Public Hearing & School Board Meeting 4:45 PM

1 Tuesday, December 14, 2021 Public Hearing & School Board Meeting 4:45 PM Orange County Public Schools Ronald Blocker Educational Leadership Center 445 West Amelia Street Orlando, FL 32801 1. Meeting Notes Subject 1.01 School Board Meeting General Information Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type Information The School Board of Orange County welcomes and encourages input from the community. Please consult with each meeting’s protocol for the methods by which the public is provided the opportunity to participate. Below are some guidelines that the School Board has implemented. Public comment on matters subject to any quasi-judicial process or any pending litigation should not be presented to the Board. This includes any issues related to pending investigations or employee or student discipline matters. Any public comments on the collective bargaining process or other workplace labor concerns are not permitted. There is a collective bargaining process and system in which bargained issues and labor complaints may be brought to the table between the parties. If you seek to comment on matters which are on the school board meeting agenda you will be required to wait until that agenda item is before the board. Prospective or current vendors are not permitted to comment during the bidding black-out period. If you need any assistance or adaptive devices to ensure your participation, contact the following: If you are hearing impaired, call 407-317-3409. For spoken language translation services, call 407-317-3410. For the visually impaired, call 407-317-3913. Please make your request three (3) days in advance of the school board meeting to allow for scheduling. OCPS EEO Non-Discrimination Statement The School Board of Orange County, Florida, does not discriminate in admission or access to, or treatment or employment in its programs and activities, on the basis of race, color, religion, age, sex, national origin, marital status, disability, genetic information, sexual orientation, gender identity or expression, or any other reason prohibited by law. The following individuals at the Ronald Blocker Educational Leadership Center, 445 West Amelia Street, Orlando, Florida 32801, attend to compliance matters: Equal Employment Opportunity (EEO) Officer & Title IX Coordinator: Keshara Cowans; ADA Coordinator: Jay Cardinali; Section 504 Coordinator: Tajuana Lee-Wenze. (407.317.3200) File Attachments 2021-1214 School Board Meeting Protocol.pdf (228 KB) 2021-1214 School Board Meeting Pre-Agenda Public Comment Protocol.pdf (248 KB) 1. Meeting Notes Subject 1.02 Changes to the Board Book Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type File Attachments 1. Meeting Notes Subject 1.03 Chairman's Agenda Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type Information File Attachments 1. Meeting Notes Subject 1.04 Introduction Information Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type Information File Attachments 2. Opening Subject 2.01 Call to Order 4:45 PM Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type Information File Attachments 2. Opening Subject 2.02 Recognitions Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type Information File Attachments 2. Opening Subject 2.03 Proclaim January 2022 as National Mentoring Month in Orange County Public Schools Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type Information Goals 1. High Expectations for Student Learning 2. Support of Student Resiliency 3. Dedicated and High-Quality Team 4. Positive Climate and Safe Environment 6. Engaged and Invested Community BACKGROUND: In 2002, January was established as National Mentoring Month. America is a place where, with hard work and perseverance, you can make it if you try. Sometimes obstacles and challenges along the way can be discouraging but mentorship and support from others have a way of motivating people to persevere even in the toughest of times. The district will observe National Mentoring Month by honoring the parents, families, teachers, coaches, and mentors who pour their time and love into lifting our students’ resolve. Nobody succeeds on his or her own; every young person's strength and resilience is fostered by those who have taught them they can do anything they put their mind to do. The district urges teachers, staff members, and adults in our community to take part in a powerful movement that is changing lives. FISCAL IMPACT STATEMENT: None RECOMMENDED RESOLUTION: Proclaim January 2022 as National Mentoring Month in Orange County Public Schools SUBMITTED AND PREPARED BY: Maria Vazquez, Deputy Superintendent Jennifer Bellinger, Minority Achievement Officer, Minority Achievement Office File Attachments 2022 National Mentoring Month - Proclamation (12-14-21 bd mtg).pdf (117 KB) 2. Opening Subject 2.04 Strategic Plan Update: Business Roundtables - Maria Vazquez Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type Report File Attachments Business Roundtables 12.14.2021.pdf (1,232 KB) 3. Public Hearings Subject 3.01 Reapportionment Advisory Committee Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type Action Recommended Action Reapportionment Advisory Committee Goals 6. Engaged and Invested Community 5. Efficient Operations 3. Dedicated and High-Quality Team AGENDA 1. Presentation by 2021 Reapportionment Advisory Committee (“RAC”) Chairman, Diego “Woody” Rodriguez, regarding the reapportionment process and the proposed school board member district boundary maps considering the 2020 Census data 2. Overview of RAC map proposals submitted for further discussion 3. Public input 4. Discussion by Orange County School Board 5. Voting and approval of resolution and map containing new school board district political boundaries. File Attachments Table1_HighSchoolCompare_120921.pdf (129 KB) Table2_District_HS_ZONE_SUMMARY.pdf (166 KB) Table3_CDP_OptionsBreakdown_2020.pdf (149 KB) Table4_DeviationComparison_120921.pdf (140 KB) Table5_DistrictDemographicsOptionsComparison_120921.pdf (109 KB) Table6_DistrictSchoolSummary.pdf (159 KB) Table6_DistrictSchoolSummary_Sorted.pdf (147 KB) Table7_Displacement.pdf (87 KB) Committee Proposal 19 with Jurisdictions.pdf (2,590 KB) Committee Proposal 19 with HS Zones.pdf (2,366 KB) Committee Proposal 19 with current SBD.pdf (2,261 KB) Committee Proposal 16 with current SBD.pdf (2,696 KB) Committee Proposal 16 with Jurisdictions.pdf (3,131 KB) Committee Proposal 16 with HS Zones.pdf (2,790 KB) Committee Proposal 18 with current SBD.pdf (2,701 KB) Committee Proposal 18 with Jurisdictions.pdf (3,136 KB) Committee Proposal 18 with HS Zones.pdf (2,795 KB) 2021-12-14 Board Resolution (draft).pdf (197 KB) 2021-1214 2021 RAC Presentation v 3.0(cv).pdf (3,120 KB) Motion & Voting Board Member Gould moved, seconded by Board Member Kobert, approval of Map 16; moved by Board Member Gould, seconded by Board Member Castor Dentel, approval of the resolution. Motion by Pamela Gould, second by Linda Kobert. Final Resolution: Motion Carries Yea: Linda Kobert, Pamela Gould, Melissa Byrd, Angela Gallo, Johanna Lopez, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder 3. Public Hearings Subject 3.02 Request for Approval of Revised Board Policy GCQF- Suspension and Dismissal of Professional Staff Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type Action Recommended Action Approval of