Regular School Board Meeting

0 Tuesday, March 19, 2024 Regular School Board Meeting School Board of Hillsborough County 901 East Kennedy Boulevard, Tampa 4pm Meeting Opening Subject CALL TO ORDER Meeting Mar 19, 2024 - Regular School Board Meeting Type DESCRIPTION : GAP ANALYSIS : PREVIOUS OUTCOMES: EXPECTED OUTCOMES: STRATEGIC PLAN GOAL: RECOMMENDATION: CONTACT: FINANCIAL IMPACT: REVIEW COMMENTS: SUBMITTED BY : File Attachments Meeting Opening Subject MOMENT OF SILENCE Meeting Mar 19, 2024 - Regular School Board Meeting Type File Attachments Meeting Opening Subject PLEDGE OF ALLEGIANCE Meeting Mar 19, 2024 - Regular School Board Meeting Type File Attachments Meeting Opening Subject ADOPTION OF THE AGENDA Meeting Mar 19, 2024 - Regular School Board Meeting Type File Attachments Meeting Opening Subject ROLL CALL Meeting Mar 19, 2024 - Regular School Board Meeting Type File Attachments Meeting Opening Subject APPROVAL OF MINUTES Meeting Mar 19, 2024 - Regular School Board Meeting Type File Attachments Meeting Opening Subject BOARD GUIDELINES Meeting Mar 19, 2024 - Regular School Board Meeting Type File Attachments Meeting Opening Subject PUBLIC COMMENT Meeting Mar 19, 2024 - Regular School Board Meeting Type Guidelines for Public Comment The School Board will convene at 4:00 pm. Public comment will be heard prior to the Board’s Consent Agenda. Speakers will be granted three minutes to address the board. When 10 or more speakers wish to speak during public comment, the board may reduce the time per speaker. Speakers can sign up online or in person, all speakers must check in with the Communications staff at least 15 minutes prior to the start of public comment. The Board reserves the right to modify the speaking time based on the circumstances of any individual Board meeting. During the 30-minute time allotment, speakers who wish to address a particular agenda item will be given priority over those wishing to make general comments. Last modified: September 2019 SIGN UP TO SPEAK File Attachments Meeting Opening Subject EMPLOYEE INPUT - 6 p.m. Meeting Mar 19, 2024 - Regular School Board Meeting Type File Attachments A. Recognitions B. Consent Agenda Subject 4.01 Personnel Consent Agenda (Human Resources) Meeting Mar 19, 2024 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the Personnel Consent Agenda. Goals Exceptional Talent DESCRIPTION : Florida Statutes, State Board Rules and Hillsborough County School Board Policies require Board notification and/or action regarding decisions and recommendations of the Superintendent related to Personnel matters. Actions regarding personnel have been recommended by Supervisors, approved by the Superintendent and are being forwarded to the Board for action or, if appropriate, for information. Instructional, Support, Out of Field Personnel Actions, Termination (failure to comply with Florida Department of Education Certification Requirement), and Job Descriptions. GAP ANALYSIS : These personnel actions are necessary for the effective operation of the school district. PREVIOUS OUTCOMES: The Hillsborough County School Board has approved each month a Personnel Consent Agenda which contains appointments, Instructional, Support, Out of Field personnel actions, Terminations (failure to comply with Florida Department of Education Certification Requirement), and Job Descriptions. EXPECTED OUTCOMES: Approval of the Personnel Consent Agenda. RECOMMENDATION: To approve the Personnel Consent Agenda. CONTACT: Craig Horstman, General Manager of Personnel Services, craig.horstman@hcps.net , (813) 840-7343 FINANCIAL HISTORIC IMPACT: Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. 2024-25 Financial Impact Proposed Cost N/A 2023-24 Financial Impact Proposed Cost N/A 2022-23 Financial Impact Former Cost N/A 2021-22 Financial Impact Former Cost N/A FINANCIAL IMPACT: Revenue Source: N/A Expense Account: N/A Amount: N/A Personnel changes involving already allocated positions will result in salary impact per the current Board-approved Salary Schedule. This also includes supplemental positions. See current backup for allocation changes for impact of new positions. REVIEW COMMENTS: N/A SUBMITTED BY : ________________________________________________________________________________________ Dr. Charmion Patton, Chief Human Resources Officer, (813) 840-7328 File Attachments Personnel Consent Agenda 3.19.2024.pdf (1,590 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 4.01a Administrative Appointments/Transfers (Chief of Schools) Meeting Mar 19, 2024 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the administrative appointments/transfers. Goals Exceptional Talent DESCRIPTION : School Board policy requires Board approval of administrative appointments/transfers recommended by the Superintendent. These positions are available due to the appointments/transfers and non-reappointment of administrators. GAP ANALYSIS : These positions are necessary for the effective operation of the school district. PREVIOUS OUTCOMES: N/A EXPECTED OUTCOMES: N/A RECOMMENDATION: That the Board a pprove the administrative appointments/transfers. CONTACT: Sue Burkett , Chief of Schools , susan.burkett @hcps.net, (813) 272-4071 FINANCIAL HISTORIC IMPACT: Personnel costs are reflected in the corresponding funding source for the position. Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. 2024-25 Financial Impact Proposed Cost N/A 2023-24 Financial Impact Proposed Cost N/A 2022-23 Financial Impact Former Cost N/A 2021-22 Financial Impact Former Cost N/A FINANCIAL IMPACT: Revenue Source: N/A Expense Account: N/A Amount: N/A REVIEW COMMENTS: N/A SUBMITTED BY : ________________________________________________________________________________________ Sue Burkett , Chief of Schools, (813) 272-4071 File Attachments 3.19.24 4.01a FINAL.pdf (122 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 5.01 Students Attending Overnight or Out of State Field Trips (Chief of Schools) Meeting Mar 19, 2024 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the overnight and/or out of state field trips. Goals Academic Excellence DESCRIPTION : School Board Policy requires that student field trips that incorporate sound educational experiences be considered for approval. Trips that are out of state, require overnight lodging or involve an extended loss of instructional time must have the recommendation of the Region Superintendent and approval of the School Board. In addition, trips that are not on the Hillsborough County Public Schools approved trip list and are not listed in the curriculum guide, must also be approved by the School Board. Attached is a summary of recommended student field trips for consideration. GAP ANALYSIS : Field trips prove to enhance students’ educational experience and provide them with opportunities to represent their school and Hillsborough County Public Schools on a larger platform. PREVIOUS OUTCOMES: N/A EXPECTED OUTCOMES: Students approved by the principal, and with parent permission, will attend the listed field trips. RECOMMENDATION: That the Board approve the listed field trips. CONTACT: Sue Burkett, Chief of Schools, susan.burkett@hcps.net , (813)272-4071 FINANCIAL HISTORIC IMPACT: There is no financial impact to Hillsborough County Public Schools. All costs associated with this trip will be borne by the students and/or parent booster organization. Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. 2024-25 Financial Impact Proposed Cost N/A 2023-24 Financial Impact Proposed Cost N/A 2022-23 Financial Impact Former Cost N/A 2021-22 Financial Impact Former Cost N/A FINANCIAL IMPACT: Revenue Source: N/A Expense Account: N/A Amount: N/A REVIEW COMMENTS: N/A SUBMITTED BY : ________________________________________________________________________________________ Sue Burkett, Chief of Schools, (813)272-4071 File Attachments 3.19.24 Trips (1) (1).pdf (124 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 5.02 Agreement #24018-XMT-IV with Extravaganza Productions Inc. (EPI) for the 2023-2024 Graduation Rehearsals and Ceremonies (Chief of Schools) Meeting Mar 19, 2024 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve Agreement #24018-XMT-IV with Extravaganza Productions Inc. (EPI) for the 2023-2024 graduation rehearsals and ceremonies. Goals Academic Excellence DESCRIPTION : Extravaganza Productions Incorporated (EPI) provides audio, decorations, lighting, rigging, video, and associated labor for the 2023-2024 graduation rehearsals and ceremonies at the Florida State Fairgrounds Expo Hall. GAP ANALYSIS : Audio-video and other related services provided by the vendor serve to enhance the graduation ceremonies and ensure they are enjoyed by all stakeholders. PREVIOUS OUTCOMES: EPI has served in this capacity for Hillsborough County Public Schools (HCPS) for 12 years. They are responsive to the changing needs of our schools and district. EXPECTED OUTCOMES: Graduation rehearsals and ceremonies for HCPS' students will have the needed audio-visual services to run effectively and efficiently. RECOMMENDATION: That the Board approve Agreement #24018-XMT-IV with EPI for the 2023-2024 graduation rehearsals and ceremonies. CONTACT: Jennifer Sparano, Director of Administration, jennifer.sparano@hcps.net, (813) 272-4076 FINANCIAL HISTORIC IMPACT: Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. 