School Board Meeting

2 Tuesday, July 23, 2024 School Board Meeting An Equal Opportunity School District MEETING TIME AND LOCATION: 5:30 P.M. - 1614 E Fort King Street, Ocala, Florida 34471 ADA ASSISTANCE: Anyone needing special assistance at the meeting of the Marion County School Board due to a disability should contact Ms. Elena Martinez, Executive Assistant 352-671-7707, at least 72 hours prior to the meeting. Student and public speakers do not reflect the endorsement, sponsorship, position, or expression of the Marion County School District. 1. Call to Order Subject 1.1 Call to Order - Regular Meeting Meeting Jul 23, 2024 - School Board Meeting Type Procedural Rationale and Methodology: Record of attendance. Prior Board Action Date(s): N/A Financial History and Term/Time Frame: Verbal attendance is taken by Recording Secretary. Effect of Action/Results: Determines if quorum is present in order to proceed with the meeting and provides a record of who is present for discussion and voting. Board Policy, Florida Statutes, Admin. Code: Board Policy 0162 Section 1001.372, Fla. Stats. (2023) File Attachments 2. Inspiration and Pledge Subject 2.1 Inspiration and Pledge Meeting Jul 23, 2024 - School Board Meeting Type Procedural Rationale and Methodology: Inspiration and leading the Pledge Prior Board Action Date (s): N/A Financial History and Term/Time Frame: Individuals desiring to provide the inspiration and lead the Pledge of Allegiance to arrange to do so through the appropriate administrators and Recording Secretary at least two (2) weeks in advance of the Board meeting. Effect of Action/Results: Commencement of the meeting through an inspiration and Pledge of Allegiance is provided by a variety of departments and showcases positive actions occurring within Marion County Public Schools. Board Policy, Florida Statutes, Admin. Code: Board Policies 2105 and 8810 File Attachments 3. Recognitions Subject 3.1 Recognitions Meeting Jul 23, 2024 - School Board Meeting Type Recognition Goals Strategic Plan Key Priority 1 - Positive, Safe & Supportive Environments Strategic Plan Key Priority 3 - Talent Development & Workforce Sustainability Strategic Plan Key Priority 5 - Thriving Partnerships Rationale and Methodology: Marion County Public Schools desires to publicly acknowledge the contributions, achievements, and successes of students and staff members. Doing so during a School Board meeting accomplishes this and fosters greater understanding and knowledge of success both inside and outside the classroom. Prior Board Action Date(s): N/A Financial History and Term/Time Frame: N/A Effect of Action/Results: Provides the School Board and community opportunity to become more aware of student and staff achievements through in-person appreciation. Board Policy, Florida Statutes, Admin. Code: N/A File Attachments 4. Approval of Agenda Subject 4.1 Meeting Agenda Meeting Jul 23, 2024 - School Board Meeting Type Action Fiscal Impact No Recommended Action Approve Consent Agenda Items, C11.1 - C17.1, as submitted or amended, with the exception of items D18.1, D18.2, D18.3, D18.4, and D18.5 that have been placed under Discussion Regular Agenda Items Rationale and Methodology: Superintendent presents an itemized agenda for approval by School Board members. Prior Board Action Date(s): N/A Financial History and Term/Time Frame: Superintendent recommends approval of the agenda as submitted in the Board packet or with exceptions stated, i.e., withdrawal of an item from the agenda. Movement of an item to/from consent/discussion portion of the agenda is addressed during the motion for approval of the consent agenda. Effect of Action/Results: The agenda provides an orderly review of all items for consideration at the Board meeting. Board Policy, Florida Statutes, Admin. Code: Board Policy 0165.1 Section 1001.372, Fla. Stats. (2023) File Attachments Motion & Voting Approve Consent Agenda Items, C11.1 - C17.1, as submitted or amended, with the exception of items D18.1, D18.2, D18.3, D18.4, and D18.5 that have been placed under Discussion Regular Agenda Items Motion by Eric Cummings, second by Allison Campbell. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Lori Conrad, Nancy Thrower, Sarah James 5. Approval of Minutes Subject 5.1 Board Minutes - June 20, 2024 Administrative Briefing and Work Session Meeting Jul 23, 2024 - School Board Meeting Type Action, Minutes Fiscal Impact No Recommended Action Approve the minutes for the June 20, 2024, Administrative Briefing and Work Session Minutes View Minutes for Jun 20, 2024 - Administrative Briefing and Work Session Rationale and Methodology: Statutory requirements state that all Board meeting minutes are to be recorded, reviewed, corrected (if necessary), and approved. The minutes are to be kept as a public record in a permanent location. Prior Board Action Date(s): N/A Financial History and Term/Time Frame: Minutes are normally submitted within a reasonable timeframe for review, correction (if necessary), and approval by Board members as part of a regularly-scheduled Board meeting. Effect of Action/Results: An accurate record of Board meetings (including work sessions) is permanently maintained. Board Policy, Florida Statutes, Admin. Code: Board Policy 0168 Sections 1001.42 and 286.011, Fla. Stats. (2023) NOTE: Any person deciding to appeal any decision made by the Board with regard to any matter considered at this meeting will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence on which the appeal is based. File Attachments Motion & Voting Approve the minutes for the June 20, 2024, Administrative Briefing and Work Session Motion by Sarah James, second by Lori Conrad. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Lori Conrad, Nancy Thrower, Sarah James 5. Approval of Minutes Subject 5.2 Board Minutes - June 25, 2024 School Board Meeting Meeting Jul 23, 2024 - School Board Meeting Type Action, Minutes Fiscal Impact No Recommended Action Approve the minutes for the June 25, 2024, School Board Meeting Minutes View Minutes for Jun 25, 2024 - School Board Meeting Rationale and Methodology: Statutory requirements state that all Board meeting minutes are to be recorded, reviewed, corrected (if necessary), and approved. The minutes are to be kept as a public record in a permanent location. Prior Board Action Date(s): N/A Financial History and Term/Time Frame: Minutes are normally submitted within a reasonable timeframe for review, correction (if necessary), and approval by Board members as part of a regularly-scheduled Board meeting. Effect of Action/Results: An accurate record of Board meetings (including work sessions) is permanently maintained. Board Policy, Florida Statutes, Admin. Code: Board Policy 0168 Sections 1001.42 and 286.011, Fla. Stats. (2023) NOTE: Any person deciding to appeal any decision made by the Board with regard to any matter considered at this meeting will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence on which the appeal is based. File Attachments Motion & Voting Approve the minutes for the June 25, 2024, School Board Meeting Motion by Lori Conrad, second by Allison Campbell. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Lori Conrad, Nancy Thrower, Sarah James 6. Proof of Publication Subject 6.1 Proof of Publication Meeting Jul 23, 2024 - School Board Meeting Type Rationale and Methodology: Prior Board Action Date(s): Financial History and Term/Time Frame: Effect of Action/Results: Board Policy, Florida Statutes, Admin. Code: File Attachments Proof of Publication 240723.pdf (80 KB) 7. Persons Requesting to Address the Board (Televised) Subject 7.1 Request to Address the School Board Meeting Jul 23, 2024 - School Board Meeting Type Address the Board Rationale and Methodology: Provide a public opportunity to address the Board regarding items appearing on the Board Agenda or matters on which the Board customarily takes action in regard to the operation of Marion County Public Schools. Prior Board Action Date(s): N/A Financial History and Term/Time Frame: Individuals must fully complete the appropriate request form, and presentations are limited to a total of five (5) minutes. Procedures for public appearance are itemized on a separate sheet for review prior to speaking . The request forms and procedures are available on the District's website at http://www.marionschools.net/domain/ 129 . Effect of Action/Results: Opportunity for the public to voice opinions and/or concerns during Board meetings held regularly throughout the year. Board Policy, Florida Statutes, Admin. Code: Board Policy 0169.1 Section 1001.372, Fla. Stats. (2023) File Attachments 8. Public Hearings Subject 8.1 Public Hearing for the 2024-2025 Code of Student Conduct Meeting Jul 23, 2024 - School Board Meeting Type Action Fiscal Impact Yes Budgeted Yes Budget Source General Fund - Discretionary - Schools Recommended Action Hold a Public Hearing to adopt the 2024-2025 Code of Student Conduct Goals Strategic Plan Key Priority 2 - High-Quality Teaching & Learning Rationale and Methodology: Hold a public hearing to adopt the 2024-2025 Code of Student Conduct. Prior Board Action Date(s): Board Meeting: 06/25/2024 Notice of Hearing Work Session: 05/02/2024 Financial History and Term/Time Frame: N/A Effect of Action/Results: Consistently provide students, parents, and staff with a current and relevant Code of Student Conduct. Board Policy, Florida Statutes, Admin. Code: Board Policy 5500 File Attachments Redline Elementary Code of Student Conduct 2024-2025.pdf (1,138 KB) Redline Secondary Code of Student Conduct 2024-2025.pdf (1,221 KB) FINAL Elementary Code of Student Conduct 2024-2025.pdf (944 KB) FINAL Secondary Code of Student Conduct 2024-2025.pdf (977 KB) Motion & Voting Hold a Public Hearing to adopt the 2024-2025 Code of Student Conduct Motion by Allison Campbell, second by Lori Conrad. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Lori Conrad, Nancy Thrower, Sarah James 8. Public Hearings Subject 8.2 Public Hearing for the 2024-2025 MCPS Mental Health Assistance Allocation Plan Meeting Jul 23, 2024 - School Board Meeting Type Action Fiscal Impact Yes Dollar Amount $5,699,633.07 Budgeted Yes Budget Source General Fund - Mental Health Assistance Allocation Recommended Action Hold a Public Hearing to adopt the 2024-2025 MCPS Mental Health Assistance Allocation Plan Goals Strategic Plan Key Priority 2 - High-Quality Teaching & Learning Rationale and Methodology: Hold a Public Hearing to adopt the 2024-2025 Mental Health Assistance Allocation Plan in compliance with the Marjory Stoneman Douglas High School Public Safety Act. Prior Board Action Date(s): Board Meeting: 06/25/2024 Notice of Hearing Work Session: 05/02/2024 Financial History and Term/Time Frame: The amount of the Mental Health Assistance Allocation is $5,699,633.07 for the 2024-2025 fiscal year, which includes a $2,838,308.07 roll forward from the 2023-2024 fiscal year allocation. The Mental Health Assistance Allocation term is effective upon approval by the Florida Department of Education through June 30, 2025. Effect of Action/Results: This hearing assures public involvement and input into implementing the 2024-2025 MCPS Mental Health Assistance Allocation Plan to address the safety and emotional wellness of the students in Marion County Public Schools. Board Policy, Florida Statutes, Admin. Code: Marjory Stoneman Douglas High School Public Safety Act (Chapter 2024-155, Laws of Florida) File Attachments 2024-2025 Mental Health Plan.pdf (4,465 KB) 2024-2025 MHAAP Opt-In - Marion Charter School.pdf (146 KB) 2024-2025 MHAAP Opt-In - McIntosh Area School.pdf (24 KB) 2024-2025 MHAAP Opt-In - Ocali Charter Middle.pdf (114 KB) 2024-2025 MHAAP Opt-In - Ocali Charter High.pdf (118 KB) 2024-2025 MHAAP Opt-In - Ina A. Colon.pdf (278 KB) Motion & Voting Hold a Public Hearing to adopt the 2024-2025 MCPS Mental Health Assistance Allocation Plan Motion by Eric Cummings, second by Sarah James. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Lori Conrad, Nancy Thrower, Sarah James 9. Information Subject 9.1 Amendment No. 1 to the Construction Manager Contract, Guaranteed Maximum Price (GMP) for Equipment Early Procurement Related to Construction of New Elementary School "X"- Change Order No. 2 Amendment 1 – Project 24-102 Meeting Jul 23, 2024 - School Board Meeting Type Information Goals Strategic Plan Key Priority 4 - Fiscal Responsibility Rationale and Methodology: The School District used a Construction Management delivery method including a Guaranteed Maximum Price (GMP) to perform construction work on this project. There were unused funds on the project. Since the project was delivered using a Construction Management delivery with a GMP format, unused dollars, regardless of the item, are returned to the owner. The unspent monies will be returned to the owner via change order which will close the financial books on this project. The Superintendent has signed and approved the change order. Per Board Policy 6345, the Superintendent is authorized to approve and execute any construction contract Change Order that will increase the construction contract by $25,000 or less, or that will decrease the construction contract amount, provided that approval shall be, in his/her judgment, in the best interest of the Board. Such change orders shall be binding upon execution by the Superintendent. The Superintendent shall report each change order that he/she approved to the Board at the Board Meeting that follows his/her approval. The Superintendent’s approval of the change order shall be entered into the official minutes of the Board Meeting. Prior Board Action Date(s): Board Meeting: 12/18/2023 Approved Financial History and Term/Time Frame: The original contract for the work was $6,033,400.00. There was one previous change order valued at -$574,664.52. The cost of this change order is a deductive amount of $559,159.02, resulting in a new contract amount of $4,889,576.46. The change order was processed within five days from the Superintendent’s approval. Effect of Action/Results: Notifying the Board allows the District to remain in compliance with Board Policies in effect at the time of the change order approvals. Board Policy, Florida Statutes, Admin. Code: Board Policy 6345 Section 1013.45 Fla. Stats. (2023) State Requirements for Educational Facilities (SREF) Section 4.2 (2014) File Attachments 24-102 6B Deductive Change Order 2, Amend. 