Workshop Meeting

2 Monday, July 8, 2024 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2024 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 1. Opening of Meeting Subject 1.1 Call to Order by the Chairman Meeting Jul 8, 2024 - Workshop Meeting Type Procedural File Attachments 2. Approval of Agenda Subject 2.1 Changes to Agenda and Approval of Agenda Meeting Jul 8, 2024 - Workshop Meeting Type Action Recommended Action Motion to approve the Agenda File Attachments 3. Recognitions 4. Administrative Personnel Appointments Subject 4.1 Appointment of Principal, Longwood Elementary School, recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action Recommended Action Motion to approve the appointment of Principal, Longwood Elementary School. File Attachments 4. Administrative Personnel Appointments Subject 4.2 Appointment of Principal, Okaloosa STEMM Academy, recommended by the Superintendent for approvals. Meeting Jul 8, 2024 - Workshop Meeting Type Action Recommended Action Motion to approve the appointment of Principal, Okaloosa STEMM Academy. File Attachments 5. Public Comment - Agenda Items Only (Blue Card) Subject 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting Jul 8, 2024 - Workshop Meeting Type Information File Attachments 6. Committee and Staff Reports (Workshop Only) 7. Consent Agenda Subject 7.1 Approval of the Consent Agenda Meeting Jul 8, 2024 - Workshop Meeting Type Action (Consent) Recommended Action Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.2 Approval of the Minutes of the Workshop Meeting of June 24, 2024; Minutes of the Budget Workshop Meeting of June 24, 2024; Minutes of the Regular Meeting of June 24, 2024, recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action (Consent) Recommended Action Motion to approve the Minutes of the Workshop Meeting of June 24, 2024; Minutes of the Budget Workshop Meeting of June 24, 2024; Minutes of the Regular Meeting of June 24, 2024. File Attachments 6-24-2024 Workshop - DRAFT.pdf (88 KB) 6-24-2024 Budget Workshop - DRAFT.pdf (115 KB) 6-24-2024 Meeting - DRAFT.pdf (94 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.3 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action (Consent) Recommended Action Motion to approve invoices for payment. As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bill Summary 07.08.2024.pdf (65 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.4 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $48,740.50 Budgeted No Budget Source Donations Recommended Action Motion to approve School Donations. Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2024-07-08.pdf (98 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.5 Authorization to advertise the proposed Preliminary and Tentative Budget and Millage Rate for fiscal year 2024-2025, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action (Consent) Recommended Action Motion to authorize advertisement of the proposed Preliminary and Tentative Budget and Millage Rate for fiscal year 2024-2025. The District is required by law to advertise notice of its intent to tentatively adopt a millage rate and budget. These advertisements include the "Budget Summary," "Notice of Proposed Tax Increase," and "Notice of Tax for School Capital Outlay." The "Notice of Proposed Tax Increase" is required if the projected revenue is higher than the previous year. The projected revenue could be higher due to increased property values, increased millage, or a combination of both. Millage rates include the following: 1. Required Local Effort - This millage is set by the State. The District must levy this millage in order to receive FEFP funding from the State. The District cannot operate without this funding. 2. Discretionary Operating - This millage rate is 0.748. The State expects all Districts to levy this millage and includes this projected funding in the FEFP. 3. Capital Improvement - This millage rate is 1.500. This is the amount the State allows Districts to levy. The State only provides Capital funding to charter schools. The advertisements must be in a newspaper of general paid circulation in the county or on the School District's website. The size, format, and placement of the advertisements are specified in the Truth-In-Millage (TRIM) guidelines and must not be modified. The advertisements will be on the School District's website on July 26, 2024. The direct link is www.okaloosaschools.com/page/public-notices. This page may also be accessed from the School District's homepage by clicking on "School District" and then "Public Notices." A public hearing to tentatively adopt a millage rate and budget must be held not less than 2 days or more than 5 days after the day that the advertisement is first published. Accordingly, the public hearing to tentatively adopt the millage rate and the budget is scheduled for Monday , July 29, 2024, beginning at 6:15 p.m. File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.6 Sole Source #24-16 Lexia Learning Systems, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $56,870.00 Budgeted Yes Budget Source Federal funds, Project 4413 Title I-School Improvement Support Plan Recommended Action Motion to approve renewing Lexia software subscriptions for