2024-25 Financial Impact Proposed Cost N/A 2023-24 Financial Impact Proposed Cost $58,935.05 2022-23 Financial Impact Former Cost $55,743.71 2021-22 Financial Impact Former Cost $54,591.54 FINANCIAL IMPACT: Revenue Source: General Fund Expense Account: 101 9611 5300 610 7900 790 Amount: $58,935.05 REVIEW COMMENTS: N/A SUBMITTED BY : ________________________________________________________________________________________ Sue Burkett, Chief of Schools, (813) 272-4071 File Attachments EPI Contract.pdf (1,182 KB) CRF Extravaganza Productions, Inc. 24018-XMT-IV CRF 020624.pdf (297 KB) EPI Summary.pdf (1,206 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 7.01 Request for Proposals (RFP) #23250-MST-RB Low Voltage Services Non-Proprietary (Operations) Meeting Mar 19, 2024 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the highest ranked proposal(s) submitted by Alarm and Communication Systems Inc., Advance Cable Connection Inc., and Integrated Security Consultants. Goals Fiscal and Operational Responsibility DESCRIPTION : On November 9, 2023, Procurement Services, in conjunction with Communications and Electronics issued a competitive solicitation for the provision of maintenance, repair, and modifications to new and existing low voltage systems, to include, but not limited to, intercom systems, security systems, and scoreboards county-wide. The initial term of this agreement shall be for one (1) year(s), with an option to renew for four (4) additional 1-year renewal(s). There is a 30-day termination for convenience clause included in this agreement. This agreement will be reviewed and evaluated annually per the terms of the specifications. GAP ANALYSIS : Hillsborough County Public Schools requires vendors for the provision of maintenance, repair, and modifications to new and existing low voltage systems, to include, but not limited to, intercom systems, security systems, and scoreboards county-wide. PREVIOUS OUTCOMES: Agreements for the required goods and services have been successfully implemented during previous years. EXPECTED OUTCOMES: Upon approval, the awarded vendor(s) are to supply the required goods and services per the terms and conditions listed in the competitive solicitation. The awarded vendors shall be identified as: Alarm and Communication Systems Inc., Advance Cable Connection Inc., Integrated Security Consultants RECOMMENDATION: Approve RFP# 23250-MST-RB Low Voltage Services Non-Proprietary. CONTACT: Benjamin Moore, General Manager, Maintenance, benjamin.moore@hcps.net, (813) 635-1101 FINANCIAL HISTORIC IMPACT: Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. Du e to increased costs of labor, materials, the demands for additional system requirements to provide safe and secure facilities. 2024-25 Financial Impact Proposed Cost $400,000.00 2023-24 Financial Impact Proposed Cost $308,281.14 2022-23 Financial Impact Former Cost $279,716.36 2021-22 Financial Impact Former Cost $225,168.49 FINANCIAL IMPACT: Revenue Source: Capital Expense Account: Intercoms: 373-9833-8021-610-7400-680 Security: 373-9833-8050-610-7400-680 Score Boards: 373-9833-8041-610-7400-680 Amount: $4000,000.00/Year REVIEW COMMENTS: Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement. SUBMITTED BY : ________________________________________________________________________________________ Christopher Farkas, Deputy Superintendent of Operations, (813) 272-4004 File Attachments RFP Board Tabulation.pdf (235 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 7.02 Request for Proposals (RFP) #23255-MST-TG Stage Curtains: Purchase, Delivery, and Installation (New or Replacement) (Operations) Meeting Mar 19, 2024 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the highest ranked proposal(s) submitted by New Generation Custom Window Treatments, LLC #23255-MST-TG Stage Curtains: Purchase, Delivery, and Installation (New or Replacement) Goals Fiscal and Operational Responsibility DESCRIPTION : On November 9, 2023, Procurement Services, in conjunction with the Maintenance Operations Department, issued a competitive solicitation for but not limited to, providing new or replacement stage curtains and proponents on an as needed basis district wide. The initial term of this agreement shall be for one (1) year(s), with an option to renew for four (4) additional 1-year renewal(s). There is a 30-day termination for convenience clause included in this agreement. This agreement will be reviewed and evaluated annually per the terms of the specifications and may be renewed. GAP ANALYSIS : Hillsborough County Public Schools requires vendors for the provision of providing new or replacement stage curtains and proponents on an as needed basis district wide. PREVIOUS OUTCOMES: This is a new agreement for the district. EXPECTED OUTCOMES: Upon approval, the awarded vendor(s) are to supply the required goods and services per the terms and conditions listed in the competitive solicitation. The awarded vendors shall be identified as: New Generation Custom Window Treatments, LLC RECOMMENDATION: Approve request for proposal of the highest ranked proposal(s) submitted by New Generation Custom Window Treatments, LLC #23255-MST-TG Stage Curtains: Purchase, Delivery, and Installation (New or Replacement) CONTACT: Benjamin Moore, General Manager, Maintenance, Benjamin.moore@hcps.net, (813) 635-1101 FINANCIAL HISTORIC IMPACT: Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. A bid was not in place for the 23-24 school year so Procurement advertised for an RFP for the new year. The proposed cost is based on Maintenance Requests from schools. 