City Council

Wednesday, September 3, 2014 6:00 PM City of Cocoa 65 Stone Street Cocoa, FL 32922 Cocoa City Council Chambers City Council Meeting Minutes - Final

September 3, 2014City Council Meeting Minutes - Final I. OPENING MATTERS: CALL TO ORDER Mayor Parrish called the meeting to order at 6:03 p.m. INVOCATION Deputy Mayor Whipple provided an invocation. PLEDGE OF ALLEGIANCE Councilman Boisvert led the assembly in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL The City Clerk took the roll. Present: Henry U. Parrish III, Mayor Clarence Whipple, Jr., Deputy Mayor Don Boisvert, Councilman Tyler Furbish, Councilman Brenda Warner, Councilwoman Anthony A. Garganese, City Attorney (arrived at 6:30 p.m.) John A. Titkanich, Jr., City Manager Joan Clark, MMC, City Clerk Staff Present: Micki Abdi, Assistant City Manager/Finance Director; Tom Redmond, Acting Fire Chief; Steve Belden, Community Services Director; Michael Cantaloupe, Chief of Police; Jack Walsh, Utilities Director; Ed Wegerif, Public Works Director; Teri Butler, Finance Manager; Lisa Jones, Budget Administrator; Matt Fuhrer, Special Assistant to the City Manager. II. PUBLIC HEARINGS: 14-023 Review of FY15 millage options and approval of Resolution No. 2014-098 tentatively adopting a proposed millage rate of 5.9790 mills for the City of Cocoa for the Fiscal Year commencing on October 1, 2014. (Assistant City Manager/Finance Director) Review of the FY tentative budget and approval of Resolution No. 2014-099 tentatively adopting a budget for the City of Cocoa for the Fiscal Year commencing on October 1, 2014, and ending on September 30, 2015. (Assistant City Manager/Finance Director) Page 1City of Cocoa Printed on 10/28/2014

September 3, 2014City Council Meeting Minutes - Final Resolution_Tentative Millage Rate FY2015 9-3-14.doc Resolution_Tentative Budget FY2015 9-3-14.doc Attachments: . Review of FY 2015 millage options and approval of Resolution No. 2014-098 tentatively adopting a proposed millage rate of 5.9790 mills for the City of Cocoa for the Fiscal Year commencing on October 1, 2014, and ending on September 30, 2015. Review of FY 2015 tentative budget and approval of Resolution No. 2014-099 tentatively adopting a budget and CIP for the City of Cocoa for the Fiscal Year commencing on October 1, 2014, and ending on September 30, 2015. Millage Rate: Mr. Titkanich advised that the budget received by City Council did not reflect the revenue reduction due to the suspension of the utility rate increase. Councilman Furbish noted that people seem to have misunderstood what was done with regard to the annual water rate increase. Mr. Titkanich explained that the City's budget is affected if there is a delay in a project. Mr. Walsh and his engineering staff worked hard and entered a budget in May in anticipation of projects. One month of constant rain affected utility projects in process. Until the City receives audited numbers re: revenues and expenses, and trues-up projects, staff recommended to Council that the 5% rate increase be suspended until after the audit to make sure the increase is merited. Mr. Titkanich believed things will be fine for six months, and noted that rates will be raised at the appropriate time if needed. Councilman Furbish pointed out that people were looking to hear that the City was not raising rates on October 1st. Ms. Abdi clarified that although the water rates would not go up, there would be a rate increase for garbage. Mr. Titkanich provided a power point presentation on the FY 2015 tentative millage rate. (See Exhibit A to Minutes) Mayor Parrish opened the hearing to the public. Mr. Wilt Wagner, President of the Barkley Square Condominium Association, commended the improved "housekeeping" around the City of Cocoa. He advised that they had six condominium associations that met regularly, and in budgeting for next year, the City's budget came up . Page 2City of Cocoa Printed on 10/28/2014

