Lake County Schools - Regular School Board Meeting-REVISED

1 Monday, September 27, 2021 Lake County Schools - Regular School Board Meeting-REVISED 6:00 PM Board Room Lake County School District Office 201 W. Burleigh Blvd., Tavares, FL "We are 5,000 strong serving 42,000 students." 1. OPENING ITEMS Subject 1.01 Call to Order - Followed by a Moment of Silence and the Pledge of Allegiance (Bill Mathias, Chairman) Meeting Sep 27, 2021 - Lake County Schools - Regular School Board Meeting-REVISED Type File Attachments 2. CHANGES, AMENDMENTS, ADDITIONS OR DELETIONS TO AGENDA 3. APPROVAL OF MINUTES Subject 3.01 Minutes from the School Board Workshop, August 30, 2021 and Special School Board Meeting, September 2, 2021(Diane Kornegay, Superintendent) Meeting Sep 27, 2021 - Lake County Schools - Regular School Board Meeting-REVISED Type Action File Attachments MINwkshp2021.08.30.pdf (161 KB) MINspec.mtg.2021.09.02.pdf (105 KB) Motion & Voting to approve the Superintendent's recommendation Motion by Kristi L Burns, second by Mollie Cunningham. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 4. REPRESENTATION Subject 4.01 Recognition of Resolution #2021-10 - National Bullying Prevention Month for October 2021 (Dr. Emily Feltner, Assistant Superintendent of Teaching, Learning and Leadership) Fiscal Impact: None Meeting Sep 27, 2021 - Lake County Schools - Regular School Board Meeting-REVISED Type Action BACKGROUND and RATIONALE: Lake County Schools recognizes National Bullying Prevention Month for the month of October as part of the District’s bullying prevention initiative. The Office of Prevention Programs and Alternative Education encourages the schools, District offices, School Board, and community to participate in Lake Counts Schools’ continued efforts in providing a safe learning environment where students can achieve academic success. This item supports the District’s Strategic Plan Goal #4B - Community Engagement & Governance - provide parents and guardians opportunities to obtain information, knowledge and skills to support their children, as well as Strategic Plan Goal #5B – School Safety, Security and Student Support - it supports the efforts to maintain a safe and supportive learning environment. Lake County Schools is committed to promoting a system wide culture of respect, integrity, and inclusion. ALTERNATIVES: Provide approval of Resolution #2021-10 – National Bullying Prevention Month, October 2021. Not provide approval of Resolution #2021-10 – National Bullying Prevention Month, October 2021. RECOMMENDATION: I recommend approval of Resolution #2021-10 – National Bullying Prevention Month, October 2021. FISCAL IMPACT: There is no fiscal impact for this item. DATA SOURCE: This agenda item was prepared by Sebrina Dillon-Banks, Director of Choice and Alternative Education, for Dr. Emily Feltner, Assistant Superintendent of Teaching, Learning and Leadership. Additional information may be obtained by calling Sebrina Dillon-Banks at 352-742-6980. File Attachments National Bullying Prevention Month Resolution 2021.pdf (377 KB) Motion & Voting to approve the Superintendent's recommendation Motion by Marc Dodd, second by Stephanie Luke. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 4. REPRESENTATION Subject 4.02 Recognition of Resolution #2021-11 - Lake County Schools Drug-Free Lifestyles (Dr. Emily Feltner, Assistant Superintendent of Teaching, Learning and Leadership) Fiscal Impact: $9400 from General Fund - Choice and Alternative Education Budget Meeting Sep 27, 2021 - Lake County Schools - Regular School Board Meeting-REVISED Type Action BACKGROUND and RATIONALE : Each year Lake County Schools recognizes the National Red Ribbon Week Campaign with a resolution This item supports the District’s Strategic Plan Goal #4B - Community Engagement & Governance - provide parents and guardians opportunities to obtain information, knowledge and skills to support their children, as well as Strategic Plan Goal #5B – School Safety, Security and Student Support - it supports the efforts to maintain a safe and supportive learning environment. ALTERNATIVES : Provide approval of Recognition of Lake County Schools Drug-Free Lifestyles Resolution #2021-11 Not provide approval of Recognition of Lake County Schools Drug-Free Lifestyles Resolution #2021-11. RECOMMENDATION : To recognize Red Ribbon Week with a resolution . FISCAL IMPACT : The fiscal impact of this item is $9400 from General Fund – Choice & Alternative Education Budget and will be divided equally among participating Lake County Schools. DATA SOURCE : This agenda item was prepared by Sebrina Dillon-Banks, Director of Choice and Alternative Education for Dr. Emily Feltner, Assistant Superintendent of Teaching, Learning and Leadership. Additional information may be obtained by calling Sebrina Dillon-Banks at 352-742-6980. File Attachments 2021 Red Ribbon Campaign Fact Sheet.pdf (4,268 KB) 2021-2022 Red Ribbon Week Resolution.pdf (79 KB) Motion & Voting to approve the Superintendent's recommendation Motion by Mollie Cunningham, second by Stephanie Luke. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 5. PUBLIC INPUT: The meeting can be viewed through YouTube directly at http://www.YouTube.com/lakeschools. Any person may request permission to speak to the Board in person by filling out a public input card located at the entrance to the meeting room and submitting it to the clerk before the meeting. A three-minute time limit will be imposed for each speaker. 