4. SPECIAL MEETING immediately following Workshop in the Board Room

0 Wednesday, October 2, 2024 4. SPECIAL MEETING immediately following Workshop in the Board Room This meeting is open to the public. Agenda Topic Speakers are heard at this meeting. Please call the Board Office at 561-434-8136 to sign up by noon the day of the meeting, send written comments to boardoffice@palmbeachschools.org, or turn in a blue card to the Board Clerk prior to this meeting being called to order. 1. Call To Order Subject Board Chair Opens Meeting - Board Clerk Takes Attendance Meeting Oct 2, 2024 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 1. Call To Order Type Procedural File Attachments 2. Review and Approve Minutes Subject MIN1 September 4, 2024 Special Meeting for Expulsions Meeting Oct 2, 2024 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 2. Review and Approve Minutes Type Action, Minutes Recommended Action I recommend the Board approve the minutes of the September 4, 2024 Special Meeting for Expulsions. Minutes View Minutes for Sep 4, 2024 - 1. SPECIAL MEETING for EXPULSIONS at 2 p.m. in the DESCRIPTION: Approval of minutes as submitted. CONTACT: Toni Sinclair, Clerk of the School Board (tonilynn.sinclair@palmbeachschools.org) File Attachments Motion & Voting I recommend the Board approve the minutes of the September 4, 2024 Special Meeting for Expulsions. Motion by Frank Barbieri, second by Marcia Andrews. Final Resolution: Motion Passes Yea: Marcia Andrews, Alexandria Ayala, Frank Barbieri, Karen Brill, Barbara McQuinn, Erica Whitfield, Edwin Ferguson Subject MIN2 September 4, 2024 Risk Management Session (Closed) Meeting Oct 2, 2024 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 2. Review and Approve Minutes Type Action, Minutes Recommended Action I recommend the Board approve the minutes of the September 4, 2024 Risk Management Session (Closed). Minutes View Minutes for Sep 4, 2024 - 2. RISK MANAGEMENT SESSION (CLOSED) immediately fo DESCRIPTION: Approval of minutes as submitted. CONTACT: Toni Sinclair, Clerk of the School Board (tonilynn.sinclair@palmbeachschools.org) File Attachments Motion & Voting I recommend the Board approve the minutes of the September 4, 2024 Risk Management Session (Closed). Motion by Frank Barbieri, second by Marcia Andrews. Final Resolution: Motion Passes Yea: Marcia Andrews, Alexandria Ayala, Frank Barbieri, Karen Brill, Barbara McQuinn, Erica Whitfield, Edwin Ferguson Subject MIN3 September 4, 2024 Closed Session for Security System Plan Meeting Oct 2, 2024 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 2. Review and Approve Minutes Type Action, Minutes Recommended Action I recommend the Board approve the minutes of the September 4, 2024 Closed Session for Security System Plan. Minutes View Minutes for Sep 4, 2024 - 3. CLOSED SESSION FOR SECURITY SYSTEM PLAN immedia DESCRIPTION: Approval of minutes as submitted. CONTACT: Toni Sinclair, Clerk of the School Board (tonilynn.sinclair@palmbeachschools.org) File Attachments Motion & Voting I recommend the Board approve the minutes of the September 4, 2024 Closed Session for Security System Plan. Motion by Frank Barbieri, second by Marcia Andrews. Final Resolution: Motion Passes Yea: Marcia Andrews, Alexandria Ayala, Frank Barbieri, Karen Brill, Barbara McQuinn, Erica Whitfield, Edwin Ferguson Subject MIN4 September 4, 2024 Workshop Meeting Oct 2, 2024 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 2. Review and Approve Minutes Type Action, Minutes Recommended Action I recommend the Board approve the minutes of the September 4, 2024 Workshop. Minutes View Minutes for Sep 4, 2024 - 4. WORKSHOP immediately following closed sessions DESCRIPTION: Approval of minutes as submitted. CONTACT: Toni Sinclair, Clerk of the School Board (tonilynn.sinclair@palmbeachschools.org) File Attachments Motion & Voting I recommend the Board approve the minutes of the September 4, 2024 Workshop. Motion by Frank Barbieri, second by Marcia Andrews. Final Resolution: Motion Passes Yea: Marcia Andrews, Alexandria Ayala, Frank Barbieri, Karen Brill, Barbara McQuinn, Erica Whitfield, Edwin Ferguson Subject MIN5 September 4, 2024 Special Meeting Meeting Oct 2, 2024 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 2. Review and Approve Minutes Type Action, Minutes Recommended Action I recommend the Board approve the minutes of the September 4, 2024 Special Meeting. Minutes View Minutes for Sep 4, 2024 - 5. SPECIAL MEETING immediately following Workshop DESCRIPTION: Approval of minutes as submitted. CONTACT: Toni Sinclair, Clerk of the School Board (tonilynn.sinclair@palmbeachschools.org) File Attachments Motion & Voting I recommend the Board approve the minutes of the September 4, 2024 Special Meeting. Motion by Frank Barbieri, second by Marcia Andrews. Final Resolution: Motion Passes Yea: Marcia Andrews, Alexandria Ayala, Frank Barbieri, Karen Brill, Barbara McQuinn, Erica Whitfield, Edwin Ferguson Subject MIN6 September 4, 2024 Final Budget Adoption Meeting Meeting Oct 2, 2024 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 2. Review and Approve Minutes Type Action, Minutes Recommended Action I recommend the Board approve the minutes of the September 4, 2024 Final Budget Adoption Meeting. Minutes View Minutes for Sep 4, 2024 - 6. FINAL BUDGET ADOPTION MEETING AT 5:05 P.M. DESCRIPTION: Approval of minutes as submitted. CONTACT: Toni Sinclair, Clerk of the School Board (tonilynn.sinclair@palmbeachschools.org) File Attachments Motion & Voting I recommend the Board approve the minutes of the September 4, 2024 Final Budget Adoption Meeting. Motion by Frank Barbieri, second by Marcia Andrews. Final Resolution: Motion Passes Yea: Marcia Andrews, Alexandria Ayala, Frank Barbieri, Karen Brill, Barbara McQuinn, Erica Whitfield, Edwin Ferguson Subject MIN7 September 18, 2024 Regular Board Meeting Meeting Oct 2, 2024 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 2. Review and Approve Minutes Type Action, Minutes Recommended Action I recommend the Board approve the minutes of the September 18, 2024 Regular Board Meeting. Minutes View Minutes for Sep 18, 2024 - 1. REGULAR BOARD MEETING at 5 p.m. in the Board Ro DESCRIPTION: Approval of minutes as submitted. CONTACT: Toni Sinclair, Clerk of the School Board (tonilynn.sinclair@palmbeachschools.org) File Attachments Motion & Voting I recommend the Board approve the minutes of the September 18, 2024 Regular Board Meeting. Motion by Frank Barbieri, second by Marcia Andrews. Final Resolution: Motion Passes Yea: Marcia Andrews, Alexandria Ayala, Frank Barbieri, Karen Brill, Barbara McQuinn, Erica Whitfield, Edwin Ferguson 3. Chairman Adds Items for Good Cause Subject Items Added: REG-N1 Meeting Oct 2, 2024 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 3. Chairman Adds Items for Good Cause Type Procedural Item Added : REG-N1 Ballenisles Charities Foundation/Ben Carson Reading Room at Timber Trace Elementary Good Cause Statement : Good cause exists for adding this agenda item so that work can get underway on Timber Trace Elementary School’s Ben Carson Reading Room within the timeframe requested by the Ballenisles Charities Foundation, which has generously agreed to financially support this initiative of the Carson Scholars Fund. Board approval is necessary to get this project underway and to avoid further delays. File Attachments 4. Superintendent Withdraws Items Subject Items Withdrawn: Meeting Oct 2, 2024 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 4. Superintendent Withdraws Items Type Information File Attachments 5. Board Pulls Items from Consent Agenda Subject Items Pulled: LR1 Meeting Oct 2, 2024 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 5. Board Pulls Items from Consent Agenda Type Procedural File Attachments 6. Review and Approve Agenda Subject Approve Agenda Meeting Oct 2, 2024 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 6. Review and Approve Agenda Type Action Recommended Action Motion to approve the agenda as presented or amended. File Attachments Motion & Voting Motion to approve the agenda as presented or amended. Motion by Erica Whitfield, second by Frank Barbieri. Final Resolution: Motion Passes Yea: Marcia Andrews, Alexandria Ayala, Frank Barbieri, Karen Brill, Barbara McQuinn, Erica Whitfield, Edwin Ferguson 7. Disclosures and Abstentions Subject Disclosures and Abstentions Meeting Oct 2, 2024 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 7. Disclosures and Abstentions Type Procedural File Attachments 8. Superintendent and Board Comments Subject Superintendent Meeting Oct 2, 2024 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 8. Superintendent and Board Comments Type Information File Attachments Subject Board Members Meeting Oct 2, 2024 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 8. Superintendent and Board Comments Type Information File Attachments 9. Speakers - Agenda Topics Only Subject Agenda Item Speakers Meeting Oct 2, 2024 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 9. Speakers - Agenda Topics Only Type Information File Attachments 10. Consent Agenda Subject BRD1 Ratify Membership List of Board Advisory Committee Meeting Oct 2, 2024 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board ratify and approve the appointment of the Committee members as shown on