Susanville City Council

SUSANVILLE CITY COUNCIL Regular Council Meeting Minutes WEDNESDAY, SEPTEMBER 18, 2024 – 4:30 PM Mayor Schuster called the meeting to order at 4:30pm. Roll Call of Councilmembers Present: Mendy Schuster, Russ Brown, Patrick Parrish, Dawn Miller Absent: Curtis Bortle 1. APPROVAL OF AGENDA: Moved by Parrish; seconded by Miller to approve the agenda as presented. Motion Carried: 4 - 0 Voting For: Schuster, Brown, Parrish, Miller Voting Against: None Absent: Bortle 2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): No comments. 3. CLOSED SESSION: Council convened in closed session at 4:32pm to discuss the following: A. CONFERENCE WITH LABOR NEGOTIATORS - pursuant to Government Code Section §54957.6 1. Administrative Unit 2. Management Unit 3. Public Works Unit 4. RETURN TO OPEN SESSION: The council reconvened in open session at 5:06pm. The Pledge of Allegiance and Invocation were provided. Dan Newton, City Manager, stated that prior to the council meeting in closed session, the agenda was adopted as presented. He continued that council then met in closed session to discuss the above- mentioned items and direction was provided to staff. However, no reportable action was taken. Public Safety Chief, Michael Bollinger, presented life-saving awards to those who responded to a fire incident during fair week, saving a woman from a burning building. Three members of CalFire and three members of the Susanville Police Department were presented awards for going above and beyond. Chief Bollinger also introduced the current corporals Monahan and Johnston for the Police Department. 5. BUSINESS FROM THE FLOOR: No comments. 6. CONSENT CALENDAR: Moved by Brown; seconded by Miller to approve. Motion Carried: 4 - 0 Voting For: Schuster, Brown, Parrish, Miller Voting Against: None Absent: Bortle 6.A Minutes of the City Council September 4, 2024 regular and special meetings.

Motion to waive the reading of and approval to receive and file the City Council's minutes from the September 4, 2024 regular and special meetings. 240904.cc.min.draft.pdf 240904.cc.spec.min.draft.pdf 6.B Vendor and payroll warrants. Motion to receive and file 8-29-24.pdf 8-30-24.pdf 9-05-24.pdf 9-06-24.pdf 6.C Utility Accounts Receivable Write-Offs Motion to approve to write-off accounts receivable and send $1,292.59 to collections. COLLECTIONS LIST OVER $1000.00.xlsx 7. PUBLIC HEARINGS: 7.A Consider Resolution No. 24-6362, Establishing and Adopting Schedules of Fees for Services, Previously Resolution No. 19-5634 Mayor Schuster opened the public hearing at 5:18pm. Chandra Jabbs, Finance Director, provided an explanation of the item and requested council approval of Resolution No. 24-6362. Mayor Schuster closed the public hearing at 5:23pm. 24-6362.pdf Rates and Fees Worksheet - Exhibit A.pdf Motion to approve Resolution No. 24-6362, Establishing and Adopting Schedules of Fees for Services Previously Resolution No. 19-5634 Moved by Miller; seconded by Brown to approve. Motion Carried: 4- 0 Voting For: Schuster, Brown, Parrish, Miller Voting Against: None Absent: Bortle 8. COUNCIL DISCUSSION/ANNOUNCEMENTS: No comments. 9. NEW BUSINESS: 9.A Consider Resolution No. 24-6358, amending the appendix of designated positions of the city of Susanville's Conflict of Interest Code Heidi Whitlock, City Clerk, provided an explanation of the item and requested council approval of Resolution No. 24-6358. 24-6358.pdf 2024 Exhibit A Proposed Conflict of Interest Code.pdf 22-6056.pdf Motion to approve Resolution No. 24-6358, amending the appendix of designated positions of the city of Susanville's Conflict of Interest Code

Moved by Brown; seconded by Parrish to approve. Motion Carried: 4- 0 Voting For: Schuster, Brown, Parrish, Miller Voting Against: None Absent: Bortle 9.B Consider Resolution No. 24-6359, authorizing the Public Works Director to execute a contract with Veriforce to develop a Transmission Integrity Management Plan for the Natural Gas Division and authorize the Finance Director to adjust the budget, as necessary. Bob Godman, Public Works Director, provided an explanation of the item and requested council approval of Resolution No. 24-6359. 24-6359.pdf TIMP Memo.doc Motion to approve Resolution No. 24-6359, authorizing the Public Works Director to execute a contract with Veriforce to develop a Transmission Integrity Management Plan for the Natural Gas Division and authorize the Finance Director to adjust the budget, as necessary. Moved by Miller; seconded by Parrish to approve. Motion Carried: 4- 0 Voting For: Schuster, Brown, Parrish, Miller Voting Against: None Absent: Bortle 9.C Consider Resolution No. 24-6360, authorizing the Public Works Director to close one block of Richmond Rd in front of 601 Richmond Road from 8:00 am to4:00 pm for the purpose of Lassen Land & Trails Trust Annual Rails to Trails Festival and Handcar Races held on October 12, 2024. Director Godman provided an explanation of the item and requested council approval of Resolution No. 24-6360. 24-6360.pdf Rails to Trails 2024_City of Susanville request.pdf Motion to approve Resolution No. 24-6360, authorizing the Public Works Director to close one block of Richmond Road in front of 601 Richmond Road from 8:00 am to 4:00 pm for the purpose of Lassen Land & Trails Trust Annual Rails to Trails Festival and Handcar Races held on October 12, 2024. Moved by Brown; seconded by Miller to approve. Motion Carried: 4- 0 Voting For: Schuster, Brown, Parrish, Miller Voting Against: None Absent: Bortle 9.D Consider Resolution No. 24-6361, revising the City's Natural Gas Purchasing Policy. Director Godman provided an explanation of the item and requested council approval of Resolution No. 24-6361. 24-6361.pdf Gas Purchase Policy Staff Report 2024 09 18.docx

