Cemetery Commission

>>> OKAY, CAN YOU HEAR ME? OKAY. SEPTEMBER 4, 2025, STARTING THE CEMETERY COMMISSION MEETING AT 6:04 . I GUESS WE DO A ROLL CALL FIRST. [ INAUDIBLE ] >> PLEDGE OF ALLEGIANCE. >> PLEDGE OF ALLEGIANCE FIRST. >> I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION, UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL. >> OKAY, WE WILL DO A ROLL CALL. [ ROLL CALL ] OKAY, I THINK THE OTHERS HAVEN'T HAD A CHANCE TO LOOK AT THE MINUTES. >> I DID, I'M JUST ALMOST FINISHED. >> OKAY. OKAY, LET'S SEE ATTACHMENT >> EXCUSE ME, CHAIR? >> THE ONES FROM JANUARY >> CHAIR, WE WILL NEED TO TAKE PUBLIC COMMENT. OKAY, SORRY. YOU GUYS WANT TO COMMENT IT NOW? >> THERE ARE NO RAISED HANDS ON ZOOM. >> NO PUBLIC COMMENT. OKAY. LOOKING AT THE AGENDA ITEM FOR THE MINUTES, OKAY, ON THE, THE ONES FOR JANUARY, JUST A MINOR CHANGE. I DON'T RECALL MENTIONING THE USE OF THE GOATS FOR SECURITY. THIS IS THE ITEM NUMBER TWO, ON THE SECOND PAGE. >> OF JANUARY? YEAH. >> I DON'T RECALL THAT EITHER. >> THIS IS WEED CONTROL, FOR CLEANUP. BETTER THAN SECURITY . AND ON THE MARCH NOTES, I GUESS, I JUST HAD QUESTIONS ON THAT, NOTHING WRONG WITH THE NOTES. THE HOUSEMAN TRUST I THINK SHOULD BE SPELLED IN THE GERMAN WAY. >> SO IT'S INCORRECTLY SPELLED? I THINK, I THINK IT'S HAUSMANN. I COULD BE WRONG. AND SOME OF THE THINGS ON HERE SEEM TO INDICATE WE SHOULD HAVE MORE ON THE AGENDA BUT I'M NOT, THAT'S NOT A PROBLEM WITH THE NOTES, OR THE MINUTES, SORRY. SO, ANYONE HAVE ANY OTHER COMMENTS ? >> JANUARY MINUTES. >> WHAT ABOUT THE MARCH MINUTES? >> DO WE HAVE TO , ON EACH ONE. >> LOOK AT THEM BOTH, IF YOU HAVE ANY CHANGES -- >> I CAN MAKE THE CORRECTIONS TO THE MINUTES FOR NEXT TIME. >> TO BE ACCEPTED WITH THE CORRECTION , RATHER THAN SECURITY . >> I SECOND THAT MOTION. >> ALL IN FAVOR? MOTION PASSES. >> I DIDN'T SEE ANY PROBLEM WITH THE NOTES ON THE OTHER ONE. I MOVE THAT WE ACCEPT THE MARCH NOTES. ARE YOU MAKING THAT MOTION? I WILL SECOND THAT WITH, WELL, THERE WAS ONE CORRECTION TO THE SPELLING OF HAUSMAN IS CORRECT. THE TRUST REFERENCE UNDER ITEM NUMBER TWO, I BELIEVE THE SPELLING IS INCORRECT, SO IF THAT COULD BE CORRECTED . >> OKAY, IF THERE'S NO OTHER CORRECTIONS. >> [ INAUDIBLE ] >> AYE. >> THE MOTION IS TO MAKE THE CHANGE. WE VOTED ALL IN FAVOR. >> I'M SORRY JUST TO RECORD IT, DID WE HAVE A MOVE TO APPROVE IT WITH THE CORRECTIONS? >> YES, I BELIEVE CHAIR STRICKLIN MADE THE MOTION WITH THE CORRECTION TO THE SPELLING OF THE HAUSMAN NAME. >> DO WE HAVE A SECOND? >> I BELIEVE CAROLYN. >> OKAY. GREAT, THANK YOU. OKAY, WE'VE GOTTEN TWO ITEMS, TWO NEW ITEMS ON THE AGENDA. THE FIRST IS, THE ATTACHMENT, A, MUNICIPAL CODE FOR THE CEMETERY COMMISSION , IT'S PRETTY MINIMAL AND IT'S ALSO PRETTY MUCH OUTDATED. AND THAT GOES IN WITH THE COMMENTS FROM STAFF FROM THE ASSISTANT CITY MANAGER, I DON'T KNOW WHETHER WE WANT TO DISCUSS THAT OR, WHAT IS THE --IT'S CERTAINLY WORTHY OF DISCUSSION. >> IS THE STAFF GOING TO MAKE A RECOMMENDATION? >> IS THIS WHAT YOU GUYS ARE GOING TO BE TALKING ABOUT? >> YES, SO I'LL DO A BRIEF REVIEW OF THE ASSISTANT CITY MANAGERS REPORT, AND THEN WE CAN LOOK AT ANY COMMENTS THAT YOU GUYS HAVE AFTER THAT, OKAY? SO, THANK YOU EVERYBODY, AND I DIDN'T WANT TO READ THIS VERBATIM SINCE YOU ALL RECEIVED IT AHEAD OF TIME. SO I'M JUST GOING TO TOUCH ON SOME OF THE HIGHLIGHTS THAT LAUREN WANTED ME TO POINT OUT SO THIS IS AN INFORMATIONAL UPDATE REGARDING THE ROLE OF THE COMMISSION AND SINCE 1980, WITH THE ESTABLISHMENT OF THE CEMETERY COMMISSION, THIS GROUP HAS BEEN HIGHLY ACTIVE IN RESEARCHING THE HISTORY, NOW I SEE, I CAN'T SEE YOU ALL. WITH THE HISTORY, DEVELOPING MAINTENANCE PLANS, HOSTING EDUCATIONAL TOURS AND ORGANIZING VOLUNTEER CLEANUPS. IN THE PAST, IT'S BEEN SIGNIFICANT STAFF INVOLVEMENT PLUS YOU ALL SERVING AS THE PARTNER AND GO BETWEEN CITY OPERATIONS AND VOLUNTEERS. IN RECENT YEARS, WITH THE STAFF TURNOVER, NEW LEADERSHIP IN THE CITY, THE PRIORITIES HAVE SHIFTED, IT'S AT THIS POINT, PLUS, WITHIN THE LAST YEAR, THE LAST TWO MEETINGS WE'VE HAD, THERE'S BEEN A LOT OF QUESTIONS ABOUT WHAT THE MUNICIPAL SAYS THAT WE ARE TO DO THAN WHAT THE REALITY IS. IT'S IMPORTANT FOR US TO REEVALUATE THE ROLE AND IT'S PERFECT TIMING BECAUSE AT THIS POINT THE COUNCIL IS ADOPTING THE STRATEGIC PLAN WHICH WOULD ALIGN ONE OF THE CHARGES, ONE OF THE CHARGES IS TO ALIGN THE GOALS AND OBJECTIVES FOR THE CITY, AND AS WE CAN SEE, THE MUNICIPAL CODE NEEDS TO BE EVALUATED FOR LEGAL COMPLIANCE AND JUST MODERNIZING, I THINK IT IS AND, SINCE THE 80s, ALMOST THE 20 YEARS AGO BUT IT'S MORE THAN THAT, AND THEN ALSO, THE ASSISTANT CITY MANAGER MET WITH EACH OF YOU INDIVIDUALLY, TO PROVIDE FOR YOU TO HAVE THE OPPORTUNITY TO PROVIDE FEEDBACK AND TO COMMUNICATE THAT WE NEED TO REEVALUATE THE ROLE AND UPDATE THE MUNICIPAL CODE . THE PRIORITIES AS I SAID, CHANGED SIGNIFICANTLY . THE DIRECTION TODAY EMPHASIZES ON MODERNIZATION OF CITY OPERATIONS, WITH INFRASTRUCTURE. THE WATER SYSTEM REPLACEMENT, ENHANCEMENT, EXPANSION OF NEW PARKS AND RECREATIONAL FACILITIES, WHICH WE ARE ALSO AT THE SAME TIME WORKING ON THE PARK MASTER PLAN AND REVITALIZATION OF THE DOWNTOWN IN THE MARINA . SO WITH THIS REALIGNMENT, THIS HAS REDUCE OUR CAPACITY OR THE CITY'S CAPACITY TO DEDICATE THE STAFF AND RESOURCES TO FOCUS ON THE CEMETERY OPERATIONS AND THE IDENTIFIED NEEDS THAT YOU ALL RELATE TO THIS TEAM AT THE DAIS . THE RESOURCES HAVE ALSO BEEN PRIORITIZED TOWARDS MORE HIGH-VOLUME, HIGH DEMAND AREAS, YOU KNOW, WE ARE STILL WORKING ON THE MAIN WATER BREAK THAT HAS TAKEN NOW 3 TO 4 DAYS, SO THOSE ARE THE KINDS OF THINGS WE ARE TRYING TO WORK ON. WE HAVE THE WEED ABATEMENT AND THE TREE MAINTENANCE THAT'S CONTINUING, AND ACTUALLY THIS TEAM WENT OUT YESTERDAY TO TAKE A LOOK AND THEY HAD JUST COMPLETED THE WEED ABATEMENT AT THE CEMETERY, AND ADDITIONALLY TO THAT, WE HAVE THE RETIREMENT OF LEGACY STAFF THAT HAVE BEEN HERE FOR 30+ YEARS , IN ALL DEPARTMENTS. AND THEN THIS TEAM HERE AS YOU KNOW, WE DON'T HAVE THAT INSTITUTIONAL KNOWLEDGE . WE'VE, YOU KNOW, I THINK BESIDES JOE HERE, I'M THE OLDEST ONE HERE, WITH ALMOST 2 YEARS , KAYLEE JUST PASSED HER YEAR AND NO WELL IS ALMOST AT A YEAR. THERE'S A LOT OF INSTITUTIONAL KNOWLEDGE LOST ON THE OPERATIONS. AND NOT JUST IN THIS TEAM, BUT AGENCYWIDE . THIS MAKES IT SO CHALLENGING TO ADDRESS THE INTEREST OF YOU ALL, THE COMMISSION, AND I BELIEVE LAUREN EXPLAINED THAT TO YOU DURING HER ONE-ON-ONE CONVERSATION. THE BIGGEST THING THAT WE WANT TO FOCUS ON, IS MAKING THE 40 YEAR OLD, WOW, THE 40-YEAR-OLD MUNICIPAL CODE UPDATED . CURRENTLY, IT'S NOT A REFLECTION OF THE GOALS OF THE COUNCIL, SO THERE IS THAT DISCONNECT, AND I BELIEVE THAT'S WHY WE'VE HAD SO MUCH MISUNDERSTANDING AND CONFUSION AT OUR LAST TWO MEETINGS, SO REEVALUATING THIS, AND UPDATING IT WILL HELP CONNECT US BACK TO WHAT WE ARE TO DO DURING THIS COMMISSION MEETING AND IN THE FUTURE. SO, DUE TO THIS FACTOR, YOU KNOW, THE DISCONNECT BETWEEN THE RELEVANCE OF THE ADVISORY ROLE THAT THIS COMMISSION HAS PLAYED IN TODAY'S ORGANIZATIONAL AND POLICY CONTEXT, PLUS, WE HAVEN'T FILLED THE LATEST VACANCY FOR THIS COMMISSION, SO , WE HAVE ALL OF THIS GOING ON AND STAFF BELIEVES IT'S APPROPRIATE TO PAUSE AND REFLECT ON THE COMMISSION'S ROLE AND VALUE AS AN ADVISORY BODY. THIS RECOMMENDATION IS NOT INTENDED TO DIMINISH THE HISTORICAL OR CULTURAL SIGNIFICANCE OF THE CEMETERY, NOR THE COMMITMENT OF THE THREE OF YOU, THE COMMISSION MEMBERS, FOUR OF YOU, I'M SORRY, FOUR OF YOU. WE WANT TO ACKNOWLEDGE THAT THE CITY'S RESOURCES AND STRATEGIC DIRECTION NO LONGER ALIGNED WITH THE FRAMEWORK ESTABLISHED IN THE MUNICIPAL CODE DECADES AGO. SO, WITH THAT, WE ARE LOOKING AT NEXT STEPS. WE ARE REVIEWING THE CITY COUNCIL GOALS, WHICH I BELIEVE LAST NIGHT THEY WORKED ON THE STRATEGIC PLAN AND IN THE COMING MEETING, REGULAR MEETING, THEY WILL DISCUSS WHAT HAS COME OUT OF THAT. COUNCILWOMAN DEBBIE McKILLOP, HAS BEEN ASSIGNED AS THE CITY LIAISON FOR THIS COMMISSION AND SHE WILL WORK WITH STAFF TO SHARE INFORMATION ABOUT THE GOALS AND DISCUSS OPPORTUNITIES FOR THE ALIGNMENT WITH THIS COMMISSION AND WE WILL CONNECT THE COUNCILMEMBER TO ATTEND THE NEXT CEMETERY COMMISSION, THIS COMMISSION MEETING, I'M SORRY. ONE, REVIEWING THE CITY GOALS WITH McKILLOP AND SECOND TO UPDATE THE MUNICIPAL CODE, AGAIN, IT'S TO ENSURE THE ALIGNMENT WITH THE CITY'S ORGANIZATIONAL STRUCTURE AND COUNSEL GOALS. THIS REVIEW PROCESS WILL BEGIN IMMEDIATELY, AND IS ANTICIPATED TO EXTEND INTO SPRING 2026. IT DOES TAKE QUITE SOME TIME TO MAKE THOSE CHANGES, BUT WE ARE DEDICATED TO TAKING THIS THROUGH. WE ALSO WANT TO ENHANCE THE COMMISSION ENGAGEMENT AND FOCUS. WE WERE THINKING, WE ARE STILL TRYING TO WORK THROUGH THIS BUT HOLDING FUTURE COMMISSION MEETINGS AT THE CEMETERY OR POSSIBLY A TOUR, SO THAT THAT, IN ADDITION TO HAVING PUBLIC WORKS STAFF THERE, WE CAN REALLY GET INTO THE DISCUSSION OF WHAT THE SITE CONDITIONS ARE, AND HAVE MORE FOCUSED CONVERSATIONS AROUND THE MAINTENANCE AND STEWARDSHIP. IN ADDITION, WE WANTED TO CONTINUE WITH REVIEWING OF THE TRUST FUNDS, AND WE HAVE TWO TRUSTS DONATED, TWO DONATIONS OF TRUST FUNDS DESIGNATED FOR THE CEMETERY PRESERVATION. AND WE ARE WORKING TOWARDS GETTING A REPORT TOGETHER SO THAT, IN A FORMAT THAT IS CLEAR, SO WE CAN EXPLORE THE OPPORTUNITIES TO ALLOCATE FUNDS TOWARDS MAINTENANCE, ACCESS AND BEAUTIFICATION. WE DO HAVE NUMBERS , WE'VE BEEN SEARCHING FOR THE BYLAWS, SO THAT'S BEEN ONGOING, AND THEN NOW, IT'S A MATTER OF US DEVELOPING A REPORT IN A FORMAT THAT IS CLEARER FOR YOU ALL, BY THE NEXT MEETING. NO FISCAL IMPACT AT THIS TIME . WE WILL RETURN AT OUR NEXT MEETING, WITH THAT INFORMATION ON THE TRUSTS, AND MORE OPPORTUNITIES HOPEFULLY, FOR ALLOCATION, IN ADDITION, HAVING STATUS OF THE MUNICIPAL CODE AND THEN BRING THE COUNCILWOMAN HERE TO MEET AND UPDATE YOU ALL WITH HOW WE CAN WORK BETTER TOGETHER, AND ALIGN OURSELVES WITH THE COUNCIL. >> SO THAT IS THE END OF MY REPORT . >> QUESTION? >> WHEN IS OUR NEXT MEETING SCHEDULED? >> SO, THAT WAS GOING TO BE A PART OF MY REPORT. AT THE END, BUT OUR NEXT MEETING IS APRIL 9. THURSDAY, AT 6:00 PM. AND THEN, THE FOLLOWING IS SEPTEMBER 10, THURSDAY AT 6:00 PM. AND , OH, I BELIEVE THAT WAS IN, WHERE DID WE FIND THAT? IN THE MASTER CALENDAR WITH THE CITY CLERK . >> I CAN UNDERSTAND WHY THIS COMMISSION LOOKS LIKE IT'S NOT DOING A WHOLE LOT IF WE ONLY MEET EVERY SIX MONTHS. SO THAT'S THE FIRST THING I WOULD SAY. WHAT OTHER COMMISSIONS ARE BEING CONSIDERED DISBANDED? IT'S NOT A DISPENSING, IT IS A PAUSE. >> WELL SAME DIFFERENCE KIND OF THING. WE ARE WORKING ON, WE CAN'T FUNCTION AS IT IS NOW, WITH THE CURRENT MUNICIPAL CODE . IT'S NOT APPROPRIATE FOR US TO FUNCTION IN THIS WAY, SO WE NEED TO WORK ON THAT FIRST. >> SO JUST FOR AN UNDERSTANDING FOR