School Board Meeting

2 Tuesday, March 26, 2024 School Board Meeting An Equal Opportunity School District MEETING TIME AND LOCATION: 5:30 P.M. - 1614 E Fort King Street, Ocala, Florida 34471 ADA ASSISTANCE: Anyone needing special assistance at the meeting of the Marion County School Board due to a disability should contact Ms. Elena Martinez, Executive Assistant 352-671-7707, at least 72 hours prior to the meeting. Student and public speakers do not reflect the endorsement, sponsorship, position, or expression of the Marion County School District. 1. Call to Order Subject 1.1 Call to Order - Regular Meeting Meeting Mar 26, 2024 - School Board Meeting Type Procedural Rationale and Methodology: Record of attendance. Prior Board Action Date(s): N/A Financial History and Term/Time Frame: Verbal attendance is taken by Recording Secretary. Effect of Action/Results: Determines if quorum is present in order to proceed with the meeting and provides a record of who is present for discussion and voting. Board Policy, Florida Statutes, Admin. Code: Board Policy 0162 Section 1001.372, Fla. Stats. (2023) File Attachments 2. Inspiration and Pledge Subject 2.1 Inspiration and Pledge Meeting Mar 26, 2024 - School Board Meeting Type Procedural Rationale and Methodology: Inspiration and leading the Pledge Prior Board Action Date (s): N/A Financial History and Term/Time Frame: Individuals desiring to provide the inspiration and lead the Pledge of Allegiance to arrange to do so through the appropriate administrators and Recording Secretary at least two (2) weeks in advance of the Board meeting. Effect of Action/Results: Commencement of the meeting through an inspiration and Pledge of Allegiance is provided by a variety of departments and showcases positive actions occurring within Marion County Public Schools. Board Policy, Florida Statutes, Admin. Code: Board Policies 2105 and 8810 File Attachments 3. Recognitions Subject 3.1 Recognitions Meeting Mar 26, 2024 - School Board Meeting Type Recognition Goals Strategic Plan Key Priority 1 - Positive, Safe & Supportive Environments Strategic Plan Key Priority 3 - Talent Development & Workforce Sustainability Strategic Plan Key Priority 5 - Thriving Partnerships Rationale and Methodology: Marion County Public Schools desires to publicly acknowledge the contributions, achievements, and successes of students and staff members. Doing so during a School Board meeting accomplishes this and fosters greater understanding and knowledge of success both inside and outside the classroom. Prior Board Action Date(s): N/A Financial History and Term/Time Frame: N/A Effect of Action/Results: Provides the School Board and community opportunity to become more aware of student and staff achievements through in-person appreciation. Board Policy, Florida Statutes, Admin. Code: N/A File Attachments 4. Donations Subject 4.1 Recognize Donations Meeting Mar 26, 2024 - School Board Meeting Type Procedural Rationale and Methodology: Recognition of cash or tangible donations in the amount/value of $1000.00 and above to enhance and support various programs, efforts, groups, and/or clubs. Prior Board Action Date(s): N/A Financial History and Term/Time Frame: Recognition of Donations as listed below: $1,000.00 to Belleview High School from The Rotary Club of Belleview to be used for student awards. Effect of Action/Results: Donations will be utilized in support of various programs, efforts, groups, and/or clubs. Board Policy, Florida Statutes, Admin. Code: Board Policy 7230 F.S. 112.312(a), Fla. Stats. (2023) File Attachments Donation Recognitions for March 26, 2024.pdf (71 KB) 5. Approval of Agenda Subject 5.1 Meeting Agenda Meeting Mar 26, 2024 - School Board Meeting Type Action Fiscal Impact No Recommended Action Approve Meeting Agenda Items, C12.1 - C21.1 as submitted or amended, with the exception of items D22.1, D22.2, D22.3, D22.4, D22.5, D22.6, D22.7, and D22.8 which have been placed under Discussion and item C16.3 that has been completely withdrawn from the agenda Rationale and Methodology: Superintendent presents an itemized agenda for approval by School Board members. Prior Board Action Date(s): N/A Financial History and Term/Time Frame: Superintendent recommends approval of the agenda as submitted in the Board packet or with exceptions stated, i.e., withdrawal of an item from the agenda. Movement of an item to/from consent/discussion portion of the agenda is addressed during the motion for approval of the consent agenda. Effect of Action/Results: The agenda provides an orderly review of all items for consideration at the Board meeting. Board Policy, Florida Statutes, Admin. Code: Board Policy 0165.1 Section 1001.372, Fla. Stats. (2023) File Attachments Motion & Voting Approve Meeting Agenda Items, C12.1 - C21.1 as submitted or amended, with the exception of items D22.1, D22.2, D22.3, D22.4, D22.5, D22.6, D22.7, and D22.8 which have been placed under Discussion and item C16.3 that has been completely withdrawn from the agenda Motion by Allison Campbell, second by Lori Conrad. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Lori Conrad, Nancy Thrower, Sarah James 6. Approval of Minutes Subject 6.1 Board Minutes - February 6, 2024 Special Administrative Briefing and Work Session Meeting Mar 26, 2024 - School Board Meeting Type Action, Minutes Fiscal Impact No Recommended Action Approve the minutes for the February 6, 2024, Special Administrative Briefing and Work Session Minutes View Minutes for Feb 6, 2024 - Special Administrative Briefing and Work Session Rationale and Methodology: Statutory requirements state that all Board meeting minutes are to be recorded, reviewed, corrected (if necessary), and approved. The minutes are to be kept as a public record in a permanent location. Prior Board Action Date(s): N/A Financial History and Term/Time Frame: Minutes are normally submitted within a reasonable timeframe for review, correction (if necessary), and approval by Board members as part of a regularly-scheduled Board meeting. Effect of Action/Results: An accurate record of Board meetings (including work sessions) is permanently maintained. Board Policy, Florida Statutes, Admin. Code: Board Policy 0168 Sections 1001.42 and 286.011, Fla. Stats. (2023) NOTE: Any person deciding to appeal any decision made by the Board with regard to any matter considered at this meeting will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence on which the appeal is based. File Attachments Motion & Voting Approve the minutes for the February 6, 2024, Special Administrative Briefing and Work Session Motion by Eric Cummings, second by Allison Campbell. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Lori Conrad, Nancy Thrower, Sarah James 6. Approval of Minutes Subject 6.2 Board Minutes - February 13, 2024 School Board Meeting Meeting Mar 26, 2024 - School Board Meeting Type Action, Minutes Fiscal Impact No Recommended Action Approve the minutes for the February 13, 2024, School Board Meeting Minutes View Minutes for Feb 13, 2024 - School Board Meeting Rationale and Methodology: Statutory requirements state that all Board meeting minutes are to be recorded, reviewed, corrected (if necessary), and approved. The minutes are to be kept as a public record in a permanent location. Prior Board Action Date(s): N/A Financial History and Term/Time Frame: Minutes are normally submitted within a reasonable timeframe for review, correction (if necessary), and approval by Board members as part of a regularly-scheduled Board meeting. Effect of Action/Results: An accurate record of Board meetings (including work sessions) is permanently maintained. Board Policy, Florida Statutes, Admin. Code: Board Policy 0168 Sections 1001.42 and 286.011, Fla. Stats. (2023) NOTE: Any person deciding to appeal any decision made by the Board with regard to any matter considered at this meeting will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence on which the appeal is based. File Attachments Motion & Voting Approve the minutes for the February 13, 2024, School Board Meeting Motion by Lori Conrad, second by Sarah James. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Lori Conrad, Nancy Thrower, Sarah James 6. Approval of Minutes Subject 6.3 Board Minutes - February 20, 2024 Administrative Briefing and Work Session Meeting Mar 26, 2024 - School Board Meeting Type Action, Minutes Fiscal Impact No Recommended Action Approve the minutes for the February 20, 2024, Administrative Briefing and Work Session Minutes View Minutes for Feb 20, 2024 - Administrative Briefing and Work Session Rationale and Methodology: Statutory requirements state that all Board meeting minutes are to be recorded, reviewed, corrected (if necessary), and approved. The minutes are to be kept as a public record in a permanent location. Prior Board Action Date(s): N/A Financial History and Term/Time Frame: Minutes are normally submitted within a reasonable timeframe for review, correction (if necessary), and approval by Board members as part of a regularly-scheduled Board meeting. Effect of Action/Results: An accurate record of Board meetings (including work sessions) is permanently maintained. Board Policy, Florida Statutes, Admin. Code: Board Policy 0168 Sections 1001.42 and 286.011, Fla. Stats. (2023) NOTE: Any person deciding to appeal any decision made by the Board with regard to any matter considered at this meeting will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence on which the appeal is based. File Attachments Motion & Voting Approve the minutes for the February 20, 2024, Administrative Briefing and Work Session Motion by Lori Conrad, second by Sarah James. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Lori Conrad, Nancy Thrower, Sarah James 7. Proof of Publication Subject 7.1 Proof of Publication Meeting Mar 26, 2024 - School Board Meeting Type Rationale and Methodology: Prior Board Action Date(s): Financial History and Term/Time Frame: Effect of Action/Results: Board Policy, Florida Statutes, Admin. Code: File Attachments Proof of Publication 240326.pdf (81 KB) 8. Persons Requesting to Address the Board (Televised) Subject 8.1 Request to Address the School Board Meeting Mar 26, 2024 - School Board Meeting Type Address the Board Rationale and Methodology: Provide a public opportunity to address the Board regarding items appearing on the Board Agenda or matters on which the Board customarily takes action in regard to the operation of Marion County Public Schools. Prior Board Action Date(s): N/A Financial History and Term/Time Frame: Individuals must fully complete the appropriate request form, and presentations are limited to a total of five (5) minutes. Procedures for public appearance are itemized on a separate sheet for review prior to speaking . The request forms and procedures are available on the District's website at http://www.marionschools.net/domain/ 129 . Effect of Action/Results: Opportunity for the public to voice opinions and/or concerns during Board meetings held regularly throughout the year. Board Policy, Florida Statutes, Admin. Code: Board Policy 0169.1 Section 1001.372, Fla. Stats. (2023) File Attachments Address the Board Melanie Slaughter.pdf (1,794 KB) 9. Information Subject 9.1 Construction of a Security Fencing System at Wyomina Park Elementary - Change Order No. 1 Work Authorization No. 31 – Project 23-131 Meeting Mar 26, 2024 - School Board Meeting Type Information Goals Strategic Plan Key Priority 4 - Fiscal Responsibility Rationale and Methodology: The School District used a Construction Management delivery method including a Guaranteed Maximum Price (GMP) to perform construction work on this project. There were unused funds on the project. Since the project was delivered using a Construction Management delivery with a GMP format, unused dollars, regardless of the item, are returned to the owner. The unspent monies will be returned to the owner via change order which will close the financial books on this project. The Superintendent has signed and approved the change order. Per Board Policy 6345, the Superintendent is authorized to approve and execute any construction contract Change Order that will increase the construction contract by $25,000 or less, or that will decrease the construction contract amount, provided that approval shall be, in his/her judgment, in the best interest of the Board. Such change orders shall be binding upon execution by the Superintendent. The Superintendent shall report each change order that he/she approved to the Board at the Board Meeting that follows his/her approval. The Superintendent’s approval of the change order shall be entered into the official minutes of the Board Meeting. Prior Board Action Date(s): Board Meeting: 07/25/2023 Approved Financial History and Term/Time Frame: The original contract for the work was $106,700.00. There were no previous change orders. The cost of this change order is a deductive amount of $14,137.18, resulting in a new contract amount of $92,562.82. The change order was processed within five days of the Superintendent’s approval. Effect of Action/Results: Notifying the Board allows the District to remain in compliance with Board Policies in effect at the time of the change order approvals. Board Policy, Florida Statutes, Admin. Code: Board Policy 6345 Section 1013.45 Fla. Stats. (2023) State Requirements for Educational Facilities (SREF) Section 4.2 (2014) File Attachments 23-131 6B Change Order 1, Work Auth. 31, WPE, Allstate.pdf (824 KB) 9. Information Subject 9.2 Electrical System Upgrades at Fessenden Elementary School - Change Order No. 1 Work Authorization No. 12 – Project 14-102 Meeting Mar 26, 2024 - School Board Meeting Type Information Goals Strategic Plan Key Priority 4 - Fiscal Responsibility Rationale and Methodology: The School District used a Construction Management delivery method including a Guaranteed Maximum Price (GMP) to perform construction work on this project. There were unused funds on the project. Since the project was delivered using a Construction Management delivery with a GMP format, unused dollars, regardless of the item, are returned to the owner. The unspent monies will be returned to the owner via change order which will close the financial books on this project. The Superintendent has signed and approved the change order. Per Board Policy 6345, the Superintendent is authorized to approve and execute any construction contract Change Order that will increase the construction contract by $25,000 or less, or that will decrease the construction contract amount, provided that approval shall be, in his/her judgment, in the best interest of the Board. Such change orders shall be binding upon execution