Motion to approve Resolution No. 24-6361, revising the City's Natural Gas Purchasing Policy. Moved by Miller; seconded by Parrish to approve. Motion Carried: 4- 0 Voting For: Schuster, Brown, Parrish, Miller Voting Against: None Absent: Bortle 9.E Discussion regarding proposed permanent Christmas tree stand in front of Elks Lodge. Director Godman provided an explanation of the item and requested council direction. David Teeter, Chamber of Commerce, stated his appreciation for the project and that it is a nice sign of how the City and Chamber are working together. Direction provided to staff to move forward with the project. 2024-07-12_Christmas Tree Stand.pdf 9.F Consider Resolution No. 24-6364, approving second amendment to City Manager's contract. Mr. Whitlock presented the item for council consideration and requested approval of Resolution No. 24-6364. 24-6364.pdf 240918 Newton 2nd Amend Agreement.pdf 2024 Newton.1st.Amend.Agreement.pdf Newton - CA.original.Agreement.pdf Motion to approved Resolution No. 24-6364, approving second amendment to City Manager's contract Moved by Brown; seconded by Parrish to approve. Motion Carried: 4- 0 Voting For: Schuster, Brown, Parrish, Miller Voting Against: None Absent: Bortle 9.G Consider Resolution No. 24-6363, approving updated contract with Next Request, a public records management platform. Ms. Whitlock provided an explanation of the item and requested council approval of Resolution No. 24-6363. 24-6363.pdf Susanville, CA downgrade NextRequest.pdf Motion to approve Resolution No. 24-6363, approving updated contract with Next Request, a public records management platform. Moved by Miller; seconded by Parrish to approve. Motion Carried: 4- 0 Voting For: Schuster, Brown, Parrish, Miller Voting Against: None Absent: Bortle 9.H Consider funding allocation for Golf Course

Mr. Newton provided an explanation of the item and requested council discussion and possible direction. Mr. Newton stated that a scope of work will be created for the updates needed at the old clubhouse and will be brought back at a future meeting for approval. 9. Discussion regarding the dissolving of the Planning Commission. Mr. Newton provided an explanation of the item, including a few of the areas that would need to be determined prior to dissolving the commission, and requested council discussion and possible direction. He also added that the Susanville Municipal Airport Commission would also be a commission to consider dissolving. Council Member Miller asked if it would make the process go more quickly thus being more efficient, to which Mr. Newton responded that it would; however, staff would have to be supported in their decisions. Council Member Parrish inquired as to how much longer the meetings would be to which Kelly Mumper, City Planner, responded that it depends on what comes forward. He added that direction could possibly be to have staff bring back a picture of what dissolving the commission would look like. Jim McCarthy, public, stated his approval for dissolving the commission. Direction provided to staff to move forward with looking into the process of dissolving the commission and what it would look like. Mayor Schuster requested a recess at 6:11pm. Council reconvened in open session at 6:17pm. 10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business. 11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business. 12. CONTINUING BUSINESS: 12.A Discussion regarding the Barry Reservoir property Mr. Newton provided an explanation of the item and requested council discussion and possible direction. A representative of Duck's Unlimited provided the history of the project and stated that their project would be in line with the city's original intention of increasing water storage. He added that the project is limited to the boundaries of the reservoir itself and not the southern portion of the property. He stated that the average depth of the reservoir would be four feet with the exception of small islands for habitats. Mayor Schuster stated that she is okay with it being a part of the strategic plan. She stated that she would like to see the following on the property: outdoor activities year round such as fall colors along the road, a walking trail, a place to teach kids how to ride bikes, skate, or ski, bring fish to the pond for fishing, a safe place for children to go sledding in the winter, learn to ice skate on the