MYSELF, AS THE MUNICIPAL CODE WRITTEN TO REFLECT THE THOUGHTS AND IDEAS OF THE PRESENT CITY COUNCIL OR IS IT WRITTEN SO THAT THE CITY RUNS WELL, IS IT ABOUT THE CURRENT POLITICAL IDEAS AND DEVELOPMENTS AND ALL OR IS IT WRITTEN FOR THE PURPOSE OF RUNNING OUR CITY WELL BECAUSE WHAT I WAS GETTING FROM YOU IS, WE'VE GOT OTHER PRIORITIES AND THINGS WE ARE DOING HERE, AND THE CEMETERY REALLY ISN'T ON THAT AGENDA. AND SO , WE NEED TO PUT OUR RESOURCES TOWARDS THAT. AND WHAT I WOULD SUBMIT TO YOU, AND IT IS A QUESTION, BUT WHAT I WOULD SUBMIT TO YOU IS THE CEMETERY, I DON'T THINK WE NEED FOUR PEOPLE HERE AT EVERY MEETING, THAT'S THE FIRST THING. WE USED TO HAVE ONE PERSON WHO WOULD REPORT BACK AND FORTH, THAT WAS A. WE ARE TALKING ABOUT THE ALLOCATION OF RESOURCES. I WOULD SAY THIS COMMISSION HAS BEEN AROUND SINCE 1980 BECAUSE THIS WAS A SIGNIFICANT PART OF OUR HISTORY AND WHAT WAS IMPORTANT TO THIS TOWN. I REALIZE WE ARE GOING OFF AND DOING GREAT THINGS IN THIS TOWN. BUT I AM VERY DISHEARTENED TO HEAR THAT THIS IS ON THE CHOPPING BLOCK, BECAUSE IT IS, LET'S BE HONEST, IT'S ON THE CHOPPING BLOCK BECAUSE IT'S NOT A PRIORITY TO THE CURRENT COUNSEL. AND THAT'S DISTURBING TO ME AND I WANT TO PUT THAT ON RECORD. I THINK WE NEED TO BE MORE EFFICIENT . I CAN TRULY UNDERSTAND THE LACK OF INSTITUTIONAL KNOWLEDGE, THAT'S HARD, I GET IT. BUT THERE'S WAYS TO GET THAT. AND LAUREN, MEETING WITH SOME OF US WAS THE WAY TO DO IT. BUT IT'S FRUSTRATING. I APPRECIATE THE MUNICIPAL CODE BECAUSE WE'VE BEEN ASKING FOR THAT, TO LOOK AT, YOU KNOW, WHAT OUR RESPONSIBILITIES ARE BUT IN LOOKING AT THAT, THERE'S NOTHING ABOUT THE TRUST ON THEIR WHICH IS THE BIGGEST PART OF WHAT WE WERE DOING AND THE SECOND THING IS, I'VE NEVER HEARD OF PIONEER DAYS. SO WHY IS THAT ON THERE? I DON'T KNOW WHAT THAT IS. YOU'RE RIGHT, THAT IS OUT OF DATE. AND I WILL BE GETTING A HOLD OF DEBBIE McKILLOP, AND I CERTAINLY HOPE THAT WE ARE INCLUDED IN THIS SECESSION BECAUSE HONESTLY, THIS IS NOT SAID WITH ANY PREJUDICE, I DON'T THINK YOU GUYS KNOW ENOUGH ABOUT WHAT WE DO OR WHAT WE USED TO DO TO BE IN A POSITION TO DETERMINE IF THIS IS IMPORTANT OR NOT. AS I GAVE TO LAUREN, SOME OF THE MEETINGS, SOME OF THE MEETING MINUTES FROM A LONG TIME AGO, THIS WAS A SIGNIFICANT COMMISSION THAT DID A LOT OF WORK. IT'S NOT LIKE THESE LAST THREE MEETINGS WHERE WE ARE SITTING HERE, BLUNDERING, AND I'M THINKING, THIS COMMISSION AND ITS IMPORTANCE IS BEING JUDGED ON THAT, NOT ON THE WORK THAT WE'VE DONE. AND WE DON'T NEED TO BE THANKS FOR THE WORK WE DID BUT WHAT WE DID WAS SIGNIFICANT TO THE CITY, TO THE HISTORY AND TO THE CEMETERY. AND I'M VERY CONCERNED, LAUREN SAID ONE OF THE THINGS THAT SHE SAID TO ME WAS I'M NOT SURE IF PEOPLE IN THE CITY STAFF EVEN KNOW WE HAVE A CEMETERY. THAT'S CONCERNING TO ME. YOU KNOW, RIGHTLY SO. SO I AM A LITTLE IRRITATED BY THIS, BY SOME OF IT, OTHERS OF IT, I'M EXCITED ABOUT BUT I NEED TO GO ON RECORD WITH THAT BECAUSE I THINK WITH NO INSTITUTIONAL KNOWLEDGE THAT YOU KNOW WHAT A HELP THIS COMMISSION COULD BE OR ONCE TO BE, YOU DON'T KNOW HOW TO UTILIZE US. SO, WE USED TO TAKE AWAY, WORK, NOT AT WORK. THAT'S IMPORTANT. THANK YOU. >> AMEN. >> ANY OTHER QUESTIONS BEFORE, I CAN'T SEE, CARLA? >> MY CONCERN IS ONE OF THE BIGGER PARTS OF THE RESPONSIBILITIES, MY UNDERSTANDING, FOR THIS COMMISSION, WERE THOSE TRUSTS, AND TO PROVIDE ADVISORY INFORMATION ABOUT HOW MONIES COULD BE SPENT, BECAUSE THOSE MONIES ARE DEDICATED TO THE CEMETERY. I DON'T THINK THOSE MONIES CAN GO ANY OTHER DIRECTION EXCEPT THERE, AND I THOUGHT THIS COMMISSION, ONE OF THE MAJOR FUNCTIONS OF THIS COMMISSION WAS TO PROVIDE INFORMATION, COLLECT INFORMATION, DO RESEARCH, WHAT HAVE YOU, SO THE BEST WAYS THAT ENHANCEMENTS COULD BE PROVIDED FOR THE CEMETERY, SO YES, I WOULD BE VERY CONCERNED ABOUT WHERE THAT RESPONSIBILITY WOULD GO, IF IT WERE NOT WITHIN THIS COMMISSION. >> SO, I THINK , FROM MY UNDERSTANDING, THERE IS A PAUSE, THAT DOESN'T MEAN THAT THIS IS THIS MATTER. I WASN'T IN THE CONVERSATIONS WITH YOU AND LAUREN BUT IT SOUNDS LIKE MY DIRECTIVE FROM HER, WAS TO WORK ON THE MUNICIPAL CODE TO GET THAT UPDATED SO THAT WE CAN MOVE FORWARD TOGETHER. AS YOU STATED, THIS IS HIGHLY OUTDATED. IT DOESN'T MEAN THAT WE DON'T KNOW HOW MUCH EFFORT YOU GUYS HAVE PUT IN BECAUSE WE ALL READ THE MUNICIPAL CODE. WE'VE BEEN GOING THROUGH THE RETENTION SCHEDULE, NOEL, HAS BEEN REVIEWING BOXES AND BOXES OF MINUTES . AND SO, PLUS, WE SEE THE WORK THAT YOU GUYS HAVE DONE, AND JUST IN THESE THREE MEETINGS, THE AMOUNT OF WORK AS WELL AS STAFF WORK THAT WAS INPUTTED INTO THAT CEMETERY TO GET IT WHERE IT IS TODAY, IS PHENOMENAL. HONESTLY. AT THIS POINT, THIS TEAM , AND YOU SAY MAY BE ONE, BUT IT TAKES ALL THREE OF US TO GET ALL OF THE INFORMATION THAT YOU ALL ME. WHY? BECAUSE IT'S NOT IN THE SYSTEM YET, THAT IT CAN BE EFFICIENT. AND THAT'S WHERE WE NEED TO MOVE TOWARDS. AND SO, PART OF THAT IS TAKING A PAUSE, REVISITING WHAT SYSTEMS HAVE BEEN IN PLACE FOR THIS COMMISSION, THAT INCLUDES A LOT OF DIALOGUE, BEFORE OUR NEXT MEETING, THAT NEEDS TO HAPPEN, SO WE ARE ON THE SAME PAGE AND IT MATCHES, ONE, WITH THE COUNCIL BUT ALSO, TWO, WITH THE SIGNIFICANCE AND THE NEEDS OF THE CEMETERY. YOU ALL KNOW WE CAN'T GO OUT THERE EVERY SINGLE DAY AND MEET PEOPLE AND DO THE TORS, AND DO THE CLEANINGS AND EVERYTHING ELSE. WE HAVE, AS A TEAM, MADE SOME EFFICIENCY