Regular Board Meeting

2 Tuesday, March 12, 2024 Regular Board Meeting Santa Ana Unified School District Board of Education Board Meeting Agenda Closed Session: 5:00 - 6:00 p.m. Open Session: 6:00 p.m. Carolyn Torres: President, Alfonso Alvarez, Ed.D.: Vice President, Hector Bustos: Clerk, Katelyn Brazer Aceves: Member, Rigo Rodriguez Ph.D.: Member Jerry Almendarez: Secretary/Superintendent If special assistance is needed to participate in the Board meeting, please contact the Superintendent’s office, at (714) 558-5512. Please call prior to the meeting to allow for reasonable arrangements to ensure accessibility to this meeting, per the Americans with Disabilities Act, Title II. Mission Statement: We assure well-rounded learning experiences, which prepare our students for success in college and career. We engage, inspire, and challenge all of our students to become productive citizens, ethical leaders, and positive contributors to our community, country and a global society. Role of the Board: The Governing Board is elected by the community to provide leadership and citizen oversight of the District’s schools. The Board works with the Superintendent to fulfill its major role, including: 1. Setting a direction for the District. 2. Providing a basic organizational structure for the SAUSD by establishing policies. 3. Ensuring accountability. 4. Providing community leadership on behalf of the District and public education. Agenda Items provided to the Board of Education that include the description of items of business to be considered by the Board for approval at Board Meetings. These items contain recommendations; the Board may exercise action they believe is best for the SAUSD. Board Meeting Documentation: Any and all supporting materials are made available to the public by the Public Communication Office. They may be reached from 8:00 a.m. – 4:30 p.m. at (714) 558-5555. Public Comments at Board Meetings: The agenda shall provide members of the public the opportunity to address the Board regarding agenda items before or during the Board’s consideration of the item. The agenda also provides members of the public an opportunity to testify at regular meetings on matters which are not on the agenda but which are within the subject matter jurisdiction of the Board. Individual speakers are allowed three minutes to address the Board on agenda or non-agenda items. The Board may limit the total time for public input on each item to 20 minutes. With the Board’s consent, the Board President may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard. The Board President may take a poll of speakers for or against a particular issue and may ask that additional persons speak only if they have something new to add. The Board urges that complaints and derogatory remarks against a District employee be made in writing on forms available in the Office of the Superintendent. This allows the District and the Board to examine more carefully the complaint and to initiate the appropriate investigation. Persons wishing to address the Board on an item on the agenda or an item of business in the Board’s jurisdiction are requested to complete a card. This card is to be submitted to the Executive Assistant. The Request to Address the Board of Education cards are located on the table in the foyer. Televised Meeting Schedule: The Regular Board of Education meetings are broadcast live on the second and fourth Tuesdays of each month. Please see the links below. Sausd.us - https://www.sausd.us/Page/42522 Sausd.Live - https://www2.sausd.us/video/ YouTube - https://www.youtube.com/@SantaAnaUnifiedSchoolDistrict The meeting is replayed on Tuesdays at 6:00 p.m. and Saturdays at 3:00 p.m., following the Board of Education meeting. Agenda and Minutes on District Website at http://www.sausd.us 1. CALL TO ORDER 2. RECESS TO CLOSED SESSION Subject 2.1 With respect to every item of business to be discussed in Closed Session pursuant to Government Code Section 54957.6: CONFERENCE WITH LABOR NEGOTIATOR: SAEA, CSEA, SASPOA, CWA Bargaining Units Jennifer Flores, District Negotiator Unrepresented Employees: Certificated and Classified Management, Supervisory, and Confidential Employees not represented by a Union Meeting Mar 12, 2024 - Regular Board Meeting Type File Attachments 2. RECESS TO CLOSED SESSION Subject 2.2 With respect to every item of business discussed in Closed Session pursuant to Government Code Section 54957: PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE/REASSIGNMENT/APPOINTMENTS: Culinary Research and Development Coordinator Meeting Mar 12, 2024 - Regular Board Meeting Type Action Preferred Date Mar 12, 2024 Absolute Date Mar 12, 2024 Fiscal Impact No Budgeted No File Attachments 2. RECESS TO CLOSED SESSION Subject 2.3 With respect to every item of business to be discussed in Closed Session pursuant to Paragraphs (2) to (5) of Subdivision (D) (E) of Government Code Section 54956.9 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION: Case No's. 30-2019-01068167-CU-WM-CSC; 30-2023-01349344-CU-JR-CJC; and 30-2021-01191161-CU-NP-CJC Meeting Mar 12, 2024 - Regular Board Meeting Type File Attachments 2. RECESS TO CLOSED SESSION Subject 2.4 With respect to every item of business to be discussed in Closed Session, initiation of litigation pursuant to Paragraph (4) of Subdivision (D) of Government Code Section 54956.9 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION: One Case Meeting Mar 12, 2024 - Regular Board Meeting Type File Attachments 2. RECESS TO CLOSED SESSION Subject 2.5 With respect to every item of business to be discussed in Closed Session pursuant to Government code Section 54956.8: CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Ted Walstrom, District Representative; Assessor's Parcel Numbers: District-wide Real Property Disposition or Acquisition (Assessor’s Parcel Numbers: 408- 421-01, 988-068-97, 007-211-05, 398-151-01, 407-111-23, 403-174-06, 010-230-01, 405-121-01, 398-335-18, 412-471-01, 405-131-43, 405-233-35, 003-120-01, 109-101-02, 140-271-01, 014-161-06, 109-064-40, 010-011-05, 010-170-28, 014-431-01, 013-072-31, 016-035-12, 109-050-17, 396-023-01, 010-191-58, 404-061-38, 408-283-25, 410-111-03, 412-541-04, 404-061-40, 015-101-16, 405-293-13, 015-090-03, 398-275-20, 405-221-07, 001-111-09, 408-252-01, 013-140-01, 410-352-01, 412-341-01, 399-121-24, 396-211-11, 011-154-40, 398-583-01, 398-391-28, 014-162-07, 403-151-02, 109-611-31, 004-070-53, 405-054-04, 410-012-06, 008-202-01, 412-541-05, 408-301-01, 408-021-01, and 445-021-15) Meeting Mar 12, 2024 - Regular Board Meeting Type File Attachments 3. RECONVENE TO REGULAR MEETING 4. PLEDGE OF ALLEGIANCE 5. LAND ACKNOWLEDGEMENT 6. REPORT OF ACTION TAKEN IN CLOSED SESSION 7. BOARD MEMBER RECOGNITION Subject 7.1 Recognition of Dorothy Mulkey for Contributions to Fair Housing Rights in Santa Ana Meeting Mar 12, 2024 - Regular Board Meeting Type Recognition AGENDA ITEM BACKUP SHEET TITLE : Recognition of Dorothy Mulkey for Contributions to Fair Housing Rights in Santa Ana ITEM : Board Recognition SUBMITTED BY : Carolyn Torres, Board President PREPARED