Animal Welfare Advisory Board

NORTH BAY VILLAGE EST.1945 NORTH BAY VILLAGE ANIMAL WELFARE ADVISORY BOARD VIRTUAL MEETING MINUTES MONDAY, OCTOBER 27, 2025, \| 6:30 P.M.

1. Call to Order / Roll Call:

a. The meeting was called to order at 6:30 P.M. by Maria De La Cruz Areachea

i. Board Members Present:

- Maria Marquez

- Rosaura Lopez

- Sabrina Fasana

- Sole Amadi

ii. Board Members Absent:

iii. Village Staff Present:

- Frank Rollason, Village Manger

- Isabel Bentancourt, Assistant Village Clerk

2. Approval of Last Meeting Minutes:

Approval of Meeting Minutes of March 5,2025

Action: Chair Maria Marquez made a motion to approve meeting minutes. Vice Chair Rosaura Lopez second the motion, and it passed by unanimous voice vote.

3. Old Business

Cat Population Management: Noted the significant reduction in the cat population from approximately 300 to 65 due to previous TNR (Trap-Neuter-Return) efforts. The main current challenge is the lack of foster space for cats post-surgery, which limits TNR on other islands. Operational Needs: Discussed the need for more feeders in the cat feeding program. Maria inquired about the status of water receptacles/dispensers for the island. Doris

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Discussed the importance of safety protocols for volunteers. Jessica committed to briefing new police officers via email on the animal feeding program and protocols for injured/lost animals, and to review the volunteer brochure for police social media use. Doris agreed to purchase a chip reader for the police department.

5. Staff / Commission Liaison Updates

6. Public Comments

- Maria Tovar: Confirm if the budget is $5,000 or $2,500 and report back tomorrow

- Maria Tovar: Get t-shirt size information from board members and pass it on for ordering

- Maria: Ask Doris about water receptacles/dispensers update

- Maria Tovar: Ask Julie to send calendar of city events ahead of time

- Jessica: Reach out to Maria about adoption event planned for February or March

- Maria: Send volunteer brochure via email to Julie for approval

- Maria: Send volunteer brochure to Jessica for police social media

- Doris: Check with Frank and Public Works about finding a space to house cats temporarily after TNR surgery

- Doris: Write a letter to Chewy as commissioner requesting food donations for the cat feeding program

- Jessica: Send out an email tomorrow to all new police officers about the animal feeding program and protocols for injured/lost animals

- Doris: Purchase a chip reader for the police department - Maria: Reach out to Isabel about next meeting date and agenda items

8. Adjournment:

a. Motion to Adjourn: Maria Marquez

i. Second: Rosaura Lopez

ii. Vote: All in favor

iii. Motion: PASSED

b. Adjourned: 7:14 p.m.

1. Opening Items 1.A. Call to Order 1.B. Roll Call 2. Approval of Meeting Minutes: March 5, 2025 2.A. Approval of the Meeting Minutes from March 5, 2025 03.05.2025 - AWAB - Minutes 3. Old Business 3.A. Update on the Animal Control Coordination Efforts 3.B. Update on the Water Dispensers for Strays 3.C. Update on the Feeder Program 4. New Business 4.A. Discussion on Organizing an Animal Welfare Board Community Event 4.B. Discussion on the FY 2025-2026 Budget NORTH BAY VILLAGE OFFICIAL AGENDA ANIMAL WELFARE ADVISORY BOARD VIRTUAL MEETING ZOOM MEETING ID: 875 0379 3071 MONDAY, OCTOBER 27, 2025 at 6:30 PM 1