DECISIONS, WHICH IS THE CLAMPER IS NOW DUE -- >> THE CLAMPER'S HAVE DONE THAT FOR A LONG TIME. NO ONE ASSUMED YOU WERE GOING TO DO ANY OF THAT. NOR DID YOU. >> CORRECT, AND THAT WAS, WHAT PIONEER DAY USED TO BE ABOUT IS THE CLEANUPS, SO WE ARE DOING THAT. IT JUST LOOKS DIFFERENTLY AND IT SOUNDS DIFFERENTLY. BUT REALLY, IT IS THE SAME THING. THE PUBLIC WORKS HAS NOT STOPPED DOING WHAT THEY'VE BEEN DOING FOR MANY YEARS. BUT IT'S JUST THE STATE OF OLD TOMBSTONES, OLD THINGS, THAT WE NEED TO FIGURE OUT HOW DO WE MAKE THIS WHAT IS ALIGNED WITH THE COUNCIL AND THEREFORE, YOUR STRATEGIC PLAN, WHAT'S ALIGNED WITH THE HISTORICAL REFERENCE. WE HAVE AND CPA, WHO'S DONE A LOT OF WORK THEMSELVES. WE HAVE THE CLAMPER'S HAVE DONE A LOT OF WORK THEMSELVES. SPRING ALL OF THOSE TOGETHER SO WE CAN FIND EFFICIENCIES AND DOCUMENT THAT INTO THE MUNICIPAL CODE. I, I, MY UNDERSTANDING IS THIS IS NOT A PROPOSED OR DISBANDED COMMISSION. THAT'S NOT WHERE WE ARE AT. >> THAT IS WHAT SHE SAID TO ME. >> THAT'S WHAT SHE SAID TO ME. AND THERE SOMETIME THAT'S GONE BETWEEN THAT SO I THINK BASED ON YOUR CONVERSATION THAT ALL OF YOU HAD WITH HER, THIS IS WHERE WE ARE TODAY. OKAY? SO, BUT I APPRECIATE ALL THE COMMENTS. YOUR TRUSTS ARE DESIGNATED FOR THE CEMETERY. WE CANNOT MOVE THAT AROUND TO THE POOL OR ANYTHING. THOSE ARE DESIGNATED. SO THAT'S WHAT WE WILL BRING BACK AT THE NEXT MEETING, IS THE REPORT OF, AGAIN, WHAT WE DECIPHER FROM ALL THE OLD BYLAWS, WHAT CAN THEY GO TO, AND THEN, BASED ON, YOU KNOW, DISCUSSIONS THAT WE WILL HAVE IN THIS PROCESS, IS, WHERE CAN WE ALLOCATE THOSE FUNDINGS TOO, FOR THE MAINTENANCE. ONE BIG THING THAT'S COME UP SEVERAL TIMES IS THE GATE, IS THAT IN THERE, THAT WE CAN USE THE FUNDING? SO WE WELL BRING THE BYLAWS OR THE FRAMEWORK . AND THEN WE WILL HAVE A DISCUSSION TOGETHER ON WHERE WE CAN ALLOCATE THE MONEY TO. >> I HAVE A QUESTION FOR YOU. BUT I DON'T HOW DON'T HEAR HOW WE ARE INCLUDED. WE SHOW UP, WE GET MINUTES, YOU KNOW -- >> WE HAVE TO BE CAREFUL BECAUSE OF THE BROWN ACT, IT'S A MATTER OF, DO WE HAVE AN AD HOC COMMITTEE, WHERE WE HAVE A LOT MORE FREEDOM TO HAVE COMMUNICATIONS, WHICH WAS PART OF MY ASK TODAY, OR, ARE WE SETTING UP SUBCOMMITTEES, WHERE IT HAS TO BE STRICT ON FOLLOWING THE BROWN ACT, MEANING, YOU HAVE TO POSTED BY A CERTAIN DAY. >> I'M TALKING GENERAL COMMUNICATION. >> AND WE DO THE SAME LIKE FOR PR MAC, IT'S THE SAME. WE HAVE THE AGENDA, THEY HAVE THEIR MINUTES, WE DO A STAFF REPORT. IT'S A PACKET THAT IS SENT THE FRIDAY BEFORE THE MEETING 72 HOURS BEFORE THE MEETING, AND THEY READ IT ON THEIR OWN AND WE COME AND HAVE A DISCUSSION. OTHER AD HOC INFORMATION IS WHEN OKAY, WE ARE GOING TO SCHEDULE A TIME TO MEET. WE'VE DONE THAT FOR A COUPLE OF ITEMS, AM I CONFUSING DAYS , WHAT ARE THOSE ITEMS -- BY WAY OF EXAMPLE, LET'S SAY THE PARKS AND REC AND THOUGH POLLS BRINGS A HUGE LINK --BREAK AND IT STARTS TO RUSH DOWN BUCKLEY STREET, WOULD HAVE TO READ THAT IN A NEWSPAPER OR SEE IT ONLINE OR WOULD THERE BE SOME COMMUNICATION ABOUT THEIR RESPONSIBILITY, WHICH THEY OVERSEE THE POOL. >> ANYTHING THAT IS MAINTENANCE WISE, -- >> THAT'S WHERE THE DIFFERENCE IS HERE, BECAUSE THAT'S WHAT WE USED TO KNOW ABOUT BECAUSE MAINTENANCE WAS REALLY IMPORTANT BECAUSE WE COULD ALLOCATE THOSE FUNDS. SEE, THAT'S WHAT I'M TRYING TO SAY. >> RIGHT, AND THAT IS WHERE THE MUNICIPAL CODE IS OUT OF DATE. THAT WAS SOMETHING YOU GUYS DID BEFORE. WE ARE NOT GOING IN THAT DIRECTION IN THE FUTURE. WE JUST DON'T HAVE -- >> DO WE HAVE ANY INPUT INTO THIS, IS THAT WITH DEBBIE McKILLOP? >> ALL OF US WILL GET TOGETHER WITH AN AD HOC COMMITTEE FROM THIS GROUP THAT WE WILL TALK ABOUT LATER TODAY. THAT GROUP WILL BE INVOLVED WITH LAUREN AND MYSELF, PLUS, WE WILL HAVE INPUT FROM PUBLIC WORKS PLUS INPUT FROM DEBBIE McKILLOP. >> GREAT. GREAT. THANK YOU. >> I WOULD SEEK SOME INPUT FROM OUR POLICE DEPARTMENT AS WELL. YES, WE HAD SCHEDULED, I THINK THEY CAME LAST, THEY ARE COMING ONCE, NOT BOTH MEETINGS. BUT YES, THEY ARE UNDERSTANDING THAT THEY ARE TO GIVE A -- >> NO, NO, JUST THAT THEY BE -->> IN YOUR AD HOC COMMUNITY, NOT NECESSARILY THAT THEY HAVE TO SHOW UP AT A MEETING LIKE THIS. >> HOW THEY ARE APPROACHING POLICING ACTIVITY IN THE CEMETERY. >> CORRECT. >> I KNOW MAINTENANCE, PARK MAINTENANCE FOLKS HAVE GONE IN AND CLEARED OUT A LOT OF THE BRUSH, SO WE HAVE VISION INTO THESE AREAS, AS THEY'VE DONE WITH THE PARKS, WHICH IS TERRIFIC. AND SO, ALSO, THERE HAS OF COURSE, BEEN VANDALISM THAT'S GONE ON WITHIN THE CEMETERY. SO, IT'S NICE TO HAVE THEM AWARE OF WHAT'S GOING ON AS WELL. >> HAVE THEM HERE TO MAKE YOU AWARE OR IN TERMS OF THE MUNICIPAL CODE? >>.IT. >> NOT THE MEETINGS, PER SE, JUST SO THEY ARE, YOU KNOW, AND WE ARE AWARE OF WHAT'S GOING ON WITH THEM. CORRECT. >> I KNOW, THERE'S BEEN A HOMELESS CAMP THERE AND WHAT HAVE YOU, SO IT'S NICE TO BE BROUGHT UP TO SPEED AS TO HOW THOSE THINGS ARE BEING ADDRESSED. UNDERSTOOD. >> ARE WE GOING TO BE INVOLVED IN ANY WAY? ARE WE GOING TO BE INVOLVED IN THE AD HOC COMMITTEE? >> I'M GOING TO ASK WHO WANTS TO BE ON THAT AD HOC DURING MY MANAGEMENT REPORT. THIS IS STILL LAUREN'S REPORT. >> I THINK IT'S INTERESTING, IN MY DISCUSSION WITH LAUREN, I WAS NOT ADVISED THAT THIS COMMISSION MIGHT BE ON THE BLOCK. >> ABSOLUTELY. THAT WAS SAID. >> AND I BELIEVE, BASED ON, BY THE TIME SHE PROBABLY GOT TO YOU, IT WAS ALREADY LIKE CLEAR. WE ARE NOT GOING DOWN