2023-24 Financial Impact Proposed Cost $200,000.00 2022-23 Financial Impact Former Cost $8,000.00 2021-22 Financial Impact Former Cost $49,655.00 FINANCIAL IMPACT: Revenue Source: Capital Expense Account: 374-XXXX-8002-610-7400-680 Amount: $200,000.00/Year REVIEW COMMENTS: Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement. SUBMITTED BY : ________________________________________________________________________________________ Christopher Farkas, Deputy Superintendent of Operations, (813) 272-4004 File Attachments 23255-MST-TG Stage Curtain - Tabulation - Copy.pdf (211 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 7.03 Invitation to Bid (ITB) ITB #23230E-ITB-SF Elevator Platform Lift Consulting Testing Inspection Service (Operations) Meeting Mar 19, 2024 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the lowest responsive, responsible bid(s) submitted by United Fleet and Transportation, LLC for Elevator Platform Lift Consulting Testing Inspection Service. Goals Fiscal and Operational Responsibility DESCRIPTION : On November 6, 2023, Procurement Services, in conjunction with the Maintenance Operations Department, issued a competitive solicitation for but not limited to, elevator, platform and portable lifts inspections, testing and certification on an as needed basis district wide. The initial term of this agreement shall be for one (1) year(s), with an option to renew for four (4) additional 1-year renewal(s). There is a 30-day termination for convenience clause included in this agreement. This agreement will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications. GAP ANALYSIS : Hillsborough County Public Schools requires vendors for the provision of providing elevator, platform, and portable lifts inspections, testing and certification on an as needed basis district wide. PREVIOUS OUTCOMES: Agreements for the required goods and services have been successfully implemented during previous years. EXPECTED OUTCOMES: Upon approval, the awarded vendor(s) are to supply the required goods and services per the terms and conditions listed in the competitive solicitation. The awarded vendors shall be identified as: United Fleet and Transportation, LLC RECOMMENDATION: Approve Request for Bid ITB # 23230E-ITB-SF Elevator Platform Lift Consulting Testing Inspection Service (Operations) CONTACT: Benjamin Moore, General Manager, Maintenance, benjamin.moore@hcps.net, (813) 635-1101 FINANCIAL HISTORIC IMPACT: Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. 2024-25 Financial Impact Proposed Cost $32,000.00 2023-24 Financial Impact Former Cost $29,100.00 2022-23 Financial Impact Former Cost $22,840.00 2021-22 Financial Impact Former Cost $21,534.00 FINANCIAL IMPACT: Revenue Source: Capital Expense Account: 374-XXXX-8012-610-7400-680 Amount: $32,000.00/Year REVIEW COMMENTS: Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement. SUBMITTED BY : ________________________________________________________________________________________ Christopher Farkas, Deputy Superintendent of Operations, (813) 272-4004 File Attachments 23230-Elevator Inspections Tab.pdf (124 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 7.04 Approve Acceptance of Project for the Referendum (Year Four) Project at Ippolito Elementary School - Project Number 100290 (Operations) Meeting Mar 19, 2024 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the acceptance of project for the referendum (year four) project at Ippolito Elementary School. Goals Fiscal and Operational Responsibility DESCRIPTION : The district's advertisement provided for heating, ventilating, and air conditioning (HVAC) system replacements at several schools in the district. On June 23, 2021, district staff selected Jerel McCants Architecture, Inc. and on July 8, 2021, selected The A.D. Morgan Corporation to provide design and construction management services, respectively, through a selection committee. The award was made based upon the score granted by the selection committee. The scope of work provided for a complete HVAC system, carpeting, bathroom floor, hard surface flooring water heater replacements, fire evacuation improvements, network infrastructure classroom, painting of doors and frames, addition of HVAC to kitchen, miscellaneous floor repairs and site grading between Buildings 3 and 4 at Ippolito Elementary School. The design professional has certified that the work is now fully complete in accordance with the plans and specifications and other contract documents and recommends