Community Enhancement Board

1 NORTH BAY VILLAGE COMMUNITY ENHANCEMENT BOARD ADVISORY BOARD VIRTUAL MEETING MINUTES 18, DECEMBER 2025, | 6:30 P.M. MEETING ID: 845 9261 7595 1. Call to Order / Roll Call: a. Vice Chair Farrugia called the virtual meeting to order at 6:38 p.m. i. Board Members Present: 1. Bree Farrugia, Chair 2. Jacob Petrini, Vice Chair 3. Christopher Cotton, Secretary ii. Board Members Absent: 1. Nick Quay, Board Member 2. Alexei Segal, Board Member iii. Commissioner Liaison Present 1. Andy Daro, Harbor Island Commissioner iv. Village Staff Present: 1. Lili Torres, Community Engagement Director 2. Approval of Last Meeting Minutes: a. Minutes of October 29, 2025, meeting were viewed, motions for approval were made and approved unanimously. 3. Old Business: 4. New Business: a. Discussion on Creating “Board Action Tracking” Document i. Chair Farrugia proposed a tracking document to improve the efficiency, transparency, and continuity of the Committee. This document would be a living record of the projects, project ownership and project status. The Committee would be able to have a formal approach to review existing projects and status but also use the document as a repository to capture and organize ideas for future enhancement endeavors. Chair Farrugia offered to take the lead on drafting the initial document and be responsible for updating same. The document list and any subsequent discussions would be made a part of the Meeting Minutes. Chair Farrugia made a motion to adopt the Board Action Tracking Document to be

2 managed by Chair Farrugia. Vice Chair Petrini seconded the motion. b. Discussion on Creating a “Rolling Agenda List” document i. Simultaneously with the discussion of the Board Action Tracking document, there was further discussion to include this tracking document as part of a regular rolling agenda item. Any discussions related to projects or ideas on the list would be incorporated into the Meeting Minutes. This would ensure transparency and compliance. c. Discussion of Minute Drafts Preparation and Circulation i. Secretary Cotton shared his process for preparing minutes, using a combination of notes, recordings, and AI Summaries. He explained that by doing so, Meeting Minutes creation could be streamlined, easier to draft, and submitted in a timely manner. The Board offered support for this approach. d. Discussion of Island Walk i. Commissioner Daro reported that the Commission approved sending attorney letters in January to associations with closed island walks, putting them on notice to open them as they are considered public space. Associations would have 60 days to comply. ii. Next steps would be to consider rules and regulations, which would include community outreach, signage, cleanliness, and security. iii. The Board discussed ways of encouraging associations to participate in Island Walk such as murals and art installations along the walk. e. Report on the Award of Contract for the Bus Shelter Project i. Commission Daro reported that a vendor has been selected for the project, which is now funded and ready to proceed. 5. Staff / Commission Liaison Updates: a. Commissioner Daro incorporated his liaison updates the discussions on Island Walk and the Bus Shelter Project outlined above. b. Other Discussion i. Secretary Cotton opened a discussion on strategies to increase public engagement in Community Enhancement initiatives. He shared his efforts to promote the board’s meetings to residents, suggesting more outreach through community boards and social media. Chair Farrugia and Director Torres proposed including updates about the Board’s activities in the village newsletter. The board agreed to start contributing monthly updates to the newsletter (with the responsibility rotated among members). They also discussed using the newsletter to preview upcoming meeting agendas, aiming to increase public participation. 6. Public Comments: None 7. Discussion of Agenda Items for Next Meeting: a. Action Tracking Document (Rolling Agenda Item) b. Island Walk – further discussions regarding signage, rules and regulations, cleanliness, and security. [The date for the next meeting will be on the agenda.]

3 8. Adjournment: a. Motion to Adjourn: Chair Farrugia made a motion to adjourn. i. Second: Vice Chair Petrini ii. Vote: All in favor iii. Motion: PASSED b. Adjourned: 7:20 p.m.