THIS ROAD. SO BY THE TIME SHE GOT TO YOU, THAT WAS TAKEN OUT OF THE CONVERSATION. >> IT'S GOOD THAT IT WAS. >> OKAY, SO WHEN MIGHT THIS BE? >> I'M SORRY? >> WHEN MIGHT THIS BE ? MY >> WHEN MIGHT THIS COMMITTEE BE FORMED? THAT IS DURING MY REPORT. >> DO WE WANT TO TAKE ANY PUBLIC COMMENTS? >> SURE. >> I'M STILL A LITTLE CONFUSED HERE. WHAT DOES PAUSE MEAN? I MEAN, DOES THAT MEAN YOU ARE GOING TO PAUSE THE COMMISSION LIKE NOT DO ANYTHING WITH IT FOR A WILD, OR, I'M HEARING FROM HERE THAT THERE'S THIS POSSIBILITY OF BEING DISBANDED, CAN YOU JUST EXPLAIN, I'M 74 YEARS OLD, OKAY , I DON'T HAVE A BRAIN. >> I'M VERY CLOSE TO YOU AS WELL. SO, NO, IT'S NOT BEING DISBANDED, THAT HAS TO BE CLEAR. THE PAUSE IS NOT THAT WE ARE STOPPING WORKING BUT WE HAVE TO GET THE MUNICIPAL CODE UP TO SPEED BEFORE -- >> WE CAN FUNCTION. >> THAT'S WHAT THE PAUSE MEANS. IN MY OPINION, WE HAVE UNTIL APRIL TO GET IT FULLY EXECUTED. IT DOES TAKE TIME, BUT THAT'S 6 TO 7 MONTHS. AND WE'VE ALREADY FINISHED OUR BREAK WHICH WAS IN AUGUST, SO WE WILL BE WORKING ON IT, STARTING, ONCE WE GET THE AD HOC, WE WILL BE ABLE TO START GETTING THE GROUPS TOGETHER. >> OKAY. SO ABOUT A YEAR AND A HALF AGO, THERE WAS A FUNERAL UP THERE. A BURIAL, OKAY, WHICH, THEY CAME TO US BECAUSE YOU GUYS WERE CHANGING HER STAFF AND SO FORTH AND THEY COULDN'T GET ANY ANSWERS, SO THEY CAME TO McPA, AND WE WERE ABLE TO PUT IT TOGETHER WITH THE PUBLIC WORKS, OKAY, TO GET THE THING DOUG , AND THEY WERE ABLE TO DO THEIR THING. THERE WAS ALSO A NEW HEADSTONE PUT IN FOR THE MORGAN'S SO, WHAT HAPPENS IF SOMEBODY COMES TO McPA AND SAYS, THEY WANT TO PUT IN A HEADSTONE OR WHATEVER, OKAY, DO WE CONTACT THEM, OR DO WE CONTACT YOU . >> THE CITY. I KNOW YOU GUYS DO A GREAT JOB BUT THEY REALLY SHOULDN'T BE COMING TO YOU, THEY SHOULD COME TO THE CITY FIRST. >> WELL CAROLYN, YOU KNOW -- >> I DO. >> SO, SO, NORMALLY, WE DON'T TAKE QUESTIONS DURING THE PUBLIC COMMENTS. BUT I WILL REFRESH ON THE PROCESS, FOR ANYBODY WANTING TO TOUCH THEIR FAMILY PLOT IN THE CEMETERY AND JOE CAN CORRECT ME IF I'M WRONG, IN TERMS OF WHAT, THEY HAVE TO COME TO US, FIRST. THEY MUST COME TO THE RECREATION DEPARTMENT. THEY WILL BE CONTACTING THE WELL. WE WILL BE DOING EVERYTHING ELSE, WORKING WITH PUBLIC WORKS AND GETTING THAT ALL SQUARED AWAY. >> I TAKE CARE OF ALL THE CORRESPONDENCE AND STUFF. I WANT TO KNOW WHEN THEY CONTACTED US TO TELL THEM WHERE TO GO. >> THANK YOU FOR YOUR COMMENT. >> SO, ARE WE JUST WAITING ON THE CITY HERE? >> NO, WE ARE READY FOR, IF THAT WAS THE LAST PUBLIC COMMENT, THERE'S NO ONE ONLINE. SO WE CAN MOVE ON TO THE NEXT, WHICH IS ME. HELLO, EVERYONE, I'M THE RECREATION MANAGER. SO, WE HAD A LOVELY VISIT YESTERDAY AT THE CEMETERY, WE WANTED TO TAKE A LOOK AT THE GATE, AND THERE'S BEEN A LOT OF REFERENCE TO ST. CATHERINE SO WE GOT MORE INFORMATION ABOUT THAT FROM OUR PUBLIC WORKS SUPERINTENDENT. IT WAS NICE TO SEE, WE COULD SEE SOME AREAS THAT WE FEEL WE CAN MAKE SOME UPDATES AND DRAWING AND SOME OTHER GROUPS. SO WE ARE EXCITED ABOUT THAT. I WANTED TO BRING HALEY HERE, BECAUSE SHE IS WORKING WITH, HER TEAM IS WORKING WITH THE CLAMPER'S, SO I WANTED TO GIVE HER THE FLOOR, TO TALK ABOUT THE UPDATES THAT ARE COMING UP. >> HELLO. THE CEMETERY COMMISSION I'M SORRY, THAT'S YOU GUYS, THE CEMETERY CLEANUP IS SCHEDULED FOR OCTOBER 11, FROM 9:00 AM UNTIL 2:00 PM. THE CLAMPER'S ALREADY SUBMITTED THEIR SPECIAL EVENT PERMIT WHEN THEY DID SO IN APRIL FOR THEIR MAY CLEANUP AND THEY ARE ALL SET UP WITH THE PERMITTING. AND LADONNA, WHO HELPS US WITH SPECIAL EVENTS, SHE IS COORDINATING TO GET US THE GREENWAYS DUMPSTER AND THE PICKERS AS WELL. SO WE WILL BE ABLE TO PROVIDE THOSE THINGS THAT WE DID PREVIOUSLY IN MAY AS WELL. WE WILL HAVE THE GREEN WASTE DUMPSTER AGAIN FOR THE OCTOBER CLEANUP. >> CAN WE ASK A QUESTION? >> YES. >> WHERE ARE WE WITH THE PORTA POTTY'S, FOR CLEANUP DAY? >> WE ARE NOT PROVIDING PORTA POTTY'S. ARE THE CLAMPER'S GOING TO DO THAT? >> CAN YOU SAY THAT LOUDER? >> HE WANTED TO KNOW IF THE CLAMPER'S WERE PROVIDING THE PORTA POTTY'S. >> AT THE LAST MEETING, THEY SAID THEY DIDN'T NEED THEM, AND WE HAD INSURED THE EAST BAY DISTRICT HEATHER BATHROOM OPEN, THEY ARE ALWAYS OPEN, WE COMMUNICATED LAST TIME THE DATES FOR THESE EVENTS, SO THAT'S BEEN ESTABLISHED, AND ALSO RANKIN, WHICH WERE THE TWO PARKS IDENTIFIED BY HARLAN AND THE CLAMPER'S. >> AND RANKIN WILL BE OPEN? >> YEAH. YEAH. >> NOT THE POOL. THE PARK. >> YES. >> ANY OTHER QUESTIONS REGARDING THE CLEANUP? >> OKAY, SO YOU'RE TAKING QUESTIONS AND COMMENTS ABOUT THE CLEANUP? >> WE JUST WANTED TO KNOW IF WE CAN MOVE ON TO THE NEXT, OR DID YOU HAVE ANY MORE QUESTIONS, HARLAN? >> YES, AND A COMMENT. SO IN THE DUMPSTER, IT WAS A PRETTY GOOD LOCATION LAST TIME, THERE WAS A BENCH NEXT TO THE DUMPSTER. SO WHEN YOU ARE STANDING NEXT TO THE DUMPSTER, YOU REALLY HAVE TO LIFT UP, TO THROW WHAT YOU'VE COLLECTED IN IT. AND I NOTICED, YOU ARE NOT TAKING THE PLASTIC BAGS ANYMORE, WHICH, YOU KNOW, YOU HAVE THE PLASTIC BAGS OUT THERE BUT THEN PEOPLE HAVE TO CARRY THEM AND EMPTY THEM INTO THE BIN. THE STORES LIKE LOEWS, HOME DEPOT HAVE THE PAPER BAGS THAT WOULD BEEP COMPOSTABLE AND THEY CALL THEM 30 GALLON BAGS, PAPER, WE VISITED SOME FRIENDS ON THE EAST COAST. A LOT OF THE COMMUNITIES THERE HAD THE PAPER BAGS OUT ON THE CURB TO BE PICKED UP. SO YOU MIGHT WANT TO TRY THAT BECAUSE THE IDEA OF WALKING