Board Acceptance. GAP ANALYSIS : These improvements were required due to many of the existing HVAC components and systems exceeding their recommended service lifecycle. The ventilation rates also needed to be upgraded as part of the equipment replacement. The communications system was also upgraded since it is an older analog system. PREVIOUS OUTCOMES: There were multiple HVAC units that no longer functioned at expected design level standards and needed to be replaced. These systems no longer functioned efficiently and were subject to constant failures. EXPECTED OUTCOMES: The expected life cycles of the replacement units to improve maintenance cost outcomes by reducing future maintenance and service costs. These improvements have added to component life cycles. RECOMMENDATION: Approve the Acceptance of Project for the Referendum (Year Four) project at Ippolito Elementary School, as presented by Jerel McCants Architecture, Inc. and The A.D. Morgan Corporation. CONTACT: Richard Scionti, Project Management, richard.scionti@hcps.net, (813) 272-4112 FINANCIAL HISTORIC IMPACT: Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. N/A 2022-23 Financial Impact Proposed Cost $3,167,500.68 2021-22 Financial Impact Proposed Cost N/A 2020-21 Financial Impact Former Cost N/A 2019-20 Financial Impact Former Cost N/A FINANCIAL IMPACT: Revenue Source: Sales Tax Referendum Expense Account: 392-1951-8842-610-7400-680 Amount: $3,167,500.68 Contract Status: Guaranteed Maximum Price: $3,427,501.00 Approve Change Orders: $1,261,658.51 Credit (See Attachment) Revised Guaranteed Maximum Price: $2,165,842.39 Payments to Date: $2,137,186.50 Balance Due: $28,655.89 Revised Construction Cost: $3,167,500.68 Required Substantial Completion Date: August 9, 2022 Substantial Completion Date: August 9, 2022 REVIEW COMMENTS: SUBMITTED BY : ________________________________________________________________________________________ Christopher Farkas, Deputy Superintendent of Operations, (813) 272-4004 File Attachments Attach. A - Change Order Summary.pdf (570 KB) Attach. B - Certificate of Final Inspection.pdf (708 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 7.07 Approve Acceptance of Project for the Exterior Painting/Waterproofing Project at Egypt Lake Elementary School - Project Number 100531 (Operations) Meeting Mar 19, 2024 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the acceptance of project for the exterior painting/waterproofing project at Egypt Lake Elementary School. Goals Fiscal and Operational Responsibility DESCRIPTION : Exterior painting/waterproofing was needed for campus beautification. District staff selected AAA Restoration and Builders, LLC from the approved Continuing Services Consultants List to provide construction management services. The scope of work provided for exterior painting and waterproofing at Egypt Lake Elementary School. The construction manager has certified the work is now fully complete in accordance with the plans and specifications and other contract documents and recommends Board Acceptance. GAP ANALYSIS : Waterproofing refers to a process through which a building is protected against water and moisture intrusion through exterior surfaces. The integrity of our buildings depends on work like this to seal the envelope of the building. Effective waterproofing systems should: Prevent moisture accumulation in the wall, the moisture in the atmosphere, the vapor released by the soil or rainwater which can enter walls and travel through structures, eventually affecting interior finishes. Penetrate into cracks, filling and sealing voids against water and moisture. Providing an impervious surface finish to walls increasing their resistance to moisture and water penetration. Providing an aesthetic beautification of sites. PREVIOUS OUTCOMES: Contracts for these services have been successfully implemented in previous years. EXPECTED OUTCOMES: To seal the envelope of the building to prevent deterioration; beautification of the building and create a safe and secure learning and working environment for our students and staff. RECOMMENDATION: Approve the acceptance of project for the exterior painting/waterproofing project at Egypt Lake Elementary School as presented by AAA Restoration and Builders, LLC. CONTACT: Ben Moore, General Manager of Maintenance, benjamin.moore@hcps.net, (813) 635-1101 FINANCIAL HISTORIC IMPACT: Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. N/A 2022-23 Financial Impact Proposed Cost $404,367.00 2021-22 Financial Impact Proposed Cost N/A 2020-21 Financial Impact Former Cost N/A 2019-20 Financial Impact Former Cost N/A FINANCIAL IMPACT: Revenue Source: Sales Tax Referendum Expense Account: 392-1401-8925-610-7400-680 Amount: $404,367.00 Contract Status: Guaranteed Maximum Price: $417,900.00 Approve Change Orders: $13,533.00 Credit (See Attachment) Revised