pond, field of poppies, and potentially an area for more sports fields in the future if Susanville grows. Mayor pro tem Brown stated an archery course or a place to shoot bows would be good as well as picnic tables. Council Member Parrish voiced his concerns with trails and more foot traffic effecting those who currently live in the area. He inquired as to how those homes and their privacy will be protected. Mr. Newton stated that the land was purchased for water storage and if the city were going to change it into a recreational project, it would have to go through a public process that would take some time but would allow for public engagement and comment. The Trussell family also provided information regarding the property and how the water flows, the wildlife and the Native American artifacts that are there that have previously been destroyed. Mr. Newton stated that, should another project ever be presented, an assessment would be required to avoid disrupting any Native American artifacts, etc. Barry Reservoir Property Map.pdf 12.B Consider Resolution No. 24-6357, authorizing the mayor to execute the Site-Specific Agreement between the city of Susanville and Ducks Unlimited, Inc. for the Barry Reservoir Wetland Enhancement Project Mr. Newton stated that most of the information has already been discussed in the previous item; however, he provided more information on the item and requested council approval of Resolution No. 24-6357. 24-6357 Barry Reservoir.pdf SSA - NAWCA - Final.pdf Motion to approve Resolution No. 24-6357, authorizing the mayor to execute the Site-Specific Agreement between the city of Susanville and Ducks Unlimited, Inc. for the Barry Reservoir Wetland Enhancement Project Moved by Brown; seconded by Parrish to approve. Motion Carried: 4- 0 Voting For: Schuster, Brown, Parrish, Miller Voting Against: None Absent: Bortle 12.C Consider Ordinance No 24-1043, Amending Section 2.04.010 Councilmembers' salaries and compensation of the Susanville Municipal Code. Ms. Whitlock provided an explanation of the item and requested council approval of Ordinance No. 24-1043. 24-1043.pdf Motion to waive second reading and adopt Ordinance No 24-1043, Amending Section 2.04.010 "Councilmembers' salaries and compensation" of the Susanville Municipal Code. Moved by Brown; seconded by Miller to approve. Motion Carried: 4- 0

Voting For: Schuster, Brown, Parrish, Miller Voting Against: None Absent: Bortle 12.D Consider Ordinance No. 24-1044, amending Title 17 of the Susanville Municipal Code to add sections which regulate and streamline density bonus and affordable housing incentives, accessory dwelling units (ADU's), reasonable accommodations, multifamily design standards, and establishing standards for their uses. Kelly Mumper, City Planner, provided an explanation of the item and requested council approval of Ordinance No. 24-1044. 24-1044.pdf PC Recommendation to CC Resolution No. 24-1175.pdf Public Hearing Notice ADU-OD-RO Ord. .docx Administrative Report and CEQA Determination.docx Motion to waive the second reading and adopt Ordinance No. 24-1044, amending Title 17 of the Susanville Municipal Code to add section which regulate and streamline density bonus and affordable housing incentives, accessory dwelling units (ADU's), reasonable accommodations, multifamily design standards, and establishing standards for their uses. Moved by Miller; seconded by Parrish to approve. Motion Carried: 4- 0 Voting For: Schuster, Brown, Parrish, Miller Voting Against: None Absent: Bortle 12.E City Project Priorities Mr. Newton provided an explanation of the item including how the previous council established the city's four priorities and four secondary priorities. He continued by providing updates on what projects or goals have already been completed and requested council discussion and direction as other items have been brought forward tonight including the Wingfield Road clubhouse project, Master Plan for the Barry Reservoir area and the dissolution of the Planning and Airport Commission. It was the consensus of the council to leave the Barry Reservoir as it is already on the list and moving forward. The Planning Commission item was mentioned and the amount of time it would take. Mr. Newton stated that an assessment could be completed and a report to include true staffing hours and could be brought back at the October 16 th meeting. It was the consensus of the council to place it between the blue and red line as there is already a Planning Commission that currently takes care of those tasks. Mr. Newton agreed as the items related to ARPA funding are already required to be completed by a certain date. Council Member Miller inquired as to whether or not the ARPA discussion would be opened back up since the Elks Lodge would no longer be accepting the ARPA funding and would like to consider using those funds for the golf course project.

After reviewing the resolution, Mr. Newton confirmed that the item can be brought back and discussed at an upcoming meeting. Mayor Schuster mentioned the need to have the current council meet to determine the new council’s priorities. Mr. Newton stated that he agreed and envisioned that it would take place during the strategic planning process. 20240918 Work Priority List.pdf 13. CITY MANAGER'S REPORTS: 13.A Department Reports Department Heads in attendance, the City Planner and the Assistant to the City Manager provided an update on the happenings within their departments. 14. FUTURE COUNCIL ITEMS: 14.A Future Council Items Possible direction to staff. Council Member Miller requested the ARPA funding item to be brought back due to the Elks Lodge dropping out. 240918.items from the podium.pdf 15. ADJOURNMENT: Motion by Brown; seconded by Parrish to adjourn at 7:45pm. Motion Carried: 4 - 0 Voting For: Schuster, Brown, Parrish, Miller Voting Against: None Absent: Bortle ________________________________ _______________________________ Heidi Whitlock, City Clerk Mendy Schuster, Mayor Approved on: October 2, 2024

CALL TO ORDER ROLL CALL 1. APPROVAL OF AGENDA: (Additions and/or Deletions) 2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): Any person may address the Council at this time upon any subject for discussion during Closed Session. 3. CLOSED SESSION: A. CONFERENCE WITH LABOR NEGOTIATORS - pursuant to Government Code Section §54957.6 1. Administrative Unit 2. Management Unit 3. Public Works Unit 4. RETURN TO OPEN SESSION: (recess if necessary) Reconvene in open session at 5:00pm Pledge of allegiance Invocation Report any changes to agenda Report any action out of Closed Session Proclamations, awards or presentations by the City Council Presentation of Life-saving Awards 5. BUSINESS FROM THE FLOOR: Any person may address the Council at this time upon any subject on the agenda or not on the agenda within the jurisdiction of the City Council. However, comments on items on the agenda may be reserved until the item is discussed and any matter not on the agenda that requires action will be referred to staff for a report and action at a subsequent meeting. Presentations are subject to a five-minute limit. 6. CONSENT CALENDAR: All matters listed under the Consent Calendar are considered to be routine by the City Council. There will be no separate discussion on these items. Any member of the public or the City Council may request removal of an item from the Consent Calendar to be considered separately. 6.A Minutes of the City Council September 4, 2024 regular and special meetings. 6.B Vendor and payroll warrants 6.C Utility Accounts Receivable Write-Offs 7. PUBLIC HEARINGS: CITY OF SUSANVILLE 66 N. Lassen Street • Susanville CA Mendy Schuster, Mayor Russ Brown, Mayor pro tem Curtis Bortle • Patrick Parrish • Dawn Miller Susanville City Council Regular Council Meeting • City Council Chambers Wednesday, September 18, 2024 – 4:30 PM

