Special Meeting - Organizational Session

2 Tuesday, November 19, 2024 Special Meeting - Organizational Session School District Central Administration Complex Training Room Niceville, Florida 9:00 a.m. 1. Opening of Meeting Subject 1.1 Welcome Meeting Nov 19, 2024 - Special Meeting - Organizational Session Type Procedural File Attachments 1. Opening of Meeting Subject 1.2 Pledge of Allegiance Meeting Nov 19, 2024 - Special Meeting - Organizational Session Type File Attachments 2. Oath of Office Subject 2.1 Superintendent of Schools Marcus Chambers Meeting Nov 19, 2024 - Special Meeting - Organizational Session Type Procedural File Attachments 2. Oath of Office Subject 2.2 District 2 School Board Member D. Parker Destin Meeting Nov 19, 2024 - Special Meeting - Organizational Session Type Procedural File Attachments 2. Oath of Office Subject 2.3 District 4 School Board Member Timothy Bryant Meeting Nov 19, 2024 - Special Meeting - Organizational Session Type Procedural File Attachments 3. Organizational Session Subject 3.1 Call to Order by the Superintendent Meeting Nov 19, 2024 - Special Meeting - Organizational Session Type Procedural File Attachments 3. Organizational Session Subject 3.2 Approval of the Agenda Meeting Nov 19, 2024 - Special Meeting - Organizational Session Type Action Recommended Action Motion to approve the Agenda. File Attachments Motion & Voting Motion to approve the Agenda. Motion by Tim Bryant, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 3. Organizational Session Subject 3.3 Election of School Board Chairman Meeting Nov 19, 2024 - Special Meeting - Organizational Session Type Action Preferred Date Nov 19, 2024 Absolute Date Nov 19, 2024 Recommended Action Motion to approve the nomination of School Board Member for Chairman of the Board. File Attachments Motion & Voting Motion to approve the nomination of Lamar White for Chairman of the Board. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 3. Organizational Session Subject 3.4 Election of School Board Vice-Chairman Meeting Nov 19, 2024 - Special Meeting - Organizational Session Type Action Preferred Date Nov 19, 2024 Absolute Date Nov 19, 2024 Recommended Action Motion to approve the nomination of School Board Member for Vice-Chairman of the Board. File Attachments Motion & Voting Motion to approve the nomination of Linda Evanchyk for Vice-Chairman of the Board. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 3. Organizational Session Subject 3.5 Establish the 2025 School Board Meeting Schedule Meeting Nov 19, 2024 - Special Meeting - Organizational Session Type Action Preferred Date Nov 19, 2024 Absolute Date Nov 19, 2024 Recommended Action Motion that the Board continue conducting regular meetings on the second and fourth Monday of each month with appropriate adjustments for holidays. The Workshops of each month will be conducted at 9:00 a.m., and the Regular Meetings will be conducted at 6:00 p.m., at the School Board Central Administration Complex, in the Training Room, Niceville, Florida. File Attachments 2025 School Board Meeting Schedule - DRAFT.pdf (70 KB) Motion & Voting Motion that the Board continue conducting regular meetings on the second and fourth Monday of each month with appropriate adjustments for holidays. The Workshops of each month will be conducted at 9:00 a.m., and the Regular Meetings will be conducted at 6:00 p.m., at the School Board Central Administration Complex, in the Training Room, Niceville, Florida. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 3. Organizational Session Subject 3.6 Designation of School Board Member to serve as the Board's Trustee to the Florida School Boards Insurance Trust (FSBIT) Meeting Nov 19, 2024 - Special Meeting - Organizational Session Type Action Preferred Date Nov 19, 2024 Absolute Date Nov 19, 2024 Recommended Action Motion to designate School Board Member to serve as the Board's Trustee representative to the Florida School Boards Insurance Trust (FSBIT). As a Trust Member School District in Florida School Boards Insurance Trust, a School Board Member shall be appointed annually by the School Board to serve as a Trustee. There are three meetings each year in January, April, and October at rotating locations selected by the trust. Tim Bryant currently serves as the Board's Trustee representative to the Florida School Boards Insurance Trust (FSBIT). File Attachments Motion & Voting Motion to designate Tim Bryant to serve as the Board's Trustee representative to the Florida School Boards Insurance Trust (FSBIT). Motion by Linda