HALFWAY ACROSS THE CEMETERY WITH A 5 GALLON BUCKET, IF YOU'RE USING A PLASTIC BAG, HAVING TO REACH UP AND DUMP IT IN, IT'S JUST NOT THAT EFFICIENT. I MEAN YOU WANT TO MAKE PEOPLE EFFECTIVE AND FEEL LIKE THEY'RE BEING EFFECTIVE, SO THOSE WOULD BE MY RECOMMENDATIONS ON THAT. ALSO, CARTS, BUT I REALIZE THAT'S PROBABLY A BIT MUCH AT THE MOMENT. TO MOVE THE BAGS FROM THE FAR END OF THE CEMETERY, TO THE DUMPSTER . OKAY. >> JUST A COMMENT , PARTICIPATION SEEMED TO BE, COMPARED TO THE PAST CLEANUPS, PARTICIPANT SEEMED TO BE A LITTLE BIT LIKE THIS LAST TIME, AND I DON'T KNOW IF THAT WAS A FUNCTION OF PEOPLE JUST NOT BEING AROUND TO HELP, OR, I KNOW WE'VE TALKED ABOUT HOW TO GET THE WORD OUT, ABOUT THESE EVENTS. SO I DON'T KNOW, HAS THERE BEEN ANY MORE THOUGHT AS TO, HOW WE COULD BETTER REACH OUT? I KNOW, IN THE PAST, I KNOW ANNOUNCEMENTS WERE PUT OUT, IS THERE NOT A WAY TO DO THIS ANYMORE ? >> I BELIEVE WE'VE GIVEN ALL OF THE CEMETERY INFORMATION TO EVE, WHO IS THE PIO, SO SHE PUTS IT INTO OUR NEWSLETTER, SHE PUTS IT ON SOCIAL MEDIA, ON THE CITY WEBSITE, ALL OF THOSE TYPES OF THINGS. WE ALSO HAVE IT IN OUR SEASONAL ACTIVITY GUIDE. WE PUT THE CEMETERY TOURS AND THE CEMETERY CLEANUP IN THERE AS A FULL-PAGE , BASED ON THE CEMETERY. WE ALSO USED THE SENIOR CENTER, THEY HAVE A BULLETIN THAT COMES OUT MONTHLY. AND THEY HAVE A BIMONTHLY NEWSLETTER, ESSENTIALLY AS WELL THAT WE PUT THAT INFORMATION IN AS WELL. WE TRY AND GET THE INFORMATION OUT AS MUCH AS POSSIBLE, DIGITALLY AND IN PAPER WHEN WE DO MAIL OUT THROUGH THE SENIOR CENTER AND THINGS LIKE THAT. I KNOW, WHEN WE TRY AND DO A FLYER SPECIAL EVENT LIKE HANDOUTS, THERE IS SOMETHING OUT THERE NOW THAT YOU CAN'T PUT SOMETHING IN SOMEBODY'S MAILBOX IN TERMS OF EVENT PROMOTION. SO THOSE TYPES OF THINGS, WE CANNOT -- >> PUTTING IT IN THE WATER BILL, WE USED TO DO THAT, THERE WAS A FEE, IT GOES OUT IN THE ENVELOPE, A LOT OF EVENTS USED TO GO OUT IN THE WATER BILLS THEMSELVES. SO THAT MIGHT BE SOMETHING WE LOOK AT BECAUSE SO WHILE I AGREE WITH YOU AND I THINK YOU ARE DOING EVERYTHING FOR SOCIAL MEDIA, A LOT OF PEOPLE DON'T LOOK AT IT. SOMETIMES IT'S THAT THINK THEY LOOK AT IN THEIR WATER BILL AND STICK IT IN THE REFRIGERATOR. I'M IN THE SENIOR CENTER, I DON'T KNOW IF THAT'S WHO WE ARE LOOKING FOR BUT YOU GUYS ARE DOING EVERYTHING YOU CAN BUT THAT IS AN EFFECTIVE USE OF, YOU KNOW, -- >> OKAY, THAT'S PRETTY MUCH THE TWO BULLET POINTS BUT IN TERMS OF THE MANAGER REPORT, WE WANTED TO CREATE AN AD HOC COMMITTEE, TO ASSIST WITH US ON THE MUNICIPAL CODE, WHICH IS GOING TO TAKE THE BIGGEST PART, AND THAT WILL BE A PART OF ALL OF THESE RECOMMENDED NEXT STEPS --SAY THAT AGAIN? OKAY, THIS WAS MY FAULT, YOU GUYS. I SHOULD HAVE TAKEN THE BROWN ACT TRAINING TODAY. WE MISSED, I THOUGHT WE COULD DO IT, IF IT WAS IN MY MANAGER REPORT. BUT I'M UNDERSTANDING THAT, IN ORDER FOR YOU TO ASSIGN AND HAVE ANY KIND OF ACTION ON THE AD HOC COMMITTEE, WE WILL NEED TO REVISIT ON HOW WE CAN DO THAT. IT NEEDS TO BE AN AGENDA HIGHEST ITEM. AND I WILL TALK WITH LAUREN ON HOW WE CAN DO THAT BEFORE OUR NEXT MEETING BECAUSE WE NEED TO HAVE YOU ALL INVOLVED, AND WE BOTH MISSED THAT. SO I APOLOGIZE FOR THAT. SO, I NEED TO TALK TO HER AND THE CLERK ABOUT HOW TO GET THAT DONE, AND WE WILL REVISIT, WHEN LAUREN COMES BACK. >> CAN THIS NOT BE DONE BY A VOTE, SORT OF AN EMERGENCY VOTE OF THIS COMMISSION, IF IT'S A, CAN THIS BE ADDED TO THE AGENDA. IT SEEMS LIKE, I'M CLEARING THE COBWEBS OUT OF THE OLD BRAIN CELLS HERE. I THOUGHT THERE WAS A WAY THE COMMISSION COULD DO THIS , SINCE IT SEEMS TO BE, THERE NEEDS TO BE SOME EXPEDIENCY DONE, RELATED TO THIS? >> CORRECT. I DO KNOW THAT, AND >> JOE, DO YOU KNOW? IS THERE -- >> I'M NOT SURE HOW WE COULD FIT IT ON TONIGHT'S AGENDA FOR ACTION, IF IT'S NOT ALREADY ON THE AGENDA, YOU KNOW, AND LOU OF WAITING UNTIL APRIL, THERE'S PROBABLY A SPECIAL MEETING, WHERE IT COULD BE POSTED ON A SPECIAL MEETING AND YOU CAN TAKE ACTION . >> COULD WE EXPRESS INTEREST AND LEAVE IT AT THAT, I MEAN, IS THIS SOMETHING THAT NEEDS TO BE VOTED ON? IF YOU'RE GOING TO FORM AN AD HOC COMMITTEE, IT NEEDS TO BE VOTED ON. IT NEEDS TO BE ON THE AGENDA. YOU COULD EXPRESS ENTRY AND STRIP --INTEREST LIKE WE WANT TO PUT THIS ON THE NEXT AGENDA, THEN WE CAN EXPLORE THE OPTIONS IF WE CAN HAVE A SPECIAL MEETING BEFORE -- >> JOE, THAT MAKES SENSE BUT ISN'T THE AD HOC COMMITTEE BEING FORMED BY THE CITY, NOT NECESSARILY BY US? SO YOU ARE SAYING, WE NEED AN AD HOC COMMITTEE. THAT MEANS WE CAN HAVE ANOTHER MEETING. >> SO, OKAY, IF THAT'S THE ROUTE, I WILL DISCUSS WITH LAUREN, THE QUICKEST THAT WE CAN DO THAT, GET IT ON YOUR SCHEDULE. IF ANYONE IS INTERESTED, YOU CAN LET ME KNOW. I WILL PUT IT ON THE AGENDA TO CONFIRM OR ASSIGN THE PERSON TO BE ON THIS AD HOC COMMITTEE. AND THEN WE CAN, THIS COMMISSION WOULD THEN VOTE ON THAT PERSON, HOW DOES THAT SOUND? >> I WOULD PRESUME IT WOULD BE NO MORE THAN TWO MEMBERS. >> YEAH, IT'S GOING TO BE , YEAH, ANY BIGGER THAN THAT, IT'S ALREADY KIND OF BIG. >> AND AGAIN, THE AD HOC COMMITTEE WOULD BE ALONG THE LINES OF HAVING OTHER STAFF MEMBERS THERE, DEBBIE McKILLOP, SO WE HAVE TO HAVE IT ON THE AGENDA BECAUSE THIS IS SOMETHING THAT WE ARE NOW ASKING FOR, TO FORM AN AD HOC COMMITTEE, ALTHOUGH -- >> YOU ARE TELLING ME WHO IS APPROVED BY THIS COMMISSION, TO BE ON THE AD HOC COMMITTEE. >> GOT SHE. ANOTHER MEETING. >> ANOTHER