Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 West Hillside Road, Naperville, IL 60540

1 Monday, June 2, 2025 Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 West Hillside Road, Naperville, IL 60540 1. Call to Order and Motion for Closed Session Subject 1.01 Motion to go into Closed Session Meeting Jun 2, 2025 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 West Hillside Road, Naperville, IL 60540 Type Procedural File Attachments 2. Closed Session Subject 2.01 Pursuant to 5 ILCS 120/2(c)(1) The appointment, employment, compensation, discipline, performance or dismissal of specific employees of the district or legal counsel for the District. Meeting Jun 2, 2025 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 West Hillside Road, Naperville, IL 60540 Type Information File Attachments 2. Closed Session Subject 2.02 Pursuant to 5 ILCS 120/2(c)(2) Collective negotiating matters between the public body and its employees or their representatives. Meeting Jun 2, 2025 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 West Hillside Road, Naperville, IL 60540 Type File Attachments 3. Meeting Opening Subject 3.01 Welcome and Mission Meeting Jun 2, 2025 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 West Hillside Road, Naperville, IL 60540 Type Procedural Our Mission ... is to empower students to develop a learner's mindset , demonstrate adaptability , communicate effectively, think critically and become global citizens . File Attachments 3. Meeting Opening Subject 3.02 Roll Call Meeting Jun 2, 2025 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 West Hillside Road, Naperville, IL 60540 Type Procedural File Attachments 3. Meeting Opening Subject 3.03 Pledge of Allegiance Meeting Jun 2, 2025 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 West Hillside Road, Naperville, IL 60540 Type Procedural File Attachments 4. Recognition Subject 4.01 Good News Meeting Jun 2, 2025 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 West Hillside Road, Naperville, IL 60540 Type File Attachments Good News 06.02.25.pdf (2,465 KB) 5. Public Comment Subject 5.01 Please limit comments to 3 minutes if you are speaking as an individual; 5 minutes if representing a group. Meeting Jun 2, 2025 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 West Hillside Road, Naperville, IL 60540 Type Information File Attachments Public Comment June 2 2025.pdf (1,792 KB) 6. Action by Consent Subject 6.01 Adoption of Personnel Report Meeting Jun 2, 2025 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 West Hillside Road, Naperville, IL 60540 Type Action (Consent) File Attachments Personnel BOE Memo 6.2.25 (signed).pdf (169 KB) Peronnel BOE Memo 6.2.25 ADDENDUM (signed).pdf (638 KB) 6. Action by Consent Subject 6.02 Treasurer's Bond Meeting Jun 2, 2025 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 West Hillside Road, Naperville, IL 60540 Type STAFF CONTACT: Michael Frances, CFO/CSBO SUBJECT: Fiscal Year 2025-2026 Treasurer Bond RECOMMENDATION: That the Board of Education approves Resolution #2506-01 titled “Treasurer’s Surety Bond” setting the FY25-26 Treasurer Bond at $33 million and authorizes administration to execute and finalize all required forms with the Surety Company and ROE. BACKGROUND: Illinois School Code (105 ILCS 5/8-2) requires that the School District’s Treasurer execute and file a bond issued by a surety company authorized to do business in this State with the Regional Office of Education (ROE) before the start of fiscal year, on an annual basis. School code dictates that an Illinois school district treasurer’s bond “shall be no less than 10% of the amount of all bonds, notes, mortgages, moneys and effects of which he is to have the custody as measured on the final day of the school district’s most recent fiscal year.” Administration recommends a $33 million surety bond is sufficient for the School District’s Treasurer, which would be 10% of the amount of all bonds, notes, mortgages, moneys, and effects based on values of the FY24 annual audit report. FISCAL/PERSONNEL IMPACT: The premium for the $33 million Surety Bond is $29,700. ENCLOSURES: Treasurer’s