1. Opening Items 1A. Call to Order 1B. Roll Call 2. Approval of Meeting Minutes 2.A. Approval of the October 29, 2025, Meeting Minutes CEB 10.29.2025 Draft Minutes.pdf 3. Old Business 4. New Business 4.A. Discussion on Creating a "Board Action Tracking" Document 4.B. Discussion on Creating a "Rolling Agenda List" Document 4.C. Discussion on Minute Drafts Preparation/Circulation Process Minutes - Guide - CLEAN Minutes - Template - GUIDE 4.D. Discussion on the Island Walk 4.E. Report on the Award of Contract for the Bus Shelter Project 5. Staff / Commission Liaison Updates NORTH BAY VILLAGE OFFICIAL AGENDA COMMUNITY ENHANCEMENT BOARD VIRTUAL MEETING ZOOM MEETING ID: 845 9261 7595 THURSDAY, DECEMBER 18, 2025 at 6:30 PM 1

6. Public Comments 7. Agenda Items for Next Meeting: January 28, 2025 8. Adjournment THIS MEETING IS OPEN TO THE PUBLIC. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990, ALL PERSONS THAT ARE DISABLED; WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS MEETING BECAUSE OF THAT DISABILITY SHOULD CONTACT THE OFFICE OF THE VILLAGE CLERK AT 305-756-7171 EXT. 45 NO LATER THAN FOUR DAYS PRIOR TO SUCH PROCEEDING. IN ACCORDANCE WITH THE PROVISIONS OF SECTION 286.0105, FLORIDA STATUTES, ANYONE WISHING TO APPEAL ANY DECISION MADE BY VILLAGE COMMISSION, WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING, WILL NEED A RECORD OF THE PROCEEDINGS AND FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD SHALL INCLUDE THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. AGENDA ITEMS MAY BE VIEWED AT THE OFFICE OF THE VILLAGE CLERK, NORTH BAY VILLAGE, 1666 KENNEDY CAUSEWAY. ANYONE WISHING TO OBTAIN A COPY OF ANY AGENDA ITEM SHOULD CONTACT THE VILLAGE CLERK AT 305-756-7171 EXT 45. A COMPLETE AGENDA PACKET IS ALSO AVAILABLE ON THE VILLAGE WEBSITE AT www.nbvillage.com. TO REQUEST THIS MATERIAL IN ACCESSIBLE FORMAT, SIGN LANGUAGE INTERPRETERS, INFORMATION ON ACCESS FOR PERSON WITH DISABILITIES, AND/OR ANY ACCOMMODATION TO REVIEW ANY DOCUMENT OR PARTICIPATE IN ANY VILLAGE-SPONSORED PROCEEDING, PLEASE CONTACT (305) 756-7171 FIVE DAYS IN ADVANCE TO INITIATE YOUR REQUEST. TTY USERS MAY ALSO CALL 711 (FLORIDA RELAY SERVICE). 2

1. Opening Items 1A. Call to Order 1B. Roll Call 2. Approval of Meeting Minutes 2.A. Approval of the October 29, 2025, Meeting Minutes CEB 10.29.2025 Draft Minutes.pdf 3. Old Business 4. New Business 4.A. Discussion on Creating a "Board Action Tracking" Document 4.B. Discussion on Creating a "Rolling Agenda List" Document 4.C. Discussion on Minute Drafts Preparation/Circulation Process Minutes - Guide - CLEAN Minutes - Template - GUIDE 4.D. Discussion on the Island Walk 4.E. Report on the Award of Contract for the Bus Shelter Project 5. Staff / Commission Liaison Updates NORTH BAY VILLAGE OFFICIAL AGENDA COMMUNITY ENHANCEMENT BOARD VIRTUAL MEETING ZOOM MEETING ID: 845 9261 7595 THURSDAY, DECEMBER 18, 2025 at 6:30 PM 1

6. Public Comments 7. Agenda Items for Next Meeting: January 28, 2025 8. Adjournment THIS MEETING IS OPEN TO THE PUBLIC. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990, ALL PERSONS THAT ARE DISABLED; WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS MEETING BECAUSE OF THAT DISABILITY SHOULD CONTACT THE OFFICE OF THE VILLAGE CLERK AT 305-756-7171 EXT. 45 NO LATER THAN FOUR DAYS PRIOR TO SUCH PROCEEDING. IN ACCORDANCE WITH THE PROVISIONS OF SECTION 286.0105, FLORIDA STATUTES, ANYONE WISHING TO APPEAL ANY DECISION MADE BY VILLAGE COMMISSION, WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING, WILL NEED A RECORD OF THE PROCEEDINGS AND FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD SHALL INCLUDE THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. AGENDA ITEMS MAY BE VIEWED AT THE OFFICE OF THE VILLAGE CLERK, NORTH BAY VILLAGE, 1666 KENNEDY CAUSEWAY. ANYONE WISHING TO OBTAIN A COPY OF ANY AGENDA ITEM SHOULD CONTACT THE VILLAGE CLERK AT 305-756-7171 EXT 45. A COMPLETE AGENDA PACKET IS ALSO AVAILABLE ON THE VILLAGE WEBSITE AT www.nbvillage.com. TO REQUEST THIS MATERIAL IN ACCESSIBLE FORMAT, SIGN LANGUAGE INTERPRETERS, INFORMATION ON ACCESS FOR PERSON WITH DISABILITIES, AND/OR ANY ACCOMMODATION TO REVIEW ANY DOCUMENT OR PARTICIPATE IN ANY VILLAGE-SPONSORED PROCEEDING, PLEASE CONTACT (305) 756-7171 FIVE DAYS IN ADVANCE TO INITIATE YOUR REQUEST. TTY USERS MAY ALSO CALL 711 (FLORIDA RELAY SERVICE). 2