BY : Jerry Almendarez, Superintendent BACKGROUND INFORMATION : The purpose of this agenda item is to acknowledge and recognize Dorothy Mulkey's contributions to the fair housing movement in Santa Ana, California and express gratitude for her dedication to promoting equality and justice in housing. RATIONALE : Dorothy Mulkey was born in Kentucky and was a coal miner's daughter. She met her husband in the military and moved to Santa Ana in 1962. She lived in Little Texas with her husband and in-laws, the historically segregated redlined neighborhood for Black families. In 1963, she and her husband went to try to rent an apartment outside of Little Texas on Highland, in Orange County. This is where 90% of the Black community lived. She and her husband went to look for an apartment at three apartment buildings on Highland, West Brook, and West Bishop. All three managers said there was no vacancy. They said, “Oh my gosh you are just a few minutes too late, all units are taken." She knew all apartments were not taken because her husband was a mailman and delivered to all of those addresses, and he knew there were vacancies. She happened to go to the beauty shop a week later and started talking to a friend from the National Association for the Advancement of Colored People (NAACP). When Dorothy told her the story, her friend invited Dorothy to the NAACP meetings. In the meetings it became clear that this practice of housing discrimination was common, but no one wanted to put the effort and money into challenging the status quo. Dorothy felt it was time and she would be willing to be the one to end redlining. After some strategizing and planning Dorothy Mulkey and the NAACP decided to sue the apartment owners to stop this racist practice of preventing people of color from moving into white neighborhoods. The NAACP wanted this to be the test case for Proposition 14 which allowed landlords to discriminate against people of color. Her case, Mulkey v. Reitmand, went all the way to the U.S. Supreme Court. After 2.5 years, the Supreme Court decided in Mulkey's favor, defeating Proposition 14 in 1967. Dorothy and her husband were then able to move outside of Little Texas and into one of those apartment buildings. Mulkey v. Reitmand not only ended redlining in Santa Ana, but nationwide. Today there are walking tours through Little Texas in which Dorothy Mulkey tells her story. She is one of our heroes that challenged racism and won. FUNDING : No Fiscal Impact RECOMMENDATION : Recognize Dorothy Mulkey. File Attachments 8. RECOGNITIONS/ACKNOWLEDGEMENTS Subject 8.1 Heartbeat of Santa Ana Unified School District - Recognition of Vazquez and Castorena Families Meeting Mar 12, 2024 - Regular Board Meeting Type Recognition AGENDA ITEM BACKUP SHEET TITLE : Heartbeat of Santa Ana Unified School District - Recognition of Vazquez and Castorena Families ITEM : Recognition SUBMITTED BY : Jerry Almendarez, Superintendent ITEM SUMMARY : Heartbeat of Santa Ana Unified School District (SAUSD) Recognition of Vazquez and Castorena Families BACKGROUND INFORMATION : The purpose of this agenda item is to present the Vazquez and Castorena families with the Heartbeat of SAUSD recognition. RATIONALE : The Heartbeat of SAUSD recognizes the staff members and their families who embody the deep and enduring connections that define our District. These individuals are the essence of SAUSD, dedicated employees who interweave family and community with generations of students and colleagues in a vibrant educational environment. FUNDING : No Fiscal Impact RECOMMENDATION : Present the Vazquez and Castorena families with the Heartbeat of SAUSD Recognition. File Attachments 9. SUPERINTENDENT'S REPORT 10. PUBLIC PRESENTATIONS (Pursuant to Government Code 54954.3)-Individuals or groups may make presentations or bring matters to the Board's attention that is within the Board's subject matter jurisdiction. Individual speakers are allowed three minutes to address the Board on agenda or non-agenda items. 11. APPROVAL OF CONSENT CALENDAR Subject 11.1 Approval of Special Board Meeting Minutes - February 20, 2024; Regular Board Meeting Minutes - February 27, 2024; and Special Board Meeting - Closed Session Only - February 29, 2024 Meeting Mar 12, 2024 - Regular Board Meeting Type Action Preferred Date Mar 12, 2024 Absolute Date Mar 12, 2024 Fiscal Impact No Recommended Action Approve the Special Board Meeting Minutes - February 20, 2024; Regular Board Meeting Minutes - February 27, 2024; and Special Board Meeting - Closed Session Only - February 29, 2024. File Attachments 2-20-24 Special Board Meeting - Governance Workshop Minutes.pdf (46 KB) 2-27-24 Regular Board Meeting Minutes.pdf (2,547 KB) 2-29-24 Special Board Meeting - Closed Session Only Minutes.pdf (40 KB) Motion & Voting Approve the Special Board Meeting Minutes - February 20, 2024; Regular Board Meeting Minutes - February 27, 2024; and Special Board Meeting - Closed Session Only - February 29, 2024. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Rigo Dr Rodriguez 11. APPROVAL OF CONSENT CALENDAR Subject 11.2 Acceptance of Gifts in Accordance with Board Policy 3290 - Gifts, Grants, and Bequests Meeting Mar 12, 2024 - Regular Board Meeting Type Action Preferred Date Mar 12, 2024 Absolute Date Mar 12, 2024 Fiscal Impact No Budgeted No Recommended Action Accept gifts in accordance with Board Policy 3290 - Gifts, Grants, and Bequests Goals AGENDA ITEM BACKUP SHEET TITLE : Acceptance of Gifts in Accordance with Board Policy 3290 - Gifts, Grants, and Bequests ITEM : Consent SUBMITTED BY : Lorraine M. Perez, Ed.D., Deputy Superintendent, Educational Services ITEM SUMMARY : The Superintendent shall bring all gifts to the Board of Education for approval Total donated: $6,000.00 2023-2024 total donations-to-date: $363,673.88 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board acceptance of gifts, grants, and bequests on behalf of school sites and the District. For purposes determining the estimated value of a gift, the District does not perform an appraisal or other such valuation, rather simply reports the value of the gift as provided by the donor. RATIONALE : The Board of Education may accept and bequest or gift or money or property on behalf of the District. While greatly appreciating suitable donations, the Board of Education discourages any gifts which may directly or indirectly impair its commitment to provide equal educational opportunities for all District students. The Board of Education shall carefully evaluate any conditions or restrictions imposed by the donor in light of District philosophy and operations. If the Board of Education believes the District will be unable to fully satisfy the donor's conditions, the gift shall not be accepted. Gift books and instructional materials shall be accepted only if they meet District criteria. At the Superintendent's or Designee's discretion, a gift may be used at a particular school. FUNDING : No Fiscal Impact RECOMMENDATION : Accept gifts in accordance with Board Policy 3290 - Gifts, Grants, and Bequests. File Attachments 03-12-24 Gifts.pdf (18 KB) Motion & Voting Accept gifts in accordance with Board Policy 3290 - Gifts, Grants, and Bequests. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Rigo Dr Rodriguez 11. APPROVAL OF CONSENT CALENDAR Subject 11.3 Approval of Extended Field Trip(s) in Accordance with Board Policy (BP) 6153 – School-Sponsored Trips and Administrative Regulation (AR) 6153.1 – Extended School-Sponsored Trips Meeting Mar 12, 2024 - Regular Board Meeting Type Action Preferred Date Mar 12, 2024 Absolute Date Mar 12, 2024 Fiscal Impact Yes Dollar Amount $176,880.00 Budgeted Yes Budget Source Various Funding Sources Recommended Action Approve the extended field trip(s) in accordance with Board Policy (BP) 6153 – School-Sponsored Trips and Administrative Regulation (AR) 6153.1 – Extended School-Sponsored Trips. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval of Extended Field Trip(s) in Accordance with Board Policy (BP) 6153 – School-Sponsored Trips and Administrative Regulation (AR) 6153.1 – Extended School-Sponsored Trips ITEM : Consent SUBMITTED BY : Bianca Barquin, Assistant Superintendent, K-12 Teaching and Learning ITEM SUMMARY : Field trip(s) for approval: 5 School(s)/Program(s) requesting: Century, Godinez, Saddleback, Speech & Debate, and Valley Student(s) in total: 139 17 certificated and 2 classified chaperones in total (At least 1 certificated staff member is assigned to each field trip per BP) Total cost of field trip(s): $176,880 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of extended field trip(s) for the school(s) listed. An extended school-sponsored trip requires the approval of the Board of Education. A trip is considered to be an extended school - sponsored trip when it takes students beyond neighboring counties or is over night. RATIONALE : The Board recognizes that school-sponsored trips are important components of student development. In addition to supplementing and enriching classroom learning experiences, such trips encourage new interests among students, make them more aware of community resources, and help students relate school experiences to the outside world. The Board believes that careful planning can greatly enhance the value and safety of such trips. All trips involving out-of-state or overnight travel shall require prior approval of the Board. Approval is contingent upon national and international safety and security at the time of the trip. Board Policy (BP) 6153 and Administrative Regulation (AR) 6153.1 require a parent waiver for school-sponsored trips. Trained staff will be employed by the hosting organization and will provide 24-hour supervision to the students. Parents have given permission for students to attend the trip under this provision. No eligible student will be denied the opportunity to attend. FUNDING : Various Funding Sources RECOMMENDATION : Approve the extended field trip(s) in accordance with Board Policy (BP) 6153 – School-Sponsored Trips and Administrative Regulation (AR) 6153.1 – Extended School-Sponsored Trips. File Attachments FT List March 12, 2024.docx.pdf (80 KB) FT Summaries March 12, 2024.pdf (323 KB) Motion & Voting Approve the extended field trip(s) in accordance with Board Policy (BP) 6153 – School-Sponsored Trips and Administrative Regulation (AR) 6153.1 – Extended School-Sponsored Trips. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Rigo Dr Rodriguez 11. APPROVAL OF CONSENT CALENDAR Subject 11.4 Approval/Ratification of Listing of Agreements/Contracts with Santa Ana Unified School District for 2023-24 School Year Meeting Mar 12, 2024 - Regular Board Meeting Type Action Preferred Date Mar 12, 2024 Absolute Date Mar 12, 2024 Fiscal Impact Yes Budgeted Yes Budget Source Various Funds Recommended Action Approve/ratify the listing of agreements/contracts with Santa Ana Unified School District for the 2023-24 school year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of Agreements/Contracts with Santa Ana Unified School District for 2023-24 School Year ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY: Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Agreements/Contracts for the 2023-24 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the listing of agreements/contracts with Santa Ana Unified School District for 2023-24 school year. RATIONALE : Consultants have been requested by school sites and District staff to enhance and support educational programs and provide professional development to improve student achievement. FUNDING : Various Funds RECOMMENDATION : Approve/ratify the listing of agreements/contracts with Santa Ana Unified School District for the 2023-24 school year. File Attachments 03.12.2024 - 2023-24 Consultant Listing_.pdf (94 KB) 1. 23-24-480 ED SVCS - LEARNER CENTERED COLLABORATIVE signed (1).pdf (751 KB) 2. FAC-531 ALL AMERICAN INSPECTION, INC. signed.pdf (428 KB) 3. FAC-538 ALL AMERICAN INSPECTION INC. (MIT) signed.pdf (427 KB) 4. FAC-533 KENCO CONSTRUCTION SERVICES (Willard) signed (1).pdf (436 KB) 5. FAC-534 KENCO CONSTRUCTION SERVICES (VHS) signed.pdf (454 KB) 6. FAC-541 MARTIN BROTHERS CONSULTING SERVICES signed.pdf (491 KB) 7. FAC-536 MTGL, INC. (VHS NAC) signed.pdf (897 KB) 8. FAC-539 MTGL INC. (MIT) signed.pdf (861 KB) 9. 23-24-099 K-12 T&L - REGENTS OF UCLA (we sign first) (1).pdf (579 KB) 10. 23-24-450 SS - RSCCD MHSP Final (we sign first).pdf (175 KB) 11. 23-24-473 ELP - DR. ALISON DOVER signed rev1.pdf (1,316 KB) 12. 23-24-474 ELP - DR. FERNANDO RODRIGUEZ-VALLS rev1 signed.pdf (1,319 KB) 13. FAC-548 WESTGROUP AMEND#2 signed.pdf (1,328 KB) Motion & Voting Approve/ratify the listing of agreements/contracts with Santa Ana Unified School District for the 2023-24 school year. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Rigo Dr Rodriguez 11. APPROVAL OF CONSENT CALENDAR Subject 11.5 Approval/Ratification of Listing of No-Cost Community Partnership Agreements with Santa Ana Unified School District for 2023-24 School Year Meeting Mar 12, 2024 - Regular Board Meeting Type Action Preferred Date Mar 12, 2024 Absolute Date Mar 12, 2024 Fiscal Impact No Recommended Action Approve/ratify the listing of No-Cost Community Partnership agreements with Santa Ana Unified School District for the 2023-24 school year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of No-Cost Community Partnership Agreements with Santa Ana Unified School District for 2023-24 School Year ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : No-Cost Community Partnership Agreements for the 2023-24 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the listing of No-Cost Community Partnership agreements with Santa Ana Unified School District for the 2023-24 school year. RATIONALE : Community Partnership Agreements have been requested by school sites and District staff to enhance and support educational programs and provide professional development to improve student achievement. The attached list identifies various community partnership agreements that will provide services throughout the District. FUNDING : No Fiscal Impact RECOMMENDATION : Approve/ratify the listing of No-Cost Community Partnership agreements with Santa Ana Unified School District for the 2023-24 school year. File Attachments 03.12.2024 - 2023-24 No-Cost Agreements List_.pdf (14 KB) 1. 