a total cost of $56,870.00, effective August 1, 2024, through July 31, 2025. Request approval to renew Lexia software subscriptions for a total cost of $56,870.00. Funds will be paid from Federal funds, Project 4413 Title I-School Improvement Support Plan, and the contract is effective August 1, 2024, through July 31, 2025. A copy of the quote is attached. For additional information, please contact Amy Dale, Title I, Specialist, at (850) 833-3008. File Attachments LEXIA QUOTE.pdf (356 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.7 Sole Source#24-12 IXL Learning, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $123,750.00 Budgeted Yes Budget Source Federal Fund, Project 5415 Title IV - SS & AEG Recommended Action Motion to approve the purchase of software licenses from IXL Learning for a total cost of $123,750.00, effective August 30, 2024, through August 29, 2025. Request approval to purchase software licenses from IXL Learning for a total cost of $123,750.00. Funds will be paid from Federal Fund, Project 5415 Title IV - SS & AEG, and the contract is effective August 30, 2024, through August 29, 2025. A copy of the quote is attached. For additional information, please contact Amy Dale, Title I, Specialist, at (850) 301-3008. File Attachments IXL Quote.pdf (84 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.8 Tag-On Bid Purchase Over $50,000: Howard Technology Solutions, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action (Consent) Preferred Date Jul 08, 2024 Absolute Date Jul 08, 2024 Fiscal Impact Yes Dollar Amount $352,777.50 Budgeted Yes Budget Source Capital Fund, Project 4329 DW Technology Upgrades Recommended Action Motion to approve the purchase of 60 Cleartouch Interactive Panels kits from Howard Technology Solutions for a total of $352,777.50. Request approval to purchase 60 Cleartouch Interactive Panels kits from Howard Technology Solutions for a total of $352,777.50. The purchase is made through PAEC Contract #23-165, and funds will be paid from Capital Fund, Project 4329 DW Technology Upgrades. A copy of the quote is attached. For additional information, please contact Dustin Keith, Specialist, Information Systems, at (850) 689-7151. File Attachments CLEARTOUCH QUOTE.pdf (75 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.9 Tag-On Bid Purchase Over $50,000: H&E Equipment Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action (Consent) Preferred Date Jul 08, 2024 Absolute Date Jul 08, 2024 Fiscal Impact Yes Dollar Amount $102,700.00 Budgeted Yes Budget Source Capital Fund, Project 0369 DW-Vehicles Recommended Action Motion to approve purchasing equipment from H&E Equipment Services for a total of $102,700.00. Request approval to purchase equipment, one (1) trailer mounted boom $32,550.00, and one (1) reach truck $70,150.00, for a total of $102,700.00. Purchases are made through BuyBoard Contract #685-22, and funds will be paid from Capital Fund, Project 0369 DW-Vehicles. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments H&E QUOTES.pdf (106 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.10 Tag-On Bid Purchase Over $50,000: TriMark, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action (Consent) Preferred Date Jul 08, 2024 Absolute Date Jul 08, 2024 Fiscal Impact Yes Dollar Amount $54,526.00 Budgeted Yes Budget Source Federal Fund, Project 3510 SFS Contract Exclusions Recommended Action Motion to approve the purchase of kitchen equipment for Plew Elementary School in the amount of $27,263.00, and Ruckel Middle School in the amount of $27,263.00, for a total of $54,526.00. Request approval to purchase kitchen equipment for Plew Elementary School in the amount of $27,263.00, and Ruckel Middle School in the amount of $27,263.00, for a total of $54,526.00. Purchases are made through Osceola County Schools bid #SDOC-22-B-077-LH. Funds will be paid from Federal Fund, Project 3510 SFS Contract Exclusions, and copies of the quotes and funding are attached. For additional information, please contact Steve Anderson, Program Director, School Food Services, at (850) 301-3020. File Attachments TriMark Quote-Plew.pdf (265 KB) TriMark Quote-Ruckel.pdf (265 KB) FUNDNG SPREADSHEET.pdf (75 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.11 Exempted Purchase Over $50,000: Focus School Software-Communication Add On Module, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $88,064.60 Budgeted Yes Budget Source Capital Fund Transfer to General Fund, Project 3398 - DW - Enterprise Software Recommended Action Motion to approve purchasing Communication Add On Module from Focus. Request approval to purchase Communication Add On Module from Focus. The contact is for two (2) years. Year 1 is effective July 9, 2024, through June 30, 2025 in the amount of $88,064.60. Year 2 is effective July 1, 2025, through June 30, 2026 in the amount of $86,114.60. The total contract amount is $174,179.20. Only one year's allocation is shown above. The purchase is exempt under 6A-1.012(14), and funds will be paid from a Capital Fund Transfer to General Fund, Project 3398 - DW - Enterprise Software. Contract documents are attached. For additional information, please contact Wendy Meserve, Director, Forecasting & SIS, at (850) 689-7475. File