School Board Meeting Agenda

4 Tuesday, May 13, 2025 School Board Meeting Agenda BAY DISTRICT SCHOOL BOARD MEETING GINGER LITTLETON BOARDROOM WORKSHOP 1:00PM BOARD MEETING – 3:00PM EXECUTIVE SESSION – (IF NEEDED) 1. MEETING OPENING Subject A. Invocation Meeting May 13, 2025 - School Board Meeting Agenda Category 1. MEETING OPENING Type Procedural File Attachments Subject B. Pledge of Allegiance Meeting May 13, 2025 - School Board Meeting Agenda Category 1. MEETING OPENING Type Procedural File Attachments 2. RECOGNITIONS/RESOLUTIONS/PRESENTATIONS Subject A. Bay County No Ordinary JOE Scholarship Winner - Presented by April Wilkes Meeting May 13, 2025 - School Board Meeting Agenda Category 2. RECOGNITIONS/RESOLUTIONS/PRESENTATIONS Type Information File Attachments Subject B. Daughters of the American Revolution (DAR): American History Essay Contest Winners - Presented by Alana Simmons Meeting May 13, 2025 - School Board Meeting Agenda Category 2. RECOGNITIONS/RESOLUTIONS/PRESENTATIONS Type Information File Attachments Subject C. State of Florida Championship Tennis - Presented by Josh Laatsch Meeting May 13, 2025 - School Board Meeting Agenda Category 2. RECOGNITIONS/RESOLUTIONS/PRESENTATIONS Type Information File Attachments 3. AGENDA AND MINUTES Subject A. Approval of Agenda Meeting May 13, 2025 - School Board Meeting Agenda Category 3. AGENDA AND MINUTES Type Action Recommended Action Motion to approve the Agenda File Attachments Subject B. Approval of Minutes for the April 22, 2025 School Board Meeting Meeting May 13, 2025 - School Board Meeting Agenda Category 3. AGENDA AND MINUTES Type Action, Minutes Recommended Action Motion to approve the Minutes for the April 22, 2025 School Board Meeting File Attachments 4. HEARING FROM THE PUBLIC Subject A. Hearing from the public Meeting May 13, 2025 - School Board Meeting Agenda Category 4. HEARING FROM THE PUBLIC Type Procedural File Attachments 5. ORGANIZATION REPORTS Subject A. Association of Bay County Educators Meeting May 13, 2025 - School Board Meeting Agenda Category 5. ORGANIZATION REPORTS Type Reports File Attachments Subject B. Bay Education Foundation Meeting May 13, 2025 - School Board Meeting Agenda Category 5. ORGANIZATION REPORTS Type Reports File Attachments Subject C. Bay Educational Support Personnel Association Meeting May 13, 2025 - School Board Meeting Agenda Category 5. ORGANIZATION REPORTS Type Reports File Attachments Subject D. Citizens Oversight Committee Meeting May 13, 2025 - School Board Meeting Agenda Category 5. ORGANIZATION REPORTS Type Reports File Attachments 6. LEARNING COMMUNITY NEWS Subject A. Board Members & Superintendent Meeting May 13, 2025 - School Board Meeting Agenda Category 6. LEARNING COMMUNITY NEWS Type Information File Attachments Subject B. District Staff Meeting May 13, 2025 - School Board Meeting Agenda Category 6. LEARNING COMMUNITY NEWS Type Information File Attachments Subject C. Chartwells Update and Presentation Meeting May 13, 2025 - School Board Meeting Agenda Category 6. LEARNING COMMUNITY NEWS Type Information File Attachments 7. ADMINISTRATIVE RECOMMENDATIONS Subject A. Administrative Recommendation - Principal - Merriam Cherry Street Elementary Meeting May 13, 2025 - School Board Meeting Agenda Category 7. ADMINISTRATIVE RECOMMENDATIONS Type Action Recommended Action Motion to approve: Administrative Recommendation - Principal - Merriam Cherry Street Elementary File Attachments Subject B. Administrative Recommendation - Principal - Mowat Middle School Meeting May 13, 2025 - School Board Meeting Agenda Category 7. ADMINISTRATIVE RECOMMENDATIONS Type Action Recommended Action Motion to approve: Administrative Recommendation - Principal - Mowat Middle School File Attachments 8. APPROVAL OF CONSENT AGENDA Subject A. Approval of Consent Agenda Items Meeting May 13, 2025 - School Board Meeting Agenda Category 8. APPROVAL OF CONSENT AGENDA Type Action Recommended Action Motion to Approve Consent Agenda Items as presented and/or amended File Attachments 9. CONSENT AGENDA - SUPERINTENDENT Subject A. Request to Reinstate Employee(s) to Active Status Meeting May 13, 2025 - School Board Meeting Agenda Category 