7.A Consider Resolution No. 24-6362, Establishing and Adopting Schedules of Fees for Services, Previously Resolution No. 19-5634 8. COUNCIL DISCUSSION/ANNOUNCEMENTS: 9. NEW BUSINESS: 9.A Consider Resolution No. 24-6358, amending the appendix of designated positions of the city of Susanville's Conflict of Interest Code 9.B Consider Resolution No. 24-6359, authorizing the Public Works Director to execute a contract with Veriforce to develop a Transmission Integrity Management Plan for the Natural Gas Division and authorize the Finance Director to adjust the budget as necessary. 9.C Consider Resolution No. 24-6360, authorizing the Public Works Director to close one block of Richmond Rd in front of 601 Richmond Road from 8:00 am to4:00 pm for the purpose of Lassen Land & Trails Trust Annual Rails to Trails Festival and Handcar Races held on October 12, 2024. 9.D Consider Resolution No. 24-6361, revising the City's Natural Gas Purchasing Policy. 9.E Discussion regarding proposed permanent Christmas tree stand in front of Elk's Lodge. 9.F Consider Resolution No. 24-6364, approving second amendment to City Manager's contract 9.G Consider Resolution No. 24-6363, approving updated contract with Next Request, a public records management platform. 9.H Consider funding allocation for Golf Course 9.I Discussion regarding the dissolving of the Planning Commission. 10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business. 11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business. 12. CONTINUING BUSINESS: 12.A Discussion regarding the Barry Reservoir property 12.B Consider Resolution No. 24-6357, authorizing the mayor to execute the Site-Specific Agreement between the city of Susanville and Ducks Unlimited, Inc. for the Barry Reservoir Wetland Enhancement Project 12.C Consider Ordinance No 24-1043, Amending Section 2.04.010 Councilmembers' salaries and compensation of the Susanville Municipal Code. 12.D Consider Ordinance No. 24-1044, amending Title 17 of the Susanville Municipal Code to add sections which regulate and streamline density bonus and affordable housing incentives, accessory dwelling units (ADU's), reasonable accommodations, multifamily design standards, and establishing standards for their uses. 12.E City Project Priorities

13. CITY MANAGER'S REPORTS: 13.A Department Reports 14. FUTURE COUNCIL ITEMS: 14.A Future Council Items 15. ADJOURNMENT: The next regular meeting of the Susanville City Council will be held on October 2, 2024 at 4:30PM. Reports and documents relating to each agenda item are on file in the Office of the City Clerk and are available for public inspection during normal business hours and at the meeting. These reports and documents are also available at the City’s website www.cityofsusanville.net, unless there were systems problems posting to the website. Accessibility: An interpreter for the hearing-impaired may be made available upon request to the City Clerk seventy-two hours prior to a meeting. A reader for the vision-impaired for purposes of reviewing the agenda may be made available upon request to the City Clerk. The location of this meeting is wheelchair-accessible. I, Heidi Whitlock, certify that I caused to be posted notice of the regular meeting scheduled for September 18 , 2024 in the areas designated on September 13, 2024

CALL TO ORDER ROLL CALL 1. APPROVAL OF AGENDA: (Additions and/or Deletions) 2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): Any person may address the Council at this time upon any subject for discussion during Closed Session. 3. CLOSED SESSION: A. CONFERENCE WITH LABOR NEGOTIATORS - pursuant to Government Code Section §54957.6 1. Administrative Unit 2. Management Unit 3. Public Works Unit 4. RETURN TO OPEN SESSION: (recess if necessary) Reconvene in open session at 5:00pm Pledge of allegiance Invocation Report any changes to agenda Report any action out of Closed Session Proclamations, awards or presentations by the City Council Presentation of Life-saving Awards 5. BUSINESS FROM THE FLOOR: Any person may address the Council at this time upon any subject on the agenda or not on the agenda within the jurisdiction of the City Council. However, comments on items on the agenda may be reserved until the item is discussed and any matter not on the agenda that requires action will be referred to staff for a report and action at a subsequent meeting. Presentations are subject to a five-minute limit. 6. CONSENT CALENDAR: All matters listed under the Consent Calendar are considered to be routine by the City Council. There will be no separate discussion on these items. Any member of the public or the City Council may request removal of an item from the Consent Calendar to be considered separately. 6.A Minutes of the City Council September 4, 2024 regular and special meetings. 6.B Vendor and payroll warrants 6.C Utility Accounts Receivable Write-Offs 7. PUBLIC HEARINGS: CITY OF SUSANVILLE 66 N. Lassen Street • Susanville CA Mendy Schuster, Mayor Russ Brown, Mayor pro tem Dawn Miller • Patrick Parrish • Curtis Bortle Susanville City Council Regular Council Meeting • City Council Chambers Wednesday, September 18, 2024 – 4:30 PM 1