4.C. Discussion on Expanding Outreach and Education 5. Staff / Commission Liaison Updates 6. Public Comment 7. Agenda Items for Next Meeting: December 10, 2025 8. Adjournment THIS MEETING IS OPEN TO THE PUBLIC. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990, ALL PERSONS THAT ARE DISABLED; WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS MEETING BECAUSE OF THAT DISABILITY SHOULD CONTACT THE OFFICE OF THE VILLAGE CLERK AT 305-756-7171 EXT. 45 NO LATER THAN FOUR DAYS PRIOR TO SUCH PROCEEDING. IN ACCORDANCE WITH THE PROVISIONS OF SECTION 286.0105, FLORIDA STATUTES, ANYONE WISHING TO APPEAL ANY DECISION MADE BY VILLAGE COMMISSION, WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING, WILL NEED A RECORD OF THE PROCEEDINGS AND FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD SHALL INCLUDE THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. AGENDA ITEMS MAY BE VIEWED AT THE OFFICE OF THE VILLAGE CLERK, NORTH BAY VILLAGE, 1666 KENNEDY CAUSEWAY. ANYONE WISHING TO OBTAIN A COPY OF ANY AGENDA ITEM SHOULD CONTACT THE VILLAGE CLERK AT 305-756-7171 EXT 45. A COMPLETE AGENDA PACKET IS ALSO AVAILABLE ON THE VILLAGE WEBSITE AT www.nbvillage.com. TO REQUEST THIS MATERIAL IN ACCESSIBLE FORMAT, SIGN LANGUAGE INTERPRETERS, INFORMATION ON ACCESS FOR PERSON WITH DISABILITIES, AND/OR ANY ACCOMMODATION TO REVIEW ANY DOCUMENT OR PARTICIPATE IN ANY VILLAGE-SPONSORED PROCEEDING, PLEASE CONTACT (305) 756-7171 FIVE DAYS IN ADVANCE TO INITIATE YOUR REQUEST. TTY USERS MAY ALSO CALL 711 (FLORIDA RELAY SERVICE). 2

1. Opening Items 1.A. Call to Order 1.B. Roll Call 2. Approval of Meeting Minutes: March 5, 2025 2.A. Approval of the Meeting Minutes from March 5, 2025 03.05.2025 - AWAB - Minutes 3. Old Business 3.A. Update on the Animal Control Coordination Efforts 3.B. Update on the Water Dispensers for Strays 3.C. Update on the Feeder Program 4. New Business 4.A. Discussion on Organizing an Animal Welfare Board Community Event 4.B. Discussion on the FY 2025-2026 Budget NORTH BAY VILLAGE OFFICIAL AGENDA ANIMAL WELFARE ADVISORY BOARD VIRTUAL MEETING ZOOM MEETING ID: 875 0379 3071 MONDAY, OCTOBER 27, 2025 at 6:30 PM 1

4.C. Discussion on Expanding Outreach and Education 5. Staff / Commission Liaison Updates 6. Public Comment 7. Agenda Items for Next Meeting: December 10, 2025 8. Adjournment THIS MEETING IS OPEN TO THE PUBLIC. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990, ALL PERSONS THAT ARE DISABLED; WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS MEETING BECAUSE OF THAT DISABILITY SHOULD CONTACT THE OFFICE OF THE VILLAGE CLERK AT 305-756-7171 EXT. 45 NO LATER THAN FOUR DAYS PRIOR TO SUCH PROCEEDING. IN ACCORDANCE WITH THE PROVISIONS OF SECTION 286.0105, FLORIDA STATUTES, ANYONE WISHING TO APPEAL ANY DECISION MADE BY VILLAGE COMMISSION, WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING, WILL NEED A RECORD OF THE PROCEEDINGS AND FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD SHALL INCLUDE THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. AGENDA ITEMS MAY BE VIEWED AT THE OFFICE OF THE VILLAGE CLERK, NORTH BAY VILLAGE, 1666 KENNEDY CAUSEWAY. ANYONE WISHING TO OBTAIN A COPY OF ANY AGENDA ITEM SHOULD CONTACT THE VILLAGE CLERK AT 305-756-7171 EXT 45. A COMPLETE AGENDA PACKET IS ALSO AVAILABLE ON THE VILLAGE WEBSITE AT www.nbvillage.com. TO REQUEST THIS MATERIAL IN ACCESSIBLE FORMAT, SIGN LANGUAGE INTERPRETERS, INFORMATION ON ACCESS FOR PERSON WITH DISABILITIES, AND/OR ANY ACCOMMODATION TO REVIEW ANY DOCUMENT OR PARTICIPATE IN ANY VILLAGE-SPONSORED PROCEEDING, PLEASE CONTACT (305) 756-7171 FIVE DAYS IN ADVANCE TO INITIATE YOUR REQUEST. TTY USERS MAY ALSO CALL 711 (FLORIDA RELAY SERVICE). 2