Attachments FOCUS COMMUNICATION DOCUMENTS.pdf (278 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.12 Agreement with Oak Strategies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $48,000.00 Budgeted Yes Budget Source General Fund, Project 9015 Fixed Charges Recommended Action Motion to approve the contract with Oak Strategies to provide the district with lobbying services, for a total cost of $48,000.00, effective July 1, 2024, through June 30, 2025. Request approval to contract with Oak Strategies to provide the district with lobbying services, based on a retainer fee of $4,000.00 per month, for a total cost of $48,000.00, effective July 1, 2024, through June 30, 2025. Funds will be paid from General Fund, Project 9015 Fixed Charges, and a copy of the contract is attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments Oak Strategies Contract.pdf (401 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.13 Service Agreement #25-06 Emerald Coast Science Center-Planetarium, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Funds Paid by Individual Participating Schools Recommended Action Motion to approve Service Agreement #25-06 between Emerald Coast Science Center, and The School Board of Okaloosa County, Florida, on behalf of the district, to provide a Planetarium Program, in an amount not to exceed $1,400.00 per school per day, effective July 9, 2024, through June 30, 2025. Request approval of Service Agreement #25-06 between Emerald Coast Science Center, and The School Board of Okaloosa County, Florida, on behalf of the district, to provide a Planetarium Program. The Provider will be paid $200.00 per hour with a two (2) hour minimum, for a contract total amount not to exceed $1,400.00 per school per day. Funds will be paid by individual participating schools, and the contract is effective July 9, 2024, through June 30, 2025. A copy of the Agreement is attached. For additional information, please contact Tami Ellis, Specialist, Curriculum, at (850) 833-4122. File Attachments SA #25-06.pdf (256 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.14 Service Agreement#25-07 Emerald Coast Science Center-Plant Dissection, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Fund Paid by Individual Participating Schools Recommended Action Motion to approve Service Agreement#25-07 between Emerald Coast Science Center, and The School Board of Okaloosa County, Florida, on behalf of the district, to provide Plant Dissection, not to exceed $1,400.00 per school per day, effective July 9, 2024, through June 30, 2025. Request approval of Service Agreement#25-07 between Emerald Coast Science Center, and The School Board of Okaloosa County, Florida, on behalf of the district, to provide Plant Dissection. The Provider will be paid $7.00 per student for up to 200 students, for a total contract amount not to exceed $1,400.00 per school per day. Funds will be paid by individual participating schools, and the Agreement is effective July 9, 2024, through June 30, 2025. For additional information, please contact Tami Ellis, Specialist, Curriculum, at (850) 833-4122. File Attachments SA #25-07.pdf (259 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.15 Service Agreement #25-08 Emerald Coast Science Center-Family Science Night, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Funds Paid By Individual Participating Schools Recommended Action Service Agreement #25-08 between Emerald Coast Science Center, and The School Board of Okaloosa County, Florida, on behalf of the district, to provided Family Science Night, in an amount not to exceed $950.00 per school, effective July 9, 2024, through June 30, 2025. Request approval of Service Agreement #25-08 between Emerald Coast Science Center, and The School Board of Okaloosa County, Florida, on behalf of the district, to provided Family Science Night. The Provider will be paid $475.00 per event, for a total contract amount not to exceed $950.00 per school. Funds will be paid by individual participating schools. The Agreement is effective July 9, 2024, through June 30, 2025, and a copy is attached. For additional information, please contact Tami Ellis, Specialist, Curriculum, at (850) 833-4122. File Attachments SA #25-08.pdf (262 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.16 Service Agreement #25-09 Emerald Coast Science Center-Science Matters, presented by Vince Windham, Program, Director, Purchasing, and recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $1,050.00 Budgeted Yes Budget Source Funds Paid By Individual Participating Schools Recommended Action Motion to approve Service Agreement #25-09 between Emerald Coast Science Center, and The School Board of Okaloosa County, Florida, on behalf of the district, to provide Science Matters, in an amount not to exceed $1,050.00 per school per day, effective July 9, 2024, through June 30, 2025. Request approval of Service Agreement #25-09 between Emerald Coast Science Center, and The School Board of Okaloosa County, Florida, on behalf of the district, to provide Science Matters, The Provider will be paid $150.00 per hour/session for up to seven (7) hours per day, for a total contract amount not to exceed $1,050.00 per school per day. Funds