7.A Consider Resolution No. 24-6362, Establishing and Adopting Schedules of Fees for Services, Previously Resolution No. 19-5634 8. COUNCIL DISCUSSION/ANNOUNCEMENTS: 9. NEW BUSINESS: 9.A Consider Resolution No. 24-6358, amending the appendix of designated positions of the city of Susanville's Conflict of Interest Code 9.B Consider Resolution No. 24-6359, authorizing the Public Works Director to execute a contract with Veriforce to develop a Transmission Integrity Management Plan for the Natural Gas Division and authorize the Finance Director to adjust the budget as necessary. 9.C Consider Resolution No. 24-6360, authorizing the Public Works Director to close one block of Richmond Rd in front of 601 Richmond Road from 8:00 am to4:00 pm for the purpose of Lassen Land & Trails Trust Annual Rails to Trails Festival and Handcar Races held on October 12, 2024. 9.D Consider Resolution No. 24-6361, revising the City's Natural Gas Purchasing Policy. 9.E Discussion regarding proposed permanent Christmas tree stand in front of Elk's Lodge. 9.F Consider Resolution No. 24-6364, approving second amendment to City Manager's contract 9.G Consider Resolution No. 24-6363, approving updated contract with Next Request, a public records management platform. 9.H Consider funding allocation for Golf Course 9.I Discussion regarding the dissolving of the Planning Commission. 10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business. 11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business. 12. CONTINUING BUSINESS: 12.A Discussion regarding the Barry Reservoir property 12.B Consider Resolution No. 24-6357, authorizing the mayor to execute the Site-Specific Agreement between the city of Susanville and Ducks Unlimited, Inc. for the Barry Reservoir Wetland Enhancement Project 12.C Consider Ordinance No 24-1043, Amending Section 2.04.010 Councilmembers' salaries and compensation of the Susanville Municipal Code. 12.D Consider Ordinance No. 24-1044, amending Title 17 of the Susanville Municipal Code to add sections which regulate and streamline density bonus and affordable housing incentives, accessory dwelling units (ADU's), reasonable accommodations, multifamily design standards, and establishing standards for their uses. 12.E City Project Priorities 2

13. CITY MANAGER'S REPORTS: 13.A Department Reports 14. FUTURE COUNCIL ITEMS: 14.A Future Council Items 15. ADJOURNMENT: The next regular meeting of the Susanville City Council will be held on October 2, 2024 at 4:30PM. Reports and documents relating to each agenda item are on file in the Office of the City Clerk and are available for public inspection during normal business hours and at the meeting. These reports and documents are also available at the City’s website www.cityofsusanville.net, unless there were systems problems posting to the website. Accessibility: An interpreter for the hearing-impaired may be made available upon request to the City Clerk seventy-two hours prior to a meeting. A reader for the vision-impaired for purposes of reviewing the agenda may be made available upon request to the City Clerk. The location of this meeting is wheelchair-accessible. I, Heidi Whitlock, certify that I caused to be posted notice of the regular meeting scheduled for September 18 , 2024 in the areas designated on September 13, 2024 3

AGENDA ITEM NO. 6.A Action Item Submitted By: Heidi Whitlock, Administrative Services Action Date: September 18, 2024 SUBJECT: Minutes of the City Council September 4, 2024 regular and special meetings. PRESENTED BY: Heidi Whitlock, City Clerk SUMMARY: Attached for the Council’s review are the minutes of the City Council’s September 4, 2024 regular and special meetings. FISCAL IMPACT: None ACTION REQUESTED: Motion to waive the reading of and approval to receive and file the City Council's minutes from the September 4, 2024 regular and special meetings. SUSANVILLE CITY COUNCIL AGENDA ITEM ATTACHMENTS: 240904.cc.min.draft.pdf 240904.cc.spec.min.draft.pdf 4

SUSANVILLE CITY COUNCIL Regular Council Meeting Minutes WEDNESDAY, SEPTEMBER 4, 2024 – 4:30 PM Mayor Schuster called the meeting to order at 4:30pm. Roll Call of Councilmembers Present: Schuster, Brown, Bortle, Parrish, Miller 1. APPROVAL OF AGENDA: Dan Newton, City Manager, requested the removal of item 9F. Moved by Miller; seconded by Brown to approve the agenda with the removal of item 9F. Motion Carried: 5 - 0 Voting For: Schuster, Brown, Bortle, Parrish, Miller Voting Against: None 2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): No public comment. 3. CLOSED SESSION: The council convened in closed session at 4:31pm to discuss the following: A. CONFERENCE WITH LABOR NEGOTIATORS - pursuant to Government Code Section §54957.6 1. Administrative Unit 2. Management Unit 4. RETURN TO OPEN SESSION: The council reconvened in open session at 5:00pm. The pledge of allegiance and invocation were provided. Mr. Newton stated that prior to meeting in closed session, the council approved the agenda with the removal of item 9F. He continued that the council then met in closed session to discuss the above-mentioned items. Direction was provided to staff, but no reportable action was taken. Chandra Jabbs, Finance Director, presented Valyne Ikesakes, the city's newest Account Technician with the Finance Department. Ron Wood, VFW, requested the Council consider placing a proclamation regarding Veteran's Day on the agenda for a meeting prior to November 11, 2024. 5. BUSINESS FROM THE FLOOR: No comment. 6. CONSENT CALENDAR: Moved by Bortle; seconded by Brown to approve. Motion Carried: 5 - 0 Voting For: Schuster, Brown, Bortle, Parrish, Miller Voting Against: None 6.A Minutes of the City Council August 21, 2024 regular meeting. Motion to waive the reading of and approval to receive and file the City Council's minutes from the August 21, 2024 regular meeting. 240821.cc.min.draft.pdf 5