23-24-477 SS - OCDE SIS AGREEMENT.pdf (2,053 KB) 2. 23-24-428 CTE - OCDE AMEND #2 signed.pdf (2,517 KB) Motion & Voting Approve/ratify the listing of No-Cost Community Partnership agreements with Santa Ana Unified School District for the 2023-24 school year. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Rigo Dr Rodriguez 11. APPROVAL OF CONSENT CALENDAR Subject 11.6 Approval/Ratification of Listing of Grant Award Applications with Santa Ana Unified School District for the 2023-24 School Year Meeting Mar 12, 2024 - Regular Board Meeting Type Action Preferred Date Mar 12, 2024 Absolute Date Mar 12, 2024 Fiscal Impact No Recommended Action Approve/ratify the listing of grant award applications with Santa Ana Unified School District for the 2023-24 school year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of Grant Award Applications with Santa Ana Unified School District for the 2023-24 School Year ITEM : Consent SUBMITTED BY : Ron Hacker , Associate Superintendent/Chief Business Official, Business Services ITEM SUMMARY : Grant Award Applications for the 2023-24 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the listing of grant award applications with Santa Ana Unified School District for the 2023-24 school year. RATIONALE : Additionally, these grants will provide students with educational programs and provide professional development to improve student achievement. FUNDING : No Fiscal Impact RECOMMENDATION : Approve/ratify the listing of grant award applications with Santa Ana Unified School District for the 2023-24 school year. File Attachments Grant Award Listing.pdf (818 KB) 1. GS 377 CTE OCSS $528,103 Start 4.01.23 End 6.30.24 Strong Workforce Program (SWP) K12 Pathway Improvement Grant (Round 4).pdf (681 KB) 2. GS 378 CTE OCSS $477,729.75 Start 1.01.23 End 6.30.25 Strong Workforce Program (SWP) K12 Pathway Improvement Grant (Round 5).pdf (634 KB) 3. GS 388 Circulos HS OCCF $5,000 Start 12.01.23 End 6.30.24 $5,000 Inspired Teacher Grant Program of the Orange County Community Foundation.pdf (589 KB) 4. GS 384 HR CDE $60,000 Start 11.01.23 End 12.31.26 California National Board Certification Teacher Incentive Program.pdf (261 KB) 5. GS 385 King ES OCCF $2,250 Start 12.01.23 End 6.30.24 Inspired Teacher Grant Fund of Orange County Community Foundation.pdf (1,260 KB) 6. GS 386 SPED CDE $9,992,473 Start 7.1.23 to End 9.30.25 2023-24 Individuals with Disabilities Education Act Idea 611 Local Assistance Enitlements.pdf (1,043 KB) 7. GS 389 SPED CDE $341,126 Start 7.01.23 End 9.30.25 20203-24 Individuals with Disabilities Education Act 619 Federal Preschool Grant.pdf (358 KB) Motion & Voting Approve/ratify the listing of grant award applications with Santa Ana Unified School District for the 2023-24 school year. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Rigo Dr Rodriguez 11. APPROVAL OF CONSENT CALENDAR Subject 11.7 Approval/Ratification of Listing of Software License Agreements with Santa Ana Unified School District for 2023-24 School Year Meeting Mar 12, 2024 - Regular Board Meeting Type Action Preferred Date Mar 12, 2024 Absolute Date Mar 12, 2024 Fiscal Impact Yes Budgeted Yes Budget Source Various Funds Recommended Action Approve/ratify the listing of software license agreements with Santa Ana Unified School District for the 2023-24 school year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of Software License Agreements with Santa Ana Unified School District for 2023-24 School Year ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Software License Agreements for the 2023-24 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the listing of software license agreements with Santa Ana Unified School District for the 2023-24 school year. RATIONALE : Software License Agreements have been requested by school sites and District staff to enhance and support educational programs and provide professional development to improve student achievement. The attached list identifies various software license agreements that will provide services throughout the District. FUNDING : Various Funds RECOMMENDATION : Approve/ratify the listing of software license agreements with Santa Ana Unified School District for the 2023-24 school year. File Attachments 03.12.2024 - 2023-24 Software Listing.pdf (16 KB) Motion & Voting Approve/ratify the listing of software license agreements with Santa Ana Unified School District for the 2023-24 school year. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Rigo Dr Rodriguez 11. APPROVAL OF CONSENT CALENDAR Subject 11.8 Approval/Ratification of Listing of Disposal of Obsolete Unrepairable Computer Equipment and Miscellaneous Furniture Meeting Mar 12, 2024 - Regular Board Meeting Type Action Preferred Date Mar 12, 2024 Absolute Date Mar 12, 2024 Fiscal Impact No Recommended Action Approve/ratify the listing of disposal of obsolete unrepairable computer equipment and miscellaneous furniture, pursuant to Board Policy 3270. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of Disposal of Obsolete Unrepairable Computer Equipment and Miscellaneous Furniture ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Jesse Ortega, Director, Logistics Beto Leal, Manager, Logistics ITEM SUMMARY : Disposal of Obsolete Unrepairable Computer Equipment and Miscellaneous Furniture Board Policy 3270 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the disposal of obsolete unrepairable computer equipment and miscellaneous furniture, pursuant to Board Policy 3270. RATIONALE : Various school administrators have submitted requests for disposal of surplus equipment and furniture that are no longer usable or needed at their site. The items are obsolete and/or unrepairable. All obsolete or non-repairable equipment and furniture will be disposed of in the most appropriate manner. Authorization by the Board is required for disposal. FUNDING : No Fiscal Impact RECOMMENDATION : Approve/ratify the listing of disposal of obsolete unrepairable computer equipment and miscellaneous furniture, pursuant to Board Policy 3270. File Attachments 03.12.2024 - E-Waste Disposal Listing.pdf (39 KB) 03.12.2024 - Disposal of Furniture Listing.pdf (12 KB) Motion & Voting Approve/ratify the listing of disposal of obsolete unrepairable computer equipment and miscellaneous furniture, pursuant to Board Policy 3270. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Rigo Dr Rodriguez 11. APPROVAL OF CONSENT CALENDAR Subject 11.9 Ratification of Purchase Order Summary and Listing of all Purchase Orders for the Period of February 14, 2024, through February 27, 2024 Meeting Mar 12, 2024 - Regular Board Meeting Type Action Preferred Date Mar 12, 2024 Absolute Date Mar 12, 2024 Fiscal Impact No Recommended Action Ratify Purchase Order Summary Report and Detailed Purchase Order Listing of all purchase orders created during the period of February 14, 2024, through February 27, 2024. Goals AGENDA ITEM BACKUP SHEET TITLE : Ratification of Purchase Order Summary and Listing of all Purchase Orders for the Period of February 14, 2024, through February 27, 2024 ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Snapshot of purchase orders issued between February 14, 2024 through February 27, 2024 Board Policy 3300 Education Code 17604 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board ratification of the Purchase Order Summary Report and Detailed Purchase Order Listing for all purchase orders created during the period of February 14, 2024, through February 27, 2024. The Board through individual agenda items has previously approved purchase orders for contracts over $25,000. RATIONALE : The Purchase Order Summary Report provides a summary of all purchase orders created during the period of February 14, 2024 through February 27, 2024, by funding source. The Detailed Purchase Order Listing Report lists each individual purchase order created by vendor for the period of February 14, 2024, through February 27, 2024 . Board Policy 3300 and Education Code 17604 specifically authorizes the Board to delegate signature authority on behalf of the District to the District Superintendent or designee. Such delegation of signature authority serves to expedite the financial transactions or any other contract. FUNDING : No Fiscal Impact RECOMMENDATION : Ratify Purchase Order Summary Report and Detailed Purchase Order Listing of all purchase orders created during the period of February 14, 2024, through February 27, 2024. File Attachments P.O. Summary Report.pdf (259 KB) P.O. Listing.pdf (660 KB) Motion & Voting Ratify Purchase Order Summary Report and Detailed Purchase Order Listing of all purchase orders created during the period of February 14, 2024, through February 27, 2024. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Rigo Dr Rodriguez 11. APPROVAL OF CONSENT CALENDAR Subject 11.10 Ratification of Expenditure Summary and Warrants Issued Over $25,000 for the Period of February 14, 2024, through February 27, 2024 Meeting Mar 12, 2024 - Regular Board Meeting Type Action Preferred Date Mar 12, 2024 Absolute Date Mar 12, 2024 Fiscal Impact No Recommended Action Ratify Expenditure Summary Report and Detailed Warrant Listing Report of all payments over $25,000 for the period of February 14, 2024, through February 27, 2024. Goals AGENDA ITEM BACKUP SHEET TITLE : Ratification of Expenditure Summary and Warrants Issued Over $25,000 for the Period of February 14, 2024, through February 27, 2024 ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Johnny Leuta , Controller, Business Services ITEM SUMMARY : Snapshot of all warrants issued for period of February 14, 2024 through February 27, 2024 All expenditures were previously approved through prior Board action Board Policy 3300 Required by Education Code 17604 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board ratification of the Expenditure Summary Report and Detailed Warrant Listing Report of all payments over $25,000. Warrants are payments of expenditures previously approved through Board action. RATIONALE : The Expenditure Summary Report provides a summary of all warrants created during the period of February 14, 2024, through February 27, 2024 by funding source. The Detailed Warrant Listing Report of expenditures $25,000 and over lists each individual warrant created by vendor for the period of February 14, 2024, through February 27, 2024. Expenditures contained in these reports have been Board approved through prior Purchase Order agenda approval submissions. The warrants listed reflect payments against these Purchase Orders. FUNDING : No Fiscal Impact RECOMMENDATION : Ratify Expenditure Summary Report and Detailed Warrant Listing Report of all payments over $25,000 for the period of February 14, 2024, through February 27, 2024. File Attachments Expenditures Summary Report.pdf (609 KB) Warrant Listing.pdf (193 KB) Motion & Voting Ratify Expenditure Summary Report and Detailed Warrant Listing Report of all payments over $25,000 for the period of February 14, 2024, through February 27, 2024. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Rigo Dr Rodriguez 11. APPROVAL OF CONSENT CALENDAR Subject 11.11 Approval of Revised Job Description: Coordinator of Human Resources Meeting Mar 12, 2024 - Regular Board Meeting Type Action Preferred Date Feb 27, 2024 Absolute Date Feb 27, 2024 Recommended Action Approve the revised job description: Coordinator of Human Resources. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval of Revised Job Description: Coordinator of Human Resources ITEM : Consent SUBMITTED BY : Jennifer Flores, Associate Superintendent, Human Resources ITEM SUMMARY : The Coordinator of Human Resources job description revision ensures that the position aligns seamlessly with the current operational requirements of the department BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of the revised job description: Coordinator of Human Resources. This position plays a pivotal role in managing and supervising human resources operations, ensuring alignment with district policies and procedures. RATIONALE : The position of Coordinator of Human Resources was last revised on June 13, 2017. Since that time, the Human Resources Department has undergone multiple evolutions to meet the dynamic needs of the educational landscape of the district. Recognizing the necessity for alignment with contemporary requirements and in pursuit of operational efficiency, a comprehensive revision of the job description has been undertaken. The new job description aims to better address the current needs of the Human Resources Department. The evolving nature of educational institutions demands adaptability, responsiveness, and strategic leadership. The updated role seeks to provide the necessary support to the district by ensuring an efficient and streamlined operation of the Human Resources Department. The revised job description places the Coordinator of Human Resources in a context that is comparable to other Coordinator positions within various departments across the district. This approach is designed to foster consistency, equity, and standardized practices in the organizational structure. The revised job description is attached. FUNDING : General Fund: Management Salary Schedule Level 126: $10,209 - $14,106 (monthly) RECOMMENDATION : Approve the revised job description: Coordinator of Human Resources. File Attachments JD Revision - Coordinator of HR 3-12-24.pdf (170 KB) Motion & Voting Approve the revised job description: Coordinator of Human Resources. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Rigo Dr Rodriguez 11. APPROVAL OF CONSENT CALENDAR Subject 11.12 Approval of Personnel Calendar Including the Transition of Specific Staff Members with such Topics as: Hiring, Promotions, Transfers, Resignations, Retirements, and Leaves Meeting Mar 12, 2024 - Regular Board Meeting Type Action Preferred Date Mar 12, 2024 Absolute Date Mar 12, 2024 Recommended Action Approve the Personnel Calendar including the transition of specific staff members with such topics as: hiring, promotions, transfers, resignations, retirements, and leaves. AGENDA ITEM BACKUP SHEET TITLE : Approval of Personnel Calendar Including the Transition of Specific Staff Members with such Topics as: Hiring, Promotions, Transfers, Resignations, Retirements, and Leaves ITEM : Consent SUBMITTED BY : Jennifer Flores, Associate Superintendent, Human Resources ITEM SUMMARY : Contained within the Personnel Calendar are 32 new hires for SAUSD SAUSD , including: Activity Monitor – 2 After School Instructional Provider – 5 Autism Paraprofessional - 7 Before School Instructional Provider – 3 Instructional Assistant Severely Disabled – 8 Licensed Vocational Nurse - 1 SSP Special Ed – 3 Teacher – 2 Mild/Mod (RSP) Teacher - 1 Contained within the Personnel Calendar are certain Promotional Appointments that will create the following 4 new vacant positions: After School Instructional Provider at Wilson Elementary School – 1 Custodian at Harvey Elementary School – 1 Custodian at Lathrop Intermediate School – 1 Intermediate Lead Custodian at Building Services – 1 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of the Personnel Calendar including the transition of specific staff members with such topics as: hiring, promotions, transfers, resignations, retirements, and leaves. RATIONALE : Board approval of the Personnel Calendar is required for all Certificated and Classified personnel reports, non-confidential leaves of absences, and effective dates of resignations and retirements. FUNDING : No Fiscal Impact RECOMMENDATION : Approve the Personnel Calendar including the transition of specific staff members with such topics as: hiring, promotions, transfers, resignations, retirements, and leaves. File Attachments CE Personnel Calendar - March 12, 2024.pdf (353 KB) CL Personnel Calendar - March 12, 2024.pdf (816 KB) Motion & Voting Approve the Personnel Calendar including the transition of specific staff members with such topics as: hiring, promotions, transfers, resignations, retirements, and leaves. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Rigo Dr Rodriguez 12. PRESENTATIONS Subject 12.1 2023-24 Second Interim Report Meeting Mar 12, 2024 - Regular Board Meeting Type Presentation Goals AGENDA ITEM BACKUP SHEET TITLE : 2023-24 Second Interim Report ITEM : Presentation SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Swandayani Singgih, Director, Budget ITEM SUMMARY : This presentation will provide an update on the financial and budgetary status ending January 31, 2024 Education Code 42130 Education Code 42131 BACKGROUND INFORMATION : The purpose of this agenda item is to present to the Board the certification of the Second Interim report. The Education Code Section 42130 requires district superintendent to prepare and submit the Second Interim report covering the period ending January 31 to the Governing Board. A certification by the Governing Board whether the School District is able to meet its financial obligations for the remainder of the fiscal year and, based on current forecasts, for the subsequent fiscal years is required to be submitted to the County Superintendent of Schools. Staff will present and provide the Board with the Second Interim financial report and highlight major changes that have occurred since budget adoption and an update on the financial obligations for the reminder of the fiscal year. RATIONALE : The California Education Code Sections 42130 and 42131 require that the Governing Board approve and certify the Second Interim financial report covering July 1, 2023, through January 31, 2024. Education Code Section 42131 requires the Board to certify whether or not the District is able to meet its financial obligations for the remainder of the fiscal year and, based on current forecasts, for the subsequent fiscal years. FUNDING : No Fiscal Impact RECOMMENDATION : Presented for information. File Attachments SAUSD 2023-2024 Second Interim.pdf (1,197 KB) 12. PRESENTATIONS Subject 12.2 Santa Ana Unified School District Board Priority Metrics Update Meeting Mar 12, 2024 - Regular Board Meeting Type Presentation Goals AGENDA ITEM BACKUP SHEET TITLE : Santa Ana Unified School District Board Priority Metrics Update ITEM : Presentation SUBMITTED BY : Lorraine M. Perez, Ed.D., Deputy Superintendent, Educational Services PREPARED BY : Jennifer Flores, Associate Superintendent, Human Resources; Ron Hacker, Associate Superintendent/Chief Business Official, Business Services; Ted Walstrom, Assistant Superintendent, Facilities and Governmental Relations; Bianca Barquin, Assistant Superintendent, Teaching and Learning; Gloria Olamendi, Ed.D., Assistant Superintendent, Special Education/SELPA ITEM SUMMARY : Progress Update on the Board Priority Metrics during the 2022-23 academic year Developments for the 2023-24 academic year BACKGROUND INFORMATION : The purpose of this agenda item is to present an update on the Board Priority Metrics for the 2022-23 academic year as well as provide insight into approach/strategy for continued growth during the 2023-24 academic year. RATIONALE : This presentation will provide the Board of Education with a progress update on the Board Priority Metrics during the 2022-23 academic year and inform the Board of any developments for the 2023-24 academic year. FUNDING : No Fiscal Impact RECOMMENDATION : Presented for information and discussion. File Attachments Special Study Session 2.20.24.pdf (4,588 KB) Board Priority Goal Setting with 22-23 Update.pdf (2,860 KB) 13. REGULAR AGENDA - ACTION ITEMS Subject 13.1 Approval of Certification of Second Interim Report Meeting Mar 12, 2024 - Regular Board Meeting Type Action Preferred Date Mar 12, 2024 Absolute Date Mar 12, 2024 Fiscal Impact No Recommended Action Approve a positive certification of the Second Interim Report. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval of Certification of Second Interim Report ITEM : Action SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Swandayani Singgih, Director, Budget ITEM SUMMARY : Financial and Budgetary status ending January 31, 2024 Education Code 42130 Education Code 42131 BACKGROUND INFORMATION : The purpose of this agenda item is to seek a positive Board certification of the Second Interim report. Education Code Section 42130 requires district superintendent to prepare and submit the Second Interim report covering the period ending January 31 to the Governing Board. A Certification by the Governing Board whether the School District is able to meet its financial obligations for the remainder of the fiscal year and, based on current forecasts, for the subsequent fiscal years is required to be submitted to the County Superintendent of Schools. RATIONALE : California Education Code Sections 42130 and 42131 require that the Governing Board approve and certify the Second Interim report covering July 1, 2023, through January 31, 2024. Education Code Section 42131 requires the Board to certify whether or not the District is able to meet its financial obligations for the remainder of the fiscal year and, based on current forecasts, for the subsequent fiscal years. The Report shows that the District will be able to meet its financial obligations through the remainder of this fiscal year as well as for the subsequent two years. The District Certification of Second Interim Report, upon approval by the Board, will be forwarded to the Orange County Department of Education. The detailed Fund schedules for revenues, expenditures, cash flow along with the criteria and standards and supplemental information will also be forwarded. FUNDING : No Fiscal Impact RECOMMENDATION : Approve positive certification of the Second Interim Report. File Attachments Second Interim Report 3.12.24.pdf (32,635 KB) Motion & Voting Approve a positive certification of the Second Interim Report. Motion by Rigo Dr Rodriguez, second by Hector Bustos. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Rigo Dr Rodriguez 13. REGULAR AGENDA - ACTION ITEMS Subject 13.2 Approval of Board Member Attendance at California School Boards Association 2024 Virtual Legislative Action Week, March 12-14, 2024 Meeting Mar 12, 2024 - Regular Board Meeting Type Action Preferred Date Mar 12, 2024 Absolute Date Mar 12, 2024 Fiscal Impact No Recommended Action Approve Dr. Alvarez's Attendance at the California School Boards Association 2024 Virtual Legislative Action Week March 12-14, 2024. AGENDA ITEM BACKUP SHEET TITLE : Approval of Board Member Attendance at California School Boards Association 2024 Virtual Legislative Action Week, March 12-14, 2024 ITEM : Action SUBMITTED BY : Jerry Almendarez, Superintendent ITEM SUMMARY : California School Boards Association (CSBA) 2024 Virtual Legislative Action Week March 12-14, 2024 Participant: Alfonso Alvarez, Ed.D., Board Member BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of Dr. Alvarez's attendance at the CSBA 2024 Virtual Legislative Action Week, March 12-14, 2024. RATIONALE : CSBA staff will schedule Zoom meetings with Board members and state legislators during the workday of March 12-14, 2024. Trustees will have the chance to meet with the Senators and Assembly members and staff who represent their district to discuss the most pressing issues facing their local educational agency. FUNDING : No Fiscal Impact RECOMMENDATION : Approve Dr. Alvarez's Attendance at the California School Boards Association 2024 Virtual Legislative Action Week, March 12-14, 2024. File Attachments Motion & Voting Approve Dr. Alvarez's Attendance at the California School Boards Association 2024 Virtual Legislative Action Week March 12-14, 2024. Motion by Rigo Dr Rodriguez, second by Carolyn Torres. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Rigo Dr Rodriguez 13. REGULAR AGENDA - ACTION ITEMS Subject 13.3 Approval of Board Member Attendance at the California School Boards Association 2024 Coast2Coast, Washington D.C. Federal Advocacy Trip, April 8-10, 2024 Meeting Mar 12, 2024 - Regular Board Meeting Type Action Preferred Date Mar 12, 2024 Absolute Date Mar 12, 2024 Fiscal Impact Yes Budgeted Yes Budget Source General Fund Recommended Action Approve Dr. Alvarez's Attendance at the California School Boards Association 2024 Coast2Coast, Washington D.C. Federal Advocacy Trip, April 8-10, 2024. AGENDA ITEM BACKUP SHEET TITLE : Approval of Board Member Attendance at the California School Boards Association 2024 Coast2Coast, Washington D.C. Federal Advocacy Trip, April 8-10, 2024 ITEM : Action SUBMITTED BY : Jerry Almendarez, Superintendent ITEM SUMMARY : California School Boards Association (CSBA) 2024 Coast2Coast, Washington D.C. Federal Advocacy Trip April 8-10, 2024 Participant: Alfonso Alvarez, Ed.D. BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of Dr. Alvarez's attendance at the CSBA 2024 Coast2Coast, Washington D.C. Federal Advocacy Trip, April 8-10, 2024. RATIONALE : Attendees will participate in a day-and-a-half of education policy issues specific to California, including "insiders" briefings on the latest politics affecting federal education policy, networking opportunities with prominent D.C. figures and fellow educators, as well as, special sessions with administration officials and other top policymakers and influencers on Capitol Hill. The training is followed by a chance to advocate directly with California congressional representatives. FUNDING : General Fund - $4,265 RECOMMENDATION : Approve Dr. Alvarez's Attendance at the California School Boards Association 2024 Coast2Coast, Washington D.C. Federal Advocacy Trip, April 8-10, 2024. File Attachments Motion & Voting Approve Dr. Alvarez's Attendance at the California School Boards Association 2024 Coast2Coast, Washington D.C. Federal Advocacy Trip, April 8-10, 2024. Motion by Rigo Dr Rodriguez, second by Carolyn Torres. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Rigo Dr Rodriguez 13. REGULAR AGENDA - ACTION ITEMS Subject 13.4 Approval of Board Members' Attendance at the National Association of Latino Elected & Appointed Officials 41st Annual Conference, June 18-20, 2024 Meeting Mar 12, 2024 - Regular Board Meeting Type Action Preferred Date Mar 12, 2024 Absolute Date Feb 12, 2024 Fiscal Impact Yes Budgeted Yes Budget Source General Fund Recommended Action Approve Board Members' Attendance at the National Association of Latino Elected & Appointed Officials 41st Annual Conference, June 18-20, 2024. AGENDA ITEM BACKUP SHEET TITLE : Approval of Board Members' Attendance at the National Association of Latino Elected & Appointed Officials 41st Annual Conference, June 18-20, 2024 ITEM : Action SUBMITTED BY : Jerry Almendarez, Superintendent ITEM SUMMARY : National Association of Latino Elected & Appointed Officials (NALEO) 41st Annual Conference June 18-20, 2024, Las Vegas, Nevada Participants: Alfonso Alvarez, Ed.D. and Hector Bustos BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval for Dr. Alvarez and Mr. Bustos to attend the NALEO 41st Annual Conference from June 18-20, 2024, in Las Vegas, Nevada. RATIONALE : The NALEO Annual Conference is the nation’s preeminent provider of nonpartisan professional development programs for Latino policymakers and their supporters, providing a venue for the meaningful exchange of ideas and solutions to today’s most pressing policy issues. Sessions are designed to enhance policymakers’ governance skills and deepen their understanding of critical policy issues in a cross-jurisdictional context. The NALEO Annual Conference would also allow Board members' to build relationships with other elected officials, private sector representatives, community leaders, and industry experts who may serve as key contacts for present and future initiatives. FUNDING : General Fund: $6,436 RECOMMENDATION : Approve Board Members' Attendance at the National Association of Latino Elected & Appointed Officials 41st Annual Conference, June 18-20, 2024. File Attachments Motion & Voting Approve Board Members' Attendance at the National Association of Latino Elected & Appointed Officials 41st Annual Conference, June 18-20, 2024. Motion by Rigo Dr Rodriguez, second by Carolyn Torres. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Rigo Dr Rodriguez 13. REGULAR AGENDA - ACTION ITEMS Subject 13.5 Approval of Out of State Conference(s) for 2023-24 School Year Meeting Mar 12, 2024 - Regular Board Meeting Type Action Preferred Date Mar 12, 2024 Absolute Date Mar 12, 2024 Fiscal Impact Yes Budgeted Yes Budget Source Various Funds Recommended Action Approve the Out of State Conference(s) for the 2023-24 school year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval of Out of State Conference(s) for 2023-24 School Year ITEM : Action SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY: Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Out of State Conference(s) for 2023-24 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of the Out of State Conference(s) for the 2023-24 school year. RATIONALE : Out of State Conference(s) have been requested by school sites and District staff to enhance and support equity-focused twenty-first-century learning and provide professional development to improve student achievement. The attached list identifies the Out of State Conference(s) for the 2023-24 school year. FUNDING : Various Funds RECOMMENDATION : Approve the Out of State Conference(s) for the 2023-24 school year. File Attachments 03.12.2024 - 2023-24 Out of State Conference Listing.pdf (17 KB) Motion & Voting Approve the Out of State Conference(s) for the 2023-24 school year. Motion by Rigo Dr Rodriguez, second by Carolyn Torres. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Rigo Dr Rodriguez 13. REGULAR AGENDA - ACTION ITEMS Subject 13.6 Authorization to Utilize California Multiple Award Schedule Contract No. 4-19-78-0095A, Awarded to Pacific Play Systems, Inc., for the Purchase and Warranty of Park and Playground Equipment Meeting Mar 12, 2024 - Regular Board Meeting Type Action Preferred Date Mar 12, 2024 Absolute Date Mar 12, 2024 Fiscal Impact Yes Budgeted Yes Budget Source Various Funds Recommended Action Authorize staff to utilize the California Multiple Award Schedule Contract No. 4-19-78-0095A, awarded to Pacific Play Systems, Inc., for the purchase and warranty of park and playground equipment. Goals AGENDA ITEM BACKUP SHEET TITLE : Authorization to Utilize California Multiple Award Schedule Contract No. 4-19-78-0095A, Awarded to Pacific Play Systems, Inc., for the Purchase and Warranty of Park and Playground Equipment ITEM : Action SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY: Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Approve California Multiple Award Schedule (CMAS) Contract No. 4-19-78-0095A Contract expires June 30, 2028, which allows for the purchase and warranty, of park and playground equipment from Pacific Play Systems, Inc. California Public Contract Code Sections 20118 and 10298 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board authorization for the purchase and warranty of park and playground equipment from Pacific Play Systems, Inc., utilizing California Multiple Award Schedules (CMAS) Contract No. 4-19-78-0095A awarded to Pacific Play Systems, Inc. RATIONALE : The District can, without going to bid, utilize such contracts pursuant to California Public Contract Code Sections 20118 and 10298. Staff has reviewed contracts available for use by the District through CMAS, NASPO and awarded piggybackable contracts from other districts and determined that the contract prices offered by Pacific Play Systems, Inc., under CMAS Agreement No. 4-19-78-0095A , to be fair, reasonable, and competitive. The CMAS contract with Pacific Play Systems, Inc., will allow the District to purchase park and playground equipment and warranties from Pacific Play Systems, Inc. The CMAS contracts are utilized statewide by both California state and local government agencies under delegated authority from the Department of General Services, Procurement Division, in accordance with Public Contract Code (PCC) Sections 10290, et. seq., and Section 12101.5. There is no administration fee as all costs are assessed to the supplier. FUNDING : Various Funds RECOMMENDATION : Authorize staff to utilize the California Multiple Award Schedule Contract No. 4-19-78-0095A, awarded to Pacific Play Systems, Inc., for the purchase and warranty of park and playground equipment. File Attachments CMAS Contract No. 4-19-78-0095A#2 Pacific Play Systems, Inc..pdf (226 KB) Motion & Voting Authorize staff to utilize the California Multiple Award Schedule Contract No. 4-19-78-0095A, awarded to Pacific Play Systems, Inc., for the purchase and warranty of park and playground equipment. Motion by Alfonso Dr Alvarez, second by Hector Bustos. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Rigo Dr Rodriguez 13. REGULAR AGENDA - ACTION ITEMS Subject 13.7 Authorization to Utilize California Multiple Award Schedule Contract No. 4-22-11-1011, Awarded to Shade Structures, Inc., for the Purchase and Warranty of Fabric Shade Structures Meeting Mar 12, 2024 - Regular Board Meeting Type Action Preferred Date Mar 12, 2024 Absolute Date Mar 12, 2024 Fiscal Impact Yes Budgeted Yes Budget Source Various Funds Recommended Action Authorize staff to utilize the California Multiple Award Schedule Contract No. 4-22-11-1011, awarded to Shade Structures, Inc., for the purchase and warranty of fabric shade structures. Goals AGENDA ITEM BACKUP SHEET TITLE : Authorization to Utilize California Multiple Award Schedule Contract No. 4-22-11-1011, Awarded to Shade Structures, Inc., for the Purchase and Warranty of Fabric Shade Structures ITEM : Action SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY: Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Approve California Multiple Award Schedule (CMAS) Contract No. 4-22-11-1011 Contract expires September 30, 2027, which allows for the purchase and warranty, of fabric shade structures from Shade Structures, Inc. California Public Contract Code Sections 20118 and 10298 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board authorization for the purchase and warranty of fabric shade structures from Shade Structures, Inc., utilizing California Multiple Award Schedules (CMAS) Contract No. 4-22-11-1011 awarded to Shade Structures, Inc. RATIONALE : The District can, without going to bid, utilize such contracts pursuant to California Public Contract Code Sections 20118 and 10298. Staff has reviewed contracts available for use by the District through CMAS, NASPO and awarded piggybackable contracts from other districts and determined that the contract prices offered by Shade Structures, Inc., under CMAS Agreement No. 4-22-11-1011 , to be fair, reasonable, and competitive. The CMAS contract with Shade Structures, Inc., will allow the District to purchase fabric shade structures and warranties from Shade Structures, Inc. The CMAS contracts are utilized statewide by both California state and local government agencies under delegated authority from the Department of General Services, Procurement Division, in accordance with Public Contract Code (PCC) Sections 10290, et. seq., and Section 12101.5. There is no administration fee as all costs are assessed to the supplier. FUNDING : Various Funds RECOMMENDATION : Authorize staff to utilize the California Multiple Award Schedule Contract No. 4-22-11-1011, awarded to Shade Structu