this Contract is held to be invalid, void, or unenforceable, the remainder of the provision and/or provisions shall remain in full force and effect and shall not be affected orinvalidated. 21. Attachments: All attachments referred to are incorporated and made part of the Contract. Attachments include: A. Exhibit" A" Scope of Work and Cost Proposal B. Exhibit" B" Staff Hours and Hourly Rates Page 5 of 6 2.3.c Packet Pg. 26 Attachment: C24-052 Luhdorff and Scalmanini Consulting Engineer [Revision 1] (10101 : Drought Resilience Planning Grant Contract

cam- QS COLA' OF COLU5. C4" CONTRACT t z— tOL Date:J` 7 01 YV X Date: Gary J. - as tt air Will Halligan, President Colusa Codnty Boa-rd of-Supervisors Luhdorff& Scalmanini, Consulting Engineers APPROVED AS TO FORM ATTEST: Wendy Tyler, Clerk of the Board of Supervisors By Richer out, County Counsel Patricia Rodriguez, DepvCtyklerk Page 6 of 6 2.3.c Packet Pg. 27 Attachment: C24-052 Luhdorff and Scalmanini Consulting Engineer [Revision 1] (10101 : Drought Resilience Planning Grant Contract

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COUNTY OF COLUSA, CA 2.4 Request For County Board of Supervisors Action Updated: 10/3/2024 9:51 AM A Page 1 MEETING DATE: October 29, 2024 DEPARTMENT: Purchasing and Procurement FROM: Molly West SUBJECT: Approve general participation agreement with SacValley MedShare for participation in an electronic health information exchange. Approve general participation agreement with SacValley MedShare for participation in an electronic health information exchange. Detailed Description/Background of request: Behavioral Health is requesting to enter into a participation agreement with SacValley MedShare for Health Information Exchange services. SacValley MedShare provides cloud based Health Information Exchange services allowing Health Care Providers to securely exchange Personal Health Information (PHI). Colusa County Behavioral Health would like to join the other 20 Northern California Counties currently contracted with SacValley MedShare for Health Information Exchange services. With the implementation of the information exchange Behavioral Health will be able to attain PHI of patients from our mental health care partners and local hospitals. Behavioral Health has collaborated with both the Colusa County IT department and our Electronic Health Records system vendor, California Mental Health Services Authority (CalMHSA), to ensure the technical viability and security of the Health Information Exchange effort. Access to the SacValley MedShare Health Information Exchange data will be routed through Behavioral Health's Electronic Health Records system SmartCare. The data exchange service will satisfy the Department of Health Care Services (DHCS) mandate set in the California Advancing and Innovating Medi-Cal (CalAIM) Behavioral Health Quality Improvement Program (BHQIP) Milestone 3a of onboarding to a Health Information Exchange. The Health Information Exchange service will ensure the continuity of care of patients receiving treatment services. This participation agreement varies from the County’s CalMHSA Connex contract which enables the County to provide interoperability services to meet State requirements by designing and implementing the data exchange framework. The term of the contract will begin upon execution of the agreement through November 30th, 2027. The initial implementation fees will be $15,000 and the initial annual participation fee will be $2,500 for a total of $17,500. 2.4 Packet Pg. 33

Action Item (ID # 10102) Meeting of October 29, 2024 Updated: 10/3/2024 9:51 AM A Page 2 SacValley MedShare is offering an incentive in the form of a $5,000 discount of the initial implementation fees if the agreement is executed prior to December 1st, 2024 which is included in the above costs. The annual renewal fee for services will be $2,500 per year. Prior Board Action: None Fiscal Impact/Funding Source: Budgeted 306-53180-306-0 Professional and Specialized Services Initial implementation and annual service fee: $17,500 Annual renewal fee (2 additional years): $5,000 Total agreement fees will not exceed: $22,500 Action for the Clerk: Please number contract, obtain signatures and send to: Agreement signature page 16 HIPPA agreement signature page 20 Agreement pricing signature page 21 SacValley MedShare 2485 Notre Dame Blvd, Suite 370 #20 Chico, CA 95928-7163 John.helvey@sacvalleyms.org ATTACHMENTS:  Participation Agreement_Colusa County (PDF) 2.4 Packet Pg. 34

SACVALLEY MEDSHARE HEALTH INFORMATION EXCHANGE GENERAL PARTICIPATION AGREEMENT 5779247.2 Page 1 of 29 This PARTICIPATION AGREEMENT (this “Participation Agreement” or “Agreement”) is made and entered into as of the Effective Date set forth in Exhibit B (the “Effective Date”) by and between SacValley MedShare, a California nonprofit public benefit corporation that will operate the SacValley MedShare Healthcare Information Exchange (“SACVALLEY MEDSHARE”), and the party identified in Exhibit B (“Participant”), collectively, the “Parties,” with reference t