the membership list of the Board Advisory Committee as submitted. DESCRIPTION: Updated membership lists for the following committees: Construction Oversight & Review Committee (CORC) District Diversity & Equity Committee (DDEC) The resumes of new members are attached CONTACT: Shawntoyia Bernard, Esq., General Counsel ( Shawntoyia.Bernard@palmbeachschools.org ) FINANCIAL IMPACT: n/a Strategic Themes (choose all that apply): x A. Academic Excellence and Growth x B. Student-Focused Culture x C. Mental Health and Wellness x D. Committed and Impactful Employees Priority Outcomes (choose all that apply): x Educate x Affirm x Inspire File Attachments CORC LIST 9.23.2024_Redacted.pdf (149 KB) Diversity & Equity Cmte Updated on 9.10.2024_Redacted.pdf (623 KB) Subject BRD2 Board Member Travel - Ferguson Meeting Oct 2, 2024 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve and confirm School Board Member Edwin Ferguson's travel, as submitted, and that it meets the requirement of Florida Statute 1001.39, effective July 1, 2019 DESCRIPTION: School Board member Edwin Ferguson will travel to Tampa, Florida for the FSBA/FADSS 79th Annual Joint Conference. The itemized list detailing estimated travel expenses is attached. CONTACT: Shawntoyia Bernard, Esq., General Counsel ( Shawntoyia.Bernard@palmbeachschools.org ) FINANCIAL IMPACT: Estimated expenses are $1,855.00 and are paid from the Board Member's out-of-state travel budget. Strategic Themes (choose all that apply):  A. Academic Excellence and Growth  B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate  Affirm  Inspire File Attachments Edwin Ferguson Travel.pdf (221 KB) Subject CEW1 Interlocal Agreement with PBC and FDOH Meeting Oct 2, 2024 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the Interlocal Agreement with Palm Beach County, the School Board of Palm Beach County, and the Florida Department of Health (FDOH), and authorize the Superintendent or his designee to sign all documents required for the implementation of this agreement effective when signed for one year with automatic renewal each year for a term not to exceed 5 years. DESCRIPTION: This Interlocal Agreement is for the use of certain school facilities as "Points of Dispensing" by the FDOH of PBC and Palm Beach County in the event of a declared state of emergency. This agreement details the specifics of access and use. CONTACT: Keith Oswald, Chief of Equity and Wellness (keith.oswald@palmbeachschools.org) FINANCIAL IMPACT: There is no financial impact. Strategic Themes (choose all that apply):  A. Academic Excellence and Growth  B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate  Affirm  Inspire File Attachments Interlocal Agreement.pdf (502 KB) legal checklist - interlocal.pdf (92 KB) Subject CS1 Florida High School for Accelerated Learning South Palm Beach County Charter School New Application Meeting Oct 2, 2024 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the application of Florida High School for Accelerated Learning South Palm Beach County Charter School for all of the reasons stated by the evaluation instruments, the overall assessment, and authorize the Superintendent or his designee to sign all related correspondence and documents which are required for implementation. DESCRIPTION: O n August 27, 2024, the Department of Charter Schools received an application to open the Florida High School for Accelerated Learning South Palm Beach County Charter School in the School District of Palm Beach County in the school year 2025. A review of the application was conducted using the required Florida Charter School Application Evaluation Instrument. CONTACT: Edward Tierney, Deputy Superintendent/Chief of Schools (edward.tierney@palmbeachschools.org) Dr. Annmarie Dilbert, Director of the Department of Charter Schools FINANCIAL IMPACT: There is an estimated projected financial impact to the District as follows: First year = $ 1,391,943.00 Second year = $ 2,435,767.00 Third year = $ 3,105,853.00 Fourth year = $ 3,664,719.00 Fifth year = $ 4,197,827.00 Total = $14,796,109.00 Strategic Themes (choose all that apply):  A. Academic Excellence and Growth  B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate  Affirm  Inspire File Attachments Model Florida Charter School Application.pdf (2,474 KB) Subject LR2 2025 Modifications to the 2022-2025 Collective Bargaining Agreement with the Palm Beach County Classroom Teachers Association Meeting Oct 2, 2024 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the attached Tentative Agreement pending ratification by Palm Beach County Classroom Teachers Association. DESCRIPTION: Teachers will receive a blended 4% base salary