Revisions to Board Policy GCQF- Suspension and Dismissal of Professional Staff Goals 6. Engaged and Invested Community 5. Efficient Operations 4. Positive Climate and Safe Environment 3. Dedicated and High-Quality Team 2. Support of Student Resiliency 1. High Expectations for Student Learning BACKGROUND: Attached are proposed revisions to Board Policy GCQF: Suspension and Dismissal of Professional Staff The purpose of the revisions to this policy is to clarify the circumstances under which an applicant may be disqualified for employment. FISCAL IMPACT STATEMENT: None RECOMMENDED RESOLUTION: Approval of the revisions to Board Policy GCQF: Suspension and Dismissal of Professional Staff SUBMITTED AND PREPARED BY: Amy D. Envall, General Counsel John Palmerini, Deputy General Counsel File Attachments PPT GCQF GDQD IA IHAM Policy Revisions SBM 12.14.21.pdf (487 KB) GCQF Suspension and Dismissal of Professional Staff (redline) (10-27-21).pdf (140 KB) GCQF Suspension and Dismissal of Professional Staff (Clean)12-3-21.pdf (143 KB) Motion & Voting Approval of Revisions to Board Policy GCQF- Suspension and Dismissal of Professional Staff Motion by Angela Gallo, second by Karen CastorDentel. Final Resolution: Motion Carries Yea: Linda Kobert, Pamela Gould, Melissa Byrd, Angela Gallo, Johanna Lopez, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder 3. Public Hearings Subject 3.03 Request for Approval of Revised Board Policy GDQD- Suspension and Dismissal of Support Staff Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type Action Recommended Action Approval of Revisions to Board Policy GDQD- Suspension and Dismissal of Support Staff Goals 6. Engaged and Invested Community 5. Efficient Operations 4. Positive Climate and Safe Environment 3. Dedicated and High-Quality Team 2. Support of Student Resiliency 1. High Expectations for Student Learning BACKGROUND: Attached are proposed revisions to Board Policy GDQD: Suspension and Dismissal of Support Staff The purpose of the revisions to this policy is to clarify the circumstances under which an applicant may be disqualified for employment. FISCAL IMPACT STATEMENT: None RECOMMENDED RESOLUTION: Approval of the revisions to Board Policy GDQD: Suspension and Dismissal of Support Staff SUBMITTED AND PREPARED BY: Amy D. Envall, General Counsel John Palmerini, Deputy General Counsel, File Attachments GDQD Suspension and Dismissal of Support Staff (redline) (10-27-21).pdf (79 KB) GDQD Suspension and Dismissal of Support Staff (Clean)12-3-21.pdf (83 KB) Motion & Voting Approval of Revisions to Board Policy GDQD- Suspension and Dismissal of Support Staff Motion by Melissa Byrd, second by Karen CastorDentel. Final Resolution: Motion Carries Yea: Linda Kobert, Pamela Gould, Melissa Byrd, Angela Gallo, Johanna Lopez, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder 3. Public Hearings Subject 3.04 Request Approval of Revised Board Policy IA- Student Progression Plan 2021-2022 Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type Action Recommended Action Approval of Revisions to Board Policy IA- Student Progression Plan 2021-2022 Goals 6. Engaged and Invested Community 5. Efficient Operations 4. Positive Climate and Safe Environment 3. Dedicated and High-Quality Team 2. Support of Student Resiliency 1. High Expectations for Student Learning BACKGROUND: Attached are proposed revisions to Board Policy IA: Student Progression Plan 2021-2022 The purpose of the revisions to this policy is to update policy language and statute revisions. FISCAL IMPACT STATEMENT: None RECOMMENDED RESOLUTION: Approval of the revisions to Board Policy IA: Student Progression Plan 2021-2022 SUBMITTED AND PREPARED BY: Amy D. Envall, General Counsel Sarah Koren, Staff Attorney III File Attachments IA Student Progression Plan 2021-2022.pdf (1,359 KB) Policy IA - Student Progression Plan 2021-2022 (Clean)12-3-21.pdf (1,116 KB) Motion & Voting Approval of Revisions to Board Policy IA- Student Progression Plan 2021-2022 Motion by Johanna Lopez, second by Angela Gallo. Final Resolution: Motion Carries Yea: Linda Kobert, Pamela Gould, Melissa Byrd, Angela Gallo, Johanna Lopez, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder 3. Public Hearings Subject 3.05 Request Approval of Revised Board Policy IHAM- Local School Wellness Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type Action Recommended Action Approval of Revisions to Board Policy IHAM- Local School Wellness Goals 6. Engaged and Invested Community 5. Efficient Operations 4. Positive Climate and Safe Environment 3. Dedicated and High-Quality Team 2. Support of Student Resiliency 1. High Expectations for Student Learning BACKGROUND: Attached are proposed revisions to Board Policy IHAM: Local School Wellness. The purpose of the revisions to this policy to be reviewed by OCPS Board as required by USDA Healthy Hunger-Free Kids Act of 2010 regulations, Section 204. FISCAL IMPACT STATEMENT: None RECOMMENDED RESOLUTION: Approval of the revisions to Board Policy IHAM: Local School Wellness. SUBMITTED AND PREPARED BY: Amy D. Envall, General Counsel Vivian Cocotas, Associate General Counsel File Attachments IHAM Local School Wellness (redline) (11.1.21).pdf (125 KB) IHAM Local School Wellness (Clean)12-14-21.pdf (173 KB) Motion & Voting Approval of Revisions to Board Policy IHAM- Local School Wellness Motion by Johanna Lopez, second by Karen CastorDentel. Final Resolution: Motion Carries Yea: Linda Kobert, Pamela Gould, Melissa Byrd, Angela Gallo, Johanna Lopez, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder 4. Consent - Communications & Governmental Relations Subject 4.01 NONE Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type File Attachments 5. Consent - Approve Human Resources Issues Subject 5.01 Request Approval of the Personnel Agenda Dated December 14, 2021 Including the Designation/Creation of Positions to be Filled, the Minimum Job Qualifications for the Positions, Salary Schedules, Appointments, Reappointments and Terminations of Select Personnel as Shown Thereon (Ongoing revisions and additions will occur - final version will not be available until the date of the meeting) Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type Action (Consent) Recommended Action Approval of the Personnel Agenda Dated December 14, 2021 Including the Designation/Creation of Positions to be Filled, the Minimum Job Qualifications for the Positions, Salary Schedules, Appointments, Reappointments and Terminations of Select Personnel as Shown Thereon (Ongoing revisions and additions will occur - final version will not be available until the date of the meeting) Goals 5. Efficient Operations 3. Dedicated and High-Quality Team BACKGROUND : Chapter 1012.22 of the Florida Statutes authorizes the School Board to act on personnel actions. These December 14, 2021, personnel actions are requested in order to maintain continuity and enhance educational services delivered to students. These actions will become effective on the specified dates. Attached hereto and incorporated herein is the personnel agenda with the applicable data contained therein. The Employment Services Department has conducted, and the persons recommended for appointment by the Superintendent have passed, the background screenings as required by s. 1012.32, s. 1012.465 and s. 1012.56, Fl. Stat. as appropriate. The Employment Services Department also has