6. REPORTS Subject 6.01 Attorney Report (Stephen Johnson, School Board Attorney) Meeting Sep 27, 2021 - Lake County Schools - Regular School Board Meeting-REVISED Type File Attachments 7. UNFINISHED BUSINESS 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.01 Agreement Between The School Board of Lake County, Florida and City of Clermont, Florida, for School Resource Officer Program (John Carr, Assistant Superintendent, Operations & Facilities) Fiscal Impact: $242,700.00 from the General Fund-Safety and Security Budget-Safe Schools State Categorical Fund Meeting Sep 27, 2021 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: A collaborative effort between the City of Clermont and Clermont Police Department and the School Board of Lake County, Florida, provides for law enforcement presence on campus to better promote a safe school environment. The Clermont Police Department will station 3 officers at 3 Elementary Schools, (1) SRO at Clermont Elementary, (1) SRO at Cypress Ridge Elementary, and (1) SRO at Lost Lake Elementary School. This agenda item supports Goal 5A of The School Board’s Strategic Plan and is beneficial to the safety of all students, public and all stakeholders because it improves the safe environment of elementary, middle and high school campuses ALTERNATIVES: 1. Approve the agreement with the City of Clermont, Florida, for three (3) School Resource Officers. 2. Do not approve the agreement with the City of Clermont, Florida, for three (3) School Resource Officers. RECOMMENDATION: I recommend approval of the agreement with the City of Clermont for three (3) School Resource Officers. FISCAL IMPACT: The amount is $242,700.00 for services for a one-year term and is funded through the General Fund-Safety and Security Budget-Safe Schools State Categorical Fund. DATA SOURCE: This agenda item was prepared by John Carr, Assistant Superintendent, Operations & Facilities. Any questions may be directed to Mr. Carr at 352-253-6514. File Attachments City of Clermont SRO Agreement 21-22.pdf (459 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Stephanie Luke, second by Kristi L Burns. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.02 Submission of the 2021-2022 District Florida Safe School Assessment Report (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: None Meeting Sep 27, 2021 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: Pursuant to §1006.07, Florida Statutes, i n collaboration with the appropriate public safety agencies, as that term is defined in s. 365.171 , by October 1 of each year, each public school shall conduct a school security risk assessment using the Florida Safe Schools Assessment Tool developed by the Office of Safe Schools pursuant to s. 1006.1493 . Based on the assessment findings, the district’s school safety specialist shall provide recommendations to the district school superintendent and the district school board which identify strategies and activities that the district school board should implement in order to address the findings and improve school safety and security. Each district school board must receive such findings and the school safety specialist’s recommendations at a publicly noticed district school board meeting to provide the public an opportunity to hear the district school board members discuss and take action on the findings and recommendations. Each school safety specialist shall report such findings and school board action to the Office of Safe Schools within 30 days after the district school board meeting. The 2021-2022 LCSB FSSAT was discussed with the School Board in an executive session on September 27, 2021. T h i s i t e m s uppo rts Strategic Plan Goal #5: School Safety, Security, and Student Support. ALTERNATIVES: 1. Approve the submission of the 2021-2022 District Florida Safe School Assessment report. 2. Do not approve submission of the 2021-2022 District Florida Safe School Assessment report. RECOMMENDATION: I recommend the School Board approve the submission of the 2021-2022 District Florida Safe School Assessment report. FISCAL IMPACT: There is no fiscal impact for the approval of the report. DATA SOURCE: The agenda for this item was prepared and facilitated by Joseph M. Mabry, Safety & Security Specialist, in accordance with §1006.07, Florida Statutes. Questions may be directed to Safety and Security Services at 352-253-6677 or to John Carr, Assistant Superintendent Operations and Facilities, at 352-253-6514. File Attachments LCSB FSSAT Completion 21-22.pdf (326 KB) LCSB FSSAT Board Certification 2021.pdf (298 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Stephanie Luke, second by Kristi L Burns. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.03 Renewal of Intergovernmental Agreement with the City of Tavares (Scott Ward, Assistant Superintendent Business Services) Fiscal Impact: None Meeting Sep 27, 2021 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE : On September 8, 2014 the Board approved an Intergovernmental Agreement with the City of Tavares that provided for use of City facilities by the School Board and vise-versa. The agreement was renewed on October 17, 2018 and again on December 14, 2020, extending the agreement through September 30, 2021. We now ask the Board to extend the agreement for a period of three years, through September 30, 2024. This item supports Goal #5B of the School Board’s Strategic Plan and is beneficial to the students because it will provide a safe, secure and convenient athletic facility. It also supports Goal #4A, Community Engagement and Governance, by providing citizens and students with reasonable access to facilities. ALTERNATIVES : 1. Approve renewal of the Intergovernmental Agreement with the City of Tavares. 