will paid by individual participating schools. The Agreement is effective July 9, 2024, through June 30, 2025, and a copy is attached. For additional information, please contact Tami Ellis, Specialist, Curriculum, at (850) 833-4122. File Attachments SA #25-09.pdf (265 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.17 Service Agreement #25-10 Emerald Coast Science Center-Science Enrichment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Funds Paid By Individual Participating Schools Recommended Action Motion to approve Service Agreement #25-10 between Emerald Coast Science Center, and The School Board of Okaloosa Schools, Florida, on behalf of the district, to provide Science Enrichment, in an amount not to exceed $875.00 per school per day, effective July 9, 2024, through June 30, 2025. Request approval of Service Agreement #25-10 between Emerald Coast Science Center, and The School Board of Okaloosa Schools, Florida, on behalf of the district, to provide Science Enrichment. The Provider will be paid $125.00 per hour/session for up to seven (7) hours per day, for a total contract amount not to exceed $875.00 per school per day. Funds will be paid by individual participating schools. The Agreement is effective July 9, 2024, through June 30, 2025, and a copy is attached. For additional information, please contact Tami Ellis, Specialist, Curriculum, at (850) 833-4122. File Attachments SA #25-10.pdf (265 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.18 Service Agreement #25-11 Emerald Coast Science Center-STEM Field Trips, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Funds Paid By Individual Participating Schools Recommended Action Motion to approve Service Agreement #25-11 between Emerald Coast Science Center, and The School Board of Okaloosa County, Florida, on behalf of the district, to provide STEM Field Trips, in an amount not to exceed $1,320.00 per school per day, effective July 9, 2024, through June 30, 2025. Request approval of Service Agreement #25-11 between Emerald Coast Science Center, and The School Board of Okaloosa County, Florida, on behalf of the district, to provide STEM Field Trips. The Provider will be paid $12.00 per student for up to 110 students, for a total contract amount not to exceed $1,320.00 per school per day. Funds will be paid by individual participating schools. The Agreement is effective July 8, 2024, through June 30, 2025, and a copy is attached. For additional information, please contact Tami Ellis, Specialist, Curriculum, at (850) 833-4122. File Attachments SA #25-11.pdf (260 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.19 Service Agreement #25-12 Christopher Mills, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $10,400.00 Budgeted Yes Budget Source Internal Fund, Style Marchers Recommended Action Motion to approve Service Agreement #25-12 between Christopher Mills, and The School Board of Okaloosa County, Florida, on behalf of Choctawhatchee High School, to provide Clinician Services, in an amount not to exceed $10,400.00, effective July 9, 2024, through June 30, 2025. Request approval of Service Agreement #25-12 between Christopher Mills, and The School Board of Okaloosa County, Florida, on behalf of Choctawhatchee High School, to provide Clinician Services for Color Guard and Indoor Winter Guard. The Provider will be paid $700.00 per month for up to 12 months, for a total of $8,400.00. Additional choreography and routines will be paid at a rate of $50.00 per hour for up to 40 hours, for a total of $2,000.00, for a total contract amount not to exceed $10,400.00. The Agreement is effective July 9, 2024, through June 30, 2025, and a copy is attached. For additional information, please contact Anthony Denaro, Band Director, Choctawhatchee High School, at (850) 833-3164. File Attachments SA #25-12.pdf (890 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.20 Service Agreement #25-13 Jayson Jay Peterson, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $16,400.00 Budgeted Yes Budget Source General Fund, Project 6110 Adult Education Tuition Recommended Action Motion to approve Service Agreement #25-13 between Jayson Jay Peterson, and The School Board of Okaloosa County, Florida, on behalf of Okaloosa Technical College, to provide Technology Support Services in an amount not to exceed $16,400.00, effective August 1, 2024, through June 30, 2025. Request approval of Service Agreement #25-13 between Jayson Jay Peterson, and The School Board of Okaloosa County, Florida, on behalf of Okaloosa Technical College, to provide Technology Support Services. The Provider will be paid $40.00 per hour for up to 410 hours, for a total contract amount not to exceed $16,400.00. Funds will be paid from General Fund, Project 6110 Adult Education Tuition. The Agreement is effective August 1, 2024, through June 30, 2025, and a copy is attached. For additional information, please contact Scott Huerkamp, Assistant Director, Okaloosa County Technical College, at (850) 833-3500. File Attachments SA #25-13.pdf (483 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.21 Service Agreement #25-14 Elizabeth Morgan, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $16,400.00 Budgeted Yes Budget Source General