determined that all persons recommended for appointment by the Superintendent are at least minimally qualified to perform the job pursuant to the job description for the position to which the employee has been nominated. The hiring of all individuals would comply with applicable state and federal equal employment opportunity laws, including veteran preference and anti-discrimination laws. FISCAL IMPACT STATEMENT : Cost of the personnel actions fall within the approved 2021 – 2022 budget. RECOMMENDED RESOLUTION : Approval of the Personnel Agenda Dated December 14, 2021 Including the Designation/Creation of Positions to be Filled, the Minimum Job Qualifications for the Positions, Salary Schedules, Appointments, Reappointments and Terminations of Select Personnel as Shown Thereon (Ongoing revisions and additions will occur - final version will not be available until the date of the meeting) SUBMITTED AND PREPARED BY: James Preusser, Senior Executive Director, Human Resources Division File Attachments Admin Addendum Final 12-14-21.pdf (127 KB) In Memoriam.pdf (44 KB) Revised PS Personnel Actions.pdf (69 KB) Instruc Class Agenda Final 12-14-21.pdf (268 KB) Motion & Voting Approval of the Consent Agenda Motion by Johanna Lopez, second by Linda Kobert. Final Resolution: Motion Carries Yea: Linda Kobert, Pamela Gould, Melissa Byrd, Angela Gallo, Johanna Lopez, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder 6. Consent - Approve Student Expulsions Subject 6.01 INFORMATION - Code of Student Conduct Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type Information File Attachments 6. Consent - Approve Student Expulsions Subject 6.02 Request Approval of the Expulsion of a Student through December 17, 2021 of the 2021-2022 School Year KB/Positive Pathways Transition Center Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type Action, Action (Consent) Recommended Action Approval of the Expulsion of a Student through December 17, 2021 of the 2021-2022 School Year Goals 4. Positive Climate and Safe Environment BACKGROUND: The principal requested Expulsion of a Student through December 17, 2021 of the 2021-2022 School Year. This request has been investigated, and I join the principal in recommending the expulsion as provided by the Florida Statute 1006.09. This student has committed a Level 4 offense of the Code of Student Conduct. The student and his parent were afforded opportunities for due process. FISCAL IMPACT STATEMENT: None RECOMMENDED RESOLUTION: Approval of the Expulsion of a Student through December 17, 2021 of the 2021-2022 School Year. SUBMITTED AND PREPARED BY: Gregory Moody, School Choice Services KB/Positive Pathways Transition Center File Attachments Motion & Voting Approval of the Consent Agenda Motion by Johanna Lopez, second by Linda Kobert. Final Resolution: Motion Carries Yea: Linda Kobert, Pamela Gould, Melissa Byrd, Angela Gallo, Johanna Lopez, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder 6. Consent - Approve Student Expulsions Subject 6.03 Request Approval of the Expulsion of a Student for the Remainder of the 2020-2021 School Year MA/Wekiva High School Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type Action, Action (Consent) Recommended Action Approval of the Expulsion of a Student for the Remainder of the 2020-2021 School Year Goals 4. Positive Climate and Safe Environment BACKGROUND: The principal requested Expulsion of a Student for the Remainder of the 2020-2021 School Year. This request has been investigated, and I join the principal in recommending the expulsion as provided by the Florida Statute 1006.09. This student has committed a Level 4 offense of the Code of Student Conduct. The student and his parent were afforded opportunities for due process. FISCAL IMPACT STATEMENT: None RECOMMENDED RESOLUTION: Approval of the Expulsion of a Student for the Remainder of the 2020-2021 School Year. SUBMITTED AND PREPARED BY: Harold Border, Chief of High Schools MA/Wekiva High School File Attachments Motion & Voting Approval of the Consent Agenda Motion by Johanna Lopez, second by Linda Kobert. Final Resolution: Motion Carries Yea: Linda Kobert, Pamela Gould, Melissa Byrd, Angela Gallo, Johanna Lopez, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder 6. Consent - Approve Student Expulsions Subject 6.04 Request Approval of the Expulsion of Students in Conjunction with the Waivers of Out-of-School Student Expulsion and District Behavior Contracts Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type Action, Action (Consent) Recommended Action Approve the Expulsion of Students in Conjunction with the Waivers of Out-of-School Student Expulsion and District Behavior Contracts Goals 4. Positive Climate and Safe Environment BACKGROUND: The principals have requested expulsion of students in accordance with School Board policy defining the Waivers of Out-of-School Student Expulsion and District Behavior Contracts. These requests have been investigated, and we join with the principals in recommending the expulsions as provided by Florida Statute 1006.09. These students have committed Level 4 offenses of the Code of Student Conduct and the students and their parent(s)/guardian(s) were afforded opportunities for due process. FISCAL IMPACT STATEMENT: None RECOMMENDED RESOLUTION: Approve the Expulsion of Students in Conjunction with the Waivers of Out-of-School Student Expulsion and District Behavior Contracts SUBMITTED AND PREPARED BY: Harold Border, Chief of High Schools William Bohn, Area Superintendent, Southeast Learning Community Tashanda Brown-Cannon, Associate Superintendent, School Transformation Office Jennifer Cupid-McCoy, Area Superintendent, West Learning Community Rahim Jones, Area Superintendent, North Learning Community James Larsen, Area Superintendent, Southwest Learning Community Jose Martinez, Area Superintendent, East Learning Community Gregory Moody, Associate Superintendent, School Choice Services John Wright, Associate Superintendent, Innovation Schools File Attachments Motion & Voting Approval of the Consent Agenda Motion by Johanna Lopez, second by Linda Kobert. Final Resolution: Motion Carries Yea: Linda Kobert, Pamela Gould, Melissa Byrd, Angela Gallo, Johanna Lopez, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder 7. Consent - Approve Grant Applications Subject 7.01 NONE Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type File Attachments 8. Consent - Approve Education Services Related Items Subject 8.01 Request Approval of a Modification to the Renaissance at Hunter’s Creek Charter Contract Under Scope and Focus: Target Population not to Exceed 1,500 Students for the Term of the Existing Contract Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type Action (Consent) Recommended Action Approval of a Modification to the Renaissance at Hunter’s Creek Charter Contract Under Scope and Focus: Target Population not to Exceed 1,500 Students for the Term of the Existing Contract Goals 1. High Expectations for Student Learning BACKGROUND : Renaissance at Hunter’s Creek Charter has been in operation since August 2013. The current charter contract is due to expire on June 30, 2033. The school’s current enrollment is 1243 students. Renaissance at Hunter’s Creek Charter is requesting modification to the current charter contract to increase student capacity to 1,500 students. Pursuant to Florida Statutes 1002.33(10)(h), “The