Board of Library Trustees

City of Mountain View Minutes - Final Board of Library Trustees 7:00 PM Library Program Room and Video Conference 585 Franklin St., 2nd Fl., Mountain View, CA 94041 Monday, January 26, 2026 Special Meeting CALL TO ORDER1. Chairperson Higaki called the meeting to order at 7:04 p.m. ROLL CALL2. Member Eric Nehrlich, Member Sharon Su, Chair Kuldip Ambastha, and Member Kristin HigakiPresent 4 - Member Barbara Weesen-BaerAbsent 1 - MINUTES APPROVAL3. 3.1 Approval of Minutes from December 8, 2025 MOTION - Nehrlich / Su (M/S) To approve the minutes from the December 8, 2025 Board of Library Trustees Special meeting as presented. Motion carried. Votes taken by roll call. Yes: Member Nehrlich, Member Su, Chair Ambastha, and Member Higaki4 - ORAL COMMUNICATIONS FROM THE PUBLIC4. No public comments. DONATIONS5. 5.1 Library Donations Board members reviewed and accepted Library Donations: $200 - Anonymous $1,000 - Rebecca Galiotto MOTION - Su / Ambastha (M/S) To accept donations made to the library. Motion carried. Votes taken by roll call. Yes: Member Nehrlich, Member Su, Chair Ambastha, and Member Higaki4 - PRESENTATIONS6. 6.1 Brown Act, Boards and Commissions handbook refresher, presented by Tracy Gray, Library Director Library Director, Tracy Gray presented on key aspects of the Brown Act. Page 1City of Mountain View

January 26, 2026Board of Library Trustees Minutes - Final UNFINISHED BUSINESS7. None. NEW BUSINESS8. 8.1 Elect Chairperson MOTION - Su / Nehrlich to elect Vice Chairperson Ambastha as Chairperson. Motion carried. Votes taken by roll call. 8.2 Elect Vice Chairperson MOTION - Nehrlich / Su (M/S) to have agenda item moved to unfinished business for February's meeting . Motion carried. Votes taken by roll call. Yes: Member Nehrlich, Member Su, Chair Ambastha, and Member Higaki4 - BOARD/STAFF ANNOUNCEMENTS, UPDATES, REQUESTS, AND COMMITTEE REPORTS9. 9.1 Library Director's Report Library Director, Tracy Gray reviewed and discussed the updates outlined in the Director's report with Board members. ADJOURNMENT10. Having no further business, Chairperson Higaki adjourned the meeting at 7:54 p.m. The next Board of Library Trustees' meeting will be on Monday, February 23, 2026 at 7:00 p.m. Minutes submitted for approval by Joy Phaphakdy. Approved on February 23, 2026. Page 2City of Mountain View

Board of Library Trustees City of Mountain View Agenda Library Program Room and Video Conference 585 Franklin St., 2nd Fl., Mountain View, CA 94041 7:00 PMMonday, January 26, 2026 Special Meeting Spanish or Chinese interpretation via Zoom and translation of meeting materials are available at no cost upon request. Please contact the City by 5:00 p.m. at least two business days prior to the day of the scheduled meeting by phone at (650) 903-6608 or by email at mep@mountainview.gov. Interpretación por medio de Zoom y traducción de los materiales de la reunión estarán disponibles sin costo alguno con solicitud previa. Favor de comunicarse con la Ciudad antes de las 5:00 p. m. al menos dos días hábiles antes de la reunión agendada al (650) 903-6608 o por correo electrónico a mep@mountainview.gov. 如有需要，可通过 Zoom 获取中文翻译版，会议材料翻译版免费提供。请至少在会议预定日期前两个工作日下午 5:00 前致电 (650) 903-6608 或发送电子邮件至 mep@mountainview.gov 联系市政府。 This meeting is being conducted with a virtual component. Anyone wishing to address the Board virtually may join the meeting online at: https://mountainview.zoom.us/j/81672489660 or by dialing (669) 900-9128 and entering Webinar ID: 816 7248 9660. When the Chair announces the item on which you wish to speak, click the “raise hand” feature in Zoom or dial *9 on your phone. When the Chair calls your name to provide public comment, if you are participating via phone, please press *6 to unmute yourself. 1. CALL TO ORDER 2. ROLL CALL 3. MINUTES APPROVAL 3.1 Approval of Minutes from December 8, 2025 Recommendation: Review and approve minutes from December 8, 2025. Board of Library Trustees Meeting Minutes December 8, 2025Attachments: Page 1City of Mountain View Printed on 1/23/2026

January 26, 2026Board of Library Trustees Agenda 4. ORAL COMMUNICATIONS FROM THE PUBLIC This portion of the meeting is reserved for persons wishing to address the Board on any matter not on the agenda. Speakers are limited to three minutes. State law prohibits the Board from acting on non-agenda items. 5. DONATIONS 5.1 Library Donations Recommendation: Accept Library Donations: $200 - Anonymous $1,000 - Rebecca Galiotto 6. PRESENTATIONS 6.1 Brown Act, Boards and Commissions handbook refresher, presented by Tracy Gray, Library Director Recommendation: Review and discuss. 7. UNFINISHED BUSINESS None. 8. NEW BUSINESS 8.1 Elect Chairperson Recommendation: Nominate and vote on electing a new Chairperson. 8.2 Elect Vice Chairperson Recommendation: Nominate and vote on electing a new Vice Chairperson. 9. BOARD/STAFF ANNOUNCEMENTS, UPDATES, REQUESTS, AND COMMITTEE REPORTS No action will be taken on any questions raised by the Board at this time. 9.1 Library Director's Report Recommendation: Review and discuss. Library Director's Report - January 26, 2026Attachments: 10. ADJOURNMENT Page 2City of Mountain View Printed on 1/23/2026

January 26, 2026Board of Library Trustees Agenda NOTICE TO THE PUBLIC: The agenda and staff reports are available online at https://mountainview.legistar.com. Questions and comments regarding the agenda may be directed to the Library Department at (650) 903-6887 or lb@mountainview.gov. The Board may consider and act on items listed on the agenda in any order. Consideration of the matters noticed herein is not limited by the recommendations indicated herein. It is the policy of the Library Board that all evening meetings of the Board, including Study Sessions, be adjourned no later than 9:00 p.m., which time is referred to as the normal time of adjournment. No new item of business shall be taken up by the Board after 9:00 p.m. unless the Board has determined by majority vote to set aside this policy. In the event it appears that the entire agenda cannot be completed by the normal time of adjournment, the Board may take up and act upon the more pressing agenda items. All agenda items not considered at the meeting shall be on the agenda of the next regular, special, or adjourned regular meeting unless the Board directs otherwise. Pursuant to the Americans with Disabilities Act (ADA), if you need special assistance in this meeting, please contact the Community Services Department at (650) 903-6400. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.160 (b) (1)) ADDRESSING THE BOARD: Interested persons are entitled to speak on any item on the agenda and should make their interest known to the Chair. Anyone wishing to address the Board on an item not on the agenda may do so during the "Oral Communications" part of the agenda. For any agenda item or for Oral Communications on nonagenda items, if there appears to be a large number of speakers, the Chair may reduce speaking time to no less than 1.5 minutes per speaker unless there is an objection from the Board by majority vote. Pursuant to Government Code Section 54954.3(b)(1), at least twice the allotted speaking time will be provided to a member of the public who utilizes a translator. Page 3City of Mountain View Printed on 1/23/2026