9. CONSENT AGENDA - SUPERINTENDENT Type Action (Consent) Recommended Action Motion to approve as a Consent Agenda item File Attachments 10. CONSENT AGENDA - EXECUTIVE DIRECTOR - FACILITIES Subject A. Capital Projects and Energy Conservation Update Meeting May 13, 2025 - School Board Meeting Agenda Category 10. CONSENT AGENDA - EXECUTIVE DIRECTOR - FACILITIES Type Action (Consent) Recommended Action Motion to approve as a Consent Agenda item File Attachments 11. CONSENT AGENDA - EXECUTIVE DIRECTOR - FINANCE Subject A. Inventory Report Meeting May 13, 2025 - School Board Meeting Agenda Category 11. CONSENT AGENDA - EXECUTIVE DIRECTOR - FINANCE Type Action (Consent) Recommended Action Motion to approve as a Consent Agenda item File Attachments 12. CONSENT AGENDA - DEPUTY SUPERINTENDENT - OPERATIONS - HUMAN RESOURCES Subject A. 24-25 District Approved List Revision Meeting May 13, 2025 - School Board Meeting Agenda Category 12. CONSENT AGENDA - DEPUTY SUPERINTENDENT - OPERATIONS - HUMAN RESOURCES Type Action (Consent) Recommended Action Motion to approve as a Consent Agenda item File Attachments Subject B. Request Approval of the 2025-2026 Organizational Chart Meeting May 13, 2025 - School Board Meeting Agenda Category 12. CONSENT AGENDA - DEPUTY SUPERINTENDENT - OPERATIONS - HUMAN RESOURCES Type Action (Consent) Recommended Action Motion to approve as a Consent Agenda item File Attachments Subject C. Request Approval of the 25-26 Payroll Schedule Meeting May 13, 2025 - School Board Meeting Agenda Category 12. CONSENT AGENDA - DEPUTY SUPERINTENDENT - OPERATIONS - HUMAN RESOURCES Type Action (Consent) Recommended Action Motion to approve as a Consent Agenda item File Attachments Subject D. Approval of Personnel Recommendations & Out-of-Field Teachers Meeting May 13, 2025 - School Board Meeting Agenda Category 12. CONSENT AGENDA - DEPUTY SUPERINTENDENT - OPERATIONS - HUMAN RESOURCES Type Action (Consent) Recommended Action Motion to approve as a Consent Agenda item File Attachments Subject E. Approval of 25-26 Staffing Formula Revision Meeting May 13, 2025 - School Board Meeting Agenda Category 12. CONSENT AGENDA - DEPUTY SUPERINTENDENT - OPERATIONS - HUMAN RESOURCES Type Action (Consent) Recommended Action Motion to approve as a Consent Agenda item File Attachments 13. CONSENT AGENDA-DEPUTY SUPERINTENDENT-TEACHING & LEARNING Subject A. FSU Articulation Agreement Meeting May 13, 2025 - School Board Meeting Agenda Category 13. CONSENT AGENDA-DEPUTY SUPERINTENDENT-TEACHING & LEARNING Type Action (Consent) Recommended Action Motion to approve as a Consent Agenda item File Attachments 14. ACTION ITEMS - SUPERINTENDENT Subject A. Closing MSID for New Horizons Learning Center Meeting May 13, 2025 - School Board Meeting Agenda Category 14. ACTION ITEMS - SUPERINTENDENT Type Action Recommended Action Motion to approve: Closing MSID for New Horizons Learning Center File Attachments Subject B. Recommendation for Employee Termination(s) Meeting May 13, 2025 - School Board Meeting Agenda Category 14. ACTION ITEMS - SUPERINTENDENT Type Action Recommended Action Motion to approve: Recommendation for Employee Termination File Attachments Subject C. Recommendation for Employee Suspension(s) Without Pay Meeting May 13, 2025 - School Board Meeting Agenda Category 14. ACTION ITEMS - SUPERINTENDENT Type Action Recommended Action Motion to approve: Recommendation for Employee Suspension Without Pay File Attachments 15. ACTION ITEMS - EXECUTIVE DIRECTOR - FACILITIES Subject A. Approval of Architect for the Margaret K Lewis School Meeting May 13, 2025 - School Board Meeting Agenda Category 15. ACTION ITEMS - EXECUTIVE DIRECTOR - FACILITIES Type Action Recommended Action Motion to approve: Architect for the Margaret K Lewis School File Attachments Subject B. Approval of Purchase and Installation of DSX Access Controls and Panasonic Cameras at Parker Elementary Meeting May 13, 2025 - School Board Meeting Agenda Category 15. ACTION ITEMS - EXECUTIVE DIRECTOR - FACILITIES Type Action Recommended Action Motion to approve: Purchase and Installation of DSX Access Controls and Panasonic Cameras at Parker Elementary File Attachments Subject