2. Do not approve renewal of the Intergovernmental Agreement with the City of Tavares. RECOMMENDATION : I recommend the Board approve renewal of the Intergovernmental Agreement with the City of Tavares FISCAL IMPACT : There is no fiscal impact. DATA SOURCE : This agenda item was prepared by Lauren DeRidder on behalf of Scott Ward, Assistant Superintendent Business Services. The agreement has been reviewed and approved by Elizabeth Turner, Esquire. Additional information may be obtained by calling Lauren at 352-253-6663. File Attachments 2021 Renewal of Interlocal Agreement.pdf (3,671 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Stephanie Luke, second by Kristi L Burns. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.04 Interlocal Agreement with Lake County, Florida, Regarding Overflow Parking at Minneola Athletic Complex at Grassy Lake Elementary (Scott Ward, Assistant Superintendent Business Services) Fiscal Impact: None Meeting Sep 27, 2021 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE : On July 25, 2016,the Board approved an Interlocal Agreement with Lake County for after hours overflow parking for the Minneola Athletic Complex at Grassy Lake Elementary. The original agreement has since expired and Lake County would like to continue this arrangement. This item supports Goal #4A, Community Engagement and Governance, by providing citizens and students with reasonable access to facilities. ALTERNATIVES : 1. Approve the Interlocal Agreement with Lake County, Florida, regarding overflow parking for the Minneola Athletic Complex at Grassy Lake Elementary. 2. Do not approve Interlocal Agreement with Lake County, Florida, regarding overflow parking for the Minneola Athletic Complex at Grassy Lake Elementary. RECOMMENDATION : I recommend the Board approve the Interlocal Agreement with Lake County, Florida, regarding overflow parking for the Minneola Athletic Complex at Grassy Lake Elementary. FISCAL IMPACT : There is no fiscal impact. DATA SOURCE : This agenda item was prepared by Lauren DeRidder on behalf of Scott Ward, Assistant Superintendent Business Services. The agreement has been reviewed and approved by Elizabeth Turner, Esquire. Additional information may be obtained by calling Lauren at 352-253-6663. File Attachments Interlocal Agreement re Overflow Parking - Grassy Lake.pdf (367 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Stephanie Luke, second by Kristi L Burns. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.05 Purchase and installation of a pole barn at Lake Technical College (John Carr, Assistant Superintendent, Operations & Facilities) Fiscal Impact to District: None Meeting Sep 27, 2021 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE : Lake Technical College is requesting approval to purchase and install a pole barn at the Eustis Campus. This purchase will help with storage for lawn and other large equipment to protect if from the elements. The fiscal impact to Lake Technical college will be $19,511.00 from their general fund, there will be no fiscal impact to the School Board of Lake County, FL. ALTERNATIVES : 1. Approve the purchase and installation of a pole barn at Lake Technical College. 2. Do not approve the purchase and installation of a pole barn at Lake Technical College. RECOMMENDATION : I recommend the Board approve the purchase and installation of a pole barn at Lake Technical College. FISCAL IMPACT : There is no fiscal impact to the District. DATA SOURCE : The approval for this purchase and installation was requested by DeAnna Thomas, Executive Director, Lake Technical College. This agenda item was prepared by John Carr, Assistant Superintendent, Operations & Facilities. Questions may be directed to Mr. Carr at 352-253-6514. File Attachments Lake Tech Board Memo.pdf (191 KB) Pole Barn Picture.pdf (227 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Stephanie Luke, second by Kristi L Burns. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.06 Amendment to the Agreement between The School Board of Lake County, FL and Zyscovich Architects, for Design Build Services for the Aurelia Cole Academy K-8 (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: $112,740.00 from the Capital Outlay-Sales Tax Fund Meeting Sep 27, 2021 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: On June 8, 2020, The School Board of Lake County, FL and Zyscovich Architects entered into an Agreement for Design Professional Services for the project known as Aurelia Cole Academy K-8. This is a request for an amendment to the contract which addresses to expand Schedule A, Scope of Services to include lowering the elevation of the K-8 structure; moving the Gymnasium structure and associated utilities and canopies south adjacent to Pitt Street; corresponding subsurface soil exploration and geotechnical engineering; structural review of geotechnical report; redesigning mass and final grading including play field, modifications to retaining walls, ramps and stairs, modified landscape design. The fiscal impact for the expanded services is $112,740.00. The expanded services shall be completed by October 31, 2021, pending soil reports. ALTERNATIVES: 1. Approve the Amendment to expand the scope of services for Aurelia Cole Academy K-8. 