1 NORTH BAY VILLAGE COMMUNITY ENHANCEMENT BOARD ADVISORY BOARD VIRTUAL MEETING MINUTES MEETING ID: 845 9261 7595 OCTOBER 29, 2025, | 6:30 P.M. 1. Call to Order / Roll Call: a. Vice Chair Farrugia called the virtual meeting to order at 6:30 p.m. i. Board Members Present: 1. Jacob Petrini, Vice Chair 2. Christopher Cotton, Secretary 3. Alexei Segal, Board Member ii. Board Members Absent: 1. Bree Farrugia, Chair 2. Nick Quay, Board Member iii. Commissioner Liaison Present 1. Andy Daro, Harbor Island Commissioner iv. Village Staff Present: 1. Isabele Betancourt, Assistant Village Clerk 2. Frank Rollason, Village Manager 2. Approval of Last Meeting Minutes: a. Minutes of April 30, 2025, and September 24, 2025, meetings were reviewed, motions for approval were made and approved unanimously. (There was brief discussion on the need for a format to assist Secretary Cotton. Vice Chair Petrini and Secretary Cotton agree to review templates off-line and Assistant Village Clerk Bettancourt offered her assistance.) 3. Old Business: a. EV Charging Infrastructure Planning i. Village Manager Rollason provided updates on planned chargers at City Hall and the exploration of options for the community center and school parking lot. ii. Vice Chair Petrini shared research on charging companies that offer no upfront costs and various charging solutions, including fast chargers and home-sharing options to make EV charging usable throughout the neighborhoods or closer to buildings. He also mentioned charging pilot programs such as implemented in New York City 3

2 iii. Board discussion highlighted challenges such as limited parking spaces, outdated electrical infrastructure in older homes, and the need for strategic placement of chargers to avoid creating parking enforcement issues. 4. New Business: a. Discussion on Creating “Board Action Tracking” Document b. Discussion on Creating a “Rolling Agenda List” Document c. Discussion of Minute Drafts Preparation and Circulation On a motion made by Vice Chair Petrini and seconded by Secretary Cotton, there was a unanimous decision to table all three discussions until Chair Furrugia is present. 5. Staff / Commission Liaison Updates: a. Artistic Planter Removal Project i. Village Manager Rollason presented an update on the FDOT’s bridge reconstruction project. ii. Artistic planters must be removed by March 26, 2026. The planters are old, cracked and fragile so any repurposing may not be viable. iii. Other impacts include foliage removal, the elevation impact at City Hall and the Fire Station and potential water run-off from the Causeway. iv. The meeting with FDOT’s district secretary is scheduled for November 10 or 11, 2025 to discuss these issues and other impacts on the causeway. b. North Bay Village Island Walk i. Commissioner Daro reported on the Commissions recent vote for public access on the Island Walk. The majority were in favor of the Island Walk. ii. Commissioner Daro initiated the conversation for opening all Island Walks. The suggestion was not met with as much opposition as before. iii. Discussion on enforcement was had. Other Commissioners were not in favor of litigation. iv. Commissioner Daro believes there in consensus on the dais to create a plan to open the Island Walk as it was intended. A proper implementation plan of action needs to be addressed. 1. What is the proper way to enforce? 2. When the intent of the Island Walk is a continuous public access path, what does proper enforcement look like if the condominiums do not want public access? v. Village Manager Rollason recalled a Commission Briefing on this issue. Commissioner Daro’s recollection is that the Briefing included information related to site plans, permitting, ADA compliance, sea level, private v. public properties, and other details so Commissioners had a full understanding and status as to which condominiums or buildings were in favor of the Island Walk and which were not. vi. Updated map is needed and Village Manager Rollason will try to get the updated map for the next meeting. 1. c. Other Updates i. Halloween – Communications Director, Julie Leonardi, reminded everyone 4