capacity of the charter school shall be determined annually by the governing board, in conjunction with the sponsor.” FISCAL IMPACT STATEMENT : The FTE minus 5% administrative fee for the students who choose to attend Renaissance at Hunter’s Creek Charter RECOMMENDED RESOLUTION : Approval of a Modification to the Renaissance at Hunter’s Creek Charter Contract Under Scope and Focus: Target Population not to Exceed 1,500 Students for the Term of the Existing Contract SUBMITTED AND PREPARED BY : Maria Vazquez, Deputy Superintendent Greg Moody, Associate Superintendent, School Choice Services Kia Sweeney Scott, Senior Director, School Choice Services File Attachments Motion & Voting Approval of the Consent Agenda Motion by Johanna Lopez, second by Linda Kobert. Final Resolution: Motion Carries Yea: Linda Kobert, Pamela Gould, Melissa Byrd, Angela Gallo, Johanna Lopez, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder 8. Consent - Approve Education Services Related Items Subject 8.02 Request Approval of the Math Extension Program Agreement between The School Board of Orange County and Valencia College Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type Action (Consent) Recommended Action Approval of the Math Extension Program Agreement between The School Board of Orange County and Valencia College BACKGROUND: Valencia College and Orange County Public Schools (OCPS) have reached a Math Extension Program Agreement for the 2022-2023 and 2023-2024 school years, pending Board Approval. Program Overview: Improving performance in mathematics for college readiness among high school students in Orange County Public Schools provides a solid foundation for students’ continued success in college level mathematics. The Math Extension program is a collaborative partnership between Valencia College and Orange County Public Schools and represents investments from both institutions in readiness for college-level mathematics among students at selected high schools. The program brings Valencia College mathematics faculty to teach math for college readiness in Orange County high schools providing infrastructure for curricular alignment among the high schools and Valencia College. Program Details: Valencia College and Orange County Public Schools will partner to pilot test the Math Extension program in select traditional high schools in 2022-2023 and 2023-2024. The program will place Math Extension faculty in select high schools with the intent of building community among mathematics faculty at Valencia and in the local high schools to improve student outcomes. FISCAL IMPACT STATEMENT: The salaries of the Math Extension faculty at Valencia College. RECOMMENDED RESOLUTION: Approval of the Math Extension Program Agreement between The School Board of Orange County and Valencia College SUBMITTED AND PREPARED BY: Harold Border, Chief of High Schools Mary Bridges, Executive Director, Student Services File Attachments Motion & Voting Approval of the Consent Agenda Motion by Johanna Lopez, second by Linda Kobert. Final Resolution: Motion Carries Yea: Linda Kobert, Pamela Gould, Melissa Byrd, Angela Gallo, Johanna Lopez, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder 8. Consent - Approve Education Services Related Items Subject 8.03 Request Approval of the Data Sharing, Use and Privacy Agreement with Orlando After-School All Stars Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type Action (Consent) Recommended Action Approval of the Data Sharing, Use and Privacy Agreement with Orlando After-School All Stars Goals 6. Engaged and Invested Community 4. Positive Climate and Safe Environment 2. Support of Student Resiliency 1. High Expectations for Student Learning BACKGROUND: Orlando After-School All-Stars (ASAS) provides comprehensive after-school programs that keep children safe and help them succeed in school and in life. It supports OCPS students through after school programming related to the 21st Century Community Learning Centers at six participating middle schools. Through a data sharing, use and privacy agreement, ASAS requests personally identifiable information to link student demographic, discipline and achievement data with program participation data collected by ASAS. FISCAL IMPACT STATEMENT: None RECOMMENDED RESOLUTION: Approval of the Data Sharing, Use and Privacy Agreement with Orlando After-School All Stars SUBMITTED AND PREPARED BY: Maria F. Vazquez, Deputy Superintendent Jennifer Sasser, Associate Superintendent, Research, Accountability and Grants Illatawie Showalter, Senior Director, Research, Accountability and Grants Michelle Paul, Director, Data Strategy File Attachments Orlando After-School All Stars Data Sharing.pdf (1,041 KB) Motion & Voting Approval of the Consent Agenda Motion by Johanna Lopez, second by Linda Kobert. Final Resolution: Motion Carries Yea: Linda Kobert, Pamela Gould, Melissa Byrd, Angela Gallo, Johanna Lopez, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder 9. Consent - Approve Career and Technical Education Issues Subject 9.01 NONE Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type File Attachments 10. Consent - Approve ESE and Multilingual Services Issues Subject 10.01 NONE Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type File Attachments 11. Consent - Approve Operations Issues Subject 11.01 Request Approval of Procurement Recommendations to be Awarded – December 14, 2021 Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type Action (Consent) Recommended Action Approval of Procurement Recommendations to be Awarded – December 14, 2021 Goals 5. Efficient Operations BACKGROUND : The bid documents and proposals on the following pages have been processed in compliance with the applicable purchasing policies of Orange County Public Schools. Each contract award is to the lowest responsive and responsible bidder meeting specifications and each solicitation is to be awarded to the recommended suppliers as provided on the attached pages for the items and amounts as specified. The purchases are necessary to provide a quality education for all students. FISCAL IMPACT STATEMENT : Procurement Recommendations are for various departments, expending funds as approved in the annual budget. RECOMMENDED RESOLUTION : Approval of Procurement Recommendations to be Awarded SUBMITTED AND PREPARED BY : Roberto Pacheco, Chief Operations Officer Robert Waremburg, Senior Director, Procurement Services File Attachments Procurement Recommendations 121421.pdf (516 KB) Motion & Voting Approval of the Consent Agenda Motion by Johanna Lopez, second by Linda Kobert. Final Resolution: Motion Carries Yea: Linda Kobert, Pamela Gould, Melissa Byrd, Angela Gallo, Johanna Lopez, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder 12. Consent - Approve Business and Finance Issues Subject 12.01 Request Approval of the Fixed Asset Deletion and Restoration Report Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type Action (Consent) Recommended Action Approval of the Fixed Asset Deletion and Restoration Report Goals 5. Efficient Operations BACKGROUND: In accordance with Chapter 274.02, Florida Statutes, each governmental unit is required to maintain an adequate record of its fixtures and other TPP (tangible personal property) of a non-consumable nature, the value of which is $1,000 or more and the normal expected life of which is one year or more. The