2. Do not approve the Amendment to expand the scope of services for Aurelia Cole Academy K-8. RECOMMENDATION: I recommend approval of the Amendment to the Agreement between The School Board of Lake County, FL and Zyscovich Architects to expand the scope of services for Aurelia Cole Academy K-8. FISCAL IMPACT: The fiscal impact for this agenda item is $112,740.00 from the Capital Outlay-Sales Tax Fund. DATA SOURCE: This agenda item was reviewed by our School Board Attorney and prepared by David Parker, Director of Facilities and John Carr, Assistant Superintendent, Operations & Facilities. Please contact Mr. Parker with any questions at 352-253-4180 or Mr. Carr at 352-253-6514. File Attachments Aurelia Cole Academy Site Modification Additional Services signed.pdf (765 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Stephanie Luke, second by Kristi L Burns. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.07 GMP Amendment to the Agreement for Construction Management Services to include an early site package for the Aurelia Cole Academy (John Carr, Assistant Superintendent, Operations & Facilities) Fiscal Impact: $8,161,047.32 from Capital Outlay-Sales Tax Fund Meeting Sep 27, 2021 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: The original Agreement between The School Board of Lake County, FL and Wharton-Smith, Inc. Construction Group was approved by the School Board on August 23, 2021, to build the Aurelia Cole Academy K-8 project. This is the first Amendment to the Agreement for Construction Management Services that includes the demolition of the historic Clermont Middle School (excluding the auditorium), which will be replaced with a new state of the art facility serving students from Kindergarten through 8th grade. The project consists of two GMP Packages: Early Start Site Package (GMP-1) and the Main Building package (GMP-2). GMP-1: The early site package for The Aurelia Cole Academy will consist of the asbestos abatement, demolition of the existing Clermont Middle School campus, existing auditorium to remain with selective demolition for a full renovation, procurement of structural steel, safe-off and cutbacks of existing utilities, retaining walls, import fill and mass grading of the 20-acre site. ALTERNATIVES: 1. Approve the Amendment to the GMP for the early site package for The Aurelia Cole Academy GMP-1. 2. Do not approve the Amendment to the GMP for the early site package for the Aurelia Cole Academy GMP-1. RECOMMENDATION: I recommend the Board approve the Amendment to the GMP for the early site package for The Aurelia Cole Academy GMP-1. FISCAL IMPACT: The fiscal impact of the Amendment to the GMP-1: is $8,161,047.32 which will be funded from Capital Outlay-Sales Tax Fund. DATA SOURCE: This request was reviewed by our School Board Attorney and prepared by David Parker, Director of Facilities and John Carr, Assistant Superintendent, Operations & Facilities. Any questions may be directed to Mr. Parker at 352-253-4180 or Mr. Carr at 352-253-6514. File Attachments Early Site Package GMP_ACAK8.pdf (37,351 KB) ACA K-8.pdf (353 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Stephanie Luke, second by Kristi L Burns. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.08 Removal of Fixed Assets from Inventory (John Carr, Assistant Superintendent of Operations & Facilities) Fiscal Impact: None Meeting Sep 27, 2021 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: Fixed assets are items purchased for $1000.00 or more. The attached list contains items that cost centers are requesting to have removed from their inventory. These items are no longer of use to their cost center and will be picked up for surplus. First, we will look at the possibility of re-purposing them for another cost centers use. If there is no use to the school system they will be sent to auction. Computers are picked up at the Central Warehouse by our e-waste vendor that pays us for our obsolete computers. They are Florida State and Department of Defense approved to erase hard drives and recycle computer parts. This item supports Goal 3A items being disposition bring revenue or cost savings back to the district. Goal 5A keeping schools clear of clutter will promote safety. ALTERNATIVES: 1. Approve to remove requested items from inventory. 2. Do not approve to remove the requested items from inventory and continue storing the items. Continuing to store these items would take up additional space and could require an expenditure for storage trailers. RECOMMENDATION: I recommend that the Board approve the attached list of property dispositions. FISCAL IMPACT: Items sold will generate additional revenue from the auction and from the e-waste bid that pays us for our obsolete computers. DATA SOURCE: This agenda item was prepared by John Carr, Assistant Superintendent, Operations & Facilities. Additional information may be obtained by calling 253-6514. File Attachments Property Disposition.pdf (120 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Stephanie Luke, second by Kristi L Burns. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 9. NEW BUSINESS-CONSENT AGENDA-HUMAN RESOURCE ITEMS Subject 9.01 Notification of Human Resources Action Items – will be available by the close of business on Wednesday prior to the meeting (Chad Farnsworth, Assistant Superintendent Human Resources) Meeting Sep 27, 2021 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: All human resources action items shall be presented to the School Board for approval according to established policies and procedures. Approval is needed for management of employment records and data according to established policies and procedures. (School Board Policy 6.10, 6.11, 6.111, 6.17, and F.S. 1012.23) This Agenda item supports Strategic Goal #1- Student Success, and Goal #2-Retention & Recruitment. It is beneficial to the students because high performing and highly qualified employees are essential for delivering and supporting the mission of the School Board. ALTERNATIVES : Approve the Human Resources Action Items as presented. Not approve the Human Resources Action Items as presented. RECOMMENDATION: I recommend that the Board approve the Human Resources Action Items as presented. FISCAL IMPACT: Without approval of Human Resources Action Items by the School Board, there would be no official documentation of School Board appointments, reappointments, transfers, resignations, and leaves for administrative, professional/managerial, instructional and non-instructional employees. The financial impact to the School District is absorbed within school, department, and grant budgets. Changes in employment status occur on a continual basis with little or no budgetary impact, since terminations/leaves result in budgeted positions being vacant and appointments/promotions result in budgeted positions being filled. DATA SOURCE : This agenda item was prepared and submitted to the Superintendent by Guido Zamora, Director of Human Resources. Any questions or comments should be directed to him at 253-6530. File Attachments Board List 09.27.2021.pdf (79 KB) HR Board List Addendum 9.27.21.pdf (145 KB) Board List Addendum (2) 9.27.21.pdf (463 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Stephanie Luke, second by Kristi L Burns. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 9. NEW BUSINESS-CONSENT AGENDA-HUMAN RESOURCE ITEMS Subject 9.02 Notification of Human Resources Action Items for Conversion Charter Schools – will be available by the close of business on Wednesday prior to the meeting (Chad Farnsworth, Assistant Superintendent Human Resources) Meeting Sep 27, 2021 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE : All human resources action items shall be presented to the School Board for approval according to established policies and procedures. Approval is needed for management of employment records and data according to established policies and procedures. (School Board Policy 6.10, 6.11, 6.111, 6.17, and F.S. 1012.23) This Agenda item supports Strategic Goal #1- Student Success, and Goal #2-Retention & Recruitment. It is beneficial to the students because high performing and highly qualified employees are essential for delivering and supporting the mission of the School Board. ALTERNATIVES : Approve the Human Resources Action Items for Conversion Charter Schools as presented . Not approve the Human Resources Action Items for Conversion Charter Schools as presented . RECOMMENDATION : I recommend that the Board approve the Human Resources Action Items for Conversion Charter Schools as presented . FISCAL IMPACT : Without approval of Human Resources Action Items by the School Board, there would be no official documentation of School Board appointments, reappointments, transfers, resignations, and leaves for administrative, professional/managerial, instructional and non-instructional employees. The financial impact to the School District is absorbed within school, department, and grant budgets. Changes in employment status occur on a continual basis with little or no budgetary impact, since terminations/leaves result in budgeted positions being vacant and appointments/promotions result in budgeted positions being filled. DATA SOURCE : This agenda item was prepared and submitted to the Superintendent by Guido Zamora, Director of Human Resources. Any questions or comments should be directed to him at 253-6530. File Attachments Charter Board List 09.27.2021.pdf (54 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Stephanie Luke, second by Kristi L Burns. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 9. NEW BUSINESS-CONSENT AGENDA-HUMAN RESOURCE ITEMS Subject 9.03 Waiver of School Board Policy 1430.06 - Vacation Leave (Chad Farnsworth, Assistant Superintendent Human Resources) Fiscal Impact: None Meeting Sep 27, 2021 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: The current Administration Policy 1430.06 - Vacation Leave requires that employees with accrued vacation leave forfeit any days in excess of thirty (30) on November 1. Due to unforeseen circumstances with COVID-19 and the added responsibilities, employees may have been unable to utilize vacation leave that otherwise could have been used. The approved waiver would extend time for Vacation Leave (over 30 days) to be used, from November 1, 2021, to January 3, 2022. ALTERNATIVES: 1. Approve the waiver of School Board Policy 1430.06 as presented. 