Surety Bond Resolution Treasurer’s Surety Bond Renewal Treasurer’s Bond Calculation Form File Attachments Resolution Treasurer Surety Bond.pdf (109 KB) Treasurer Bond Calculation Form 2025.pdf (99 KB) Surety Bond Verification Certificate.pdf (834 KB) 6. Action by Consent Subject 6.03 Beverage Contract Meeting Jun 2, 2025 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 West Hillside Road, Naperville, IL 60540 Type STAFF CONTACT: Michael Frances, CFO/CSBO Mark Cohen, Deputy Superintendent SUBJECT: Exclusive Beverage Vending Contract BACKGROUND: The District has contracted with Coca-Cola for exclusive Beverage Vending, Food Service sales, and Booster sales since 2011. The current contract amendment ends on June 30, 2025. Request for Proposal was published April 11, 2025 to solicit Exclusive Beverage Vending suppliers to succeed the current contract, in compliance with National School Lunch Program and Smart Snack guidelines. Proposals were received from Coca-Cola, PepsiCo, and Nutrire Vending. Proposals were evaluated based upon guaranteed Annual Sponsorship Payments, Annual Rebates, Vending Commission, Vending Price, Non-Vending Case Price, and Annual Price Increase. A committee comprised of leaders from the high schools, along with administration, recommend the award of the contract to PepsiCo. This proposal provides access to requested products such as Gatorade, along with a large variety of Smart Snack approved items. PepsiCo’s commitment to sustainability also aligns with the District’s Carbon Action Plan initiatives. FISCAL/PERSONNEL IMPACT: The contract is for five years with an option to extend for another 5 years. This includes sponsorship fee starting at $20,000 annually, vending commission, product donations, and athletic sideline kits. RECOMMENDATION: That the Board of Education approves the contract for exclusive beverage vending with PepsiCo and authorizes Administration to execute all required documents. ENCLOSURES: PepsiCo Proposal Beverage Vending Tabulation File Attachments Beverage Vending Tabulation.pdf (81 KB) PepsiCo Proposal.pdf (5,353 KB) 6. Action by Consent Subject 6.04 Meal Prices Meeting Jun 2, 2025 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 West Hillside Road, Naperville, IL 60540 Type STAFF CONTACT: Michael Frances, CFO/CSBO Tracy Angel, Director of Finance & Support Services SUBJECT: School Nutrition Meal Prices for 2025-2026 RECOMMENDATION: That the Board of Education approves meal pricing for the 2025-2026 school year as presented. BACKGROUND: We are required by the USDA to evaluate meal pricing on an annual basis. In evaluating our proposed meal price structure for the 2025-2026 school year, we had to consider two main drivers: Program Expenses and Paid Lunch Equity. Program Expenses: Our food service management contract for the 2025-2026 school year includes a 3.6% increase, tied to CPI-Food Away From Home (Dec) not to exceed 5%. We need to factor this higher cost per meal when considering our meal pricing structure. Paid Lunch Equity: Paid Lunch Equity (PLE) is a requirement under Section 205 of the Healthy Hunger-Free Kids Act of 2010 for all schools with pricing programs that participate in National School Lunch Program. The purpose of PLE is to increase PAID meal prices to be more equal with funds brought in from free and reduced-price meal reimbursements. PLE is NOT required if you are a district that has charged the required weighted average for PAID lunches. Source: ISBE https://www.isbe.net/Pages/Nutrition-Resource-Management.aspx Proposal: Per ISBE guidance, PLE waivers and exemptions allow us to cap the increase at $0.10 per breakfast meal and $0.20 per lunch meal. The District will utilize Cafeteria fund balance and USDA & State meal reimbursements to absorb the rest of program costs for the year. Current pricing for paid meals: Current USDA pricing for reduced meals: Breakfast Lunch Milk Breakfast Lunch Milk K-5 $1.75 $3.05 $0.45 K-5 $ 0.30 $ 0.40 $ 0.45 6-8 $1.85 $3.15 $0.45 6-8 $ 0.30 $ 0.40 $ 0.45 9-12 $1.95 $3.25 $0.45 9-12 $ 0.30 $ 0.40 $ 0.45 Proposed pricing for paid meals: Required USDA pricing for reduced meals: Breakfast Lunch Milk Breakfast Lunch Milk K-5 $1.85 $3.25 $0.45 K-5 $ 0.30 $ 0.40 $ 0.45 6-8 $1.95 $3.35 $0.45 6-8 $ 0.30 $ 0.40 $ 0.45 9-12 $2.05 $3.45 $0.45 9-12 $ 0.30 $ 0.40 $ 0.45 Other Notes: There is no required calculation for the School Breakfast Program pricing. The proposed increases are based the same considerations we used to formulate the National School Lunch Program pricing. Reduced meal prices are set by the USDA and ISBE. FISCAL/PERSONNEL IMPACT : FY26 Budget for Cafeteria Receipts is $3,300,000 ENCLOSURES : Unit School District Meal Rate Comparison File Attachments UNIT Meal Rate Comparison.pdf (84 KB) 6. Action by Consent Subject 6.05 Resolution Designating Interest Earnings Meeting Jun 2, 2025 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 West Hillside Road, Naperville, IL 60540 Type Board Meeting: 6/2/2025 STAFF CONTACT: Michael Frances, CFO/CSBO SUBJECT: Resolution Designating Interest Earnings for Fiscal Year 2024-2025 RECOMMENDATION: To prevent limiting board authority, it is my recommendation that the Board of Education adopt a resolution declaring all interest earned in the current fiscal year retain designation as interest and further, preserve the board’s option to transfer said interest to other funds. BACKGROUND: The school code was amended in the 2008/09 school year to declare, absent board resolution to the contrary, that interest earnings in any fund will be considered part of the principal for that fund as of June 30 th of each fiscal year. This change essentially places limits on a school district’s ability to transfer interest earnings from one fund to another. The ability to transfer interest to a fund most in need would allow greater flexibility and the opportunity to prevent a deficit in any given month during the year or transfer interest to a fund most in need. Through discussions with our auditors, this is a viable process that will ensure compliance and transparency. FISCAL/PERSONNEL IMPACT: N/A ENCLOSURES: Resolution Designating Interest Earnings for Fiscal Year 2024-2025 File Attachments Resolution Designating Interest Earnings 24-25.pdf (107 KB) 6. Action by Consent Subject 6.06 Out of Country Field Trips Meeting Jun 2, 2025 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 West Hillside Road, Naperville, IL 60540 Type To: NCUSD 203 Board of Education From: Dr. Mark Cohen Re: School Board Agenda Item - Out of Country Field Trips Date: June 2, 2025 BACKGROUND: Every year, schools submit information regarding out of country field trips to the Board of Education. These trips usually involve cultural, language, performance or physical skill activities associated with a foreign destination. For the 2025-2026 school year, we are submitting out of country trips for Naperville Central High School and Naperville North High School. Each trip has been thoroughly vetted with and/or between each school, participating sponsors, and partnering tour and travel companies to ensure the implementation and enactment of procedures that support the health and safety of our students and staff. Additionally, refund policies and procedures have been reviewed with partner tour and travel companies to ensure flexible refund policies that maximize the amount refunded to our students and families, in the case of an emergency or change. Increases in costs reflect current rises in expenses associated with travel. FISCAL IMPACT: None (student financed field trips) ENCLOSURES: Supporting documents from Naperville Central High School and Naperville North High School for out of country field trips File Attachments NNHS OOC Field Trips 25-26 Packet.pdf (3,195 KB) NCHS OOC Field Trips 25-26 Packet.pdf (4,409 KB) 6. Action by Consent Subject 6.07 IASB School Board Policies Online Subscription 2025-2026 Meeting Jun 2, 2025 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 West Hillside Road, Naperville, IL 60540 Type Action (Consent) File Attachments IASB School Board Policies Online 2025-2026.pdf (53 KB) 6. Action by Consent Subject 6.08 IASB Dues 2025-2026 Meeting Jun 2, 2025 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 West Hillside Road, Naperville, IL 