Guaranteed Maximum Price: $404,367.00 Payments to Date: $384,821.00 Balance Due: $19,546.00 Revised Construction Cost: $404,367.00 Required Substantial Completion Date: July 23, 2023 Substantial Completion Date: July 23, 2023 REVIEW COMMENTS: SUBMITTED BY : ________________________________________________________________________________________ Christopher Farkas, Deputy Superintendent of Operations, (813) 272-4004 File Attachments Attach. A - Change Order Summary.pdf (565 KB) Attach. B - Certificate of Final Inspection.pdf (686 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 7.09 Approve Acceptance of Project for the Referendum (Year Two) Phase One Project at Leto High School - Project Number 100130 (Operations) Meeting Mar 19, 2024 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the Acceptance of Project for the referendum (year two) phase one project at Leto High School. Goals Fiscal and Operational Responsibility DESCRIPTION : The district's referendum advertisement provided for heating, ventilating, and air conditioning (HVAC) system replacements at Leto High School. On October 7, 2019, District staff selected Ranon & Partners, Inc. and on October 8, 2019, selected Wharton-Smith, Inc. to provide design and construction management services, respectively, through a selection committee. Award was made based upon the score granted by the selection committee. Due to the magnitude of the scope of work, this project was divided into two phases. The scope of work for Phase One consisted of the replacement of the existing roofing system, chiller equipment and air handling units (AHU's), fire alarm, security, and intercom systems. The scope of work for Phase Two consists of the air-side equipment replacement. The design professional has certified that the work is now fully complete in accordance with the plans and specifications and other contract documents and recommends Board Acceptance. GAP ANALYSIS : All HVAC equipment and roofing at Leto High School was in need of replacement. A Design Professional and Construction Manager were chosen by a selection committee to remedy this condition. PREVIOUS OUTCOMES: The antiquated equipment generated an excessive number of Maintenance Requests (MR's) which created unpleasant learning conditions for the school occupants. EXPECTED OUTCOMES: Completion of Phase One of this project is resulting in greatly reduced MR's, thereby enhancing the students and staff's overall experience on campus to facilitate learning at Leto High School. RECOMMENDATION: Approve the Acceptance of Project for the Referendum (Year Two) Phase one project at Leto High School, as presented by Ranon & Partners, Inc. and Wharton-Smith, Inc. CONTACT: Carin Hunt, Project Administrator, carin.hunt@sc.hcps.net, (813) 272-4112 FINANCIAL HISTORIC IMPACT: Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. N/A 2022-23 Financial Impact Proposed Cost $19,440,785.84 2021-22 Financial Impact Proposed Cost N/A 2020-21 Financial Impact Former Cost N/A 2019-20 Financial Impact Former Cost N/A FINANCIAL IMPACT: Revenue Source: Sales Tax Referendum Expense Account: 392-2421-8659-610-7400-680 Amount: $19,440,785.84 Contract Status: Guaranteed Maximum Price: $14,863,070.00 Approve Change Orders: $10,070.71 Credit (See Attachment) Revised Guaranteed Maximum Price: $14,873,140.71 Payments to Date: $14,811,603.42 Balance Due: $61,537.29 Revised Construction Cost: $19,440,785.84 Required Substantial Completion Date: July 21, 2021 Approved Time Extension: 708 Calendar Days Revised Required Substantial Completion Date: June 28, 2023 Substantial Completion Date: June 28, 2023 REVIEW COMMENTS: SUBMITTED BY : ________________________________________________________________________________________ Christopher Farkas, Deputy Superintendent of Operations, (813) 272-4004 File Attachments Attach. A - Change Order Summary.pdf (575 KB) Attach. B - Certificate of FInal Inspection.pdf (869 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. Superintendent Comments C. Discussion Agenda Subject 1.01 Agreement for Technical Services #24003-ATS-DST with Prismatic Services, Inc. for the Evaluation of the School-Based Mental Health Services Grant (Academic Services) Meeting Mar 19, 2024 - Regular School Board Meeting Type Action (Consent), Discussion Recommended Action Approve the Agreement for Technical Services #24003-ATS-DST with Prismatic Services, Inc. for the evaluation of the School-Based Mental Health Services Grant. Goals Academic Excellence DESCRIPTION : The Hillsborough County Public Schools (HCPS) School-Based Mental Health Services grant focuses on recruitment and retention of school-based mental health service providers. The grant project will implement a comprehensive recruitment and retention plan to address gaps in services, infrastructure, and opportunity by increasing the number of credentialed