Financial Advisory Board

1 NORTH BAY VILLAGE FINANCIAL ADVISORY BOARD VIRTUAL MEETING MINUTES TUESDAY, March 21, 2023 - 6:30 P.M. ______________________________________________________________________________ 1. Call to Order/Roll Call Nicholas Martin, called the virtual meeting to order at: 6:35 pm. Board Members Present • Nicholas Martin • Paul Jacob • Nicole Rihanek • Gila Brock Board Members Absent • Sandi Horwitz Village Staff Present • Angela Atkinson, Village Chief Financial Officer • Dr. Richard Chervony, Vice Mayor • Sandra Siefken, Village Controller • Carla Maglio, Deputy Village Manager • Dr. Ralph Rosado, Village Manager Guests Present • None noted 2. Introduction of New Members and Oath of Office a. Gila Brock i. Sworn into office at a different time

2 3. Approval of Last Meeting Minutes: February 21, 2023 Motion made by Nicholas Martin, Chair, seconded by Paul Jacobs, to approve the February 21, 2023 meeting minutes – passed 4/0. 4. New Business a) Forecasting Budget Summary Related to Capital Contributions Received and to be Received from Several Vendors / Contractors Related to On-Going Projects And How The Funds Are To Be Utilized In The Future • No questions or concerns were brought up by the FAB. 5. Old Business a) Status update on RFQ for Village Hall • Reviewing need for space as far as design in hopes for minimum redesigns and review need for civic space want building to be prominent but not overly done. Imperative to have design be within budget • Non-fire space parking i. Approx cost for parking for people that need short term parking as well as min 15 parking spaces • Fire space parking i. NBV and MDCFR need to finalize negotiations over this amount. b) Status update on TIES/AFA/Galleon developments • Currently still in progress with developments with the School Board of Miami- Dade County. • Budget Amendment $250K • Project Manager i. Currently NBV understaffed for project needs ii. Bond proceeds can be utilized for contract labor hires iii. Need to budget for FTE for FY24 c) Civic Park • Bidding process is ongoing • Surveying is key for placement and design • Parking may be a challenge d) Storm Water / Associate Roadway Bond Referendum • Review committee to reevaluate firms that have applied • Commission to appoint a firm 6. Staff/Commission Liaison Updates None noted. 7. Public Comments None noted.

3 8. Discussion of Future Agenda Items for Next Meeting: April 17, 2023 • 2023 Budget Amendments / Adjustments • Annual Comprehensive Plan as of Sept 30, 2022 • 2024 Annual Budget Review 9. Adjournment The motion to adjourn was made by Nicholas Martin, Chair, seconded by Paul Jacob, Vice-Chair, with all voting for by voice vote. Meeting adjourned at 7:53pm. Prepared by Nicholas Martin, Chair This 21 day of March, 2023.

North Bay Village FINANCIAL ADVISORY BOARD VIRTUAL MEETING AGENDA VIA ZOOM MEETING ID# 885 4196 4596 PASSWORD - 466242 TUESDAY MARCH 21, 2023 – 6:30 P.M. ____________________________________________________________________________ 1. Call to Order 2. Roll Call 3. Approval of Meeting Minutes: A. February 21, 2023 4. Old Business A. Status Update on RFQ for Village Hall B. Status Update on TIES/AFA Project C. Update on Village Hall RFP at Sakura Lot 5. New Business A. Forecasting Budget Summary Related To Capital Contributions Received and to be Received from Several Vendors/Contractors Related To On-Going Projects And How The Funds Are To Be Utilized In The Future 6. Staff/Commission Liaison Updates 7. Public Comments 8. Discussion of Future Agenda Items for Next Meeting: May 21, 2023 9. Adjournment THIS MEETING IS OPEN TO THE PUBLIC. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990, ALL PERSONS THAT ARE DISABLED; WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS MEETING BECAUSE OF THAT DISABILITY SHOULD CONTACT THE OFFICE OF THE VILLAGE CLERK AT 786-224-8070 NO LATER THAN FIVE DAYS PRIOR TO SUCH PROCEEDING. TO REQUEST THIS MATERIAL IN ACCESSIBLE FORMAT, SIGN LANGUAGE INTERPRETERS, INFORMATION ON ACCESS PERSONS WITH DISABILITIES, AND/OR ANY ACCOMMODATION TO REVIEW ANY DOCUMENT OR PARTICIPATE IN ANY VILLAGE-SPONSORED PROCEEDING, PLEASE CONTACT 786-224- 8070 FIVE DAYS IN ADVANCE TO INITIATE YOUR REQUEST. TTY USERS MAY ALSO CALL 711 (FLORIDA RELAY SERVICE).

1 NORTH BAY VILLAGE FINANCIAL ADVISORY BOARD VIRTUAL MEETING MINUTES TUESDAY, February 21, 2023 - 6:30 P.M. ______________________________________________________________________________ 1. Call to Order/Roll Call Nicholas Martin, called the virtual meeting to order at: 6:32 pm. Board Members Present  Nicholas Martin  Sandi Horwitz  Paul Jacob  Nicole Rihanek Board Members Absent  Gila Brock Village Staff Present  Angela Atkinson, Village Chief Financial Officer  Sandra Siefken, Village Controller  Carla Gomez, Deputy Village Manager  Dr. Ralph Rosado, Village Manager Guests Present  None noted 2. Introduction of New Members and Oath of Office a. Selection of a Chair b. Selection of a Vice Chair c. Selection of a Secretary

2 Chair - Motion made by Sandi Horwitz, seconded by Paul Jacob, to approve Nicholas Martin as the Chair – passed 4/0. Vice Chair – Motion made by Nicholas Martin, Chair, seconded by Sandi Horwitz, to approve Paul Jacob as the Vice-Chair – passed 4/0. Secretary – Motion made by Nicholas Martin, Chair, seconded by Sandi Horwitz, to approve Nicole Rihanek as the Secretary – passed 4/0. 3. Approval of Last Meeting Minutes: November 13, 2022 Motion made by Nicholas Martin, Chair, seconded by Sandi Horwitz, to approve the November 13, 2022 meeting minutes – passed 4/0. 4. New Business a) January 2023 Budget Adjustment Report  No questions or concerns were brought up by the FAB. 5. Old Business a) Status update on RFQ for Village Hall  The RFQ has commenced and vendor selected, Wannemacher Jensen Architects, is currently in progress of negotiations. Design and permits expected to be in place by end of year. Hoping to start construction as early as next year. Separate RFQ will be required for the construction phase of the project. b) Status update on TIES/AFA developments  Currently still in progress with developments with the School Board of Miami- Dade County. 6. Staff/Commission Liaison Updates None noted. 7. Public Comments None noted. 8. Discussion of Future Agenda Items for Next Meeting: March 21, 2023  February 2023 Budget Amendments  Update on TIES/AFA developments  Update on Village Hall RFP at Sakura Lot  Forecasting budget summary related to capital contributions received and to be received from several vendors/contractors related to on-going projects and how the funds are to be utilized in the future

3 9. Adjournment The motion to adjourn was made by Nicholas Martin, Chair, seconded by Paul Jacob, Vice-Chair, with all voting for by voice vote. Meeting adjourned at 7:14pm. Prepared by Nicholas Martin, Chair This 21 day of February, 2023.