MEETING, OKAY. >> THAT'S WHAT WE WANTED ANYWAY. >> THAT'S RIGHT. IT IS. SO, IS THERE ANYONE WHO IS INTERESTED THAT I CAN PUT ON THE NEXT MEETING, OR DO WE WANT TO WAIT FOR THE OTHER PERSON TO BE HERE TO HAVE THAT DISCUSSION? >> I THINK OBVIOUSLY, WE NEED TO HAVE ANOTHER MEETING SO I WOULD JUST ASSUME, DEAL WITH IT THEN? >> OKAY, GREAT. OKAY. SO, WE WILL PUT THAT ON THE NEXT MEETING. I APOLOGIZE AGAIN FOR THAT. MY MISUNDERSTANDING. BUT THAT IS THE END OF MY REPORT, SO WE CAN GO AHEAD TO THE PUBLIC WORKS REPORT. OKAY, THANK YOU. >> GOOD EVENING, COMMISSIONERS. I'M JOE McKEE, PUBLIC WORKS DIRECTOR. I HAD AN OPPORTUNITY TO WALK THROUGH THE CEMETERY THIS MORNING. I KNOW JOEY BECKER WALKED IT WITH THE DIRECT STAFF YESTERDAY. BUT I WANTED TO GET EYES ON IT THIS MORNING. AND I HAVE TOUCHED BASE WITH JOE THIS MORNING, TO GO THROUGH IT, TO KIND OF CONFIRM WHAT WAS IN THE REPORT. WEED ABATEMENT, AND KIND OF CLEANUP, YOU KNOW, ONCE OR TWICE A YEAR, UP THERE, A LOT IS ASSOCIATED WITH NOT ONLY KEEPING THE CEMETERY WEED FREE, BUT ALSO FIRE ABATEMENT, AS IT GOES DOWN OFF THE HILL. WHEN THEY ARE IN THEIR, IF THERE'S ANY KNOCKED OVER HEADSTONES, THEY TRY AND WRITE THOSE AND TAKE CARE OF SOME OF THE OBVIOUS MAINTENANCE ISSUES. THEY ALSO KEEP TRACK OF THE TREES, IF THERE'S ANY DEAD BRANCHES , PERIODICALLY THEY CHECK FOR HOLES IN THE FENCES, AND THEY TRY AND KEEP UP ON THAT, BEYOND THAT, SPECIAL NEEDS OR ANYTHING LIKE THAT, WOULD BE ADDRESSED ON AN AS-NEEDED BASIS. >> QUICK QUESTION, WITH RESPECT TO THE HOMELESS PEOPLE THE MARTINEZ POLICE DEPARTMENT, DO THEY DEAL WITH THAT OR DO THE PUBLIC WORKS FELLAS GET INVOLVED WITH THAT? >> IF WE NOTICE AN ENCAMPMENT OR SOMETHING, THEN PUBLIC WORKS STAFF WOULD REACH OUT TO THE POLICE DEPARTMENT TO BASICALLY POST A NOTICE THAT HEY, WE ARE GOING TO PERFORM A CLEANUP. YOU HAVE SO MANY HOURS TO REMOVE IT, AND IF THEY DON'T, THEN THE PUBLIC WORKS STAFF WOULD GO IN . >> OKAY, THANK YOU. >> JOE, I KNOW A BIG ISSUE IN THE PAST HAS BEEN EROSION, YOU KNOW, WITH SOMETIMES PEOPLE GOING DOWN THE HILL, BUT HOW ARE WE DOING WITH THAT, YOU KNOW IN YOUR WALK-THROUGH TODAY, DID IT LOOK LIKE WE WERE HAVING ANY CHALLENGES? >> FRANKLY, IT HAD BEEN A NUMBER OF YEARS SINCE I'VE BEEN THROUGH IT. I WAS ACTUALLY PRETTY IMPRESSED, IT LOOKS PRETTY CLEAN. IT LOOKS LIKE THE, YOU KNOW, IT WAS IN BETTER SHAPE THAN I REMEMBERED IT. PROBABLY HAD SOME LOOSE LEAVES AND STUFF LIKE THAT, THAT COULD BE CLEANED UP. BUT ALL AND ALL, I THOUGHT, YOU KNOW, FOR WHERE IT'S BEEN AND WHERE IT WAS IN THE PAST, I THOUGHT IT LOOKED GOOD. I DIDN'T SEE ANY REAL PROBLEM AREAS. JOEY DIDN'T MENTION ANYTHING. AGAIN, THERE WERE SOME REMNANTS OF A HOMELESS CAMP, ABOUT 30 TO 40 FEET DOWN THE BANK. BUT THERE WERE 3 TO 4 GROUPS OF DEER RUNNING AROUND. >> I KNOW AS A POINT OF REFERENCE, YOU TALKED ABOUT SOME OF THE SPECIAL PROJECT AND THINGS THAT MIGHT HAVE TO HAPPEN, A LOT OF TIMES IN THE PAST, THAT'S WHAT SOME OF THESE FUNDS FROM THE TRUST CAN DO. IT DOESN'T HAVE TO BE THE BURDEN OF THE CITY TO HAVE TO DO THAT. SOME OF THE TRUST CAN BE USED FOR THE MAINTENANCE OF THESE THINGS AND THAT'S WHY SOMETIMES WE WILL COME IN AND SAY THESE ARE THE THREE PROJECTS THAT NEED TO BE FUNDED. JUST AN FYI FOR THESE PEOPLE, THERE IS MAINTENANCE THAT NEEDS TO BE DONE UP THERE. RIGHT. AND IT'S BEEN PROBABLY 15 YEARS. I KNOW THEY WENT IN AND DID A RETAINING WALL ON THE BACKSIDE. SO I DID ASK JOEY ABOUT THAT, I SAID HOW IS THAT HOLDING UP AND HE THOUGHT IT WAS STILL DOING REASONABLY WELL. IT'S NOT PERFECT, BUT IT'S DEFINITELY STILL FUNCTIONING AND WORKING WELL. YEAH, THERE IS, I DON'T WANT TO GO TOO FAR OFF TOPIC BUT WE DID FIND A PRELIMINARY RESOLUTION ON ONE OF THE LARGER TRUST FUND THAT WAS SET UP TO FUND IT. BUT, IT'S THE INTEREST ONLY, IT IS TO BE USED FOR MAINTENANCE, SO RIGHT NOW, YOU KNOW, THERE'S THE $50,000 PRINCIPAL, AND ABOUT $1200 INTEREST, SO THAT WAS JUST THE ONE, THE SMALLER ONE , THE PRINCIPAL WAS POST BE MAINTAINED AT $50,000. IT WAS A LITTLE LESS THAN $52,000 IN THE ACCOUNT. SO NOT HUGE DOLLAR AMOUNTS. AND WE HAVEN'T NECESSARILY LOOKS, THERE'S A COUPLE OF OTHER TRUST FUNDS THAT ARE AVAILABLE THERE, AGAIN, SOMEWHERE AROUND $10,000. BUT, WE ARE STILL LOOKING FOR THE FINAL RESOLUTIONS AND GUIDELINES. BUT, IT WAS SET UP FOR MAINTENANCE, BUT NOT SURE, YOU HAVE TO KEEP THE PRINCIPAL AMOUNT THERE. AND IT'S INTEREST ONLY. SO IT IS FAIRLY LIMITED. YOU KNOW, FOREVER, IT'S LARGELY BASED ON CONTRIBUTIONS AND VOLUNTEERS AND GROUPS THAT WANT TO GO IN AND CONTRIBUTE, BUT PUBLIC WORKS, IS WILLING TO HELP CHAIR AND JOEY MENTIONED, ONE OF THE ASKS WOULD BE, IS THERE AN OPPORTUNITY TO GO IN AND DO PRESSURE WASHING, SO WE ARE OPEN TO EXPLORING WHAT'S AVAILABLE ON THAT. >> I DO COMMEND PUBLIC WORKS FOR DOING A LOT OF THE CLEANUP. THE BRUSH CLEARING AND TREE TRIMMINGS AND WHAT HAVE YOU, AND OF COURSE THE VOLUNTEERS THAT GO UP AND HELP, ON THE CLEANUP DAYS AND OTHER DAYS, TOO. I KNOW PEOPLE GO UP ON OTHER DAYS, TO MAYBE WORK ON A PARTICULAR PLOT OR WHAT HAVE YOU. I KNOW SOME OF THE FAMILIES GO IN AND KIND OF DO SOME UPKEEP AROUND THE FAMILY PLOTS. SO, PUBLIC WORKS HAS DONE REALLY WELL. FOR SURE. >> WE'VE GOT A GREAT CREW. THEY ARE DOING A GREAT JOB. THEY ARE JUST SPREAD PRETTY THIN, YOU KNOW. I HAVE THE OPPORTUNITY TO HAVE LUNCH WITH THEM TODAY. SO THAT WAS A FUN DAY. JOEY MENTIONED, SIDETRACK, IT WAS MUCH APPRECIATED