statutes also require a complete physical inventory annually, a comparison of the results of the physical inventory to the perpetual property records, and follow-up action in tracing and reconciling discrepancies. To further strengthen the importance of maintaining property inventories, the Board adopted the Superintendent Document DID which states: loss, damage, theft, or undue depreciation of Board equipment and property will be investigated based on procedures established by a committee comprised of representatives of the Property Accounting, Risk Management, and Legal Services Departments, which will include how to evaluate whether the cause was based on employee, student, or other party’s negligence. If negligence is determined, the employee, student, or other party will be responsible for the expense to the Board for the replacement or repair of the equipment and property. Decisions of this committee are final. For FY22, the district has a total of 275 TPP inventory accounts. District property auditors will conduct the annual physical inventory for changes in property custodians and reviews of inventory records and procedures, including (complete or a random sample) physical inventory of property at selected work locations. Work locations not audited by the district property auditors will conduct a site-based inventory. The Fixed Assets Deletion and Restoration report is submitted to the Board monthly. This report reflects a listing of property transactions reported by various work locations including surplus inventory. These items will need to be deleted from or restored to inventory. A copy of the complete report is available in the office of Property Accounting. FISCAL IMPACT STATEMENT: School Board Policy DID requires that the Superintendent or her designee ensure corporate assets are not unprotected, inadequately maintained, inappropriately used or unnecessarily risked. Accordingly, the Superintendent or her designee shall not fail to establish and maintain adequate procedures for acquisition and disposal of tangible personal property such that controllable loss at any location does not exceed 1%. Unlocated Items recommended for deletion September 11, 2021 – November 19, 2021, total a net book value of ­­$4,485.58. The item(s) could not be found during the annual physical inventory and the responsible property custodian reviewed the items and every attempt was made to locate them. The FY22 YTD net book value of unlocated items total is $5,930.02. Surplus Items recommended for deletion September 11, 2021 – November 19, 2021, total a net book value of $14,790.62. These items will be sold, transferred, or otherwise properly disposed of through the surplus warehouse. The FY22 YTD net book value of surplus items total is $40,804.89. RECOMMENDED RESOLUTION: Approval of the Fixed Asset Deletion and Restoration Report SUBMITTED AND PREPARED BY: Doreen Concolino, Interim Chief Financial Officer Catherine Nguyen Schuessler, Senior Director, Finance File Attachments Motion & Voting Approval of the Consent Agenda Motion by Johanna Lopez, second by Linda Kobert. Final Resolution: Motion Carries Yea: Linda Kobert, Pamela Gould, Melissa Byrd, Angela Gallo, Johanna Lopez, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder 12. Consent - Approve Business and Finance Issues Subject 12.02 Request Approval of Budget Amendment #1 to the FY 2021-2022 Capital Outlay Budget Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type Action (Consent) Recommended Action Approval of Budget Amendment #1 to the FY 2021-2022 Capital Outlay Budget Goals 5. Efficient Operations BACKGROUND: This is an amendment to the FY2021-2022 Capital Outlay Budget in the amount of $12,443,000. The requested funds will cover construction cost increases resulting from current market conditions for labor and materials. Of the total amount requested, $7,845,000 will be allocated to Orange Technical College – Orlando, $3,800,000 will be budgeted for Water Spring MS, and $798,000 will be added to the CTE/Adult Education Center. FISCAL IMPACT STATEMENT: There is a fiscal impact to the current FY 2021-2022 Capital Outlay Budget in the amount of $12,443,000. This amount will be covered from the corresponding fund reserves as follows: $7,845,000 from Sales Tax, $3,800,000 from Impact Fees, and $798,000 from Capital Improvement Tax (CIT). RECOMMENDED RESOLUTION: Approval of Budget Amendment #1 to the FY 2021-2022 Capital Outlay Budget SUBMITTED AND PREPARED BY: Doreen Concolino, Interim Chief Financial Officer Judith Padres, Acting Sr. Director, Office of Management & Budget Linda Martin, Sr. Administrator, Office of Management & Budget File Attachments Motion & Voting Approval of the Consent Agenda Motion by Johanna Lopez, second by Linda Kobert. Final Resolution: Motion Carries Yea: Linda Kobert, Pamela Gould, Melissa Byrd, Angela Gallo, Johanna Lopez, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder 13. Consent - Approve Construction Related Issues Subject 13.01 Request Approval of Program Management Services – RFQ 21PM28 Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type Action (Consent) Recommended Action Approval of Program Management Services – RFQ 21PM28 Goals 4. Positive Climate and Safe Environment 5. Efficient Operations BACKGROUND: The Consultants Competitive Negotiation Act (CCNA) Committee met on November 15, 2021, to select a program management firm for Program Management Services. The Committee utilized policies in accordance with Section 287.055 Florida Statutes for the selection of the program management firm. The CCNA Committee met initially on October 22, 2021, to review proposals submitted by the following firms: AECOM Technical Services, Inc. CBRE Heery, Inc. Cumming Management Group Hill International, Inc. Four firms submitted for this p rojec t, and it was determined to shortlist all four firms. All firms complied with the requirements, so shortlist scores were not necessary. Cumming Management Group and Hill International Inc. withdrew from the competition prior to the interviews. Accordingly, on November 15, 2021, the Committee interviewed the remaining two shortlisted firms. The interview results were based on criteria contained in the Request for Qualifications evaluation form. Criteria included the firm’s references, overall approach and methodology, project team, cost control, project scheduling, and MWBE , LDB and VBE implementation plan. After interviews, the Committee members scored each firm’s presentation using the published form. The resulting scores were then totale d, an d the firms were ranked as follows: AECOM Technical Services, Inc. CBRE Heery, Inc. *MWBE, **LDB, ***MWBE/LDB, ****VBE In light of the above, the Committee recommends the selection of AECOM Technical Services, Inc. for the Program Management Services. FISCAL IMPACT STATEMENT: There is no fiscal impact associated with this selection recommendation. RECOMMENDED RESOLUTION: Approval of Program Management Services – RFQ 21PM28 SUBMITTED AND PREPARED BY: Roberto J. Pacheco, Chief Operations Officer Robert N. Waremburg, Senior Director, Procurement Services File Attachments Motion & Voting Approval of the Consent Agenda Motion by Johanna Lopez, second by Linda Kobert. Final Resolution: Motion Carries Yea: Linda Kobert, Pamela Gould, Melissa Byrd, Angela Gallo, Johanna Lopez, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder 13. Consent - Approve Construction Related Issues Subject 13.02 Request Approval of Architectural and Engineering Services for the Four Site SY 2024-25 Middle School Functional Equity Classroom Additions Project – RFQ 2129PS Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type Action (Consent) Recommended Action Approval of Architectural and Engineering Services for the Four Site SY 2024-25 Middle School Functional Equity Classroom Additions Project – RFQ 2129PS Goals 4. Positive Climate and Safe Environment 5. Efficient Operations BACKGROUND: The Consultants Competitive Negotiation Act (CCNA) Committee met on November 9, 2021, to select an architectural and engineering firm for the Four Site SY 2024-25 Middle School Functio nal Equity Classroom Additions Project. The project provides classroom additions at Apopka, College Park, Hunter’s Creek and Westridge Middle Schools. Th e Committee utilized policies in accordance with Section 287.055 Florida Statutes for the selection of architectural and engineering firms. The CCNA Committee met initially on October 26, 2021, to review and evaluate proposals submitted by the following firms: Baker Barrios Architect* Rhodes + Brito Architects* C.T. Hsu + Associates, P.A. Schenkel & Shultz, Inc. Little Diversified Architectural Consulting, Inc. Song + Associates, Inc.* Six firms submitted for this project, so it was determined to shortlist all six firms. All firms were in compliance with the requirements so shortlist scores were not necessary. On November 9, 2021, the Committee interviewed the six shortlisted firms. The interview results were based on criteria contained in the Request for Qualifications evaluation form. Criteria included the firm’s references, overall approach and methodology, project team, cost control, project scheduling, and MWBE, LDB and VBE implementation plan. After interviews, the Committee members scored each firm’s performance using the established form. The resultant scores were then totaled, and the firms ranked in order of preference. The rankings were as follows: Little Diversified Architectural Consulting, Inc. Schenkel & Shultz, Inc. Rhodes + Brito Architects* Baker Barrios Architect* C.T. Hsu + Associates, P.A. Song + Associates, Inc.* *MWBE, **LDB, ***MWBE/LDB, ****VBE In light of the above, the Committee recommends the selection of Little Diversified Architectural Consulting, Inc. for the Four Site SY 2024-25 Middle School Functional Equity Classroom Additions Project. FISCAL IMPACT STATEMENT: There is no fiscal impact associated with this selection recommendation. RECOMMENDED RESOLUTION: Approval of Architectural and Engineering Services for the Four Site SY 2024-25 Middle School Functional Equity Classroom Additions Project – RFQ 2129PS SUBMITTED AND PREPARED BY: Rory A. Salimbene, Senior Facilities Executive Director Robert N. Waremburg, Senior Director, Procurement Services File Attachments Motion & Voting Approval of the Consent Agenda Motion by Johanna Lopez, second by Linda Kobert. Final Resolution: Motion Carries Yea: Linda Kobert, Pamela Gould, Melissa Byrd, Angela Gallo, Johanna Lopez, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder 13. Consent - Approve Construction Related Issues Subject 13.03 Request Approval of Architectural and Engineering Services for the Four Site SY 2024-25 Elementary School Functional Equity Classroom Additions Project – RFQ 2131PS Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type Action (Consent) Recommended Action Approval of Architectural and Engineering Services for the Four Site SY 2024-25 Elementary School Functional Equity Classroom Additions Project – RFQ 2131PS Goals 4. Positive Climate and Safe Environment 5. Efficient Operations BACKGROUND: The Consultants Competitive Negotiation Act (CCNA) Committee met on November 16, 2021, to select an architectural and engineering firm for the Four Site SY 2024-25 Elementary School Functional Equity Classroom Additions Project. The project provides classroom additions at Dr. Phillips, Hunter’s Creek, Lakeville and Whispering Oak Elementary Schools. The Committee utilized policies in accordance with Section 287.055 Florida Statutes for the selection of architectural and engineering firms. The CCNA Committee met initially on November 2, 2021, to review and evaluate proposals submitted by the following firms: Baker Barrios Architect* Rhodes + Brito Architects* Corgan Associates, Inc. Schenkel & Shultz, Inc. C.T. Hsu + Associates, P.A. Song + Associates, Inc.* Little Diversified Architectural Consulting, Inc. Spiezle Architectural Group, Inc. All proposals were evaluated using the evaluation form contained in the Request for Qualifications package provided to all interested firms. The evaluations were based on each firm’s related experience, proposed project staff and functions and location of firm, workload, equitable distribution, financial capabilities and cost control measures, minority and local developing business history, local preference policy score and completeness of the firm’s response to the District’s Request for Qualifications. Scores were totaled for each firm and a ranking established based on the total number of points, highest to lowest. Rhodes + Brito Architects* Song + Associates, Inc.* C.T. Hsu + Associates, P.A. Little Diversified Architectural Consulting, Inc. Schenkel & Shultz, Inc. Schenkel & Shultz, Inc. withdrew from the competition prior to the interviews. On November 16, 2021, the Committee interviewed the remaining four shortlisted firms. The interview results were based on criteria contained in the Request for Qualifications evaluation form. Criteria included the firm’s references, overall approach and methodology, project team, cost control, project scheduling, and MWBE, LDB and VBE implementation plan. After interviews, the Committee members scored each firm’s performance using the established form. The resulting scores were then totaled, and the firms were ranked as follows: C.T. Hsu + Associates, P.A. Rhodes + Brito Architects* Little Diversified Architectural Consulting, Inc. Song + Associates, Inc.* *MWBE, **LDB, ***MWBE/LDB, ****VBE In light of the above, the Committee recommends the selection of C.T. Hsu + Associates, P.A. for the Four Site SY 2024-25 Elementary School Functional Equity Classroom Additions Project. FISCAL IMPACT STATEMENT: There is no fiscal impact associated with this selection recommendation. RECOMMENDED RESOLUTION: Approval of Architectural and Engineering Services for the Four Site SY 2024-25 Elementary School Functional Equity Classroom Additions Project – RFQ 2131PS SUBMITTED AND PREPARED BY: Rory A. Salimbene, Senior Facilities Executive Director Robert N. Waremburg, Senior Director, Procurement Services File Attachments Motion & Voting Approval of the Consent Agenda Motion by Johanna Lopez, second by Linda Kobert. Final Resolution: Motion Carries Yea: Linda Kobert, Pamela Gould, Melissa Byrd, Angela Gallo, Johanna Lopez, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder 13. Consent - Approve Construction Related Issues Subject 13.04 Request Approval of Construction Management Services for the Colonial High School Comprehensive Project – RFQ 21CM27 Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type Action (Consent) Recommended Action Approval of Construction Management Services for the Colonial High School Comprehensive