2. Do not approve the waiver of School Board Policy 1430.06 as presented. RECOMMENDATION: I recommend the Board approve the waiver of School Board Policy 1430.06 Vacation Leave as presented. FISCAL IMPACT: There is no fiscal impact to the district as a result of approving the waiver of this policy. DATA SOURCE: This agenda item was prepared for the Superintendent by Chad Farnsworth, Assistant Superintendent Human Resources. Any questions or concerns should be directed to him at (352)253-6511. File Attachments Waiver of School Board Policy 1430.06 Vacation Leave 9.27.2021.pdf (250 KB) Policy 1430.06 - Vacation Leave 9.27.2021.pdf (41 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Stephanie Luke, second by Kristi L Burns. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 9. NEW BUSINESS-CONSENT AGENDA-HUMAN RESOURCE ITEMS Subject 9.04 Personnel Allocations Formula Revision for the 2021-2022 School Year (Dr. Emily Feltner, Assistant Superintendent Teaching, Learning & Leadership) Fiscal Impact: $114,777 from General Fund Budget Meeting Sep 27, 2021 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: The Personnel Allocations Formula was Board approved on June 14, 2021, for the 2021-2022 school year. This request is to approve a revision to the formula. The recommended change to the allocations formula is listed below: Addition of a principal at The Academies of Lake Hills This agenda item supports Goal #3, Fiscal Responsibility, of the School Board’s Strategic Plan. ALTERNATIVES: Approve the Personnel Allocations Formula revision for the 2021-2022 school year. Not approve the Personnel Allocations Formula revision for the 2021-2022 school year. RECOMMENDATION: I recommend approval of the Personnel Allocations Formula revision for the 2021-2022 school year. FISCAL IMPACT: The additional cost, including benefits, associated with the Personnel Allocations Formula Revision for 2021-2022 is approximately $114,777 from General Fund Budget. DATA SOURCE: This agenda item was prepared by Dr. Emily Feltner, Assistant Superintendent Teaching, Learning & Leadership. Additional information can be obtained by calling her at 352-253-6500. File Attachments 9-27-21 Personnel Allocations Formula Revision 2021-2022.pdf (451 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Stephanie Luke, second by Kristi L Burns. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 9. NEW BUSINESS-CONSENT AGENDA-HUMAN RESOURCE ITEMS Subject 9.05 Revised Job Descriptions: Special Populations-Campus Life Coordinator-Lake Technical College and Claims Management Specialist-Risk Management (Chad Farnsworth, Assistant Superintendent Human Resources) Fiscal Impact: None Meeting Sep 27, 2021 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: We are asking for the approval of the revised job descriptions for Special Populations-Campus Life Coordinator-Lake Technical College and Claims Management Specialist-Risk Management. The revised Special Populations-Campus Life Coordinator-Lake Technical College job description updates the name and duties of this position as well as increases the salary range. The revised Claims Management Specialist-Risk Management job description updates job functions, minimum training and experience. Both revised job descriptions better reflect the actual duties and functions of these positions. These job descriptions have been routed through the current job description review process The revised job descriptions support Strategic Goal #1- Student Success, and Goal #2 - Retention & Recruitment. They are beneficial to the students because high performing and highly qualified employees are essential for delivering and supporting the mission of the School Board and Lake Technical College. ALTERNATIVES: 1. Approve the revised job descriptions. 2. Do not approve the revised job descriptions. RECOMMENDATION: I recommend the Board approve the revised job descriptions. FISCAL IMPACT : There is no fiscal impact to approve these job descriptions. DATA SOURCE: This agenda item was prepared and submitted to the Superintendent by Chad Farnsworth, Assistant Superintendent Human Resources. Any questions or comments should be directed to him at 352-253-6511. File Attachments DRAFT SPECIAL POPULATIONS-CAMPUS LIFE COORDINATOR - LAKE TECHNICAL COLLEGE 09.27.2021 DRAFT.pdf (179 KB) DRAFT CLAIMS MANAGEMENT SPECIALIST 09.27.2021 DRAFT.pdf (243 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Stephanie Luke, second by Kristi L Burns. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.01 First Amendment to the Clinical Student Agreement Between The School Board of Lake County, Florida and UF Health Leesburg Hospital and UF Health The Villages® Hospital (Dr. Emily Feltner, Assistant Superintendent Teaching, Learning & Leadership) Fiscal Impact: None Meeting Sep 27, 2021 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: On September 14, 2020, The School Board of Lake County and UF Health Leesburg Hospital and UF Health The Villages® Hospital, agreed to provide a facility for Lake County School Health Occupations students by allowing access to its location, equipment and clinical services for a planned learning experience as outlined in the program curriculum. This First Amendment extends the Agreement to September 13, 2022. This item