AND A WONDERFUL GESTURE. >> WE REALLY APPRECIATED WHAT THEY DID FOR THE ACTIVITY WE WERE INVOLVED IN. IT WAS TERRIFIC. >> DO YOU TOUR UP THERE REGULARLY, OR WAS IT JUST FOR THIS MEETING? >> I HAVE TO ADMIT, IT'S THE FIRST TIME I'VE BEEN THROUGH, IN THE 2+ YEARS THAT I'VE BEEN BACK, SO, NOT SUPER REGULARLY. BUT I HAD BEEN THROUGH IT YOU KNOW, YEARS AGO. >> I WAS SORT OF ASKING IN THE CONTEXT OF THE UPCOMING AD HOC MEETING WITH THEIR RELATIONSHIP WITH THE CITY, LIKE, IF WE ARE PART OF A CLEANUP AND WE REPORT THINGS, THAT'S ONE CHANNEL OF INFORMATION, PUBLIC WORKS HAS GOT IT ON THEIR CALENDAR TO DO. I'M JUST ASKING, WHETHER IT WAS SOMETHING OF THAT. >> IT'S DEFINITELY ON THEIR CALENDAR, YOU KNOW, TO TIME THE CLEANUPS AND PROVIDE SUPPORT FOR THE VOLUNTEER DAYS AND SO FORTH . >> WELL, TO EXPAND ON THAT, I MEAN, THERE'S MAINTENANCE THAT GOES ON EVERY DAY AT THE PARKS AND YOU GO, IS THERE EVERY --ANY KIND OF, WELL EVERY TWO WEEKS, SOMEONE GOES AND CHECKS THE CEMETERY? THERE IS NOT. IT WOULD BE LARGELY COMPLAINT DRIVEN, SO, I DON'T KNOW THE EXACT SCHEDULE, BUT, IT'S PROBABLY, YOU KNOW, I WOULD HAZARD A GUESS, PROBABLY QUARTERLY, YOU KNOW , OR YOU KNOW, IF SOMEBODY GOES UP AND SAYS THERE'S A BIG HOLE IN THE FENCE OR SOMEBODY HAS COME AND VANDALIZED SOMETHING, THEY WOULD DEFINITELY RESPOND AND GET IT TAKEN CARE OF BUT IT'S NOT ON THE REGULAR MAINTENANCE ROUTE. >> OKAY. THAT'S INTERESTING. >> DO YOU HAVE ANYTHING UP HERE? SO, WAS THERE MORE FROM THE CITY OR ARE WE WAITING? >> THAT'S ALL I HAD, UNLESS YOU HAD ANY OTHER QUESTIONS? >> SO WE ARE WAITING FOR THE AD HOC COMMITTEE TO BE FORMED UNTIL WE HAVE ANOTHER MEETING. >> I MEAN, BEFORE APRIL. >> I KNOW THE CITY IS NOT BUT I'M EXCITED ABOUT ANOTHER MEETING. >> I DON'T KNOW HOW YOU HANDLE THE NEXT AGENDA, IF THAT'S ON THE COMMISSIONER COMMENTS, I DON'T KNOW IF YOU SAY, ONE OF THE ITEMS WE WOULD LIKE TO DO IS MOVE FORWARD WITH THE AD HOC COMMITTEE, CAN STAFF PUT IT ON THE NEXT AGENDA FOR A NEW BUSINESS ITEM, AND YOU KNOW, IS THERE A WAY TO GET IT ON A SPECIAL MEETING BEFORE APRIL. >> WE WOULD HAVE TO HAVE A SPECIAL MEETING. BECAUSE IT WOULDN'T BE A REGULAR MEETING. AT THIS POINT, I THINK, FOLLOWING JOE'S LEAD, YOU HAVE YOUR COMMISSIONER COMMENTS, THIS IS THE TIME THAT YOU WOULD DIRECT ME WHAT YOU WANT, SO THAT WE CAN MOVE FORWARD AND I WILL TALK TO LAUREN ABOUT HOW TO MOVE FORWARD, DOES THAT HELP? >> IT DOES. THAT WAS A GOOD WAY TO IT, JOE. WHAT THEY SAID. SO, WE WOULD LIKE TO DIRECT YOU GUYS TO HAVE A SPECIAL MEETING BECAUSE WE WOULD LIKE TO START THE AD HOC COMMITTEE, SOONER VERSUS LATER. SO, WE WILL ASK YOU TO DO WHAT YOU NEED TO DO, TO BE ABLE TO MAKE THAT HAPPEN. COULD WE STIPULATE THAT IT'S DONE BEFORE THE END OF THE YEAR? >> YEAH. I GUESS, THE QUESTION TO YOU, IS WHEN DO YOU WANT TO BEGIN THIS WORK? >> LAUREN AND I HAVEN'T TALKED ABOUT THE TIMELINE, WHEN SHE GETS BACK, I WILL -- >> WHEN DOES SHE COME BACK? IN A COUPLE OF WEEKS. >> A COUPLE OF WEEKS. OKAY, WITHIN A MONTH, YOU MIGHT KNOW. OKAY, COOL. OKAY. SO WE ARE NOT GOING TO HAVE A SPECIAL MEETING IN A MONTH? NO. >> I'M COMMITTING TO YOU GUYS I WILL RESPOND BACK IN A COUPLE OF WEEKS. >> GREAT. >> ANY MORE COMMENTS FROM US? NO? OKAY. OH. >> DO WE WANT TO TAKE PUBLIC COMMENT? YEAH. SURE. JOSEPH PALMER, I WANTED TO TALK TO JOE FOR A SECOND IN TERMS OF PUBLIC WORKS. THERE'S A COUPLE OF ISSUES I WANTED TO POINT OUT. ONE, IS THAT, SO THIS IS, WE WILL BE TALKING ABOUT THE AD HOC AND CREATING BEST PRACTICES AND ALL OF THAT. ONE OF THE BIG THINGS IS, THE MARKERS, THEMSELVES, DON'T HAVE, THE VAST MAJORITY OF THEM, NEVER HAD SECURITY IN THE BOTTOM OF THEM. IT WAS A TYPICAL SCAM, WHERE THEY WOULDN'T PUT THE PINS IN AND THEY WOULD JUST CAUGHT THEM BECAUSE IT LOOKED FINE AND IT WOULD LAST, FOR A WHILE, BUT WHAT OCCURS OF COURSE, OVER TIME IS THE CAULKING SHRINKS, AND EVENTUALLY, THE MARKER JUST FALLS OVER WHICH IS WHAT YOU ARE SEEING, AND THEY'VE HAD A NUMBER OF LARGER ONES, ESPECIALLY WHEN THEY FALL OVER, THEY BREAK. I CAN THINK OF ONE IN PARTICULAR, I DON'T KNOW THE NAME OF IT, BUT IT'S MASSIVE, AND IT'S LIKE FIVE PIECES. AN EXAMPLE OF THIS WAS AUGUST MUELLER, WHO WE HELPED THE FAMILY, WE FOUND THE STONE. THEY REPAIRED IT, AND ACTUALLY HAVE THE HOLES DRILLED INTO THE STONE BUT IT HAD NO PINS. AND THE INSTALLER CAME OUT, I WAS TAKING PICTURES AND TALKING WITH THEM AND SO FORTH AND HE WAS TELLING ME ABOUT THIS, IT WAS A COMMON THING TO DO, THEY SAVE MONEY ON LABOR AND INSURANCE. I DON'T KNOW HOW MANY MARKERS THROUGHOUT THE CEMETERY THAT THIS HAS OCCURRED BUT I WOULD SUSPECT IT'S ABOUT TWO THIRDS. BECAUSE SO MANY HAVE FALLEN OVER THE LAST 15 YEARS. I WANTED TO POINT THAT OUT. AND THE SECOND ISSUE IS, UP WHERE THE PICNIC TABLE OR PICNIC TABLES ARE. THERE IS A HUGE MOUND OF DIRT, AND RAILROAD TIES STICKING OUT. AND THAT IS FROM RANKIN PARK, WHERE ONE OF THE RAILROAD CARS USED TO BE, AND IT GOT DUMPED THERE. SO WHO KNOWS HOW MANY MARKERS ARE SITTING UNDERNEATH. BECAUSE IT WAS LITERALLY DUMPED. THIS WAS DONE PROBABLY 20 YEARS AGO. AND THAT SHOULD BE TAKEN CARE OF. JUST TWO THINGS. >> THANK YOU FOR YOUR COMMENT. ANYMORE ITEMS TO BE DISCUSSED, OR WE ARE JUST WAITING FOR A WORD FROM THE CITY ON THE AD HOC MEETING ? >> AT THIS POINT, IF YOU GUYS DON'T HAVE ANY MORE COMMENTS, YOU CAN ADJOURN THIS MEETING. ALL RIGHT. I WILL ADJOURN IT. >> I SECOND IT. ALL IN FAVOR? AYE.