60540 Type File Attachments IASB Dues 2025-2026.pdf (265 KB) 7. Communications Subject 7.01 Board of Education Reports Meeting Jun 2, 2025 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 West Hillside Road, Naperville, IL 60540 Type Information File Attachments 7. Communications Subject 7.02 President's Report Meeting Jun 2, 2025 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 West Hillside Road, Naperville, IL 60540 Type Information File Attachments 7. Communications Subject 7.03 Superintendent/Staff/School Report Meeting Jun 2, 2025 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 West Hillside Road, Naperville, IL 60540 Type Report File Attachments 7. Communications Subject 7.04 Educational Support Professionals Systems of Support Meeting Jun 2, 2025 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 West Hillside Road, Naperville, IL 60540 Type File Attachments 6.2.25 BoE ESP Systems of Support .pdf (1,258 KB) 8. Discussion without Action Subject 8.01 2025-2026 Budget Workshop Meeting Jun 2, 2025 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 West Hillside Road, Naperville, IL 60540 Type File Attachments FY26 budget book - tentative.pdf (1,223 KB) FY26 Budget Presentation 5-5-25.pdf (602 KB) BOE FY26 budget questions.pdf (139 KB) ISBE FY26 form - tentative.pdf (366 KB) 9. Discussion With Action Subject 9.01 Consideration of Board of Education Expenses Meeting Jun 2, 2025 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 West Hillside Road, Naperville, IL 60540 Type Discussion with Action Consideration to Approve Expenditures for Board Members: $104.01 Board of Education Dinner May 19, 2025 $199.00 IASB New Board Member Event $250.00 IASB New Board Member Trainings Board of Education Policy 2:125 requires all Board member expenses for travel, meals, and/or lodging be approved by roll call vote at an open meeting of the Board. Enclosure Receipts for Board of Education Expenses. File Attachments May 19 2025 BoE Dinner.pdf (159 KB) IASB New Board Member Event.pdf (265 KB) IASB New Board Member Trainings.pdf (266 KB) 10. Old Business 11. New Business 12. Upcoming Events Subject 12.01 Schedule of Events Meeting Jun 2, 2025 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 West Hillside Road, Naperville, IL 60540 Type Information Monday June 2, 2025 Board of Education Meeting PSAC 7:00 pm Monday June 16, 2025 Board of Education Meeting PSAC 7:00 pm Thursday June 19, 2025 Juneteenth Wednesday June 25, 2025 Board of Education Self Evaluation PSAC 6:30 pm Monday July 14, 2025 Board of Education Meeting PSAC 7:00 pm Monday August 4, 2025 Board of Education Meeting PSAC 7:00 pm Monday August 18, 2025 Board of Education Meeting PSAC 7:00 pm Monday September 8, 2025 Board of Education Meeting PSAC 7:00 pm Monday September 22, 2025 Board of Education Meeting PSAC 7:00 pm Monday October 6, 2025 Board of Education Meeting PSAC 7:00 pm Monday October 20, 2025 Board of Education Meeting PSAC 7:00 pm Monday November 3, 2025 Board of Education Meeting PSAC 7:00 pm Monday November 17, 2025 Board of Education Meeting PSAC 7:00 pm Monday December 15, 2025 Board of Education Meeting PSAC 7:00 pm Tuesday January 6, 2026 Board of Education Meeting PSAC 7:00 pm Tuesday January 20, 2026 Board of Education Meeting PSAC 7:00 pm Monday February 2, 2026 Board of Education Meeting PSAC 7:00 pm Tuesday February 17, 2026 Board of Education Meeting PSAC 7:00 pm Monday March 2, 2026 Board of Education Meeting PSAC 7:00 pm Monday March 16, 2026 Board of Education Meeting PSAC 7:00 pm Monday April 6, 2026 Board of Education Meeting PSAC 7:00 pm Monday April 20, 2026 Board of Education Meeting PSAC 7:00 pm Monday May 4, 2026 Board of Education Meeting PSAC 7:00 pm Monday May 18, 2026 Board of Education Meeting PSAC 7:00 pm Monday June 1, 2026 Board of Education Meeting PSAC 7:00 pm Monday June 15, 2026 Board of Education Meeting PSAC 7:00 pm File Attachments 13. Adjournment Subject 13.01 Motion to Adjourn Meeting Jun 2, 2025 - Meeting 7:00 p.m., Closed Session 6:00 p.m. District Administration Center, 203 West Hillside Road, Naperville, IL 60540 Type Procedural File Attachments