Project – RFQ 21CM27 Goals 4. Positive Climate and Safe Environment 5. Efficient Operations BACKGROUND: The Consultants Competitive Negotiation Act (CCNA) Committee met on October 20, 2021, to select a construction management firm for the Colonial High School Comprehensive Project. Construction Notice to Proceed is scheduled for May 2023 with Substantial Completion by June 2025. The Committee utilized policies in accordance with Section 287.055 Florida Statutes for the selection of construction management at risk firms. The CCNA Committee met initially on October 6, 2021, to review and evaluate proposals submitted by the following firms: Charles Perry Partners Inc. McCree Design Builders, Inc. Pirtle Construction Company Wharton-Smith, Inc. Williams Company Building Division Inc. Five firms submitted for this project, so it was determined to shortlist the five firms. The firms were in compliance with the requirements so shortlist scores were not necessary. On October 20, 2021, the Committee interviewed the shortlisted firms. The interview results were based on criteria contained in the Request for Qualifications evaluation form. Criteria included the firm’s references, overall approach and methodology, project team, cost control, project scheduling, and MWBE, LDB and VBE implementation plan. After interviews, the Committee members scored each firm’s performance using the established form. The resultant scores were then totaled, and the firms ranked in order of preference. The rankings were as follows: Wharton-Smith, Inc. Williams Company Building Division Inc. Charles Perry Partners Inc. McCree Design Builders, Inc. Pirtle Construction Company *MWBE, **LDB, ***MWBE/LDB, ****VBE In light of the above, the Committee recommends the selection of Wharton-Smith, Inc. for the Colonial High School Comprehensive Project. FISCAL IMPACT STATEMENT: There is no fiscal impact associated with this selection recommendation. RECOMMENDED RESOLUTION: Approval of Construction Management Services for the Colonial High School Comprehensive Project – RFQ 21CM27 SUBMITTED AND PREPARED BY: Rory A. Salimbene, Senior Facilities Executive Director Robert N. Waremburg, Senior Director, Procurement Services File Attachments Motion & Voting Approval of the Consent Agenda Motion by Johanna Lopez, second by Linda Kobert. Final Resolution: Motion Carries Yea: Linda Kobert, Pamela Gould, Melissa Byrd, Angela Gallo, Johanna Lopez, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder 13. Consent - Approve Construction Related Issues Subject 13.05 Request Approval of Construction Management Services for the Four Site SY 2024-25 Middle School Functional Equity Classroom Additions Project – RFQ 21CM30 Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type Action (Consent) Recommended Action Approval of Construction Management Services for the Four Site SY 2024-25 Middle School Functional Equity Classroom Additions Project – RFQ 21CM30 Goals 4. Positive Climate and Safe Environment 5. Efficient Operations BACKGROUND: The Consultants Competitive Negotiation Act (CCNA) Committee met on November 10, 2021, to select a construction management firm for the Four Site SY 2024-25 Middle School Functional Equity Classroom Additions Project. The project provides classroom additions at Apopka, College Park, Hunter’s Creek and Westridge Middle Schools. Construction Notice to Proceed is scheduled for May 2023 with Substantial Completion by July 2024. The Committee utilized policies in accordance with Section 287.055 Florida Statutes for the selection of construction management at risk firms. The CCNA Committee met initially on October 27, 2021 to review and evaluate proposals submitted by the following firms: Charles Perry Partners Inc. Pirtle Construction Company LEGO Construction Co.* Thornton Construction Company, Inc.* McCree Design Builders, Inc. Welbro Building Corporation Wharton-Smith, Inc. (Withdrew) All proposals were evaluated using the evaluation form contained in the Request for Qualifications package provided to all interested firms. The evaluations were based on each firm’s related building experience, proposed project staff and functions, financial capability and cost control, equitable distribution, workload, minority business history, local preference policy score and completeness of the firm’s response to the District’s Request for Qualifications. Scores were totaled for each firm and a ranking established based on the total number of points, highest to lowest. From these rankings the Committee shortlisted the following firms for interview: Welbro Building Corporation Pirtle Construction Company Thornton Construction Company, Inc.* McCree Design Builders, Inc. Charles Perry Partners Inc. On November 10, 2021, the Committee interviewed the shortlisted firms. The interview results were based on criteria contained in the Request for Qualifications evaluation form. Criteria included the firm’s references, overall approach and methodology, project team, cost control, project scheduling, and MWBE, LDB and VBE implementation plan. After interviews, the Committee members scored each firm’s performance using the established form. The resultant scores were then totaled, and the firms ranked in order of preference. The rankings were as follows: Thornton Construction Company, Inc.* Pirtle Construction Company Welbro Building Corporation McCree Design Builders, Inc. Charles Perry Partners Inc. *MWBE, **LDB, ***MWBE/LDB, ****VBE In light of the above, the Committee recommends the selection of Thornton Construction Company, Inc. for the Four Site SY 2024-25 Middle School Functional Equity Classroom Additions Project. FISCAL IMPACT STATEMENT: There is no fiscal impact associated with this selection recommendation. RECOMMENDED RESOLUTION: Approval of Construction Management Services for the Four Site SY 2024-25 Middle School Functional Equity Classroom Additions Project – RFQ 21CM30 SUBMITTED AND PREPARED BY: Rory A. Salimbene, Senior Facilities Executive Director Robert N. Waremburg, Senior Director, Procurement Services File Attachments Motion & Voting Approval of the Consent Agenda Motion by Johanna Lopez, second by Linda Kobert. Final Resolution: Motion Carries Yea: Linda Kobert, Pamela Gould, Melissa Byrd, Angela Gallo, Johanna Lopez, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder 13. Consent - Approve Construction Related Issues Subject 13.06 Request Approval of Construction Management Services for the Four Site SY 2024-25 Elementary School Functional Equity Classroom Additions Project – RFQ 21CM32 Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type Action (Consent) Recommended Action Approval of Construction Management Services for the Four Site SY 2024-25 Elementary School Functional Equity Classroom Additions Project – RFQ 21CM32 Goals 4. Positive Climate and Safe Environment 5. Efficient Operations BACKGROUND: The Consultants Competitive Negotiation Act (CCNA) Committee met on November 17, 2021, to select a construction management firm for the Four Site SY 2024-25 Elementary School Functional Equity Classroom Additions Project. The project provides classroom additions at Dr. Phillips, Hunter’s Creek, Lakeville and Whispering Oak Elementary Schools. Construction Notice to Proceed is scheduled for June 2023 with Substantial Completion by July 2024. The Committee utilized policies in accordance with Section 287.055 Florida Statutes for the selection of construction management at risk firms. The CCNA Committee met initially on November 3, 2021, to review proposals submitted by the following firms: Charles Perry Partners Inc. LEGO Construction Co.