C. Approval of the Acoustic Study by Tetra Tech Meeting May 13, 2025 - School Board Meeting Agenda Category 15. ACTION ITEMS - EXECUTIVE DIRECTOR - FACILITIES Type Action Recommended Action Motion to approve: Acoustic Study by Tetra Tech File Attachments Subject D. Approval of the Purchase and Installation of Classroom Furniture at Merriam Cherry Street Elementary Meeting May 13, 2025 - School Board Meeting Agenda Category 15. ACTION ITEMS - EXECUTIVE DIRECTOR - FACILITIES Type Action Recommended Action Motion to approve: Purchase and Installation of Classroom Furniture at Merriam Cherry Street Elementary File Attachments Subject E. Approval of the Purchase and Installation of Classroom Furniture at Patterson Academy Meeting May 13, 2025 - School Board Meeting Agenda Category 15. ACTION ITEMS - EXECUTIVE DIRECTOR - FACILITIES Type Action Recommended Action Motion to approve: Purchase and Installation of Classroom Furniture at Patterson Academy File Attachments Subject F. Approval of the Purchase of Classroom, Media Center, and Administration Office Furniture at Lucille Moore Elementary School Renovation Project Meeting May 13, 2025 - School Board Meeting Agenda Category 15. ACTION ITEMS - EXECUTIVE DIRECTOR - FACILITIES Type Action Recommended Action Motion to approve: Purchase of Classroom, Media Center, and Administration Office Furniture at Lucille Moore Elementary School Renovation Project File Attachments 16. ACTION ITEMS-DEPUTY SUPERINTENDENT-OPERATIONS - MIS Subject A. CDWG – CTE Triumph Grant Meeting May 13, 2025 - School Board Meeting Agenda Category 16. ACTION ITEMS-DEPUTY SUPERINTENDENT-OPERATIONS - MIS Type Action Recommended Action Motion to approve: CDWG – CTE Triumph Grant File Attachments Subject B. DOF Creations – Wifi Access Point Refresh Meeting May 13, 2025 - School Board Meeting Agenda Category 16. ACTION ITEMS-DEPUTY SUPERINTENDENT-OPERATIONS - MIS Type Action Recommended Action Motion to approve: DOF Creations – Wifi Access Point Refresh File Attachments Subject C. Valcom – PA Refresh Meeting May 13, 2025 - School Board Meeting Agenda Category 16. ACTION ITEMS-DEPUTY SUPERINTENDENT-OPERATIONS - MIS Type Action Recommended Action Motion to approve: Valcom – PA Refresh File Attachments Subject D. AVI –Patronis Cafeteria Audio Upgrade Meeting May 13, 2025 - School Board Meeting Agenda Category 16. ACTION ITEMS-DEPUTY SUPERINTENDENT-OPERATIONS - MIS Type Action Recommended Action Motion to approve: AVI –Patronis Cafeteria Audio Upgrade File Attachments 17. ACTION ITEMS - DEPUTY SUPERINTENDENT - OPERATIONS - HUMAN RESOURCES Subject A. Request to Advertise New & Revised Job Descriptions Meeting May 13, 2025 - School Board Meeting Agenda Category 17. ACTION ITEMS - DEPUTY SUPERINTENDENT - OPERATIONS - HUMAN RESOURCES Type Action Recommended Action Motion to approve: Advertising New & Revised Job Descriptions File Attachments 18. ACTION ITEMS-DEPUTY SUPERINTENDENT - TEACHING & LEARNING Subject A. Contracts, MOUs & Agreements Meeting May 13, 2025 - School Board Meeting Agenda Category 18. ACTION ITEMS-DEPUTY SUPERINTENDENT - TEACHING & LEARNING Type Action Recommended Action Motion to approve: Contracts, MOUs & Agreements File Attachments Subject B. Approval of Additional Units for 2025-2026 Meeting May 13, 2025 - School Board Meeting Agenda Category 18. ACTION ITEMS-DEPUTY SUPERINTENDENT - TEACHING & LEARNING Type Action Recommended Action Motion to approve: Additional Units for 2025-2026 File Attachments Subject C. Approval of Personal Financial Literacy and Money Management Instructional Materials Adoption Meeting May 13, 2025 - School Board Meeting Agenda Category 18. ACTION ITEMS-DEPUTY SUPERINTENDENT - TEACHING & LEARNING Type Action Recommended Action Motion to approve: Personal Financial Literacy and Money Management Instructional Materials Adoption File Attachments 19. INFORMATIONAL ITEMS Subject A. Charter School Financials Meeting May 13, 2025 - School Board Meeting Agenda Category 19. INFORMATIONAL ITEMS Type Information File Attachments 20. ADJOURNMENT Subject A. Adjournment Meeting May 13, 2025 - School Board Meeting Agenda Category 20. ADJOURNMENT Type Procedural File Attachments