Ethics Commission

CITY OF LONG BEACH 411 W. OCEAN BOULEVARD CIVIC CHAMBERS, 3:00 PM WEDNESDAY, JUNE 14, 2023 ETHICS COMMISSION MINUTES Margo Morales, Chair Barbara A. Pollack, Vice Chair Raul Añorve, Commissioner Lani De Benedictis, Commissioner Luke Fiedler, Commissioner J. P. Shotwell, Commissioner Susan Wise, Commissioner FINISHED AGENDA & MINUTES CALL TO ORDER (3:04 PM) At 3:04 PM, Chair Morales called the meeting to order. ROLL CALL (3:04 PM) Raúl Añorve, Lani De Benedictis, Luke Fiedler, Susan Wise, Barbara Pollack and Margo Morales Commissioners Present: J. P. ShotwellCommissioners Excused: Also present: April Walker, Administrative Deputy City Manager; Julian Cernuda, Assistant to the City Manager; Heather Van Wijk, Ethics Officer; Taylor Anderson, Deputy City Attorney; Jonathan Nagayama, City Clerk Analyst. Chair Morales made opening remarks. REGULAR AGENDA (3:05 PM) 1. 23-041EC Recommendation to approve the minutes of the Ethics Commission Regular Meeting on Wednesday, May 10, 2023. Commissioner Añorve spoke. Page 1 of 9

411 W. OCEAN BOULEVARD CIVIC CHAMBERS, 3:00 PM WEDNESDAY, JUNE 14, 2023CITY OF LONG BEACH ETHICS COMMISSION MINUTES A motion was made by Commissioner Fiedler, seconded by Commissioner Añorve, to approve recommendation. The motion carried by the following vote: Yes: 6 - Raúl Añorve, Lani De Benedictis, Luke Fiedler, Susan Wise, Barbara Pollack and Margo Morales Excused: 1 - J. P. Shotwell 2. 23-042EC Recommendation to receive and file a report on the 2022 City of Long Beach Statement of Economic Interest Form 700 filers. Jonathan Nagayama, City Clerk Analyst, spoke; and presented the staff report. Commissioner Wise spoke. Jonathan Nagayama, City Clerk Analyst, spoke. Vice Chair Pollack spoke. Taylor Anderson, Deputy City Attorney, spoke. Jonathan Nagayama, City Clerk Analyst, spoke. Vice Chair Pollack spoke. Chair Morales spoke. Jonathan Nagayama, City Clerk Analyst, spoke. Commissioner Añorve spoke. Chair Morales spoke. Taylor Anderson, Deputy City Attorney, spoke. A dialogue ensued between Chair Morales and Taylor Anderson, Deputy City Attorney. Page 2 of 9

411 W. OCEAN BOULEVARD CIVIC CHAMBERS, 3:00 PM WEDNESDAY, JUNE 14, 2023CITY OF LONG BEACH ETHICS COMMISSION MINUTES A motion was made by Commissioner Añorve, seconded by Commissioner De Benedictis, to approve recommendation. The motion carried by the following vote: Yes: 6 - Raúl Añorve, Lani De Benedictis, Luke Fiedler, Susan Wise, Barbara Pollack and Margo Morales Excused: 1 - J. P. Shotwell 3. 23-033EC Recommendation to discuss a recommendation to the City Manager regarding the Draft Vendor Code of Conduct by the Ad Hoc Committee; and, if appropriate, take any necessary related actions to said recommendation. Commissioner De Benedictis spoke; and provided a report. Vice Chair Pollack spoke. Commissioner Wise spoke. Taylor Anderson, Deputy City Attorney, spoke. A dialogue ensued between Commissioner Wise and Taylor Anderson, Deputy City Attorney. Chair Morales spoke. Taylor Anderson, Deputy City Attorney, spoke. A dialogue ensued between Chair Morales and Taylor Anderson, Deputy City Attorney. Commissioner Wise spoke. Commissioner De Benedictis spoke. Taylor Anderson, Deputy City Attorney, spoke. Commissioner Wise spoke. A dialogue ensued between Commissioner Wise and Taylor Anderson, Deputy City Attorney. Page 3 of 9