Fund, Project 6110 Adult Education Tuition Recommended Action Motion to approve Service Agreement #25-14 between Elizabeth Morgan, and The School Board of Okaloosa County, Florida, on behalf of Okaloosa Technical College, to provide Technology Support Services in an amount not to exceed $16,400.00, effective August 1, 2024, through June 30, 2025. Request approval of Service Agreement #25-14 between Elizabeth Morgan, and The School Board of Okaloosa County, Florida, on behalf of Okaloosa Technical College, to provide Technology Support Services. The Provider will be paid $40.00 per hour for up to 410 hours, for a total contract amount not to exceed $16,400.00. Funds will be paid from General Fund, Project 6110 Adult Education Tuition. The Agreement is effective August 1, 2024, through June 30, 2025, and a copy is attached. For additional information, please contact Scott Huerkamp, Assistant Director, Okaloosa Technical College, at (850) 833-3500. File Attachments SA #25-14.pdf (476 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.22 Service Agreement #25-15 Steven Bair, Jr., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $33,652.50 Budgeted Yes Budget Source General Fund, Project 6110 Adult Education Tuition Recommended Action Motion to approve Service Agreement #25-15 between Steven Bair, Jr., and The School Board of Okaloosa County, Florida, on behalf of Okaloosa Technical College, to provide Cyber Security Instruction in an amount not to exceed $33,652.50, effective August 1, 2024, through June 30, 2025. Request approval of Service Agreement #25-15 between Steven Bair, Jr., and The School Board of Okaloosa County, Florida, on behalf of Okaloosa Technical College, to provide Cyber Security Instruction. The Provider will be paid $42.00 per hour for up to 801.25 hours, for a total contract amount not to exceed $33,652.50. Funds will be paid from General Fund, Project 6110 Adult Education Tuition. The Agreement is effective August 1, 2024, through June 30, 2025, and a copy is attached. For additional information, please contact Scott Huerkamp, Assistant Director, Okaloosa Technical College, at (850) 833-3500. File Attachments SA #25-15.pdf (475 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.23 Service Agreement #25-16 Blake Dickeson, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $56,560.75 Budgeted Yes Budget Source General Fund, Project 6110 Adult Education Tuition Recommended Action Motion to approve Service Agreement #25-16 between Blake Dickeson, and The School Board of Okaloosa County, Florida, on behalf of Okaloosa Technical College, to provide Practical Nursing Instruction in an amount not to exceed $56,560.75, effective August 1, 2024, through June 30, 2025. Request approval of Service Agreement #25-16 between Blake Dickeson, and The School Board of Okaloosa County, Florida, on behalf of Okaloosa Technical College, to provide Practical Nursing Instruction. The Provider will be paid $38.84 per hour for up to 1,456.25 hours, for a contract amount not to exceed $56,560.75. Funds will be paid from General Fund, Project 6110 Adult Education Tuition. The Agreement is effective August 1, 2024, through June 30, 2025, and a copy is attached. For additional information, please contact Scott Huerkamp, Assistant Director, Okaloosa Technical College, at (850) 833-3500. File Attachments SA #25-16.pdf (463 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.24 Service Agreement #25-17 Ethica, LLC, presented by Vince Windham, Program Director, Purchasing and recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $14,520.00 Budgeted Yes Budget Source Federal Fund, Project 5401 Title I-Part A Recommended Action Motion to approve Service Agreement #25-17 between Ethica, LLC, and The School Board of Okaloosa County, Florida, on behalf of Title I Department, to provide Training and Technical Assistance to the Title I Department in an amount not to exceed $14,520.00, effective July 9, 2024, through June 30, 2025. Request approval of Service Agreement #25-17 between Ethica, LLC, and The School Board of Okaloosa County, Florida, on behalf of Title I Department, to provide Training and Technical Assistance to the Title I Department. The Provider will be paid $3,630.00 per quarter upon completion of services, for a total contract amount not to exceed $14,520.00. Funds will be paid from Federal Fund, Project 5401 Title I-Part A. The Agreement is effective July 9, 2024, through June 30, 2025, and a copy is attached. For additional information, please contact Amy Dale, Program Director, Title I, at (850) 301-3008. File Attachments SA #25-17.pdf (490 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.25 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action (Consent) Preferred Date Jul 08, 2024 Absolute Date Jul 08, 2024 Recommended Action Motion to approve the sale and disposal of the property listed on the attached surplus lists dated July 8, 2024. Approval is requested for the sale and disposal of the property described on the attached list dated July 8, 2024. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for July 8, 2024 Board Meeting.pdf (72 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.26 School Food Services updated A la Carte Pricing for Elementary and Secondary Schools for the 2024-2025 School Year, presented by Stephen Anderson, Program Director, Food Services, and recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action (Consent) Preferred Date Jul 08, 2024 Absolute Date Jul 08, 2024 Fiscal Impact No Budgeted No Recommended Action Motion to approve the School Food Services updated A la Carte pricing for Elementary and Secondary Schools for the 2024-2025 School Year. For additional information, please contact Stephen Anderson at 850-301-3020. File Attachments Okaloosa County School District A la Carte Pricing 2024-2025.pdf (67 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.27 School-to-Work contracts between The School Board of Okaloosa County, Florida, and School-to-Work providers to provide career experience opportunities to eligible students at Silver Sands and Richbourg Schools, presented by Kathy Ard, ESE Director, and recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action (Consent) Preferred Date Jul 08, 2024 Fiscal Impact No Budgeted No Budget Source N/A Recommended Action Motion to approve School-to-Work contracts between The School Board of Okaloosa County, Florida, and School-to Work providers to provide career experience opportunities to eligible students at Silver Sands and Richbourg Schools, commencing August 31, 2024, and terminating August 31, 2025. The School to Work contracts provide career experience opportunities to eligible students at both Silver Sands and Richbourg Schools. Please contact Kathy Ard, ESE Director, for additional information at 850-833-3164. File Attachments STW Silver Sands 24-25.pdf (833 KB) STW Richbourg 24-25.pdf (802 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Superintendent's Human Resources Recommendations Subject 8.1 (Information Only) Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting Jul 8, 2024 - Workshop Meeting Type Information There are no employees to report as having been placed on/or removed from Administrative Leave. For more information, contact Lee Hale at 850-833-5801. File Attachments 8. Superintendent's Human Resources Recommendations Subject 8.2 (Information Only) Deferred Retirement Option Program, presented by Lee Hale, Assistant Superintendent, Human Resources. Meeting Jul 8, 2024 - Workshop Meeting Type Information The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). NEW DROP ENTRIES Employee Name EID Position Location DROP Start Date Robin Chapman 115292 Teacher Fort Walton Beach HS 7/1/2024 Deborah Clary 105571 Teacher Laurel Hill 7/1/2024 For more information, contact Lee Hale at 850-833-5801. File Attachments 8. Superintendent's Human Resources Recommendations Subject 8.3 Cleared certification requirements and issuance of contracts for the 2024-2025 school year, presented by Sharon Duron, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action Recommended Action Motion to approve the cleared certification requirements and issuance of contracts for the 2024-2025 school year. The attached list of teachers has cleared their certification requirements and are eligible to receive their contracts for the 2024-2025 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. Please contact Sharon Duron for additional information, 850-833-5857. File Attachments Cleared Provisionals for 2024-2025 School Year-5.pdf (107 KB) 8. Superintendent's Human Resources Recommendations Subject 8.4 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action Preferred Date Jul 08, 2024 Absolute Date Jul 08, 2024 Recommended Action Motion to approve employee separations. Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments July 8, 2024 Separations, Public.pdf (62 KB) 8. Superintendent's Human Resources Recommendations Subject 8.5 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action Preferred Date Jul 08, 2024 Absolute Date Jul 08, 2024 Recommended Action Motion to approve personnel recommendations. The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments July 8, 2024 Substitute New Hires, Public.pdf (70 KB) July 8, 2024 Ed Support New Hires, Public.pdf (53 KB) July 8, 2024 Instructional New Hires, Public.pdf (58 KB) 8. Superintendent's Human Resources Recommendations Subject 8.6 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action Preferred Date Jul 08, 2024 Absolute Date Jul 08, 2024 Recommended Action Motion to approve employee transfers. The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments July 8, 2024 Transfers, Public.pdf (135 KB) 8. Superintendent's Human Resources Recommendations Subject 8.7 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action Preferred Date Jul 08, 2024 Absolute Date Jul 08, 2024 Recommended Action Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Name School Hours Makayla Stant Kenwood Elem. 22.5 Carl Maddox Antioch Elem. 35.0 Magdalena Holcomb Southside Primary 3.0 Donald Mims Central Complex 75.0 For more information, contact Lee Hale at 850-833-5801 File Attachments 8. Superintendent's Human Resources Recommendations Subject 8.8 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action Preferred Date Jul 08, 2024 Absolute Date Jul 08, 2024 Recommended Action Motion to approve leave without pay. The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. File