1 NORTH BAY VILLAGE ANIMAL WELFARE ADVISORY BOARD MEETING MINUTES TUESDAY, MARCH 5, 2025, | 6:30 P.M. 1. Call to Order / Roll Call: a. The meeting was called to order at 6:30 p.m. i. Board Members Present: 1. Maria De La Cruz Arrechea 2. Rosaura Lopez 3. Sabrina Fasana 4. Indira Shakti 5. Sole Amadi ii. Board Members Absent: NONE iii. Village Staff Present: 1. Frank Rollason, Village Manager 2. Doris Acosta, Commissioner 3. Isabel Betancourt, Assistant Village Clerk b. Swearing in of Members: The swearing-in of new and returning board members was conducted by Assistant Village Clerk Isabel Betancourt. c. Election of Board Officers: i. Chair: Maria De La Cruz Arrechea ii. Vice Chair: Rosaura Lopez iii. Secretary: Indira Shakti 2. Approval of Last Meeting Minutes: The minutes from the previous meeting were reviewed and approved by unanimous vote. 3. Old Business: a. Update on Stray Cat Care Efforts The board reaffirmed its commitment to feeding, protecting, and caring for stray cats in the community. Discussions included:  The ongoing trapping and adoption program, with two cats recently adopted by the Humane Society.  Maria discussed its recent achievements, such as opening a nonprofit organization, Meow Matters.  The need for medical care for aging stray cats and ways to support these 3

2 efforts. b. Discussion on Water Access for Community Cats  Current water sources for community cats were discussed, with members agreeing to explore new solutions.  Maria suggested researching Miami Beach’s approach to water dispensers for cats.  Doris presented an example of a PVC pipe system for both food and water, which received positive feedback.  Frank clarified that water dispensers could be placed on North Bay Village- owned property if they were properly maintained.  The board agreed to experiment with different water container solutions before finalizing a recommendation. 4. New Business a. Planning for T-Shirt Orders i. The board discussed ordering T-shirts to promote the Animal Welfare Advisory Board. ii. Maria Tovar confirmed that the board has $2,785 remaining in the annual budget. iii. Frank approved the purchase of T-shirts using funds from the board’s annual budget. iv. Maria agreed to collect size and design preferences from board members and send the information to Frank or Maria Tovar for approval and ordering. b. Board Report at the Commission Meeting i. Maria confirmed she would present a report on the board’s activities at the March 18th Commission Meeting at 6:00 p.m. ii. Doris will notify the Clerk’s office of Maria’s participation. c. Next Steps & Action Items i. Maria to visit the Miami Beach boardwalk to observe and photograph their cat water container solutions. ii. Maria to research suitable water dispenser options online. iii. Maria to compile and send water dispenser ideas to Frank for approval. iv. Maria to prepare and deliver a report on the board’s activities at the March 18th commission meeting. v. Maria to gather board members' T-shirt sizes and design preferences and send them to Frank or Maria Tovar. vi. Maria to send the agenda for the next meeting (August 6, 2025, at 6:30 p.m.) to Isabel and Alva. vii. Frank to review and approve the proposed water container solutions. viii. Commissioner Acosta to inform the Clerk about Maria’s confirmation to present at the March 18 meeting. 5. Staff / Commission Liaison Updates: NONE 6. Public Comments: NONE 7. Adjournment: 4

3 a. Motion to Adjourn: Introduced by: i. Second: ii. Vote: All in favor iii. Motion: PASSED b. Adjourned: 7:01 p.m. 5