by the Superintendent. The Superintendent shall report each change order that he/she approved to the Board at the Board Meeting that follows his/her approval. The Superintendent’s approval of the change order shall be entered into the official minutes of the Board Meeting. Prior Board Action Date(s): Board Meeting: 12/14/2021 Approved Financial History and Term/Time Frame: The original contract for the work was $2,351,380.00. There were no previous change orders. The cost of this change order is a deductive amount of $518,177.67, resulting in a new contract amount of $1,833,202.33. The change order was processed within five days of the Superintendent’s approval. Effect of Action/Results: Notifying the Board allows the District to remain in compliance with Board Policies in effect at the time of the change order approvals. Board Policy, Florida Statutes, Admin. Code: Board Policy 6345 Section 1013.45 Fla. Stats. (2023) State Requirements for Educational Facilities (SREF) Section 4.2 (2014) File Attachments 14-102 6B Change Order 1, Work Auth. 12, FDE, Allstate.pdf (870 KB) 9. Information Subject 9.3 Enhancements to the Security Fencing System at Fort King Middle School - Change Order No. 1 Work Authorization No. 17 – Project 22-111 Meeting Mar 26, 2024 - School Board Meeting Type Information Goals Strategic Plan Key Priority 4 - Fiscal Responsibility Rationale and Methodology: The School District used a Construction Management delivery method including a Guaranteed Maximum Price (GMP) to perform construction work on this project. There were unused funds on the project. Since the project was delivered using a Construction Management delivery with a GMP format, unused dollars, regardless of the item, are returned to the owner. The unspent monies will be returned to the owner via change order which will close the financial books on this project. The Superintendent has signed and approved the change order. Per Board Policy 6345, the Superintendent is authorized to approve and execute any construction contract Change Order that will increase the construction contract by $25,000 or less, or that will decrease the construction contract amount, provided that approval shall be, in his/her judgment, in the best interest of the Board. Such change orders shall be binding upon execution by the Superintendent. The Superintendent shall report each change order that he/she approved to the Board at the Board Meeting that follows his/her approval. The Superintendent’s approval of the change order shall be entered into the official minutes of the Board Meeting. Prior Board Action Date(s): Board Meeting: 01/10/2023 Approved Financial History and Term/Time Frame: The original contract for the work was $115,378.00. There were no previous change orders. The cost of this change order is a deductive amount of $14,234.08, resulting in a new contract amount of $101,143.92. The change order was processed within five days of the Superintendent’s approval. Effect of Action/Results: Notifying the Board allows the District to remain in compliance with Board Policies in effect at the time of the change order approvals. Board Policy, Florida Statutes, Admin. Code: Board Policy 6345 Section 1013.45 Fla. Stats. (2023) State Requirements for Educational Facilities (SREF) Section 4.2 (2014) File Attachments 22-111 6B Change Order 1, Work Auth. 17, FKM, Allstate.pdf (869 KB) 9. Information Subject 9.4 Modification of the Security Fencing System at Dr. N. H. Jones Elementary School - Change Order No. 1 Work Authorization No. 25 – Project 23-131 Meeting Mar 26, 2024 - School Board Meeting Type Information Goals Strategic Plan Key Priority 4 - Fiscal Responsibility Rationale and Methodology: The School District used a Construction Management delivery method including a Guaranteed Maximum Price (GMP) to perform construction work on this project. There were unused funds on the project. Since the project was delivered using a Construction Management delivery with a GMP format, unused dollars, regardless of the item, are returned to the owner. The unspent monies will be returned to the owner via change order which will close the financial books on this project. The Superintendent has signed and approved the change order. Per Board Policy 6345, the Superintendent is authorized to approve and execute any construction contract Change Order that will increase the construction contract by $25,000 or less, or that will decrease the construction contract amount, provided that approval shall be, in his/her judgment, in the best interest of the Board. Such change orders shall be binding upon execution by the Superintendent. The Superintendent shall report each change order that he/she approved to the Board at the Board Meeting that follows his/her approval. The Superintendent’s approval of the change order shall be entered into the official minutes of the Board Meeting. Prior Board Action Date(s): Board Meeting: 07/25/2023 Approved Financial History and Term/Time Frame: The original contract for the work was $159,488.00. There were no previous change orders. The cost of this change order is a deductive amount of $15,179.52, resulting in a new contract amount of $144,308.48. The change order was processed within five days of the Superintendent’s approval. Effect of Action/Results: Notifying the Board allows the District to remain in compliance with Board Policies in effect at the time of the change order approvals. Board Policy, Florida Statutes, Admin. Code: Board Policy 6345 Section1013.45 Fla. Stats. (2023) State Requirements for Educational Facilities (SREF) Section 4.2 (2014) File Attachments 23-131 6B Change Order 1, Work Auth. 25, NHJ, Allstate.pdf (836 KB) 9. Information Subject 9.5 Modification of the Security Fencing System at Fordham Early Learning - Change Order No. 1 Work Authorization No. 32 – Project 23-131 Meeting Mar 26, 2024 - School Board Meeting Type Information Goals Strategic Plan Key Priority 4 - Fiscal Responsibility Rationale and Methodology: The School District used a Construction Management delivery method including a Guaranteed Maximum Price (GMP) to perform construction work on this project. There were unused funds on the project. Since the project was delivered using a Construction Management delivery with a GMP format, unused dollars, regardless of the item, are returned to the owner. The unspent monies will be returned to the owner via change order which will close the financial books on this project. The Superintendent has signed and approved the change order. Per Board Policy 6345, the Superintendent is authorized to approve and execute any construction contract Change Order that will increase the construction contract by $25,000 or less, or that will decrease the construction contract amount, provided that approval shall be, in his/her judgment, in the best interest of the Board. Such change orders shall be binding upon execution by the Superintendent. The Superintendent shall report each change order that he/she approved to the Board at the Board Meeting that follows his/her approval. The Superintendent’s approval of the change order shall be entered into the official minutes of the Board Meeting. Prior Board Action Date(s): Board Meeting: 08/22/2023 Approved Financial History and Term/Time Frame: The original contract for the work was $92,793.00. There were no