Attachments 9. Discussion Agenda 10. Construction Program/Owner's Representative's Business Subject 10.1 Program Status Report by the Board's Representative to the Construction Program Meeting Jul 8, 2024 - Workshop Meeting Type Action, Information File Attachments 10. Construction Program/Owner's Representative's Business Subject 10.2 TPM Program #6, Task Order #37, GMP Sales Tax HVAC Projects at Fort Walton Beach High School and Mary Esther Elementary School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action Preferred Date Jul 08, 2024 Absolute Date Jul 08, 2024 Dollar Amount $4,114,452.00 Budget Source 3911- Other Capital - Capital Sales Tax Recommended Action Motion to approve TPM Program #6, Task Order #37, GMP Sales Tax HVAC Projects at Fort Walton Beach High School and Mary Esther Elementary School, in the amount of $3,510,165.00 and Owner Direct Purchase (ODP) - Trane Equipment, in the amount of $604,287.00. Approval is requested for TPM Program #6, Task Order #37, GMP Sales Tax HVAC Projects at Fort Walton Beach High School and Mary Esther Elementary School. Scope of Work: Mary Esther Elementary School HVAC Project – This project consists of the installation of new roof-top mounted HVAC systems at each classroom in the Main Building. New electrical service and an FPL transformer will be added to the school and the new electrical panels and associated wiring will terminate in the existing Boiler Room. New HVAC units will also be installed to provide conditioned air to the existing main hallways in the school. At the completion of the project the existing two-pipe HVAC equipment that currently feeds each classroom will be removed and the piping abandoned in place. Fort Walton Beach High School HVAC Project – This project consists of the demolition and replacement of the existing Cooling Towers at the school as well as associated Central Plant upgrades and new controls. The Total Cost of Work for Task Order #37 is recapped below: Jacobs/Titan Guaranteed Maximum Price (GMP) $3,510,165.00 Pre-GMP Phase Services - Previously Authorized $400,000.00 Owner Direct Purchase (ODP) - Trane Equipment Allowance $604,287.00 Total Cost of Work $4,514,452.00 Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO37 GMP Mary Esther & FWBHS HVAC Projects.pdf (216 KB) TO37 GMP Comparison Spreadsheet.pdf (33 KB) 10. Construction Program/Owner's Representative's Business Subject 10.3 TPM Program #6, Task Order #24, Scope Modification #4, GMP Central Administration Phase 2 Renovation Project, presented by Dr. Bill Smith, Facilities Planning, and recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action Preferred Date Jul 08, 2024 Absolute Date Jul 08, 2024 Dollar Amount $4,839,191.00 Budget Source Capital Funds - 1.50 Mill Recommended Action Motion to approve TPM Program #6, Task Order #24, Scope Modification #4, GMP Central Administration Phase 2 Renovation Project, in the amount of $4,695,179.00 and Furniture, Fixtures & Equipment (FF&E), in the amount of $144,012.00. Approval is requested for TPM Program #6, Task Order #24, Scope Modification #4, GMP Central Administration Phase 2 Renovation Project. Scope of Work: This project consists of the demolition and reconfiguration of a portion of the existing OCSD Central Administration Complex into useable office space for District staff. Work will include the installation of new walls and ceilings and selected floor finishes, as well as required HVAC, Electrical, Plumbing, Fire Alarm, Security, Audio Visual, Data and Communication Systems. New Trane Roof Top Mounted HVAC units will be provided by OCSD as Owner Furnished, Contractor Installed Equipment in Phase 2. The Total Cost of Work for Task Order #24, Scope Modification #4 is recapped below: Jacobs/Titan Guaranteed Maximum Price (GMP) $4,695,179.00 Furniture, Fixtures & Equipment (FF&E) $144,012.00 Total Cost of Work $4,839,191.00 Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO24 GMP Phase 2 Central Admin Renovation.pdf (221 KB) TO24 SM4 Comp Sheet.pdf (33 KB) 10. Construction Program/Owner's Representative's Business Subject 10.4 TPM Program #6, Task Order #33, GMP Softball Concessions/Press Box Projects at Fort Walton Beach High School and Crestview High School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action Preferred Date Jul 08, 2024 Absolute Date Jul 08, 2024 Dollar Amount $1,361,739.00 Budget Source Capital Funds - 1.50 Mill Recommended Action Motion to approve TPM Program #6, Task Order #33, GMP Softball Concessions/Press Box Projects at Fort Walton Beach High School and Crestview High School, in the amount of $1,311,739.00 and Furniture, Fixtures & Equipment (FF&E), in the amount of $50,000.00. Approval is requested for TPM Program #6, Task Order #33, GMP Softball Concessions/Press Box Projects at Fort Walton Beach High School and Crestview High School. Scope of Work: Ft. Walton Beach High School Softball Concession/Press Box Project – This project consists of the construction of a two-story Concessions/Press Box building at the Softball field. The structure measures 10’ x 16”. Concessions will be located on the ground floor and service will be through a window with roll-up shutter. The Press Box will be on