1, New Elem. School X, Ausley.pdf (1,452 KB) 9. Information Subject 9.2 Construct Covered Dining Pavilion at Dunnellon High School - Change Order No. 1 Work Authorization No. 1 – Project 23-119 Meeting Jul 23, 2024 - School Board Meeting Type Information Goals Strategic Plan Key Priority 4 - Fiscal Responsibility Rationale and Methodology: The School District used a Construction Management delivery method including a Guaranteed Maximum Price (GMP) to perform construction work on this project. There were unused funds on the project. Since the project was delivered using a Construction Management delivery with a GMP format, unused dollars, regardless of the item, are returned to the owner. The unspent monies will be returned to the owner via change order which will close the financial books on this project. The Superintendent has signed and approved the change order. Per Board Policy 6345, the Superintendent is authorized to approve and execute any construction contract Change Order that will increase the construction contract by $25,000 or less, or that will decrease the construction contract amount, provided that approval shall be, in his/her judgment, in the best interest of the Board. Such change orders shall be binding upon execution by the Superintendent. The Superintendent shall report each change order that he/she approved to the Board at the Board Meeting that follows his/her approval. The Superintendent’s approval of the change order shall be entered into the official minutes of the Board Meeting. Prior Board Action Date(s): Board Meeting: 06/13/2023 Approved Financial History and Term/Time Frame: The original contract for the work was $1,123,528.00. There were no previous change orders. The cost of this change order is a deductive amount of $6,855.18 resulting in a new contract amount of $1,116,672.82. The change order was processed within five days from the Superintendent’s approval. Effect of Action/Results: Notifying the Board allows the District to remain in compliance with Board Policies in effect at the time of the change order approvals. Board Policy, Florida Statutes, Admin. Code: Board Policy 6345 Section 1013.45 Fla. Stats. (2023) State Requirements for Educational Facilities (SREF) Section 4.2 (2014) File Attachments 23-119 6B Deductive Change Order 1, Work Auth. 1, DHS Pavillion, Tallen.pdf (1,660 KB) 9. Information Subject 9.3 HVAC Chiller Systems Replacement at Horizon Academy at Marion Oaks - Change Order No. 1 Work Authorization No. 19 – Project 23-104 Meeting Jul 23, 2024 - School Board Meeting Type Information Goals Strategic Plan Key Priority 4 - Fiscal Responsibility Rationale and Methodology: The School District used a Construction Management delivery method including a Guaranteed Maximum Price (GMP) to perform construction work on this project. There were unused funds on the project. Since the project was delivered using a Construction Management delivery with a GMP format, unused dollars, regardless of the item, are returned to the owner. The unspent monies will be returned to the owner via change order which will close the financial books on this project. The Superintendent has signed and approved the change order. Per Board Policy 6345, the Superintendent is authorized to approve and execute any construction contract Change Order that will increase the construction contract by $25,000 or less, or that will decrease the construction contract amount, provided that approval shall be, in his/her judgment, in the best interest of the Board. Such change orders shall be binding upon execution by the Superintendent. The Superintendent shall report each change order that he/she approved to the Board at the Board Meeting that follows his/her approval. The Superintendent’s approval of the change order shall be entered into the official minutes of the Board Meeting. Prior Board Action Date(s): Board Meeting: 02/28/2023 Approved Financial History and Term/Time Frame: The original contract for the work was $891,404.00. There were no previous change orders. The cost of this change order is a deductive amount of $17,626.12, resulting in a new contract amount of $873,777.88. The change order was processed within five days from the Superintendent’s approval. Effect of Action/Results: Notifying the Board allows the District to remain in compliance with Board Policies in effect at the time of the change order approvals. Board Policy, Florida Statutes, Admin. Code: Board Policy 6345 Section 1013.45 Fla. Stats. (2023) State Requirements for Educational Facilities (SREF) Section 4.2 (2014) File Attachments 23-104 6B Deductive Change Order 1, Work Auth. 19, HAM HVAC, Allstate.pdf (788 KB) 9. Information Subject 9.4 Modification of the Existing Security Fencing System at Oakcrest Elementary School - Change Order No. 1 Work Authorization No. 11 – Project 23-131 Meeting Jul 23, 2024 - School Board Meeting Type Information Goals Strategic Plan Key Priority 4 - Fiscal Responsibility Rationale and Methodology: The School District used a Construction Management delivery method including a Guaranteed Maximum Price (GMP) to perform construction work on this project. There were unused funds on the project. Since the project was delivered using a Construction Management delivery with a GMP format, unused dollars, regardless of the item, are returned to the owner. The unspent monies will be returned to the owner via change order which will close the financial books on this project. The Superintendent has signed and approved the change order. Per Board Policy 6345, the Superintendent is authorized to approve and execute any construction contract Change Order that will increase the construction contract by $25,000 or less, or that will decrease the construction contract amount, provided that approval shall be, in his/her judgment, in the best interest of the Board. Such change orders shall be binding upon execution by the Superintendent. The Superintendent shall report each change order that he/she approved to the Board at the Board Meeting that follows his/her approval. The Superintendent’s approval of the change order shall be entered into the official minutes of the Board Meeting. Prior Board Action Date(s): Board Meeting: 01/09/2024 Approved Financial History and Term/Time Frame: The original contract for the work was $158,472.10. There were no previous change orders. The cost of this change order is a deductive amount of $36,811.04, resulting in a new contract amount of $121,661.06. The change order was processed within five days from the Superintendent’s approval. Effect of Action/Results: Notifying the Board allows the District to remain in compliance with Board Policies in effect at the time of the change order approvals. Board Policy, Florida Statutes, Admin. Code: Board Policy 6345 Section 1013.45 Fla. Stats. (2023) State Requirements for Educational Facilities (SREF) Section 4.2 (2014) File Attachments 23-131 6B Deductive Change Order 1, Work Auth. 11, OCE Security Fence, ADMorgan.pdf (1,992 KB) 9. Information Subject 9.5 Replacement of the Gymnasium Roof at Dunnellon Middle School - Change Order No. 1 Work Authorization No. 5 – Project 24-117 Meeting Jul 23, 2024 - School Board Meeting Type Information Goals Strategic Plan Key Priority 4 - Fiscal Responsibility Rationale and Methodology: The School District used a Construction Management delivery method including a Guaranteed Maximum Price (GMP) to perform construction work on this project. There were unused funds on the project. Since the project was delivered using a Construction Management delivery with a GMP format, unused