school-based mental health services providers serving HCPS students. The district proposes a comprehensive strategy that focuses on restructuring compensation, recruiting personnel from diverse backgrounds that reflect the demographic makeup of the district’s students, and providing a robust array of professional development opportunities to support new and existing staff members. It is expected that the grant-funded components of the project will result in the new employment of approximately 30-40 school counselors, 10-20 school psychologists, and 20-30 school social workers each year, pending the success of the proposed recruitment incentives. This agreement for evaluation services is recommended in order to fulfill the requirement for a third-party evaluation consultant for the second of a five-year program period of the grant. Grant evaluation services include the following: evaluation design assistance, data collection, data analysis, progress reports, and a comprehensive Annual Performance Evaluation report. Per Florida Administrative Code 6A-1.012(11)(a), the requirement for requesting competitive solicitations for commodities or contractual services from three or more sources is hereby waived as authorized by Section 1010.04(4)(a), F.S., for the purchase by district school boards of professional services which shall include, without limitation, artistic services; academic program reviews; lectures by individuals; auditing services not subject to Section 218.391, F.S.; legal services, including attorney, paralegal, expert witness, court reporting, appraisal or mediator services; and health services involving examination, diagnosis, treatment, prevention, medical consultation or administration. GAP ANALYSIS : Current school personnel resources are limited in their capacity to provide the magnitude and diversity of services necessary to meet the combination of academic and socio-emotional/mental health needs experienced by large numbers of HCPS students. A total of 778 school-based mental health services providers (410 school counselors, 150 school psychologists, and 218 school social workers) work to provide services to the district’s over 224,000 students. The current ratio of students to school-based mental health service providers is 546 to 1 for school counselors, 1,493 to 1 for school psychologists, and 1,027 to 1 for school social workers. This is in stark contrast to national guidelines. The American School Counselor Association recommends a ratio of 250 to 1, while the National Association of School Psychologists recommends 500-700 to 1. The National School Social Work Practice Model from the School Social Work Association of America recommends a general ratio of 250 to 1 student depending on the characteristics and needs of the student population served. The gender and racial makeup of the district’s existing student services staff members is also vastly different from the overall student population of HCPS. Research indicates that underrepresented students benefit from interacting with school staff members who are like them in positions of power, especially when the staff is in a role that emphasizes student success (Blazar and Lagos, 2021). HCPS typically has 40-50 school counselor vacancies, 20-30 school psychologist vacancies, and 30-40 school social worker vacancies at the beginning of each school year, and each discipline typically has 20-30 additional vacancies throughout the year due to high staff turnover rates. Employee compensation in HCPS lags surrounding districts and the overall state average, making it difficult to compete for qualified candidates to fill vacancies. HCPS school counselor salaries rank 18th out of Florida’s 67 school districts. The average salary in surrounding districts is $57,707 and many of these provide a salary supplement that averages $3,335 for counselors with a master’s degree. In contrast, the starting salary in HCPS is $47,500 and no supplement is available. HCPS school social worker salaries rank 23rd out of 67. The average salary in surrounding counties is $49,623 with a $2,500 supplement for those individuals with a Master of Social Work degree. The starting salary for HCPS social workers is $47,500, with a $1,000 annual supplement. Similarly, HCPS school psychologist salaries rank 28th out of 67 in the state. The average salary in surrounding counties is $58,564. The starting salary for HCPS school psychologists with an Education Specialist degree is $52,287, and no supplements are provided. PREVIOUS OUTCOMES: Prismatic Services, Inc. served as the external evaluator in support of the first year of the grant. Start-up evaluation activities centered around observations of the 2023 Summer Institute, documentation of professional development, as well as survey and other data collection instrument development to support program data collection