the second floor accessed via an exterior stairwell. The Press Box is equipped with large operable windows facing the Softball field. The Concession area is equipped with a three compartment sink, hand wash sink and a mop sink as well as cabinets and countertops for storage and service. Crestview High School Softball Concession/Press Box Project – This project consists of the construction of a two-story Concessions/Press Box building at the Softball field. The structure measures 10’ x 16”. Concessions will be located on the ground floor and service will be through a window with roll-up shutter. The Press Box will be on the second floor accessed via an exterior stairwell. The Press Box is equipped with large operable windows facing the Softball field. The Concession area is equipped with a three compartment sink, hand wash sink and a mop sink as well as cabinets and countertops for storage and service. The Total Cost of Work for Task Order #33 is recapped below: Jacobs/Titan Guaranteed Maximum Price (GMP) $1,311,739.00 Portion of Pre-GMP Phase Services - Previously Authorized $74,842.00 Furniture, Fixtures & Equipment (FF&E) $50,000.00 Total Cost of Work $1,436,581.00 Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO33 GMP Softball Pressbox Concession Projects.pdf (195 KB) TO33 GMP Comp Sheet.pdf (33 KB) 10. Construction Program/Owner's Representative's Business Subject 10.5 TPM Program #6, Task Order #34, GMP Sales Tax Projects at Meigs Middle School and Destin Middle School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting Jul 8, 2024 - Workshop Meeting Type Action Preferred Date Jul 08, 2024 Absolute Date Jul 08, 2024 Dollar Amount $4,144,705.00 Budget Source 3911- Other Capital - Capital Sales Tax Recommended Action Motion to approve TPM Program #6, Task Order #34, GMP Sales Tax Projects at Meigs Middle School and Destin Middle School, in the amount of $3,361,137.00 and Furniture, Fixtures & Equipment (FF&E), in the amount of $783,568.00. Approval is requested for TPM Program #6, Task Order #34, GMP Sales Tax Projects at Meigs Middle School and Destin Middle School. Scope of Work: Meigs Middle School Sales Tax Projects – This project consists of minor renovation to the existing Gym which entails new bleachers, lighting, ceilings and acoustical treatments. Work in the existing Locker Rooms will convert some shower areas to Storage and Custodial Rooms. Also included is a conversion of the old Front Office building into gang restrooms, a Clinic, offices and a Teachers Lounge. Finally, a new shade structure will be installed in the courtyard to provide a covered dining area outside the Cafeteria. Destin Middle School Sales Tax Project – This project consists of minor renovation of the existing Cafeteria to include new flooring, painting, ceilings and light fixtures. Also included is new furniture for both interior and exterior dining areas. A shade structure will be installed to provide a covered outside dining area. The Total Cost of Work for Task Order #34 is recapped below: Jacobs/Titan Guaranteed Maximum Price (GMP) $3,361,137.00 Pre-GMP Phase Services - Previously Authorized $350,000.00 Furniture, Fixtures & Equipment (FF&E) $783,568.00 Total Cost of Work $4,494,705.00 Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO34 GMP Destin & Meigs Sales Tax Projects.pdf (233 KB) TO34 GMP Comparison Spreadsheet.pdf (33 KB) 11. Attorney's Business Subject 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting Jul 8, 2024 - Workshop Meeting Type Action, Information The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. File Attachments 12. Superintendent's Business Subject 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting Jul 8, 2024 - Workshop Meeting Type Information An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. File Attachments 12. Superintendent's Business Subject 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting Jul 8, 2024 - Workshop Meeting Type Action, Information The Superintendent may address correspondence, requests and other matters with the Board. File Attachments 13. Board Members' Announcements/Requests for Information Subject 13.1 Board Members' Announcements/Requests for Information Meeting Jul 8, 2024 - Workshop Meeting Type Action,Information Board Members may request information or address concerns and other matters. File Attachments 14. Public Comment - General Public Comments (Yellow Card) Subject 14.1 Members of the public desiring to address the School Board with general comments - Form MIS 6120 General Public Comments (Yellow Card) Meeting Jul 8, 2024 - Workshop Meeting Type Information File Attachments 15. Adjournment Subject 15.1 Adjournment of the meeting by the Chairman Meeting Jul 8, 2024 - Workshop Meeting Type File Attachments 16. Public Notices Subject 16.1 Notice of Workshop Meeting Jul 8, 2024 - Workshop Meeting Type Information NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, Florida, on July 8, 2024, beginning at 9:00 a.m. This meeting will be open to the press and public. File Attachments 16. Public Notices Subject 16.2 Public Notice Meeting Jul 8, 2024 - Workshop Meeting Type Information PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor d

Workshop Meeting

Jul 8, 2024