dollars, regardless of the item, are returned to the owner. The unspent monies will be returned to the owner via change order which will close the financial books on this project. The Superintendent has signed and approved the change order. Per Board Policy 6345, the Superintendent is authorized to approve and execute any construction contract Change Order that will increase the construction contract by $25,000 or less, or that will decrease the construction contract amount, provided that approval shall be, in his/her judgment, in the best interest of the Board. Such change orders shall be binding upon execution by the Superintendent. The Superintendent shall report each change order that he/she approved to the Board at the Board Meeting that follows his/her approval. The Superintendent’s approval of the change order shall be entered into the official minutes of the Board Meeting. Prior Board Action Date(s): Board Meeting: 02/13/2024 Approved Financial History and Term/Time Frame: The original contract for the work was $343,455.00 There were no previous change orders. The cost of this change order is a deductive amount of $77,110.80, resulting in a new contract amount of $266,344.20. The change order was processed within five days from the Superintendent’s approval. Effect of Action/Results: Notifying the Board allows the District to remain in compliance with Board Policies in effect at the time of the change order approvals. Board Policy, Florida Statutes, Admin. Code: Board Policy 6345 Section 1013.45 Fla. Stats. (2023) State Requirements for Educational Facilities (SREF) Section 4.2 (2014) File Attachments 24-117 6B Deductive Change Order 1, Work Auth. 5, DMS Gym Roof, Gray.pdf (1,716 KB) 10. Approval of Consent Agenda Subject 10.1 Consent Agenda Items Meeting Jul 23, 2024 - School Board Meeting Type Action (Consent) Fiscal Impact No Recommended Action Approve Consent Agenda Items, C11.1 - C17.1, as submitted or amended, with the exception of items D18.1, D18.2, D18.3, D18.4, and D18.5 that have been placed under Discussion Regular Agenda Items Our adopted rules of Parliamentary Procedures, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the Consent Agenda at the request of any Board member. File Attachments Motion & Voting Approve Consent Agenda Items, C11.1 - C17.1, as submitted or amended, with the exception of items D18.1, D18.2, D18.3, D18.4, and D18.5 that have been placed under Discussion Regular Agenda Items Motion by Eric Cummings, second by Lori Conrad. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Lori Conrad, Nancy Thrower, Sarah James 11. Consent - Academic Services, Exceptional Student Education (Hembrook) Subject 11.1 C11.1 First Amendment with Katy Alexander Therapy Svcs Inc Meeting Jul 23, 2024 - School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $89,237.50 Budgeted Yes Budget Source General Fund - Exceptional Student Education - Contracted Services, Special Revenue Fund - Other (Federal, State, and Local Grants) IDEA-B Recommended Action Approve First Amendment with Katy Alexander Therapy Svcs Inc Goals Strategic Plan Key Priority 1 - Positive, Safe & Supportive Environments Rationale and Methodology: The Exceptional Student Education Department is requesting permission to amend the agreement with Katy Alexander Therapy Svcs Inc. for the 2024-2025 fiscal year to comply with students' Individualized Education Plans (IEPs) by providing appropriate therapies and Free Appropriate Public Education (FAPE) to all eligible Marion County Public Schools students. Occupational Therapists Assistants service approximately 940 students in Marion County Public Schools. Prior Board Action Date(s): Board Meeting: 05/24/2023 Approve d Financial History and Term/Time Frame: The original agreement amount was $89,237.50, Board approved May 24, 2023 for the 2023-2024 fiscal year. The District has encumbered $64,515.00, leaving $24,722.50 for the remaining 2023-2024 fiscal year. The first amendment will not exceed $89,237.50, and the contractual term is also amended to be in effect beginning August 1, 2024, and ending on June 30, 2025. In addition to the original term of this agreement, District staff may extend this agreement to include Extended School Year (ESY). The term of such ESY will begin on June 1, 2025, and end on July 31, 2025. Effect of Action/Results: By approving this amendment, the Exceptional Student Education Department will help students with disabilities succeed academically by developing skills that reduce the barriers to learning, enhance the quality of life, and help them meet their IEP goals. Board Policy, Florida Statutes, Admin. Code: Board Policy 2460 Section 1003.57, Fla. Stats. (2023) Fla. Admin. Code 6A-6.03028 File Attachments Vendor Signed First Amendment Katy Alexander Therapy Svcs Inc.pdf (1,439 KB) 23-24 Katy Alexander Contract.pdf (2,126 KB) Signed C11.1 First Amendment with Katy Alexander Therapy Svcs Inc..pdf (806 KB) Motion & Voting Approve Consent Agenda Items, C11.1 - C17.1, as submitted or amended, with the exception of items D18.1, D18.2, D18.3, D18.4, and D18.5 that have been placed under Discussion Regular Agenda Items Motion by Eric Cummings, second by Lori Conrad. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Lori Conrad, Nancy Thrower, Sarah James 11. Consent - Academic Services, Exceptional Student Education (Hembrook) Subject 11.2 C11.2 First Amendment with The Stepping Stones Group LLC Meeting Jul 23, 2024 - School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $349,728.75 Budgeted Yes Budget Source General Fund - Exceptional Student Education - Contracted Services, Special Revenue Fund - Other (Federal, State, and Local Grants) IDEA-B Recommended Action Approve First Amendment with The Stepping Stones Group LLC Goals Strategic Plan Key Priority 1 - Positive, Safe & Supportive Environments Rationale and Methodology: The Exceptional Student Education Department is requesting permission to amend the agreement with The Stepping Stones Group LLC for the 2024-2025 fiscal year to comply with students' Individualized Education Plans (IEPs) by providing appropriate therapies and a Free Appropriate Public Education (FAPE) to all eligible Marion County Public Schools students. Contracted therapists serve approximately 5,400 students and help students with disabilities succeed academically by developing skills that reduce barriers to learning, enhance the quality of life, and help them meet IEP goals. Prior Board Action Date(s): Board Meeting: 06/27/2023 Approved Financial History and Term/Time Frame: The original agreement amount was $838,666.50, Board approved June 27, 2023, for the 2023-2024 fiscal year. The District has encumbered $56,771.25, leaving $781,895.25 for the remaining 2023-2024 fiscal year. The first amendment will not exceed $349,728.75, and the contractual term is also amended to be in effect beginning August 1, 2024, and ending on June 30, 2025. In addition to the original term of this agreement, District staff may extend this agreement to include Extended School Year (ESY). The term of such ESY will begin on June 1, 2025, and end on July 31, 2025. Effect of Action/Results: By approving this amendment, the Exceptional Student Education Department will help students with disabilities succeed academically by developing skills that reduce the barriers to learning, enhance the quality of life, and help them meet their IEP goals. Board Policy, Florida Statutes, Admin. Code: Board Policy 2460 Section 1003.57, Fla. Stats. (2023) Fla. Admin. Code 6A-6.03028 File Attachments Vendor Signed First Amendment The Stepping Stones Group LLC.pdf (367 KB) 23-24 Contract The Stepping Stones.pdf (2,282 KB) Signed C11.2 First Amendment with The Stepping Stones Group LLC.pdf (788 KB) Motion & Voting Approve Consent Agenda Items, C11.1 - C17.1, as submitted or amended, with the exception of items D18.1, D18.2, D18.3, D18.4, and D18.5 that have been placed under Discussion Regular Agenda Items Motion by Eric Cummings, second by Lori Conrad. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Lori Conrad, Nancy Thrower, Sarah James 11. Consent - Academic Services, Exceptional Student Education (Hembrook) Subject 11.3 C11.3 Independent Contractor Agreement with Davar Life Therapy, Inc Meeting Jul 23, 2024 - School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $56,516.25 Budgeted Yes Budget Source General Fund - Exceptional Student Education - Contracted Services, Special Revenue Fund - Other (Federal, State, and Local Grants) IDEA-B Recommended Action Approve Independent Contractor Agreement with Davar Life Therapy, Inc Goals Strategic Plan Key Priority 1 - Positive, Safe & Supportive Environments Rationale and Methodology: The Exceptional Student Education Department is requesting permission to contract with an Independent Contracted Speech Language Pathologist Assistant for the 2024-2025 fiscal year to comply with students' Individualized Education Plans (IEPs) by providing appropriate therapies and a Free Appropriate Public Education (FAPE) to all eligible Marion County Public Schools students. Speech Language Pathologists Assistants service approximately 4,000 students in Marion County Public Schools. Prior Board Action Date(s): N/A Financial History and Term/Time Frame: This agreement will not exceed $56,516.25, and the contractual term will begin on August 1, 2024, and end on June 30, 2025. In addition to the original term of this agreement, District staff may extend this agreement to include Extended School Year (ESY). The term of such ESY will begin on June 1, 2025, and end on July 31, 2025. Effect of Action/Results: By approving this agreement, the Exceptional Student Education Department will help students with disabilities succeed academically by developing skills that reduce the barriers to learning, enhance the quality of life, and help them meet their IEP goals. Board Policy, Florida Statutes, Admin. Code: Board Policy 2460 Section 1003.57, Fla. Stats. (2023) Fla. Admin. Code 6A-6.03028 File Attachments Vendor Signed Independent Contractor Agreement Davar Life Therapy.pdf (17,845 KB) Signed C11.3 Independent Contractor Agreement with Davar Life Therapy, Inc.pdf (1,959 KB) Motion & Voting Approve Consent Agenda Items, C11.1 - C17.1, as submitted or amended, with the exception of items D18.1, D18.2, D18.3, D18.4, and D18.5 that have been placed under Discussion Regular Agenda Items Motion by Eric Cummings, second by Lori Conrad. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Lori Conrad, Nancy Thrower, Sarah James 11. Consent - Academic Services, Exceptional Student Education (Hembrook) Subject 11.4 C11.4 Independent Contractor Agreement with KHL Occupational Therapy, LLC Meeting Jul 23, 2024 - School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $89,237.50 Budgeted Yes Budget Source General Fund - Exceptional Student Education - Contracted Services, Special Revenue Fund - Other (Federal, State, and Local Grants) IDEA-B Recommended Action Approve Independent Contractor Agreement with KHL Occupational Therapy, LLC Goals Strategic Plan Key Priority 1 - Positive, Safe & Supportive Environments Rationale and Methodology: The Exceptional Student Education Department is requesting permission to contract with an Independent Contracted Occupational Therapist for the 2024-2025 fiscal year to comply with students Individualized Education Plans (IEPs) by providing appropriate therapies and a Free Appropriate Public Education (FAPE) to all eligible Marion County Public Schools students. Occupational Therapists service approximately 940 students in Marion County Public Schools. Prior Board Action Date(s): N/A Financial History and Term/Time Frame: This agreement will not exceed $89,237.50, and the contractual term will begin on August 1, 2024, and end on June 30, 2025. In addition to the original term of this agreement, District staff may extend this agreement to include Extended School Year (ESY). The term of such ESY will begin on June 1, 2025, and end on July 31, 2025. Effect of Action/Results: By approving this agreement, the Exceptional Student Education Department will help students with disabilities succeed academically by developing skills that reduce the barriers to learning, enhance the quality of life, and help them meet their IEP goals. Board Policy, Florida Statutes, Admin. Code: Board Policy 2460 Section 1003.57, Fla. Stats. (2023) Fla. Admin. Code 6A-6.03028 File Attachments Vendor Signed Independent Contractor Agreement - KHL Occupational Therapy LLC.pdf (364 KB) Signed C11.4 Intependent Contractor Agreement with KHL Occupational Therapy, LLC.pdf (1,998 KB) Motion & Voting Approve Consent Agenda Items, C11.1 - C17.1, as submitted or amended, with the exception of items D18.1, D18.2, D18.3, D18.4, and D18.5 that have been placed under Discussion Regular Agenda Items Motion by Eric Cummings, second by Lori Conrad. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Lori Conrad, Nancy Thrower, Sarah James 11. Consent - Academic Services, Exceptional Student Education (Hembrook) Subject 11.5 C11.5 Independent Contractor Agreement with NMH Occupational Therapy LLC Meeting Jul 23, 2024 - School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $89,237.50 Budgeted Yes Budget Source General Fund - Exceptional Student Education - Contracted Services, Special Revenue Fund - Other (Federal, State, and Local Grants) IDEA-B Recommended Action Approve Independent Contractor Agreement with NMH Occupational Therapy LLC Goals Strategic Plan Key Priority 1 - Positive, Safe & Supportive Environments Rationale and Methodology: The Exceptional Student Education Department is requesting permission to contract with an Independent Contracted Occupational Therapist for the 2024-2025 fiscal year to comply with students Individualized Education Plans (IEPs) by providing appropriate therapies and a Free Appropriate Public Education (FAPE) to all eligible Marion County Public Schools students. Occupational Therapists service approximately 940 students in Marion County Public Schools. Prior Board Action Date(s): N/A Financial History and Term/Time Frame: This agreement will not exceed $89,237.50, and the contractual term will begin on August 1, 2024, and end on June 30, 2025. In addition to the original term of this agreement, District staff may extend this agreement to include Extended School Year (ESY). The term of such ESY will begin on June 1, 2025, and end on July 31, 2025. Effect of Action/Results: By approving this agreement, the Exceptional Student Education Department will help students with disabilities succeed academically by developing skills that reduce the barriers to learning, enhance the quality of life, and help them meet their IEP goals. Board Policy, Florida Statutes, Admin. Code: Board Policy 2460 Section 1003.57, Fla. Stats. (2023) Fla. Admin. Code 6A-6.03028 File Attachments Vendor Signed Independent Contractor Agreement - NMH Occupational Therapy LLC.pdf (473 KB) Signed C11.5 Independent Contractor Agreement with NMH Occuptional Therapy LLC.pdf (1,995 KB) Motion & Voting Approve Consent Agenda Items, C11.1 - C17.1, as submitted or amended, with the exception of items D18.1, D18.2, D18.3, D18.4, and D18.5 that have been placed under Discussion Regular Agenda Items Motion by Eric Cummings, second by Lori Conrad. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Lori Conrad, Nancy Thrower, Sarah James 11. Consent - Academic Services, Exceptional Student Education (Hembrook) Subject 11.6 C11.6 Schedule a Public Hearing to Adopt the 2023-2026 Exceptional Student Education Policies and Procedures Meeting Jul 23, 2024 - School Board Meeting Type Action (Consent) Fiscal Impact No Budgeted No Budget Source N/A Recommended Action Schedule a Public Hearing to be held on August 27, 2024 to adopt the 2023-2026 Exceptional Student Education Policies and Procedures Goals Strategic Plan Key Priority 1 - Positive, Safe & Supportive Environments Rationale and Methodology: Schedule a public hearing to be held on August 27, 2024, to adopt the 2023-2026 Exceptional Student Education Policies and Procedures Document (ESE P&P). Prior Board Action Date(s): Work Session: 07/11/2024 Financial History and Term/Time Frame: N/A Effect of Action/Results: By approving the ESE P&P, Marion County Public Schools (MCPS) will comply with state statutes by having a Board approved ESE P&P. Additionally, the ESE P&P for MCPS will be in alignment with statutory guidelines by providing policies and procedures to staff for working with students with disabilities. Board Policy, Florida Statutes, Admin. Code: Board Policy PO0125 Section 1003.57(1), Fla. Stats. (2023) File Attachments Motion & Voting Approve Consent Agenda Items, C11.1 - C17.1, as submitted or amended, with the exception of items D18.1, D18.2, D18.3, D18.4, and D18.5 that have been placed under Discussion Regular Agenda Items Motion by Eric Cummings, second by Lori Conrad. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Lori Conrad, Nancy Thrower, Sarah James 12. Consent - Business Services (Boston-Ellis) Subject 12.1 C12.1 Disposition of Tangible Property Meeting Jul 23, 2024 - School Board Meeting Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approve the disposition of tangible property, as submitted Rationale and Methodology: Board approve the recommendation of the Survey Committee to remove tangible property from the active property list. The property identified has been deemed obsolete or not repairable. Prior Board Action Date(s): N/A Financial History and Term/Time Frame: The disposal of this property will be done in the most cost effective manner (sale, scrap, donate, or cannibalize) within 30 days from the Board Action date. All assets have been fully depreciated with the exception of 16 items at the end of useful life with a residual value of $24,590.73. Effect of Action/Results: Obsolete and/or un-repairable property will be removed from inventory. Property will be sold at public auction, scrapped for valuable metals, traded in for new equipment, donated by Board action, or cannibalized for parts. All income generated through this process is recorded as miscellaneous revenue in the General Revenue Operating Fund. Board Policy, Florida Statutes, Admin. Code: Board Policy 7310 Sections 274.05, 274.06, 274.07 Fla. Stats. (2023) File Attachments BP 7-23-24.pdf (141 KB) Signed C12.1 Disposition of Tangible Property.pdf (2,515 KB) Motion & Voting Approve Consent Agenda Items, C11.1 - C17.1, as submitted or amended, with the exception of items D18.1, D18.2, D18.3, D18.4, and D18.5 that have been placed under Discussion Regular Agenda Items Motion by Eric Cummings, second by Lori Conrad. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Lori Conrad, Nancy Thrower, Sarah James 13. Consent - Business Services, Purchasing (Boston-Ellis) Subject 13.1 C13.1 Bid 4077GM – Water Treatment Services Meeting Jul 23, 2024 - School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $100,000.00 Budgeted Yes Budget Source General Fund - Discretionary - Departments Recommended Action Approve Bid 4077GM for Water Treatment Services Goals Strategic Plan Key Priority 4 - Fiscal Responsibility Rationale and Methodology: This competitive bid provides water treatment plant operations for use in locations throughout the District. Bid invitations were sent to multiple vendors who are registered in the Purchasing vendor database, and VendorLink, and the bid was publicly posted on the Purchasing website. Two vendors submitted a bid. The Environmental Safety Department reviewed and approved this recommendation. Prior Board Action Date(s): N/A Financial History and Term/Time Frame: U.S. Water Services Corporation of New Port Richey, FL, is the supporting vendor. The resources required for this bid are approximately $100,000.00 as a yearly estimate. The term of this bid is August 1, 2024, through July 31, 2025. At the time of submitting this agenda item, $60,000.00 has been encumbered on the previous bid during the previous fiscal year. Effect of Action/Results: Through the use of this bid, the operation of District water treatment plants will be obtained at competitive prices, providing clean water to students and staff throughout the District. Board Policy, Florida Statutes, Admin. Code: Board Policy 6320 Section 287, Fla. Stats. (2023) Fla. Admin. Code R 6A-1.012 File Attachments Bid 4077GM Water Treatment Services - TERMS AND CONDITIONS.pdf (416 KB) Bid 4077GM Water Treatment Services - REQUIRED FORMS.pdf (262 KB) Bid 4077GM Water Treatment Services - TABULATION.pdf (347 KB) Bid 4077GM Water Treatment Services - Exhibit A.pdf (39 KB) Bid 4077GM Water Treatment Services - Exhibit B.pdf (363 KB) US Water Services Corporation Annual Report.pdf (6 KB) Motion & Voting Approve Consent Agenda Items, C11.1 - C17.1, as submitted or amended, with the exception of items D18.1, D18.2, D18.3, D18.4, and D18.5 that have been placed under Discussion Regular Agenda Items Motion by Eric Cummings, second by Lori Conrad. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Lori Conrad, Nancy Thrower, Sarah James 13. Consent - Business Services, Purchasing (Boston-Ellis) Subject 13.2 C13.2 Bid 4078GM – Wastewater Treatment Plant Services Meeting Jul 23, 2024 - School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $250,000.00 Budgeted Yes Budget Source General Fund - Discretionary - Departments Recommended Action Approve Bid 4078GM for Wastewater Treatment Plant Services Goals Strategic Plan Key Priority 4 - Fiscal Responsibility Rationale and Methodology: This competitive bid provides for the operation of wastewater treatment plants throughout the District. Bid invitations were sent to multiple vendors who are registered in the Purchasing vendor database, and VendorLink, and the bid was publicly posted on the Purchasing website. Two vendors submitted a bid. The Environmental Safety Department reviewed and approved this recommendation. Prior Board Action Date(s): N/A Financial History and Term/Time Frame: The supporting primary vendor is Clearwater Solutions, LLC of Auburn, Alabama. U.S. Water Services Corporation of New Port Richey, FL, is the supporting secondary vendor. The resources required for this bid are approximately $250,000.00 as a yearly estimate. The term of this bid is August 1, 2024, through July 31, 2025. At the time of submitting this agenda item, $125,000.00 has been encumbered on the previous bid during the previous fiscal year. Effect of Action/Results: Through the use of this bid, the contracted operation of District wastewater treatment plants by licensed technicians will be obtained at competitive prices. The upkeep of these plants will ensure a clean and sanitary environment for students and staff throughout the District. Board Policy, Florida Statutes, Admin. Code: Board Policy 6320 Section 287, Fla. Stats. (2023) Fla. Admin. Code R 6A-1.012 File Attachments Bid 4078GM Wastewater Treatment Plant Services - TERMS AND CONDITIONS.pdf (411 KB) Bid 4078GM Wastewater Treatment Plant Services - REQUIRED FORMS.pdf (248 KB) Bid 4078GM Wastewater Treatment Plant Services - TABULATION.pdf (298 KB) Clearwater Solutions, LLC Annual Report.pdf (4 KB) US Water Services Corporation Annual Report.pdf (6 KB) Bid 4078GM Wastewater Treatment Plant Services - EXHIBIT A.pdf (3,918 KB) Motion & Voting Approve Consent Agenda Items, C11.1 - C17.1, as submitted or amended, with the exception of items D18.1, D18.2, D18.3, D18.4, and D18.5 that have been placed under Discussion Regular Agenda Items Motion by Eric Cummings, second by Lori Conrad. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Lori Conrad, Nancy Thrower, Sarah James 13. Consent - Business Services, Purchasing (Boston-Ellis) Subject 13.3 C13.3 Expenditure Increase Request - Bid 4042AH Classroom Supplies for Central Warehouse, Nine Months Term Contract Meeting Jul 23, 2024 - School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $50,000.00 Budgeted Yes Budget Source Central Warehouse - Restock Recommended Action Approve the request to increase the estimated expenditure of Bid 4042AH for Classroom Supplies for Central Warehouse, Nine Months Term Contract Goals Strategic Plan Key Priority 4 - Fiscal Responsibility Rationale and Methodology: The Central Warehouse requests an additional increase to the board-approved estimated expenditure approved on May 14, 2024, for Bid 4042AH for classroom supplies purchased and stocked in the Central Warehouse for distribution to schools and departments throughout the District as needed. Due to continued substantial purchases made through the Central Warehouse by schools and departments since May 14, 2024, warehouse inventories were lowered to below-normal stock levels, which is depleting the Board approved estimated expenditure to replenish inventory. The Central Warehouse has reached the estimated expenditure amount approved for the current bid term, with six months remaining at the time of this agenda submission. The required increase in expenditure should cover purchases through the remaining bid term. Prior Board Action Date(s): Board Meeting: 5/14/2024 Approved Board Meeting: 3/26/2024 Approved Financial History and Term/Time Frame: The Board approved an increase on May 14, 2024, bringing the nine-month estimated expenditure to $400,000.00. At the time of submission of this agenda item, $326,797.59 has been encumbered, leaving a remaining balance of $73,202.41 for the remainder of the nine-month term, which will expire on December 31, 2024. With the expectation of classroom and office supplies purchased through the Central Warehouse by schools and departments, the Central Warehouse is requesting an additional expenditure increase of $50,000.00, bringing the total estimated expenditure to $450,000.00. The term of this bid will remain from April 1, 2024, to December 31, 2024. Effect of Action/Results: By approving the requested expenditure increase for this bid, schools and departments will be able to purchase classroom and office supplies through the Central Warehouse at competitive prices. Students and teachers will benefit from this bid by having a large selection of classroom and office supplies readily available for use. Board Policy, Florida Statutes, Admin. Code: Boar Policy 6320 Section 287, Fla. Stats. (2023) Fla Admin. Code R 6A-1 .012 File Attachments Classroom Supplies for Central Warehouse 4042AH TABSHEET.pdf (681 KB) Sunbiz and Other Division of Corporaton Reports.pdf (571 KB) Bid 4042AH Classroom Supplies for Central Warehouse.pdf (531 KB) Motion & Voting Approve Consent Agenda Items, C11.1 - C17.1, as submitted or amended, with the exception of items D18.1, D18.2, D18.3, D18.4, and D18.5 that have been placed under Discussion Regular Agenda Items Motion by Eric Cummings, second by Lori Conrad. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Lori Conrad, Nancy Thrower, Sarah James 13. Consent - Business Services, Purchasing (Boston-Ellis) Subject 13.4 C13.4 Expenditure Increase Request - Bid 4043AH Janitorial and Sanitary Paper Supplies for Central Warehouse, Nine Months Term Contract Meeting Jul 23, 2024 - School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $100,000.00 Budgeted Yes Budget Source Central Warehouse - Restock Recommended Action Approve the expenditure increase request for Bid 4043AH Janitorial and Sanitary Paper Supplies, Nine-Month Term Contract Goals Strategic Plan Key Priority 4 - Fiscal Responsibility Rationale and Methodology: The Central Warehouse requests permission to increase the Board approved estimated expenditure for Bid 4043AH for janitorial and sanitary paper supplies, which are purchased and stocked in the Central Warehouse for distribution to schools and departments throughout the District as needed. The original expenditure requested was an estimated amount based on the previous year expenditure. Due to substantial purchases made through the Central Warehouse by schools and departments this year, warehouse inventories were lowered to below normal stock levels which is depleting the Board approved estimated expenditure to replenish inventory. The Central Warehouse is reaching the estimated expenditure amount approved for the current bid term with six months still remaining at the time of this submission of this agenda. The requested increase in expenditure should cover purchases through the remaining bid term. Prior Board Action Date(s): Board Meeting: 4/9/2024 Approved Financial History and Term/Time Frame: The Board originally approved an estimated expenditure of $350,000.00 as a nine month estimate expenditure. At the time of submission of this agenda item, $292,144.44 has been encumbered, leaving a remaining balance of $57,855.56 for the remainder of the nine-month bid term, which will expire on December 31, 2024. With the expectation of janitorial and sanitary paper supplies being purchased through the Central Warehouse by schools and departments, the Central Warehouse is requesting an expenditure increase of $100,000.00, bringing the total estimated expenditure to $450,000.00. The term of this bid will remain from April 1, 2024 through December 31, 2024. Effect of Action/Results: Approve the expenditure increase request for Bid 4043AH Janitorial and Sanitary Paper Supplies, Nine-Month Term Contract. Board Policy, Florida Statutes, Admin. Code: Board Policy 6320 Section 287, Fla. Stats. (2023) Fla. Admin. Code R 6A-1.012 File Attachments Janitorial and Sanitary Paper Supplies for CW 4043AH TABSHEET REV03202024.pdf (938 KB) Sunbiz and Other Division of Corporation Reports.pdf (301 KB) Bid 4043AH Janitorial and Sanitary Paper Supplies for Central Warehouse.pdf (460 KB) Motion & Voting Approve Consent Agenda Items, C11.1 - C17.1, as submitted or amended, with the exception of items D18.1, D18.2, D18.3, D18.4, and D18.5 that have been placed under Discussion Regular Agenda Items Motion by Eric Cummings, second by Lori Conrad. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Lori Conrad, Nancy Thrower, Sarah James 13. Consent - Business Services, Purchasing (Boston-Ellis) Subject 13.5 C13.5 OMNIA Partners Contract Number 001299 for Workplace Solutions Meeting Jul 23, 2024 - School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $125,000.00 Budgeted Yes Budget Source General Fund - Discretionary - Departments Recommended Action Approve the utilization of OMNIA Partners Contract Number 001299 for Workplace Solutions Goals Strategic Plan Key Priority 4 - Fiscal Responsibility Rationale and Methodology: The Technical Services Department requests permission to utilize OMNIA Partners Contract Number 001299 for Workplace Solutions. This contract will allow the District to obtain fire extinguisher inspection services that are required to meet fire safety codes. Prior Board Action Date(s): N/A Financial History and Term/Time Frame: The supporting vendor is Cintas Corporation No. 2 of Tampa, Florida. The resources required for this contract are approximately $125,000.00 as a yearly estimate. The term of this contract is from June 1, 2023, to May 31, 2028. In the preceding fiscal year, $100,000.00 was encumbered utilizing the previously approved contract for these services that are now expired. Effect of Action/Results: By approving this contract, fire extinguisher inspection services will be obtained for use throughout the District. Board Policy, Florida Statutes, Admin. Code: Board Policy 6320 Section 287, Fla. Stats. (2023) Fla. Admin. Code R 6A-1.012 File Attachments Executive Summary.pdf (243 KB) Official Signed Contract.pdf (6,645 KB) Official Signed Contract Amendment 1.pdf (39 KB) Original RFP Document.pdf (1,875 KB) Cintas RFP Response.pdf (16,647 KB) Cintas Corporation No. 2 Annual Report.pdf (7 KB) Motion & Voting Approve Consent Agenda Items, C11.1 - C17.1, as submitted or amended, with the exception of items D18.1, D18.2, D18.3, D18.4, and D18.5 that have been placed under Discussion Regular Agenda Items Motion by Eric Cummings, second by Lori Conrad. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Lori Conrad, Nancy Thrower, Sarah James 13. Consent - Business Services, Purchasing (Boston-Ellis) Subject 13.6 C13.6 Renew Bid 3941GM – Stadium Lighting Maintenance Meeting Jul 23, 2024 - School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $12,000.00 Budgeted Yes Budget Source General Fund - Discretionary - Departments Recommended Action Approve the renewal of Bid 3941GM for Stadium Lighting Maintenance Goals Strategic Plan Key Priority 4 - Fiscal Responsibility Rationale and Methodology: The Technical Services Department requests permission to renew Bid 3941GM, which provides stadium lighting maintenance for football, baseball, and softball fields located throughout the District, as needed. Prior Board Action Date(s): Board Meeting: 07/11/2023 Renewed Board Meeting: 07/26/2022 Approved Financial History and Term/Time Frame: MidState Electric of Ocala, LLC. of Ocala, Florida, is the awarded vendor. The resources required for this bid are approximately $12,000 as a yearly estimate. The term of this bid is August 1, 2024, through July 31, 2025. At the time of this agenda item being drafted, $5,400 has been encumbered during the current term. Effect of Action/Results: By approving this renewal, the District will be able to perform stadium lighting maintenance as needed. Board Policy, Florida Statutes, Admin. Code: Board Policy 6320 Section 287, Fla. Stats. (2023) Fla. Admin. Code R 6A-1.012 File Attachments Bid 3941GM - Stadium Lighting Maintenance.pdf (365 KB) Stadium Lighting Maintenance 3941GM Renewal 1 TABSHEET.pdf (116 KB) Bid 3941GM Signed Renewal Documents.pdf (1,529 KB) Midstate Electric of Ocala LLC Annual Report.pdf (4 KB) Motion & Voting Approve Consent Agenda Items, C11.1 - C17.1, as submitted or amended, with the exception of items D18.1, D18.2, D18.3, D18.4, and D18.5 that have been placed under Discussion Regular Agenda Items Motion by Eric Cummings, second by Lori Conrad. Final Resolution: Motion Carries Yea: Allison Campbell, Eric Cummings, Lori Conrad, Nancy Thrower, Sarah James 13. Consent - Business Services, Purchasing (Boston-Ellis) Subject 13.7 C13.7 Renew Bid 4035MF Engine Oil, Lubricants, and Other Automotive Fluids, Term Contract Meeting Jul 23, 2024 - School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $134,507.00 Budgeted Yes Budget Source General Fund - Discretionary - Transportation Department Recommended Action Approve the renewal of Bid 4035MF Engine Oil, Lubricants, and Other Automotive Fluids, Term Contract Goals Strategic Plan Key Priority 4 - Fiscal Responsibility Rationale and Methodology: The Transportation Parts Department is requesting approval to renew Bid 4035MF Engine Oil, Lubricants, and Other Automotive Fluids, Term Contract, which provides engine oil, lubricants, and other automotive fluids used for the routine maintenance of District buses and automotive fleet. Prior Board Action Date(s): Board Meeting: 02/13/2024 Approved Financial History and Term/Time Frame: The awarded vendors under this renewal are Cumberland International Trucks of Florida, LLC. of Ocala, Florida; Cummins, Inc. of Columbus, Indiana; and Palmdale Intermediate, LLC dba Palmdale Oil Company, LLC. of Ft. Pierce, Florida. The resources required for this renewal are approximately $134,507.00 as a yearly estimate. The term of this renewal is from August 1, 2024, through July 31, 2025. At the time of the submission on the agenda, $24,324.80 has been encumbered during the previous bid term. The Transportation Department anticipates spending the full estimate of $134,507.00 during this renewal term, as more maintenance will occur with the start of the new fiscal year. Effect of Action/Results: By approving this renewal, the Transportation Parts Department will continue to purchase engine oil, lubricants, and other automotive fluids at competitive prices in order to maintain our bus and automotive fleet. Board Policy, Florida Statutes, Admin. C de: Board Policy 6320 Section 287, Fla. Stats. (2023) Fla. Admin. Code R 6A-1.012 File Attachments Bid 4035MF Engine Oil, Lubricants, and Other Automotive Fluids, Six-Month Term Contract.pdf (459 KB) Engine Oil Lubricants and Other Automotive Fluids Six Month TC Bid 4035MF Rev TABSHEET Feb 5 2024.pdf (318 KB) Sunbiz Annual Report Cumberland International Trucks of Florida LLC.pdf (5 KB) Sunbiz Annual Report Palmdale Intermediate LLC dba Palmdale Oil Company LLC.pdf (156 KB) Sunbiz Annual Report Cummins Inc dba Cummins Sales and Service.pdf (121 KB) Bid 4035MF Engine Oil Lubricants and Other Auto Fluids First Renewal Letter Plamdale Oil Company.docx.pdf (78 KB) Bid 4035MF Engine Oil Lubricants and Other Auto Fluids First Renewal Letter Cummins Inc.d