3 of the Halloween Event at Vogel Park from 6 to 8 the following day. There was discussion on Halloween traditions in the Village and trick-or-treating in North Bay Island, Harbor Island and Treasure Island ii. Village Manager Rollason addressed the progress of finding a new location for public works operations, mentioning that the building near the boulevard in Miami is close to being finalized. iii. Discussion on upcoming meeting schedule due to holidays. The group agreed to consider rescheduling to the first or second week of December. 6. Public Comments: None 7. Discussion of Agenda Items for Next Meeting: a. Island Walk – further discussions. [The date for the next meeting will be on the agenda.] 8. Adjournment: a. Motion to Adjourn: Commissioner Daro made a motion to adjourn. i. Second: Secretary Cotton ii. Vote: All in favor iii. Motion: PASSED b. Adjourned: 7:26 p.m. 5

1 NORTH BAY VILLAGE ADVISORY BOARD MEETING MINUTES MEETING ID: 1666 KENNEDY CAUSEWAY, SUITE 101 NORTH BAY VILLAGE, FL. 33141 | 6:30 P.M. 1. Call to Order / Roll Call: a. Call to Order: b. Roll Call: i. Board Members Present: ii. Board Members Absent: iii. Village Staff Present: 2. Approval of Last Meeting Minutes: 3. Old Business: 4. New Business: 5. Staff / Commission Liaison Updates: 6. Public Comments: 7. Discussion of Agenda Items for Next Meeting: 8. Adjournment: a. Motion to Adjourn: Introduced by i. Second: ii. Vote: Motion: b. Adjourned: 6

1 NORTH BAY VILLAGE NAME OF BOARD ADVISORY BOARD HYBRID/LIVE/VIRTUAL MEETING MINUTES MEETING ID: ### ### #### 1666 KENNEDY CAUSEWAY, SUITE 101 NORTH BAY VILLAGE, FL. 33141 DAY, DATE | 6:30 P.M. 1. Call to Order / Roll Call: a. Chair JANE DOE called the meeting to order at x:xx p.m. b. Roll Call: i. Board Members Present: 1. NAME, Chair 2. NAME, Vice-Chair 3. NAME, Secretary 4. NAME, Member 5. NAME, Member ii. Board Members Absent: 1. NAME, TITLE – MENTION IF excused OR unexcused iii. Village Staff Present: 1. Julie Leonardi, Director of Communications 2. Commissioner Andy Rotondaro 3. Anyone else? 2. Approval of Last Meeting Minutes: DAY, DATE Use the following verbiage: “Board Member John Doe made a motion to approve the Meeting Minutes. It was seconded by Board Member Jen Doe. The motion passed unanimously via voice vote.” OR “Board Member John Doe made a motion to approve the Meeting Minutes. It was seconded by Board Member Jen Doe. Upon roll call vote, the motion passed/failed X to X.” 7

2 3. Old Business: a. Obtain heading from AGENDA i. INCLUDE ACTION ITEMS: Example – “Chair Jane Doe will call XYZ to obtain more information.” ii. INCLUDE ANY/ALL MOTIONS. Use the following verbiage: “Board Member John Doe made a motion to [write out the motion details]. It was seconded by Board Member Josh Doe. The motion passed/failed X to X.” 4. New Business SEE NO 3 5. Staff / Commission Liaison Updates SEE NO 3 6. Public Comments: SPECIFY NONE OR NAME OF COMMENTER 7. Discussion of Agenda Items for Next Meeting: DAY, DATE 8. Adjournment: a. Motion to Adjourn: Introduced by INSERT NAME, TITLE i. Second: INSERT NAME, TITLE ii. Vote: All in favor OR specify result. iii. Motion: PASSED or FAILED b. Adjourned: TIME IMPORTANT FYIs: 1. Minutes are NOT transcripts. Word-for-word is not necessary. 2. Use the AI synopsis to minimize effort. 3. DEADLINE: THREE FULL BUSINESS DAYS BEFORE THE MEETING. 4. Advise as soon as possible if you CANNOT complete the minutes by the deadline. 5. REMOVE highlights and RED TEXT. 6. Use formal names and titles: CORRECT – “Chair Doe said …” INCORRECT – “Jane said …” 8