6.B Vendor and payroll warrants Motion to receive and file 7-31-24.pdf 8-01-24.pdf 8-07-24.pdf 8-15-24.pdf 8-16-24.pdf 8-22-24.pdf 7. PUBLIC HEARINGS: 7.A Consider Ordinance No. 24-1044, amending Title 17 of the Susanville Municipal Code to add sections which regulate and streamline density bonus and affordable housing incentives, accessory dwelling units (ADU's), reasonable accommodations, multifamily design standards, and establishing standards for their uses. Mayor Schuster opened the public hearing at 5:06pm. Kelly Mumper, City Planner, provided an explanation of the item and requested the council waive the first reading and reintroduce the ordinance as written. He added that the only changes were the addition of the existing code language and missing definitions. No comments. Mayor Schuster closed the public hearing at 5:08pm. 24-1044.pdf PC Recommendation to CC Resolution No. 24-1175.pdf Public Hearing Notice ADU-OD-RO Ord. .docx Administrative Report and CEQA Determination.docx Motion to waive the first reading and reintroduce Ordinance No. 24-1044, amending Title 17 of the Susanville Municipal Code to add section which regulate and streamline density bonus and affordable housing incentives, accessory dwelling units (ADU's), reasonable accommodations, multifamily design standards, and establishing standards for their uses. Moved by Brown; seconded by Miller to approve. Motion Carried: 5- 0 Voting For: Schuster, Brown, Bortle, Parrish, Miller Voting Against: None 8. COUNCIL DISCUSSION/ANNOUNCEMENTS: Council Member Bortle offered the Land Acknowledgement Statement. Mayor Schuster stated that she is tired of seeing the graffiti around town. She stated that the Lassen Crime Stoppers will be sending out a flyer announcing that they will offer up to $1,000 for information leading to the arrest of those responsible. She thanked the Lassen Crime Stoppers for everything that they do and stated that the flyer should be going out tomorrow. Mayor Schuster also thanked city staff involved in the updating of the tennis/pickleball courts. 9. NEW BUSINESS: 9.A Consider Resolution No. 24-6351, authorizing the Public Safety Chief to execute standard agreement with the State of California Office of Traffic Safety and accepting $50,000 in grant funding from the Selective Traffic Enforcement Program (STEP). 6

Jake Stafford, Police Lieutenant, provided an explanation of the item and requested council approval of Resolution No. 24-6351.He added that it is a traffic enforcement grant of $50,000. 24-6351.pdf DRAFT Grant Agreement - PT25233 (3).pdf Motion to approve Resolution No. 24-6351, authorizing the Public Safety Chief to execute standard agreement with the State of California Office of Traffic Safety and accepting $50,000 in grant funding from the Selective Traffic Enforcement Program (STEP). Moved by Bortle; seconded by Parrish to approve. Motion Carried: 5- 0 Voting For: Schuster, Brown, Bortle, Parrish, Miller Voting Against: None 9.B Consider Resolution No. 24-6352, approving the Taxiway B reconstruction Project and authorize the Finance Director to adjust the Airport Budget as necessary. Bob Godman, Public Works Director, provided an explanation of the item and requested council approval of Resolution No. 24-6352. 24-6352.pdf Susanville TWY B CA-CI Proposal.pdf Taxiway B Scope of Work AGENDA.docx Motion to approve Resolution No. 24-6352, approving the Taxiway B reconstruction Project and authorize the Finance Director to adjust the Airport Budget as necessary. Moved by Brown; seconded by Bortle to approve Motion Carried: 5- 0 Voting For: Schuster, Brown, Bortle, Parrish, Miller Voting Against: None 9.C Consider Resolution No. 24-6353, approving the Permanent Local Housing Allocation 2020 Statement of work and budget. Rebecca Peconom, PLHA Community Services Officer, provided an explanation of the item and requested council approval of Resolution No. 24-6353. 24-6353.pdf Approved_Corrected PLHA Allocation Agreement 6.25.24.docx Motion to approve Resolution No. 24-6353, approving the Permanent Local Housing Allocation 2020 Statement of work and budget. Moved by Miller; seconded by Parrish to approve. Motion Carried: 5- 0 Voting For: Schuster, Brown, Bortle, Parrish, Miller Voting Against: None 9.D Consider Resolution No. 24-6354, approving an alternate funding structure for the Local Agency Formation Commission Mr. Newton offered an explanation of the item and requested council approval of Resolution No. 24-6354. 7