411 W. OCEAN BOULEVARD CIVIC CHAMBERS, 3:00 PM WEDNESDAY, JUNE 14, 2023CITY OF LONG BEACH ETHICS COMMISSION MINUTES Vice Chair Pollack spoke. Commissioner Añorve spoke. Commissioner De Benedictis spoke. Julian Cernuda, Assistant to the City Manager, spoke. Vice Chair Pollack spoke. Commissioner De Benedictis spoke. Chair Morales spoke. Taylor Anderson, Deputy City Attorney, spoke. A dialogue ensued between Chair Morales and Taylor Anderson, Deputy City Attorney. Vice Chair Pollack spoke. Taylor Anderson, Deputy City Attorney, spoke. Julian Cernuda, Assistant to the City Manager, spoke. Commissioner De Benedictis spoke. Chair Morales spoke. A dialogue ensued between Chair Morales and Commissioner De Benedictis. Vice Chair Pollack spoke. Commissioner Fiedler spoke. Commissioner Wise spoke. Taylor Anderson, Deputy City Attorney, spoke. A dialogue ensued between Commissioner Wise and Taylor Anderson, Page 4 of 9

411 W. OCEAN BOULEVARD CIVIC CHAMBERS, 3:00 PM WEDNESDAY, JUNE 14, 2023CITY OF LONG BEACH ETHICS COMMISSION MINUTES Deputy City Attorney, spoke. Chair Morales spoke. Taylor Anderson, Deputy City Attorney, spoke. Vice Chair Pollack spoke. Commissioner Wise spoke. Taylor Anderson, Deputy City Attorney, spoke. A motion was made by Commissioner De Benedictis, seconded by Commissioner Fiedler, to approve recommendation, as amended, to return the draft document back to the Ad Hoc Committee to consider the feedback from Vice Chair Pollack and Commissioner Wise; and bring the draft back for consideration at future meeting. The motion carried by the following vote: Yes: 6 - Raúl Añorve, Lani De Benedictis, Luke Fiedler, Susan Wise, Barbara Pollack and Margo Morales Excused: 1 - J. P. Shotwell 4. 23-035EC Recommendation to receive and file departmental feedback on the draft Investigations Protocol. Julian Cernuda, Assistant to the City Manager, spoke. Vice Chair Pollack spoke. Taylor Anderson, Deputy City Attorney, spoke. A dialogue ensued between Vice Chair Pollack and Taylor Anderson, Deputy City Attorney. Commissioner Wise spoke. Taylor Anderson, Deputy City Attorney, spoke. Commissioner De Benedictis spoke. Page 5 of 9

411 W. OCEAN BOULEVARD CIVIC CHAMBERS, 3:00 PM WEDNESDAY, JUNE 14, 2023CITY OF LONG BEACH ETHICS COMMISSION MINUTES Chair Morales spoke. A motion was made by Commissioner De Benedictis, seconded by Commissioner Wise, to approve recommendation, as amended, to request staff merge the departmental feedback together to prepare a document that would be ready for a future Ad Hoc Committee; and that the item be added to the parking lot of the Commission Action Plan to return on a date to be determined in the future. The motion carried by the following vote: Yes: 6 - Raúl Añorve, Lani De Benedictis, Luke Fiedler, Susan Wise, Barbara Pollack and Margo Morales Excused: 1 - J. P. Shotwell 5. 23-037EC Recommendation to receive and file an update on the Ethics Commission Action Plan. Heather Van Wijk, Ethics Officer, spoke; and provided a PowerPoint presentation. Commissioner Wise spoke. Heather Van Wijk, Ethics Officer, spoke. Chair Morales spoke. A motion was made by Commissioner De Benedictis, seconded by Commissioner Añorve, to approve recommendation. The motion carried by the following vote: Yes: 6 - Raúl Añorve, Lani De Benedictis, Luke Fiedler, Susan Wise, Barbara Pollack and Margo Morales Excused: 1 - J. P. Shotwell 6. 23-043EC Recommendation to authorize the Chair and Vice Chair to compose and submit a memorandum to the City Manager, Mayor and City Council, and Budget Oversight Committee regarding the Fiscal Year 2024 Budget and the Ethics Commission's budgetary requests and recommendations. Page 6 of 9