* McCree Design Builders, Inc. Wharton-Smith, Inc. Four firms submitted for this project, so it was determined to shortlist all four firms. All firms complied with the requirements, so shortlist scores were not necessary. Charles Perry Partners Inc. and LEGO Construction Co. withdrew from the competition prior to the interviews. On November 17, 2021, the Committee interviewed the remaining two shortlisted firms. The interview results were based on criteria contained in the Request for Qualifications evaluation form. Criteria included the firm’s references, overall approach and methodology, project team, cost control, project scheduling, and MWBE, LDB and VBE implementation plan. After interviews, the Committee members scored each firm’s performance using the established form. The resulting scores were then totaled, and the firms were ranked as follows: McCree Design Builders, Inc. Wharton-Smith, Inc. *MWBE, **LDB, ***MWBE/LDB, ****VBE In light of the above, the Committee recommends the selection of McCree Design Builders, Inc. for the Four Site SY 2024-25 Elementary School Functional Equity Classroom Additions Project. FISCAL IMPACT STATEMENT: There is no fiscal impact associated with this selection recommendation. RECOMMENDED RESOLUTION: Approval of Construction Management Services for the Four Site SY 2024-25 Elementary School Functional Equity Classroom Additions Project – RFQ 21CM32 SUBMITTED AND PREPARED BY: Rory A. Salimbene, Senior Facilities Executive Director Robert N. Waremburg, Senior Director, Procurement Services File Attachments Motion & Voting Approval of the Consent Agenda Motion by Johanna Lopez, second by Linda Kobert. Final Resolution: Motion Carries Yea: Linda Kobert, Pamela Gould, Melissa Byrd, Angela Gallo, Johanna Lopez, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder 13. Consent - Approve Construction Related Issues Subject 13.07 Request Approval of the Phase III Construction Documents for the Site 204-AE-N-7 CTE/Adult Education Center Project and the Delegation of Authority to the Superintendent or Chief Operations Officer to Approve the Same, if Necessary, Upon BCCO and OFM Approval Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type Action (Consent) Recommended Action Approval of the Phase III Construction Documents for the Site 204-AE-N-7 CTE/Adult Education Center Project and the Delegation of Authority to the Superintendent or Chief Operations Officer to Approve the Same, if Necessary, Upon BCCO and OFM Approval Goals 4. Positive Climate and Safe Environment 5. Efficient Operations BACKGROUND: Section 1013.37 Florida Statutes provides that the Board may elect to review construction documents using their own professional staff or may contract for plan review services directly with registered engineers and architects. Section 1013.37 Florida Statutes further requires that the School Board or its authorized review agent approve the Phase III Construction Documents prior to commencement of construction. Acceptance of Phase Ill Construction Documents by the Board for the construction of new school facilities or the comprehensive renovation of existing school facilities is based on the written representations by the duly authorized agent or agents of the Board, pursuant to Section 1013.38 Florida Statutes, that the documents are in compliance with the Florida Building Code and the Florida Fire Prevention Code and any laws relating to fire safety, health and sanitation, casualty safety, and requirements for the physically handicapped. While Florida Statutes permit the School Board to delegate this approval authority to an authorized review agent, Section V of School Board Policy FEA requires the School Board approve acceptance of all Phase III Construction Documents prior to entering into agreements for the next relevant phase of construction of new school facilities or comprehensive renovation of existing school facilities. On August 23, 2019, Baker Barrios Architects, Inc. was issued a continuing design professional services work authorization for the Site 204-AE-N-7 CTE/Adult Education Center Project (adjacent to Phillis Wheatley Elementary School). Since then, Baker Barrios Architects, Inc. has completed the Phase III Construction Documents for the project. The Phase III Construction Documents are currently under review by the School Board’s Building Code Compliance Office (BCCO) and Office of the Fire Marshal (OFM) to determine compliance with all the relevant code requirements. Due to time constraints imposed by the timeline for construction of the Project, in the event that the School Board’s BCCO and OFM approval is not granted prior to the December 14, 2021 School Board meeting, staff is requesting a waiver from the requirements of Section V of School Board Policy FEA to delegate approval of the Phase III Construction Documents for the Project to the Superintendent or Chief Operations Officer, which authority shall be contingent upon approval by BCCO and OFM who are authorized review agents in accordance with Sections 1013.37 and 1013.38, Florida Statutes. Following approval by the Superintendent or Chief Operations Officer, the Phase III Construction Documents will appear on the agenda at a subsequent School Board meeting as an informational item. In the event approval is granted prior to the December 14, 2021 School Board meeting, this approval shall be of the Phase III Construction Documents. The total project budget for the Site 204-AE-N-7 CTE/Adult Education Center Project is $1,500,000 (in accordance with the tentative FY 2022 Budget) and the estimated construction start date is December 15, 2021. FISCAL IMPACT STATEMENT: Acceptance of the Phase III Construction Documents will have no fiscal impact. RECOMMENDED RESOLUTION: Approval of the Phase III Construction Documents for the Site 204-AE-N-7 CTE/Adult Education Center Project and the Delegation of Authority to the Superintendent or Chief Operations Officer to Approve the Same, if Necessary, Upon BCCO and OFM Approval SUBMITTED AND PREPARED BY: Rory A. Salimbene, Senior Facilities Executive Director File Attachments Motion & Voting Approval of the Consent Agenda Motion by Johanna Lopez, second by Linda Kobert. Final Resolution: Motion Carries Yea: Linda Kobert, Pamela Gould, Melissa Byrd, Angela Gallo, Johanna Lopez, Karen CastorDentel, Teresa Jacobs, Vicki-Elaine Felder 14. Consent - Approve Changes, Amendments and Addendums Subject 14.01 NONE Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type File Attachments 15. Consent - Approve Legal/Audit Issues Subject 15.01 Request Approval of Reappointment of Dan Williams and Kay Redlich and Appointment of Brian Paulsen to the Audit Advisory Committee Meeting Dec 14, 2021 - Public Hearing & School Board Meeting 4:45 PM Type Action (Consent) Recommended Action Approval of the Reappointment of Dan Williams and Kay Redlich and the Appointment of Brian Paulsen to the Audit Advisory Committee BACKGROUND : On July 29, 2003, the School Board established an Audit Advisory Committee. The committee has five members serving staggered three-year terms. On December 31, three committee members’ term