Evanchyk, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 3. Organizational Session Subject 3.7 Designation of School Board Member to serve as the Board's representative to the Okaloosa Public Schools Foundation Meeting Nov 19, 2024 - Special Meeting - Organizational Session Type Action Preferred Date Nov 19, 2024 Absolute Date Nov 19, 2024 Recommended Action Motion to designate School Board Member to serve as the Board's representative to serve on the Okaloosa Public Schools Foundation. Linda Evanchyk currently serves as the Board's representative to the Okaloosa Public Schools Foundation. File Attachments Motion & Voting Motion to designate Linda Evanchyk to serve as the Board's representative to serve on the Okaloosa Public Schools Foundation. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 3. Organizational Session Subject 3.8 Designation of School Board Member to serve as the Board's representative to the Construction Program Meeting Nov 19, 2024 - Special Meeting - Organizational Session Type Action Preferred Date Nov 19, 2024 Absolute Date Nov 19, 2024 Recommended Action Motion to designate the School Board Member to serve as the Board's representative to the Construction Program. Tim Bryant currently serves as the Board's representative to the Construction Program. File Attachments Motion & Voting Motion to designate the Brett Hinely to serve as the Board's representative to the Construction Program. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 3. Organizational Session Subject 3.9 Designation of School Board Member to serve as the alternate on the Florida School Boards Association Advocacy Committee through June 30, 2025. Meeting Nov 19, 2024 - Special Meeting - Organizational Session Type Action Recommended Action Motion to designate (board member) to serve as the alternate on the Florida School Boards Association Advocacy Committee through June 30, 2025. Marti Gardner currently serves as the alternate to the Florida School Boards Association Advocacy Committee. A replacement will have to be designated to serve through June 30, 2025. File Attachments Motion & Voting Motion to designate D. Parker Destin to serve as the alternate on the Florida School Boards Association Advocacy Committee through June 30, 2025. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 4. Other Business Subject 4.1 Authorization to continue using the existing bank MICR signatures, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting Nov 19, 2024 - Special Meeting - Organizational Session Type Action Preferred Date Nov 13, 2023 Absolute Date Nov 13, 2023 Recommended Action Motion to authorize the Finance Department to continue using the existing bank MICR signatures for the signing of accounts payable and payroll checks until new signature plates are submitted to Bank of America and set up in Focus. The School Board will hold its annual organizational session on November 13, 2023 , for the purpose of electing officers. Approval is requested to allow the Finance Department to continue using the existing signatures for the signing of accounts payable and payroll checks until new signatures are submitted to Bank of America and set up in Focus. This process takes approximately 30 days. File Attachments Motion & Voting Motion to authorize the Finance Department to continue using the existing bank MICR signatures for the signing of accounts payable and payroll checks until new signature plates are submitted to Bank of America and set up in Focus. Motion by Brett Hinely, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 5. Attorney's Business Subject 5.1 Annual Review of Legal Services Agreement between The School Board of Okaloosa County, Florida, and Anchors Smith Grimsley, PLC, presented by C. Jeffrey McInnis, School Board Attorney Meeting Nov 19, 2024 - Special Meeting - Organizational Session Type Action Recommended Action Motion to approve the Legal Services Agreement between The School Board of Okaloosa County, Florida, and Anchors Smith Grimsley, PLC. File Attachments Motion & Voting Motion to approve the Legal Services Agreement between The School Board of Okaloosa County, Florida, and Anchors Smith Grimsley, PLC. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 6. Adjournment Subject 6.1 Adjournment of the meeting by the Chairman Meeting Nov 19, 2024 - Special Meeting - Organizational Session Type Procedural File Attachments 7. Public Notices Subject 7.1 Public Notice Meeting Nov 19, 2024 - Special Meeting - Organizational Session Type Information PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. File Attachments