previous change orders. The cost of this change order is a deductive amount of $8,004.36, resulting in a new contract amount of $84,788.64. The change order was processed within five days of the Superintendent’s approval. Effect of Action/Results: Notifying the Board allows the District to remain in compliance with Board Policies in effect at the time of the change order approvals. Board Policy, Florida Statutes, Admin. Code: Board Policy 6345 Section 1013.45 Fla. Stats. (2023) State Requirements for Educational Facilities (SREF) Section 4.2 (2014) File Attachments 23-131 6B Change Order 1, Work Auth. 32, FEL, Allstate.pdf (838 KB) 9. Information Subject 9.6 Modification of the Security Fencing System at Sunrise Elementary School - Change Order No. 1 Work Authorization No. 29 – Project 23-131 Meeting Mar 26, 2024 - School Board Meeting Type Information Goals Strategic Plan Key Priority 4 - Fiscal Responsibility Rationale and Methodology: The School District used a Construction Management delivery method including a Guaranteed Maximum Price (GMP) to perform construction work on this project. There were unused funds on the project. Since the project was delivered using a Construction Management delivery with a GMP format, unused dollars, regardless of the item, are returned to the owner. The unspent monies will be returned to the owner via change order which will close the financial books on this project. The Superintendent has signed and approved the change order. Per Board Policy 6345, the Superintendent is authorized to approve and execute any construction contract Change Order that will increase the construction contract by $25,000 or less, or that will decrease the construction contract amount, provided that approval shall be, in his/her judgment, in the best interest of the Board. Such change orders shall be binding upon execution by the Superintendent. The Superintendent shall report each change order that he/she approved to the Board at the Board Meeting that follows his/her approval. The Superintendent’s approval of the change order shall be entered into the official minutes of the Board Meeting. Prior Board Action Date(s): Board Meeting: 09/26/2023 Approved Financial History and Term/Time Frame: The original contract for the work was $34,199.00. There were no previous change orders. The cost of this change order is a deductive amount of $2,897.13, resulting in a new contract amount of $31,301.87. The change order was processed within five days of the Superintendent’s approval. Effect of Action/Results: Notifying the Board allows the District to remain in compliance with Board Policies in effect at the time of the change order approvals. Board Policy, Florida Statutes, Admin. Code: Board Policy 6345 Section 1013.45 Fla. Stats. (2023) State Requirements for Educational Facilities (SREF) Section 4.2 (2014) File Attachments 23-131 6B Change Order 1, Work Auth. 29, SNE, Allstate.pdf (828 KB) 9. Information Subject 9.7 Replacement of Covered Walkway Roof System at Fort McCoy School - Change Order No. 1 Work Authorization No. 18 – Project 21-110 Meeting Mar 26, 2024 - School Board Meeting Type Information Goals Strategic Plan Key Priority 4 - Fiscal Responsibility Rationale and Methodology: The School District used a Construction Management delivery method including a Guaranteed Maximum Price (GMP) to perform construction work on this project. There were unused funds on the project. Since the project was delivered using a Construction Management delivery with a GMP format, unused dollars, regardless of the item, are returned to the owner. The unspent monies will be returned to the owner via change order which will close the financial books on this project. The Superintendent has signed and approved the change order. Per Board Policy 6345, the Superintendent is authorized to approve and execute any construction contract Change Order that will increase the construction contract by $25,000 or less, or that will decrease the construction contract amount, provided that approval shall be, in his/her judgment, in the best interest of the Board. Such change orders shall be binding upon execution by the Superintendent. The Superintendent shall report each change order that he/she approved to the Board at the Board Meeting that follows his/her approval. The Superintendent’s approval of the change order shall be entered into the official minutes of the Board Meeting. Prior Board Action Date(s): Board Meeting: 01/24/2023 Approved Financial History and Term/Time Frame: The original contract for the work was $389,840.00. There were no previous change orders. The cost of this change order is a deductive amount of $11,728.92, resulting in a new contract amount of $378,111.08. The change order was processed within five days of the Superintendent’s approval. Effect of Action/Results: Notifying the Board allows the District to remain in compliance with Board Policies in effect at the time of the change order approvals. Board Policy, Florida Statutes, Admin. Code: Board Policy 6345 Section 1013.45 Fla. Stats. (2023) State Requirements for Educational Facilities (SREF) Section 4.2 (2014) File Attachments 21-110 6B Change Order 1, Work Auth. 18, FMS, Allstate.pdf (870 KB) 10. Public Hearing - Attorney, School Board Subject 10.1 Public Hearing - Adopt Revised Board Policies Meeting Mar 26, 2024 - School Board Meeting Type Action Fiscal Impact Yes Budgeted Yes Budget Source General Fund - Discretionary Recommended Action Hold a Public Hearing to adopt revised Board Policies. Rationale and Methodology: Hold a Public Hearing to adopt the following revised policies: 0000 Bylaws: po0124 – Standards of Ethical Conduct; po0141.2 – Conflict of Interest; po0141.4 – Student Representative to the Board; po0142.3 – Orientation; po0144 – Term; po0147.1 – Travel and Per Diem; po0151 – Organizational Meeting; po0153 – Appointees (Delete). 1000 Administration: po1111 – Designation of a New Position; po1120 – Employment of Administrators; po1121.01 – Background Screening and Employment History Checks; po1210 – Standards of Ethical Conduct; po1213 – Student Supervision and Welfare; po1242 – Professional Learning; po1420.02 – Lump Sum Payment of Vacation Leave; po1420.03 – Deferred Retirement Option Program (DROP); po1430.03 – Sick Leave. 2000 Program: po2111 – Parent and Family Engagement in the School Program; po2120 - School Improvement; po2210 – Curriculum Development; po2215 – Program of Instruction; po2270 – Religion in the Curriculum; po2271 – Articulation and Access to Florida College System Institutions; po2370 – Educational Options; po2371 – Hope Scholarships; po2410 – School Health Services; po2410.01 – Mental Health Services; po2417 – Comprehensive Health Education; po2421 – Career and Technical Education; po2423 – School-to-Work Program; po2431 – Interscholastic Athletics; po2440 – Summer Programs; po2450 – Adult and Community Education; po2452 – New Policy – Disclosure of Security Policy and Crime Statistics (Clery Act); po2455 New Policy – Dropout Prevention and Academic Intervention Programs; po2460 – Exceptional Student Education; po2520 – Selection and Adoption of Instructional Materials; po2521 – Instructional Materials Program; po2522 – Challenges to Adoption or Use of Instructional, Library, or Reading List Materials; po2575 – Service Learning; po2623 – Student Assessment; po2700 – Academically High-Performing School Districts. 