supports Goal #1 of the School Board’s Strategic Plan and is beneficial to the students because it will continue to provide supervised learning experiences for students, thus fulfilling the clinical requirements in the Health Occupations Programs. A LTER N A TIVE S : Approve the First Amendment to the Clinical Student Agreement between the School Board of Lake County and UF Health Leesburg Hospital and UF Health The Villages® Hospital . D o not approve First Amendment to the Clinical Student Agreement between the School Board of Lake County and UF Health Leesburg Hospital and UF Health The Villages® Hospital . RE CO MM EN D A TI O N : I re c o mm e nd a ppro v al of the First Amendment to the Clinical Student Agreement between the School Board of Lake County and UF Health Leesburg Hospital and UF Health The Villages® Hospital. FISC A L I M P A C T : There is no fiscal impact. D A T A S O U R C E : T his ag e nda i tem w as pre p ared by Fra n c e s Cel i s , Di r e c t or of C ol l ege a n d Career R e ad i ne s s . A ddi t ion a l i n f or m a t i on m ay b e ob t ai n ed by c al l ing h er at 3 5 2 -2 5 3-67 7 0 or e m ai l ing her a t c el i s f@l a k e . k 12 . f l . u s . The Clinical Student Agreement and Business Associate Agreement have been reviewed by Elizabeth Turner, Esquire, from Johnson Turner Law. File Attachments School Board of Lake Co. both hospitals_approved by UF legal.pdf (265 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Stephanie Luke, second by Kristi L Burns. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.02 Dual Enrollment Articulation Agreement Between The School Board of Lake County, Florida and Florida Gateway College for the 2021-22 School Year (Dr. Emily Feltner, Assistant Superintendent Teaching, Learning & Leadership) Fiscal Impact: Funding for the standard tuition rate per credit hour has been included in the 2021-22 College and Career Readiness General Fund – Dual Enrollment Budget Meeting Sep 27, 2021 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: The purpose of the agreement is to develop and implement a comprehensive acceleration program for public high school students so the time needed to complete the requirements of a high school diploma and a college degree will be reduced. The scope of curricular options available to students will be broadened and the rigor and variety of course offerings available to students will be increased. Florida Gateway College and the School Board of Lake County will guide students toward courses that enhance what is available at the high schools. The School Board and Florida Gateway College will advise dual enrollment students to prioritize enrollment in academic core courses that meet educational degree objectives, general education requirements, and any prerequisite requirements for entrance into a selected baccalaureate degree program. This item supports Goal #1 of the School Board’s Strategic Plan and is beneficial to the students because it provides advanced learning opportunities. ALTERNATIVES: Approve the Dual Enrollment Articulation Agreement between the School Board of Lake County and Florida Gateway College for the 2021-22 School Year. Not Approve Dual Enrollment Articulation Agreement between the School Board of Lake County and Florida Gateway College for the 2021-22 School Year. RECOMMENDATION: I recommend approval of the Dual Enrollment Articulation Agreement between the School Board of Lake County and Florida Gateway College for the 2021-22 School Year. FISCAL IMPACT: College textbooks are loaned to dual enrollment students similarly as they are loaned for regular high school textbooks and additional resources will be purchased based on enrollment in college courses. Funding for the standard tuition rate per credit hour has been included in the 2021-22 College and Career Readiness General Fund – Dual Enrollment Budget. DATA SOURCE: This agenda item was prepared by Frances Celis, Director of College and Career Readiness. Additional information or questions may be obtained by calling her at 352-253-6770 or emailing her at celisf@lake.k12.fl.us . This Agreement has been reviewed by the School Board attorney Elizabeth Turner, Esquire, Johnson and Turner. File Attachments 2021-09-07 Florida Gateway College DE Articulation Agreement.pdf (603 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Stephanie Luke, second by Kristi L Burns. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.03 2021-2022 Uniform Statewide Assessment Calendar (Dr. Emily Feltner, Assistant Superintendent Teaching, Learning & Leadership) Fiscal Impact: None Meeting Sep 27, 2021 - Lake County Schools - Regular School Board Meeting-REVISED Type Action BACKGROUND and RATIONALE : In accordance with Florida Statute 1008.22, each school district shall establish schedules for the administration of any statewide, standardized assessments and approve the schedules as an agenda item at a district school board meeting. Each school district shall publish the testing schedules on its website using the uniform calendar, including all information required under paragraph (b), and submit the schedules to the Department of Education by October 1 of each year. Each public school shall publish schedules for statewide standardized assessments and district-required assessments on its website. The uniform calendar must be included in the