and key stakeholder interviews, while providing technical supports for marketing/recruitment planning. These results were used to prepare reports as well as a summative end of year evaluation report. EXPECTED OUTCOMES: Prismatic Services, Inc. will use formal and informal methods to evaluate programmatic activities. External evaluation services encompass any federally required interim, annual, and/or final report(s), assistance in data collection, data processes, and analysis in support of the grant. The results will be used to prepare progress reports as well as the United States Department of Education Annual Performance Report. RECOMMENDATION: That the Board approve the Agreement for Technical Services #24003-ATS-DST with Prismatic Services, Inc. for the evaluation of the School-Based Mental Health Services grant. CONTACT: Deborah Pepe, Assistant Superintendent, Teaching and Learning, deborah.pepe@hcps.net, (813) 272-4221 Deirdre Welch, Executive Director, Assessment and Accountability, deirdre.welch@hcps.net, (813) 272-4346 FINANCIAL HISTORIC IMPACT: Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. 2024-25 Financial Impact Proposed Cost 2023-24 Financial Impact Proposed Cost $45,000 2022-23 Financial Impact Former Cost $45,000 2021-22 Financial Impact Former Cost FINANCIAL IMPACT: Revenue Source: School-Based Mental Health Services Federal Grant Expense Account: 421-319-786-9314-6400-620 Amount: $45,000 REVIEW COMMENTS: N/A SUBMITTED BY : ________________________________________________________________________________________ Colleen Faucett, Chief Academic Officer, Academic Services, (813) 272-4221 File Attachments ATS 24003 Prismatic Services 3.19.2024.pdf (3,062 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. C. Discussion Agenda Subject 2.01 Approve Grant Applications for the Department of Career, Technical, and Adult Education (CTAE) and Approve all Grant Funds Generated through Awarded Grant Applications (Innovation and Strategic Planning) Meeting Mar 19, 2024 - Regular School Board Meeting Type Action (Consent), Discussion Recommended Action Approve grant applications to be submitted between March 20, 2024, and July 31, 2025, by CTAE and accept all grant funds generated through awarded grant applications during that time period. Goals Academic Excellence DESCRIPTION : The Florida Department of Education Division of Career and Adult Education requires school districts to submit proposals in a consolidated format for annual entitlement grants. Hillsborough County Public Schools (HCPS) CTAE is requesting approval to submit for and receive the following grants (2023-2024 award amounts included): Federal Carl D. Perkins Career and Technical Education Secondary Grant ($2,733,422 - Project 0828) Federal Carl D. Perkins Career and Technical Education Postsecondary Grant ($546,475 - Project 0851) Adult Education and Family Literacy Act, Adult General Education (AEFLA-AGE) Grant ($2,135,190 - Project 0824) Adult Education and Family Literacy Act, Integrated English Literacy/Civics Education (AEFLA-IELCE) Grant ($587,583 - Project 0873) National Farmworkers Career Development Program Grant ($336,508 - Project 0872) Open Door Grant Program ($1,716,837 - Project 0842) In addition, we are requesting approval to apply for and receive: Comprehensive Refugee Services – Career Recruitment and Instruction in Basic English (CRS-CARIBE) Grant which is funded through Lutheran Services Florida, Inc. as an agent of the Florida Department of Children and Families ($600,000 - Project 0841) Citizenship and Assimilation Grant Program - Tampa Bay Citizenship Program Grant federally funded by the Department of Homeland Security through the United States Citizenship and Immigration Service ($300,000 - Project 0441) Quick Response Training Grants ($578,025 Year-to-date as of January 2024), which are applied for through Enterprise Florida. Florida's Quick Response Training Grant is a partnership among CareerSource Florida, the requesting company and HCPS, which serves as a fiscal agent. Should a funding agency release a new grant opportunity during the specified timeframe and for which no information is available at the time of this item’s submission, CTAE is requesting approval to apply for and accept grant funds for such new opportunities that align with the Board’s Strategic Plan. In these cases, the average turnaround time for applications is 30-45 calendar days from when an application is issued. Since the process for submitting items for Board consideration exceeds this timeframe, approval of this item will allow CTAE to continue to develop grants that meet each established deadline. GAP ANALYSIS : Various entities have identified a need for continual funding of Workforce initiatives, and thus, have provide the grants outlined in the above description. PREVIOUS OUTCOMES: In 2023-2024, the grant