September 3, 2014City Council Meeting Minutes - Final He noted that when the associations set a budget, their residents hate when they come back and say they were wrong. Mr. Titkanich advised Mr. Wagner that a 2.5% increase should be budgeted for water/sewer for the upcoming year. Mr. Wagner asked what was happening with the garbage. Ms. Abdi advised that it was a CPI increase, probably about 3% to 4%. There being no further comment from those in the assembly, Mayor Parrish closed the public portion of the hearing on the millage rate. MOTION By Councilman Boisvert; Seconded by Deputy Mayor Whipple, to approve Resolution No. 2014-098 tentatively adopting a proposed millage rate of 5.9790 mills for the City of Cocoa for the Fiscal Year commencing on October 1, 2014, and ending on September 30, 2015. AYES: Parrish, Whipple, Boisvert, Furbish, and Warner THE MOTION CARRIED UNANIMOUSLY. (5 TO 0) Budget: Mr. Titkanich continued with the Power Point presentation relating to the budget. Deputy Mayor Whipple asked if there was any way to put a number on the stormwater fund. Mr. Titkanich advised that for this year it was $1.1 million. (Mr. Garganese arrived in Chambers at this time - 6:30 p.m.) Mayor Parrish noted that employment had increased from 400 to 430 employees; the City was doing its part to employ. Discussion was held on body cameras for the Police Department. Mr. Titkanich advised that each officer would be assigned a specific body camera. Deputy Mayor Whipple stated he would like Council to be given a demonstration on what the body cameras would actually accomplish for the City and the officers. He questioned as to whether a written protocol for the operation of the units would be established. Mr. Titkanich advised that the Cocoa Police Department was an accredited agency and, as such, had to have policies for everything it did. Page 3City of Cocoa Printed on 10/28/2014

September 3, 2014City Council Meeting Minutes - Final Mayor Parrish asked if there was any more information available on the EOC/Fire Station. Mr. Titkanich responded in the negative, stating that he was trying to get a head start on it; he wanted to do what was right for the community. Discussion was held with regard to liability insurance. Mr. Titkanich advised that he would provide Council with additional information and noted that the agenda item for the renewal of the policy with the Florida League of Cities was scheduled for the second meeting in September. Mr. Titkanich noted that the City had a long standing relationship with Alcalde & Fay, and noted that he had budgeted $12,000 for their services, but could bring it up to $24,000 if Council wished to retain their services. Mr. Maurice Kurland, Alcalde & Fay, discussed the value of Cocoa's relationship with his firm. He noted that the landscape in Washington had changed and they had to focus on grant opportunities for communities (i.e. EOC, Community Center in Diamond Square, Health Care Center, trained workforce, etc.). He distributed a draft of a proposed schedule if members of Council chose to go to Washington. It was the CONSENSUS of City Council to budget $24,000 for the services of Alcalde & Fay. Mr. Titkanich pointed out that this year Council would adopt the CIP with the budget. There were no members of the public in the audience present to speak on the budget. MOTION By Councilman Boisvert; Seconded by Deputy Mayor Whipple, to approve Resolution No. 2014-099 tentatively adopting a budget and CIP for the City of Cocoa for the Fiscal Year commencing on October 1, 2014, and ending on September 30, 2015. AYES: Parrish, Whipple, Boisvert, Furbish, and Warner THE MOTION CARRIED UNANIMOUSLY. (5 TO 0) Mr. Titkanich thanked all Directors and their staff for working diligently and responsibly in developing the budget. III. ADJOURNMENT MOTION By Councilman Boisvert; Seconded by Councilwoman Warner, to adjourn. Page 4City of Cocoa Printed on 10/28/2014

September 3, 2014City Council Meeting Minutes - Final AYES: Parrish, Whipple, Boisvert, Furbish, and Warner THE MOTION CARRIED UNANIMOUSLY. (5 TO 0) The meeting adjourned at 7:34 p.m. Page 5City of Cocoa Printed on 10/28/2014