411 W. OCEAN BOULEVARD CIVIC CHAMBERS, 3:00 PM WEDNESDAY, JUNE 14, 2023CITY OF LONG BEACH ETHICS COMMISSION MINUTES Chair Morales spoke. Commissioner Wise spoke. Taylor Anderson, Deputy City Attorney, spoke. A motion was made by Commissioner De Benedictis, seconded by Commissioner Añorve, to approve recommendation. The motion carried by the following vote: Yes: 6 - Raúl Añorve, Lani De Benedictis, Luke Fiedler, Susan Wise, Barbara Pollack and Margo Morales Excused: 1 - J. P. Shotwell 7. 23-044EC Recommendation to receive and file a monthly update from the Ethics Officer. Heather Van Wijk, Ethics Officer, spoke; and presented the staff report. Chair Morales spoke. A motion was made by Commissioner De Benedictis, seconded by Commissioner Wise, to approve recommendation. The motion carried by the following vote: Yes: 6 - Raúl Añorve, Lani De Benedictis, Luke Fiedler, Susan Wise, Barbara Pollack and Margo Morales Excused: 1 - J. P. Shotwell 8. 23-045EC Recommendation to receive and file a report from the Ad Hoc Committees; discuss anticipated Ad Hoc Committees for upcoming projects; and, if appropriate, take action to dissolve or create Ad Hoc Committees. Chair Morales spoke; and presented a report. Commissioner Añorve spoke. Page 7 of 9

411 W. OCEAN BOULEVARD CIVIC CHAMBERS, 3:00 PM WEDNESDAY, JUNE 14, 2023CITY OF LONG BEACH ETHICS COMMISSION MINUTES A motion was made by Commissioner De Benedictis, seconded by Commissioner Wise, to approve recommendation. The motion carried by the following vote: Yes: 6 - Raúl Añorve, Lani De Benedictis, Luke Fiedler, Susan Wise, Barbara Pollack and Margo Morales Excused: 1 - J. P. Shotwell 9. 23-046EC eComments and emails received for the Ethics Commission meeting of Wednesday, June 14, 2023. This EC-Agenda Item was received and filed. PUBLIC COMMENT (4:30 PM) There was no public comment. ANNOUNCEMENTS (4:30 PM) Chair Morales spoke. ADJOURNMENT (4:31 PM) At 4:31 PM, there being no objection, Chair Morales declared the meeting adjourned. jn Page 8 of 9

411 W. OCEAN BOULEVARD CIVIC CHAMBERS, 3:00 PM WEDNESDAY, JUNE 14, 2023CITY OF LONG BEACH ETHICS COMMISSION MINUTES NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 9 of 9

CITY OF LONG BEACH 411 W. OCEAN BOULEVARD CIVIC CHAMBERS, 3:00 PM WEDNESDAY, JUNE 14, 2023 ETHICS COMMISSION AGENDA Margo Morales, Chair Barbara A. Pollack, Vice Chair Raul Añorve, Commissioner Lani De Benedictis, Commissioner Luke Fiedler, Commissioner J. P. Shotwell, Commissioner Susan Wise, Commissioner MEMBERS OF THE PUBLIC HAVE THE OPTION TO USE eCOMMENT TO PROVIDE COMMENTS ON AGENDA ITEMS. WRITTEN COMMENTS MAY ALSO BE SUBMITTED BY EMAIL TO CITYCLERK@LONGBEACH.GOV PLEASE VIEW THE MEETING FROM YOUR COMPUTER, TABLET, OR SMARTPHONE VIA: https://longbeach.granicus.com/ViewPublisher.php?view_id=84 CALL TO ORDER ROLL CALL REGULAR AGENDA Recommendation to approve the minutes of the Ethics Commission Regular Meeting on Wednesday, May 10, 2023. 23-041EC1. Suggested Action: Approve recommendation. Recommendation to receive and file a report on the 2022 City of Long Beach Statement of Economic Interest Form 700 filers. 23-042EC2. Suggested Action: Approve recommendation. Recommendation to discuss a recommendation to the City Manager regarding the Draft Vendor Code of Conduct by the Ad Hoc Committee; and, if appropriate, take any necessary related actions to said recommendation. 23-033EC3. Suggested Action: Approve recommendation. Page 1 of 5