parent guide required by s.1002.23 (5). This item supports Focus Area #1, Student Success and ensures the district is in accordance with state statutes. ALTERNATIVES: Approve the 2021-2022 Uniform Statewide Assessment Calendar for Lake County Schools. Not approve the 2021-2022 Uniform Statewide Assessment Calendar for Lake County Schools. RECOMMENDATION: I recommend approval of the 2021-2022 Uniform Statewide Assessment Calendar for Lake County Schools. FISCAL IMPACT: The assessment calendar has no financial impact to the district. DATA SOURCE: This agenda items was prepared by Dr. Melissa DeJarlais, Director, Accountability & Assessment. Additional information can be obtained by calling Paula Wicker, Manager of Testing at 352-483-9200. File Attachments 2021-2022 Uniform Assessment Calendar.pdf (228 KB) Motion & Voting to approve the Superintendent's recommendation Motion by Kristi L Burns, second by Mollie Cunningham. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 11. DISCUSSION Subject 11.01 Final Approval of Updates to Policies (Staff Members) Meeting Sep 27, 2021 - Lake County Schools - Regular School Board Meeting-REVISED Type Action BACKGROUND and RATIONALE: The School Board of Lake County, Florida, entered into an agreement with Neola, Inc. to be provided updates to address Federal or State legislation, court decisions that may necessitate policy revisions and/or actions of agencies at either the Federal or State level that may necessitate policy revisions. The district received the updates and staff members have incorporated the necessary revisions into the policies. The policies received tentative approval by the Board at their Regular School Board Meeting, August 23, 2021 and have been duly advertised. The policies being brought for final approval are: Administration 1122-Nondiscrimination and Equal Employment Opportunity 1122.01-Prohibition Against Disability Discrimination in Employment 1362-Anti-Harassment Program 2410-School Health Services 2431-Interscholastic Athletics 2431.05-Athletic Injuries Prevention and Treatment Program Instructional Staff 3122-Nondiscrimination and Equal Employment Opportunity 3122.01-Prohibition Against Disability Discrimination in Employment 3362-Anti-Harassment Support Staff 4122-Nondiscrimination and Equal Employment Opportunity 4122.01-Prohibition Against Disability Discrimination in Employment 4362-Anti-Harassment Students 5112-Entrance Requirements 5611-Due Process Rights 5780-Student/Parent Rights Finances 6107-Authorization to Accept and Distribute Electronic Records, to Use Electronic Signature and Make Electronic Fund Transfers 6114-Cost Principles 6325-Procurement-Federal Grants/Funds 6330-Acquisition of Professional Architectural, Engineering, Landscape Architectural, or Land Surveying Services Property 7450-Property Inventory 7455-Accounting System For Capital Assets ALTERNATIVES: 1. Provide final approval of the 21 policies listed. 2. Do not provide final approval of the 21 policies listed. RECOMMENDATION: I recommend that the Board provide final approval for the policies listed. FISCAL IMPACT: There is no fiscal impact associated with approval of the revisions to the policies. DATA SOURCE: Any questions or concerns, please contact the Board Clerk at 352-253-6513 or email: challengern@lake.k12.fl.us Information on proposed policy procedures can be found on the district website at: www.lake.k12.fl.us - click on School Board tab then Proposed Policy Revisions. File Attachments 1122-Nondiscrimination and Equal Employment Opportunity.pdf (616 KB) 1122.01-Prohibition Against Disability Discrimination in Employment.pdf (306 KB) 1362-Anti-Harassment.pdf (1,869 KB) 2410-School Health Services.pdf (301 KB) 2431-Interscholastic Athletics.pdf (259 KB) 2431.05-Athletic Injuries Prevention and Treatment Program.pdf (154 KB) 3122-Nondiscrimination and Access to Equal Educational Opportunity.pdf (750 KB) 3122.01-Prohibition Against Disability Discrimination in Employment.pdf (295 KB) 3362-Anti-Harassment.pdf (3,921 KB) 4122-Nondiscrimination and Equal Employment Opportunity.pdf (742 KB) 4122.01-Prohibition Against Disability Discrimination in Employment.pdf (289 KB) 4362-Anti-Harassment.pdf (1,989 KB) 5112-Entrance Requirements.pdf (295 KB) 5611-Due Process Rights.pdf (329 KB) 5780-Student Parent Rights.pdf (866 KB) 6107-Auth to Accept and Distribute Elec Records.pdf (166 KB) 6114-Cost Principles-Spending Federal Funds.pdf (728 KB) 6325-Procurement-Federal GrantsFunds.pdf (713 KB) 6330-Acquisition of Professional Arch, Eng. Landscape.pdf (441 KB) 7450-Property Inventory.pdf (265 KB) 7455-Accounting System for Capital Assets.pdf (85 KB) Motion & Voting to approve the Superintendent's recommendation of the policies in Sections 1000, 2000, 3000 Motion by Stephanie Luke, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 12. SUPERINTENDENT REPORT Subject 12.01 Superintendent's Report for September 27, 2021 Meeting Sep 27, 2021 - Lake County Schools - Regular School Board Meeting-REVISED Type File Attachments 12. SUPERINTENDENT REPORT Subject 12.02 Letters of Condolence Meeting Sep 27, 2021 - Lake County Schools - Regular School Board Meeting-REVISED Type Letters of Condolence went to the family of: Joseph Bartolomeo, Sr., father of Joseph Bartolomeo, Route Manager, Transportation Department File Attachments 13. BOARD MEMBER COMMENTS 14. ADJOURNMENT