24-6354.pdf Memo to LAFCO Member Agencies.pdf Motion to approve Resolution No. 24-6354, approving an alternate funding structure for the Local Agency Formation Commission Moved by Bortle; seconded by Miller to approve. Motion Carried: 5- 0 Voting For: Schuster, Brown, Bortle, Parrish, Miller Voting Against: None 9.E Consider Resolution No. 24-6355, supporting the Lassen County Chamber of Commerce, Safe and Sane Halloween event on Thursday, October 31, 2024, from 3:30 pm to 5:30 pm; authorizing the Public Works Director to close South Gay Street (Pancera Plaza) from Main Street to Cottage Street on Thursday, October 31, 2024, from 12:00 pm to 6:00 pm; and to seek a Caltrans permit for Main Street (State Route 36) from Cottage Street to Weatherlow Street on Thursday, October 31, 2024, from 3:00 pm to 6:00 pm. Mr. Godman provided an explanation of the item and requested council approval of Resolution No. 24-6355. Council Member Parrish shared his concern with the insurance and the city assuming all liability during these events. David Teeter, Interim ED of Chamber of Commerce, spoke in support of the event and stated that the city should hold events as it brings more people to the area. Mayor pro tem Brown stated that Parrish could also use his discretionary funds. Jim McCarthy, public, stated his support of the event. Rod Wood, public, stated his disappointment that, even though they don't participate in the Safe n Sane Halloween event, there are other things that the VFW does for the community, including the breakfast. He added that the council is not noticing the work that community groups are doing in the community. 24-6355.pdf 2024 Halloween Closure.pdf Motion to approve Resolution No. 24-6355, supporting the Lassen County Chamber of Commerce, Safe and Sane Halloween event on Thursday, October 31, 2024, from 3:30 pm to 5:30 pm; authorizing the Public Works Director to close South Gay Street (Pancera Plaza) from Main Street to Cottage Street on Thursday, October 31, 2024, from 12:00 pm to 6:00 pm; and to seek a Caltrans permit for the closure of Main (State Route 36) from Cottage Street to Weatherlow Street on Thursday, October 31, 2024, from 3:00 pm to 6:00 pm Moved by Bortle; seconded by Brown to approve. Motion Carried: 5- 0 Voting For: Schuster, Brown, Bortle, Parrish, Miller Voting Against: None 9.F Consider funding allocation for Golf Course Item was pulled from agenda during approval process. 10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business. 8

11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business. 12. CONTINUING BUSINESS: 12.A Consider Ordinance No 24-1043, Amending Section 2.04.010 Councilmembers' salaries and compensation of the Susanville Municipal Code. Heidi Whitlock, City Clerk, provided an explanation of the item and requested the council waive the first reading and introduce Ordinance No. 24-1043, to amend council member salaries. Mayor Schuster wanted to make clear that the council salaries will not increase until a new council term begins. Council Member Parrish stated that he has tried to talk to others to get their input on running for office as well and when salary is mentioned no one is interested. 24-1043.pdf Moved by Brown; seconded by Parrish to waive the first reading and introduce Ordinance No 24-1043, Amending Section 2.04.010 "Councilmembers' salaries and compensation" of the Susanville Municipal Code. Motion Carried: 4- 1 Voting For: Schuster, Brown, Parrish, Miller Voting Against: Bortle 12.B Consider Resolution No. 24-6356, authorizing the City Manager to execute an Agreement between the City of Susanville (City) and CivicPlus for the City of Susanville Website redesign and annual recurring services. Mr. Newton provided an explanation of the item and requested council approval of Resolution No. 24-6356. Council Member Parrish thanked everyone who has worked on this project and stated that he appreciated the support. 24-6356.pdf CivicPlus_Response_-_Website_Hosting_and_Redesign_Services_-_Susanville__CA_- _07152024.pdf Motion to approve Resolution No. 24-6356, authorizing the City Manager to execute an Agreement between the City of Susanville (City) and CivicPlus for the City of Susanville Website redesign and annual recurring services. Moved by Miller; seconded by Brown to approve. Motion Carried: 5- 0 Voting For: Schuster, Brown, Bortle, Parrish, Miller Voting Against: None 12.C Consider Resolution No. 24-6357, authorizing the mayor to execute the Site-Specific Agreement between the city of Susanville and Ducks Unlimited, Inc. for the Barry Reservoir Wetland Enhancement Project 9

Mr. Newton provided an explanation of the item and requested council approval of Resolution No. 24-6357. David Teeter inquired as to whether there is current public access to which Mr. Newton stated that it is currently gated, but conversations have occurred related to what would need to be done. Council Member Bortle did express concerns with the public thinking they could shoot ducks in the habitat and stated that it would need to be posted. Mayor Schuster suggested that the city create a master plan for this area since separate projects keep coming up. She would prefer the council coming up with a master plan for the property. Discussion occurred regarding the requirement of the city to maintain the reservoir for 20 years as well as what the limitations would be. It was the consensus of the council to table the item until the new council members can look into the history of the project and have Ducks Unlimited in attendance to answer questions. 24-6357.pdf Barry_LLTT-DU_4-22-22.pdf Barry_Res_Overview.pdf SSA - NAWCA - Final.pdf Motion to table the item to allow more discussion regarding the history of the project as well as having Ducks Unlimited representatives present for questions. Moved by Miller; seconded by Brown to table the item. Motion Tabled: 5- 0 Voting For: Schuster, Brown, Bortle, Parrish, Miller Voting Against: None 13. CITY MANAGER'S REPORTS: 13.A Department Reports All department heads in attendance and the City Planner provided updates of the happenings in their departments. 14. FUTURE COUNCIL ITEMS: 14.A Future Council Items Mayor Schuster requested a Barry Reservoir Master Plan be brought back. Mr. Newton responded that he could see being part of the strategic plan, but maybe not its own plan due to staffing resources and that way it could happen organically. He added that it could also be included in the general plan. It was agreed upon to bring it back as a discussion item. Council Member Miller inquired about the dissolution of the Planning Commission. She also requested that the old clubhouse be fixed up as it could be a rentable venue. Support to bring back a discussion item for both items. Mr. Newton also stated that the city priority list can come back at the next meeting. 10