CITY OF LONG BEACH 411 W. OCEAN BOULEVARD CIVIC CHAMBERS, 3:00 PM WEDNESDAY, JUNE 14, 2023 ETHICS COMMISSION AGENDA Recommendation to receive and file departmental feedback on the draft Investigations Protocol. 23-035EC4. Suggested Action: Approve recommendation. Recommendation to receive and file an update on the Ethics Commission Action Plan. 23-037EC5. Suggested Action: Approve recommendation. Recommendation to authorize the Chair and Vice Chair to compose and submit a memorandum to the City Manager, Mayor and City Council, and Budget Oversight Committee regarding the Fiscal Year 2024 Budget and the Ethics Commission's budgetary requests and recommendations. 23-043EC6. Suggested Action: Approve recommendation. Recommendation to receive and file a monthly update from the Ethics Officer. 23-044EC7. Suggested Action: Approve recommendation. Recommendation to receive and file a report from the Ad Hoc Committees; discuss anticipated Ad Hoc Committees for upcoming projects; and, if appropriate, take action to dissolve or create Ad Hoc Committees. 23-045EC8. Suggested Action: Approve recommendation. PUBLIC COMMENT ANNOUNCEMENTS ADJOURNMENT Page 2 of 5

CITY OF LONG BEACH 411 W. OCEAN BOULEVARD CIVIC CHAMBERS, 3:00 PM WEDNESDAY, JUNE 14, 2023 ETHICS COMMISSION AGENDA I, Jonathan Nagayama, City Clerk Analyst, certify that the agenda was posted not less than 72 hours prior to the meeting. NOTE: The agenda and supporting documents are available on the Internet at www.longbeach.gov. Agenda items may be reviewed in the Office of the City Clerk or online at the Main Library and at the Branch Libraries. Persons interested in obtaining an agenda via e-mail should subscribe to the City of Long Beach LINKLB System at www.longbeach.gov/linklb. E-Mail correspondence can be directed to cityclerk@longbeach.gov. If a special accommodation is desired pursuant to the Americans with Disabilities Act, or if you need the agenda provided in an alternate format, please phone the Office of the City Clerk at (562) 570-6101 by 12 noon, the day prior to the meeting. Inquire at the City Council Chamber Audio-Visual Room for an assistive listening device. jn Page 3 of 5

CITY OF LONG BEACH 411 W. OCEAN BOULEVARD CIVIC CHAMBERS, 3:00 PM WEDNESDAY, JUNE 14, 2023 ETHICS COMMISSION AGENDA NOTE: If oral language interpretation for non-English speaking persons is desired or if a special accommodation is desired pursuant to the Americans with Disabilities Act, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 24 business hours prior to the Charter Commission meeting. Kung nais ang interpretasyon ng sinasalitang wika para sa mga taong hindi nagsasalita ng Ingles o kung nais ang isang natatanging tulong ayon sa Americans with Disabilities Act, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 24 oras ng negosyo bago ang pagpupulong ng Charter Commission. Si desea interpretación oral en otro idioma para personas que no hablan inglés o si desea una adaptación especial en conformidad con la Ley de Estadounidenses con Discapacidades, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 24 horas hábiles antes de la reunión de la comisión de estatutos. Page 4 of 5

CITY OF LONG BEACH 411 W. OCEAN BOULEVARD CIVIC CHAMBERS, 3:00 PM WEDNESDAY, JUNE 14, 2023 ETHICS COMMISSION AGENDA If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 5 of 5