3000 Instructional Staff: po3111 – Designation of a New Position; po3120- Employment of Instructional Staff; po3121.01 –Background Screening and Employment History Checks; po3210 – Standards of Ethical Conduct; po3220 – Evaluation of Instructional Personnel; po3242 – Professional Learning; po3420.03 – Deferred Retirement Option Program (DROP); po3430.03 – Sick Leave; po3700 – Teachers’ Bill of Rights. 4000 Support Staff: po4111 – Designation of a New Position; po4120 – Employment of Support Staff; po4121.01 –Background Screening and Employment History Checks; po4210 – Standards of Ethical Conduct; po4420.02 – Lump Sum Payment of Vacation Leave; po4420.03 – Deferred Retirement Option Program (DROP); po4430.03 – Sick Leave. 5000 Students: po5111.01 – Homeless Students; po5120 – Student Assignment; po5121 – Controlled Open Enrollment; po5136 – Wireless Communication Devices; po5200 – Attendance; po5410 – Student Progression; po5410.01 – Promotion, Acceleration, Placement, and Retention; po5420 – Reporting Student Progress; po5460 – Graduation Requirements; po5465 – General Education Development (GED) Tests; po5500 – Student Conduct; po5513 – Care of School Property; po5517.01 – Bullying and Harassment; po5610 – Removal, Out-of-School Suspension, Disciplinary Placement, and Expulsion of Students; po5710 – Student and Parent Complaints; po5722 – School-Sponsored Publications and Productions; po5771 – Search and Seizure; po5772 – Weapons – Students; po5780 – Student/Parent Rights. 6000 Finances : po6320 – Purchasing and Contracting for Commodities and Contractual Services; po6320.01 – Vendor Preference; po6322 – Construction Contracting and Bidding; po6325 – Procurement – Federal Grants/Funds; po6440 – Cooperative Purchasing; po6450 – Local Purchasing; po6480 – Expenditures; po6490 – Legal Services for Employees, Officers, and Public Officials; po6550 – Travel and Expenses. 7000 Property: po7217 – Weapons – General; po7310 - Disposition of Surplus Property; po7421 – Restrooms and Changing Facilities; po7530.01 – Board-Owned Wireless Communication Devices; po7540.02 – Web Content, Apps, and Services; po7540.03 – Student Internet Safety and Acceptable Use; po7540.04 – Staff Technology Acceptable Use and Safety; po7544 – Use of Social Media. 8000 Operations: po8305 – Information Security; po8320 – Records Management; po8330 – Student Records; po8405 – School Safety and Security; po8410.01 – Critical Incident Response; po8415 – Emergency and Crisis Management; po8420 – Emergency Management, Emergency Preparedness, and Emergency Response Agencies; po8475 – Criminal Background Screening for Contractor Access; po8500 – Food Service Program; po8600 – Transportation; po8610 – Transportation Route Planning; po8660 – Alternative Transporting Methods; po8800 – Religious and Other Ceremonies and Observances; po8810 – The American Flag and Official Motto of the State of Florida. 9000 Community Relations : po9130 – Public Complaints; po9160 – Public Attendance at School Events; po9200 – Volunteers; po9215 – Direct-Support Organizations; po9380 – Civility – Conduct of District Employees, Parents, and Other Visitors to Schools and School District Facilities; po9700.01 – Advertising and Commercial Activities; po9800 – Charter Schools. Prior Board Action Date(s): February 1, 2024 - Work Session February 20, 2024 - Work Session February 26, 2024 – Board Meeting Financial History and Term/Time Frame: The adoption of the updated Board Policies will ensure that Board Policies reflect the Board's guidance, are consistent with Statutory revisions, and are available for review by all District employees. The Board's Policies are located on Boarddocs and are easily available to District staff and the public. Costs associated with this item are minimal advertisement costs for the legal notices. Effect of Action/Results: Upon adoption, the School Board will have the policies cleaned and updated on Boarddocs. The School Board will continue to have Board Policies that reflect Board guidance and that are in Statutory compliance. Board Policy, Florida Statutes, Admin. Code: Sections 1001.41, 1001.42, and 1001.51, Fla. Stats. (2023) File Attachments Revised Policies - Notice of Public Hearing to be held 03-26-2024.pdf (9,205 KB) 11. Approval of Consent Agenda Subject 11.1 Consent Agenda Items Meeting Mar 26, 2024 - School Board Meeting Type Action (Consent) Fiscal Impact No Recommended Action Approve Consent Agenda Items, C12.1 - C211, as submitted or amended, with the exception of items D22.1, D22.2, D22.3, D22.4, D22.5, D22.6, D22.7, and D22.8 that have been placed to the regular agenda for discussion and item C16.3 that has been completely withdrawn from the agenda Our adopted rules of Parliamentary Procedures, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the Consent Agenda at the request of any Board member. File Attachments Motion & Voting Approve Consent Agenda Items, C12.1 - C211, as submitted or amended, with the exception of items D22.1, D22.2, D22.3, D22.4, D22.5, D22.6, D22.7, and D22.8 that have been placed to the regular agenda for discussion and item C16.3 that has been completely withdrawn from the agenda Motion by Eric Cummings, second by Lori Conrad. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Lori Conrad, Nancy Thrower, Sarah James 12. Consent - Academic Services, Student Pathways (Hembrook) Subject 12.1 C12.1 Grant Application - Workforce Development Capitalization Incentive Program (CAP Grant) 2023-2024 Meeting Mar 26, 2024 - School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $145,050.00 Budgeted Yes Budget Source Special Revenue Fund - Other (Federal, State, and Local) - Workforce Development Capitalization Incentive Program (CAP Grant) Recommended Action Approve Grant Application Workforce Development Capitalization Incentive Program (CAP Grant) 2023-2024 Goals Strategic Plan Key Priority 1 - Positive, Safe & Supportive Environments Strategic Plan Key Priority 4 - Fiscal Responsibility Rationale and Methodology: The Career and Technical Education Department/Student Pathways request approval of the Workforce Development Capitalization Incentive Program (CAP Grant) application, which addresses the first goal, Higher Student Achievement, of the State Board of Education's K-20 Strategic Plan. Expanding the Engineering Pathways program will allow an increase in the number of students enrolled in the program. Students in the program have the opportunity to take three different CAPE Industry certifications, including Certified Solidworks Associate (CSWA), Autodesk Certified User, and Autodesk Fusion 360 Certified User. This will help to increase student achievement. The rigorous curriculum in this program will help prepare students for advanced coursework, which will lead to higher achievement levels. Prior Board Action Date(s): Board Meeting: 02/13/2024 Approved Financial History and Term/Time Frame: The amount of funding awarded is $145,050.00, and the grant term is Fiscal Year 2023-2024. Effect of Action/Results: By approving this grant application, West Port High School will use these funds to expand its Engineering Pathways program. This grant will allow a second state-of-the-art engineering lab to be developed at West Port High School. It will also provide funding for equipment and supplies needed to run the program. Board Policy, Florida Statutes, Admin. Code: Board Policy 6340 Section 1003.02; 1013.23, Fla. Stats. (2023) File Attachments Signed Application - Workforce Capitalization Incentive Program (CAP Grant).pdf (1,274 KB) Motion & Voting Approve Consent Agenda Items, C12.1 - C211, as submitted or amended, with the exception of items D22.1, D22.2, D22.3, D22.4, D22.5, D22.6, D22.7, and D22.8 that have been placed to the regular agenda for discussion and item C16.3 that has been completely withdrawn from the agenda Motion by Eric Cummings, second by Lori Conrad. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Lori Conrad, Nancy Thrower, Sarah James 13. Consent - Area Superintendent, Region1 (Frazier) Subject 13.1 C13.1 Wyomina Park Year-Round Calendar for the 2024-2025 School Year Meeting Mar 26, 2024 - School Board Meeting Type Action (Consent) Fiscal Impact No Budgeted No Budget Source N/A Recommended Action Approve the Wyomina Park Year-Round Calendar for the 2024-2025 School Year Rationale and Methodology: The Year-Round Calendar for Wyomina Park Elementary was created and reviewed by district and school staff. The Year-Round Calendar was created in response to testing schedules and student achievement considerations. The 2024-2025 Year-Round Calendar reflects a beginning date of July 22, 2024. All other calendar milestone dates have been predicated and considered accordingly. Prior Board Action Date(s): Not Applicable Financial History and Term/Time Frame: There is no cost to the district to produce the Year-Round Calendar and implementation will occur on the specific calendar dates starting in July 2024, after School Board approval. Effect of Action/Results: The Year-Round Calendar establishes the dates when school is in session and not in session for Wyomina Park Elementary School. Virtually every school-related function from testing to the last day of school revolves around this calendar. Board Policy, Florida Statutes, Admin. Code: Section 1003.07, Fla. Stats (2023) File Attachments 2024-2025 Instructional Calendar-Year Round - WPE - Draft.pdf (158 KB) Motion & Voting Approve Consent Agenda Items, C12.1 - C211, as submitted or amended, with the exception of items D22.1, D22.2, D22.3, D22.4, D22.5, D22.6, D22.7, and D22.8 that have been placed to the regular agenda for discussion and item C16.3 that has been completely withdrawn from the agenda Motion by Eric Cummings, second by Lori Conrad. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Lori Conrad, Nancy Thrower, Sarah James 14. Consent - Business Services (Boston-Ellis) Subject 14.1 C14.1 Disposition of Tangible Property Meeting Mar 26, 2024 - School Board Meeting Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approve the disposition of tangible property, as submitted Goals Strategic Plan Key Priority 4 - Fiscal Responsibility Rationale and Methodology: Board approve the recommendation of the Survey Committee to remove tangible property from the active property list. The property identified has been deemed obsolete or not repairable. Prior Board Action Date(s): N/A Financial History and Term/Time Frame: The disposal of this property will be done in the most cost effective manner (sale, scrap, donate, or cannibalize) within 30 days from the Board Action date. All assets have been fully depreciated with the exception of 8 items at the end of useful life with a residual value of $3,794.86. Effect of Action/Results: Obsolete and/or un-repairable property will be removed from inventory. Property will be sold at public auction, scrapped for valuable metals, traded in for new equipment, donated by Board action, or cannibalized for parts. All income generated through this process is recorded as miscellaneous revenue in the General Revenue Operating Fund. Board Policy, Florida Statutes, Admin. Code: Board Policy 7310 Sections 274.05, 274.06, 274.07 Fla. Stats. (2023) File Attachments BP 3-26-24.pdf (134 KB) Signed C14.1 Disposition of Tangible Property.pdf (2,319 KB) Motion & Voting Approve Consent Agenda Items, C12.1 - C211, as submitted or amended, with the exception of items D22.1, D22.2, D22.3, D22.4, D22.5, D22.6, D22.7, and D22.8 that have been placed to the regular agenda for discussion and item C16.3 that has been completely withdrawn from the agenda Motion by Eric Cummings, second by Lori Conrad. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Lori Conrad, Nancy Thrower, Sarah James 15. Consent - Business Services, Budgeting (Boston-Ellis) Subject 15.1 C15.1 Budget Resolution Number 5 - January 2024 Budget Amendments Meeting Mar 26, 2024 - School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source All Funds Recommended Action Approve Budget Resolution Number 5 - January Budget Amendments Goals Strategic Plan Key Priority 4 - Fiscal Responsibility Rationale and Methodology: Board approve Budget Resolution Number 5, January Budget Amendments General Fund (Combined) - Revenues decreased $27,015,450. Appropriations decreased $24,912,008. Debt Service Fund - No net change. Capital Projects Fund - Revenues and appropriations decreased $136,268. Special Revenue Fund, Food Service - No net change. Special Revenue Fund, Other - Revenues and appropriations increased $2,129,688. Internal Service Fund - No net change. Budget amendments for the month ending January 2024 will decrease fund balance $2,103,442 for the General Fund (Combined). Prior Board Action Date(s): N/A Financial History and Term/Time Frame: The Budget Department monitors the school district budget to verify that adequate resources are available to cover expenditures. Effect of Action/Results: Budget amendments are required to accurately reflect revenues and appropriations. Students and Marion County Public School staff will be affected by this action. Board Policy, Florida Statutes, Admin. Code: Board Policy 6233 File Attachments Executive Summary January.pdf (191 KB) Signed C15.1 Budget Resolution Number 5 - January 2024 Budget Amendments.pdf (116 KB) Motion & Voting Approve Consent Agenda Items, C12.1 - C211, as submitted or amended, with the exception of items D22.1, D22.2, D22.3, D22.4, D22.5, D22.6, D22.7, and D22.8 that have been placed to the regular agenda for discussion and item C16.3 that has been completely withdrawn from the agenda Motion by Eric Cummings, second by Lori Conrad. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Lori Conrad, Nancy Thrower, Sarah James 15. Consent - Business Services, Budgeting (Boston-Ellis) Subject 15.2 C15.2 Financial Report - January 2024 Meeting Mar 26, 2024 - School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source All Funds Recommended Action Recommend the Board approve the Monthly Financial Report for the month ending January 2024 Goals Strategic Plan Key Priority 4 - Fiscal Responsibility Rationale and Methodology: Recommend the Board approve the Monthly Financial Report for the month ending January 2024 in order to comply with existing policies, procedures, and State Board of Education Rules. Prior Board Action Date(s): N/A Financial History and Term/Time Frame: July 2023 - January 2024 (Cumulative) Total Revenue - All Funds: $467,195,763.73 Total Expenditures - All Funds: $355,350,862.35 Effect of Action/Results: To comply with existing policies, procedures, and State Board of Education Rules. Monthly Financial Reports are provided to demonstrate transparency of public funds that have been received and expended to meet the educational needs of our students. The Business Services and Finance Department staff will be affected by this action. Board Policy, Florida Statutes, Admin. Code: Board Policy 6100 Fla. Admin Code R. 6A-1.008 (2023) Section 1010.01 Fla Stats (2023) File Attachments 7-January 23-24 Monthly Final Report.pdf (102 KB) Motion & Voting Approve Consent Agenda Items, C12.1 - C211, as submitted or amended, with the exception of items D22.1, D22.2, D22.3, D22.4, D22.5, D22.6, D22.7, and D22.8 that have been placed to the regular agenda for discussion and item C16.3 that has been completely withdrawn from the agenda Motion by Eric Cummings, second by Lori Conrad. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Lori Conrad, Nancy Thrower, Sarah James 16. Consent - Business Services, Purchasing (Boston-Ellis) Subject 16.1 C16.1 Bid 4041AH Art Supplies for Central Warehouse, Nine Month Term Contract Meeting Mar 26, 2024 - School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $200,000.00 Budgeted Yes Budget Source General Fund - Central Warehouse/Restock Recommended Action Bid 4041AH Art Supplies for Central Warehouse, Nine Month Term Contract Goals Strategic Plan Key Priority 4 - Fiscal Responsibility Rationale and Methodology: This competitive bid provides a large selection of art supplies stocked in the Central Warehouse for distribution to schools and departments throughout the District. Due to the volatility in raw materials, manufacturing, and transportation prices in the marketplace, the Purchasing Department decided to issue this bid with a nine month term in lieu of a typical one year term because it would be difficult for vendors to hold firm and fixed pricing for a year at this time. Near the end of the term of this bid, the Central Warehouse and the Purchasing Department will reassess the stability of the marketplace and issue a new bid accordingly. Bid invitations were sent to multiple vendors who are registered in the Purchasing vendor database, and the bid was publicly posted on the Purchasing website. Seven vendors submitted a bid. The Central Warehouse Department reviewed and approved this recommendation. District schools and departments will purchase art supplies supplied from this bid through the Central Warehouse. Prior Board Action Date(s): N/A Financial History and Term/Time Frame: Due to the difficulty in obtaining materials and supplies, a primary and secondary awardee have been recommended for each item when applicable. Primary awarded vendor items are highlighted in yellow, bolded, with a thick box border, and secondary awarded vendor items are highlighted in purple, bolded, with a thick box border. The recommended awarded vendors are Blick Art Materials LLC of Highland Park, IL; Cascade School Supplies of North Adams, MA; DGS Educational Products of Delray Beach, FL; Lakeshore Learning Materials LLC of Carson, CA; National Art & School Supplies, Inc. of Rahway, NJ; Pyramid Paper Company, d/b/a Pyramid School Products of Tampa, FL; and S & S Worldwide, Inc. of Colchester, CT. The term of this bid is from April 1, 2024 to December 31, 2024. The resources required for this bid are approximately $200,000.00 as a nine month estimate. At the time of submission on the agenda, $29,187.47 has been encumbered on the current bid. Effect of Action/Results: Through the utilization of this bid, schools and departments will be able to purchase art supplies through the Central Warehouse at competitive prices. Students and teachers will benefit from this bid by having a large selection of art supplies readily available for use. Board Policy, Florida Statutes, Admin. Code: Board Policy 6320 Section 287, Fla. Stats. (2023) Fla. Admin. Code R 6A-1.012 File Attachments Bid 4041AH Art Supplies for Central Warehouse.pdf (504 KB) Sunbiz and Other Division of Corporation Documents.pdf (700 KB) Arts Supplies for Central Warehouse 4041H TABSHEET.pdf (1,165 KB) Motion & Voting Approve Consent Agenda Items, C12.1 - C211, as submitted or amended, with the exception of items D22.1, D22.2, D22.3, D22.4, D22.5, D22.6, D22.7, and D22.8 that have been placed to the regular agenda for discussion and item C16.3 that has been completely withdrawn from the agenda Motion by Eric Cummings, second by Lori Conrad. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Lori Conrad, Nancy Thrower, Sarah James 16. Consent - Business Services, Purchasing (Boston-Ellis) Subject 16.2 C16.2 Bid 4042AH Classroom Supplies for Central Warehouse, Nine Month Term Contract Meeting Mar 26, 2024 - School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $200,000.00 Budgeted Yes Budget Source General Fund - Central Warehouse/Restock Recommended Action Approve Bid 4042AH Classroom Supplies for Central Warehouse, Nine Month Term Contract Goals Strategic Plan Key Priority 4 - Fiscal Responsibility Rationale and Methodology: This competitive bid provides a large selection of classroom supplies stocked in the Central Warehouse for distribution to schools and departments throughout the District. Due to the volatility in raw materials, manufacturing, and transportation prices in the marketplace, the Purchasing Department decided to issue this bid with a nine month term in lieu of a typical one year term because it would be difficult for vendors to hold firm and fixed pricing for a year at this time. Near the end of the term of this bid, the Central Warehouse and the Purchasing Department will reassess the stability of the marketplace and issue a new bid accordingly. Bid invitations were sent to multiple vendors who are registered in the Purchasing vendor database, and the bid was publicly posted on the Purchasing website. Six vendors submitted a bid. The Central Warehouse Department reviewed and approved this recommendation. District schools and departments will purchase art supplies awarded in this bid through the Central Warehouse. Prior Board Action Date(s): N/A Financial History and Term/Time Frame: Due to the difficulty in obtaining materials and supplies, a primary and secondary awardee have been recommended for each item when applicable. Primary awarded vendor items are highlighted in yellow, bolded, with a thick box border, and secondary awarded vendor items are highlighted in purple, bolded, with a thick box border. The recommended awarded vendors are A+ School Supply LLC of Pompano Beach, FL; Cascade School Supplies, Inc. of North Adams, MA; DGS Educational Products of Delray Beach, FL; National Art & School Supplies Inc. of Rahway, NJ; and Pyramid Paper Company, d/b/a Pyramid School Products of Tampa, FL. The term of this bid is from April 1, 2024 to December 31, 2024. The resources required for this bid are approximately $200,000.00 as a nine month estimate. At the time of submission on the agenda, $99,383.88 has been encumbered on the current bid. Effect of Action/Results: Through the utilization of this bid, schools and departments will be able to purchase classroom supplies through the Central Warehouse at competitive prices. Students and teachers will benefit from this bid by having a large selection of classroom supplies readily available for use. Board Policy, Florida Statutes, Admin. Code: Board Policy 6320 Section 287, Fla. Stats. (2023) Fla. Admin. Code R 6A-1.012 File Attachments Sunbiz and Other Division of Corporaton Reports.pdf (571 KB) Bid 4042AH Classroom Supplies for Central Warehouse.pdf (531 KB) Classroom Supplies for Central Warehouse 4042AH TABSHEET.pdf (681 KB) Motion & Voting Approve Consent Agenda Items, C12.1 - C211, as submitted or amended, with the exception of items D22.1, D22.2, D22.3, D22.4, D22.5, D22.6, D22.7, and D22.8 that have been placed to the regular agenda for discussion and item C16.3 that has been completely withdrawn from the agenda Motion by Eric Cummings, second by Lori Conrad. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Lori Conrad, Nancy Thrower, Sarah James 16. Consent - Business Services, Purchasing (Boston-Ellis) Subject 16.3 C16.3 WITHDRAWN Bid 4043AH Janitorial and Sanitary Paper Supplies for Central Warehouse, Nine Month Term Contract Meeting Mar 26, 2024 - School Board Meeting Type WITHDRAWN FROM THE AGENDA Goals Strategic Plan Key Priority 4 - Fiscal Responsibility Rationale and Methodology: This competitive bid provides a large selection of janitorial and sanitary paper supplies stocked in the Central Warehouse for distribution to schools and departments throughout the District. Due to the volatility in raw materials, manufacturing, and transportation prices in the marketplace, the Purchasing Department decided to issue this bid with a nine month term in lieu of a typical one-year term because it would be difficult for vendors to hold firm and fixed pricing for a year at this time. Near the end of the term of this bid, the Central Warehouse and the Purchasing Department will reassess the stability of the marketplace and issue a new bid accordingly. Bid invitations were sent to multiple vendors who are registered in the Purchasing vendor database, and the bid was publicly posted on the Purchasing website. Fifteen vendors submitted a bid. The Central Warehouse Department reviewed and approved this recommendation. District schools and departments will purchase art supplies awarded from this bid as needed through the Central Warehouse. Prior Board Action Date(s): N/A Financial History and Term/Time Frame: Due to the difficulty in obtaining materials and supplies, a Primary and Secondary awardee have been recommended for each item when applicable. Primary awarded vendor items are highlighted in yellow, bolded, with a thick box border, and Secondary awarded vendor items are highlighted in purple, bolded, with a thick box border. The recommended awarded vendors are Agni Enterprises LLC, d/b/a Head to Hells Safety Supplies of Miami, Florida; All Florida Paper of Medley, FL; Bayse Janitor Supply Co. of Eustis, FL; Cypress Supply, Inc. of Longwood, FL; Dade Paper & Bag LLC, d/b/a Imperial Dade of Orlando, FL; Gem Supply Company of Orlando, FL; Genesis II, Inc. of Rockhill, SC; HD Supply Facilities Maintenance LTD of Atlanta, GA; Kitt, Nicholson and Associates, Inc. of Ocala, FL; Pyramid Paper Company, d/b/a Pyramid School Products of Tampa, FL; Dade Paper &Bag, LLC, d/b/a Imperial Dade of Miami, FL; Discount Janitorial & Paper Supply LLC of Ocala, FL; Gem Supply Company of Ocala, FL; Southeastern Paper Group of FL, Inc., Jacksonville, FL; and Unipak Florida Corp. of West Long Branch, NJ. The term of this bid is from April 1, 2024 to December 31, 2024. The resources required for this bid are approximately $350,000.00 as a nine month estimate. At the time of submission on the agenda, $256,874.66 has been encumbered on the current bid. Effect of Action/Results: Through the utilization of this bid, schools and departments will be able to purchase janitorial and sanitary paper supplies through the Central Warehouse at competitive prices. Students, parents, and staff will benefit from this bid by having clean classrooms, restrooms, and school buildings. Board Policy, Florida Statutes, Admin. Code: Board Policy 6320 Section 287, Fla. Stats. (2023) Fla. Admin. Code R 6A-1.012 File Attachments Janitorial and Sanitary Paper Supplies for CW 4043AH TABSHEET.pdf (661 KB) Sunbiz and Other Division of Corporation Reports.pdf (301 KB) Bid 4043AH Janitorial and Sanitary Paper Supplies for Central Warehouse.pdf (460 KB) 16. Consent - Business Services, Purchasing (Boston-Ellis) Subject 16.4 C16.4 Bid 4044MF Classroom Furniture for Central Warehouse, Nine Month Term Contract Meeting Mar 26, 2024 - School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $300,000.00 Budgeted Yes Budget Source General Fund - Central Warehouse/Restock Recommended Action Approve Bid 4044MF Classroom Furniture for Central Warehouse, Nine Month Term Contract Goals Strategic Plan Key Priority 4 - Fiscal Responsibility Rationale and Methodology: This competitive bid provides classroom furniture for use in District schools and departments. Due to the volatility in raw materials, manufacturing, and transportation prices in the marketplace, the Purchasing Department is issuing this bid with a nine month term in place of a typical one year term because it is difficult for vendors to hold firm and fixed pricing for a year. Near the end of the term of this bid, the Purchasing and Central Warehouse Departments will reassess the stability of the marketplace and issue a new bid accordingly. District schools and departments will purchase new classroom furniture through the Central Warehouse. Bid invitations were sent to multiple vendors who are registered in the Purchasing vendor database, and the bid was publicly posted on the Purchasing website. Nine vendors submitted bids. The Central Warehouse Department reviewed and approved this recommendation. Prior Board Action Date(s): N/A Financial History and Term/Time Frame: The supporting recommended awardees are Cascade School Supplies of North Adams, Massachusetts, Commercial Design Services, Inc. of Tampa, Florida, Ernie Morris Enterprises, Inc. of Bushnell, Florida, OEC Business Interiors, Inc. of Gainesville, Florida, School Specialty, LLC of Greenville, Wisconsin, Schoolhouse Products, Inc. of Tampa, Florida, and Signature Products, Inc dba Signature School Products of DeBary, Florida. The term of this bid is April 1, 2024, through December 31, 2024. The resources required for this bid are approximately $300,000.00 as a nine month estimate. At the time of submission on the agenda $194,468.00 has been encumbered on the previous bid. Effect of Action/Results: Through the utilization of this bid, schools and departments will be able to purchase new classroom furniture through the Central Warehouse at competitive prices. Board Policy, Florida Statutes, Admin. Code: Board Policy 6320 Section 287, Fla. Stats. (2023) Fla. Admin. Code R 6A-1.012 File Attachments Bid 4044MF Classroom Furniture for Central Warehouse Nine-Month Term Contract.pdf (489 KB) Sunbiz Annual Report Commercial Design Services Inc.pdf (4 KB) Business Certificate Cascade School Supplies Inc.pdf (72 KB) Sunbiz Annual Report Ernie Morris Enterprises Inc.pdf (4 KB) Sunbiz Annual Report OEC Business Interiors Inc.pdf (4 KB) Sunbiz Annual Report School Specialty LLC.pdf (5 KB) Sunbiz Annual Report Schoolhouse Products Inc.pdf (4 KB) Sunbiz Annual Report Signature Products Inc dba Signature School Products.pdf (4 KB) Classroom Furniture for Central Warehouse Nine Month Term Contract 4044MF TABSHEET.pdf (402 KB) Motion & Voting Approve Consent Agenda Items, C12.1 - C211, as submitted or amended, wit