Council Member Bortle stressed the need to complete the strategic plan instead of getting sidetracked to take care of current issues as focusing on that plan will include the other items. 240904.FutureItemsList.pdf 15. ADJOURNMENT: Moved by Bortle; seconded by Miller to approve adjourning at 6:42pm. Motion Carried: 5 - 0 Voting For: Schuster, Brown, Bortle, Parrish, Miller Voting Against: None ____________________________________ ___________________________________ Heidi Whitlock, City Clerk Mendy Schuster, Mayor Approved on: 11

SUSANVILLE CITY COUNCIL Special Council Meeting Minutes WEDNESDAY, SEPTEMBER 4, 2024 – 3:00 PM Mayor Schuster called the meeting to order at 3:00pm. Roll Call of Councilmembers Present: Mendy Schuster, Russ Brown, Patrick Parrish, Dawn Miller Absent: Curtis Bortle Also in attendance were the following Planning Commissioners: James Merchant, Wayne Jambois, Matthew Eltzroth, Rod DeBoer, and alternates Maria Fregulia and Cody Loflin. 1. APPROVAL OF AGENDA: (Additions and/or Deletions) Moved by Russ Brown; seconded by Dawn Miller to approve the agenda as written. Motion Carried: 4 - 0 Voting For: Mendy Schuster, Russ Brown, Patrick Parrish, Dawn Miller Voting Against: None Absent: Curtis Bortle 2. BUSINESS FROM THE FLOOR: No public comment. 3. PUBLIC HEARINGS: 3.A Comprehensive and Technical General Plan Update 2025-2050: Community Outreach Study Session. Kelly Mumper, City Planner, provided a brief explanation of the item and introduced Ryan Lester and Michael Gibbons of Mintier Harnish to facilitate the joint study session. Mr. Gibbons introduced himself and provided an overview of what would be discussed. He stated that a general plan represents the community's vision for the future. He continued that state law requires a city to have a general plan which is good for approximately 20-25 years. However, some of the elements within the plan are usually updated separately as new laws may require updates more frequently. He continued by discussing the phases of the project, stating that they are currently in phase three. Phases include project initiation, project management and coordination, community outreach and engagement, the housing element, the safety element update, the noise element update, technical updates to the remaining general plan elements, CEQA compliance and then the public hearings and adoption portion of the updated plan. He then stated that they anticipate the completion to be summer of 2025. Mr. Mumper stated that there is a website that everyone could review at www.plansusanville.com. Ryan Lester provided a more in-depth explanation of the housing element stating that the state must review and approve this element and that it is to be updated every 4 years. He continued that the element would identify the housing needs, the opportunities, and barriers to housing access, establishing an action plan and to update practices and regulations to reflect those new laws. He continued with the goals that are typically addressed in the element, as well as the housing needs assessment, a constraints analysis, a housing sites inventory and the the action plan. Mr. Lester discussed the outreach strategy including city council and planning commission joint study sessions, community workshops, focus group meetings, stakeholder interviews and planning commissioner and city council meetings/hearings. 12

Mr. Mumper also added that, since 2019, there is an annual review to the HCD even though there is a longer update requirement. Mr. Gibbons reviewed the updates required within the safety element as well as the other elements. He added that the safety element is now required to be submitted to the Board of Forestry in high-risk fire areas, to include evacuation routes (the ingress and egress of an area if an emergency occurs), among other areas. Planning Commissioner alternate, Maria Fregulia, inquired as to whether insurance companies ask for copies of housing elements. No comments. Mayor Schuster closes the public hearing at 3:52pm. SVHEGP_JSS-Flyer_2024 08 12 RL.pdf 4. NEW BUSINESS: No business. 5. ADJOURNMENT: The meeting adjourned at 3:52pm. ________________________________ _________________________________ Heidi Whitlock, City Clerk Mendy Schuster, Mayor Approved on: 13

AGENDA ITEM NO. 6.B Action Item Submitted By: Alicia Cordova, Finance Action Date: September 18, 2024 SUBJECT: Vendor and payroll warrants PRESENTED BY: Chandra Jabbs, Finance Manager SUMMARY: Warrants dated August 24, 2024 through September 6, 2024 numbered 221588-221688. FISCAL IMPACT: Accounts Payable vendor warrants totaling $413,003.46, plus $277,358.67 in payroll warrants, for a total of $690,362.13. ACTION REQUESTED: Motion to receive and file SUSANVILLE CITY COUNCIL AGENDA ITEM ATTACHMENTS: 8-29-24.pdf 8-30-24.pdf 9-05-24.pdf 9-06-24.pdf 14

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