increase Increase the annual Differentiated Pay Supplement for ESE teachers to $1,250 Increase the Additional Period Supplement to $30 per period Agreement to study committees All salary increases are retroactive to July 1, 2024 All changes are displayed in the attached tentative agreement This represents the monies provided by the State for the Teacher Salary Increase Allocation and local monies. CONTACT: Tim Kubrick, Chief of Human Resources and Chief Negotiator (tim.kubrick@palmbeachschools.org) Heather Frederick, CPA, Chief Financial Officer (heather.frederick@palmbeachschools.org) Mark Mitchell, Director, Compensation and Employee Information Services (mark.mitchell@palmbeachschools.org) FINANCIAL IMPACT: The financial impact including benefits cost to the District's FY25 budget is an estimated $39 million. Strategic Themes (choose all that apply):  A. Academic Excellence and Growth  B. Student-Focused Culture  C. Mental Health and Wellness X D. Committed and Impactful Employees Priority Outcomes (choose all that apply): XEducate XAffirm XInspire File Attachments CTA Tentative Agreement 2024-2025 Signed.pdf (787 KB) Subject HR1 Hourly Wage Increases for Substitute Teachers – FY25 Meeting Oct 2, 2024 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend that the School Board approve the hourly wage increase for substitute teachers as submitted. DESCRIPTION: The recommended hourly wage increases for Substitute Teachers are designed to enhance the recruitment and retention of substitute teachers and recognize their critical role in maintaining the educational program throughout our classrooms. The new hourly wage rates are listed below and are aimed at better reflecting the qualifications of the substitute teachers and aligning with regional compensation trends for similar roles: High School: $15.50/hour High School + 1-59 College Credits: $15.75/hour Associate's: $16.50/hour Bachelor's A/S: $18.00/hour Retired Teacher: $20.00/hour Effective date for new hourly rates: October 5, 2024 CONTACT: Tim Kubrick, Chief of Human Resources ( Tim.kubrick@palmbeachschools.org ) Mark Mitchell, Director, Compensation and Employee Information Services FINANCIAL IMPACT: The proposed increases represent the first increase since 7/30/2022 and will go into effect on October 5, 2024. The financial impact is $1.4 million. Strategic Themes (choose all that apply):  A. Academic Excellence and Growth  B. Student-Focused Culture  C. Mental Health and Wellness X D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments Subject P1 Personnel Agenda Meeting Oct 2, 2024 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the Personnel Agenda as submitted. DESCRIPTION: Personnel Agenda for October 2, 2024. CONTACT: Tim Kubrick, Chief of Human Resources ( timothy.kubrick@ palmbeachschools.org ) Mark Mitchell, Director, Compensation and Employee Information Services ( mark.mitchell@ palmbeachschools.org ) FINANCIAL IMPACT: The financial impact to the School District is absorbed within school, department, and grant budgets. Changes in employment status occur on a continual basis with little or no budgetary impact since terminations/leaves result in budget positions being vacant and appointments/promotions result in budgeted positions being filled. However, the net financial impact for the attached list of 8 transactions is $56,210. Detailed information is on file in the Department of Compensation and Employee Information Services. Strategic Themes (choose all that apply):  A. Academic Excellence and Growth  B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate  Affirm  Inspire File Attachments October 2 Special Meeting.pdf (159 KB) Resume October 2 Special Meeting.pdf (1,021 KB) Subject P2 Out-of-Field/Out-of-Compliance Survey 2 Meeting Oct 2, 2024 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the attached list of Out-of-Field/Out-of-Compliance Teachers for Survey 2 for the FY25 school year. DESCRIPTION: Pursuant to sec. 1012.42, F.S, teachers in a district school system may be assigned to teach subject matter that is outside the field in which they are certified. Such assignments typically are made to provide students with a comprehensive program of instruction. Priority consideration is granted to teachers who have demonstrated subject matter competency through prior teaching experience. The School District will allow schools to hire new hires Out-of-Field. Those new hires who are offered jobs as an Out-of- Field are required to complete appropriate coursework requirements and/or certification examinations prior to the end of May. Teachers identified as Out-of-Compliance are Category 1 teachers who have not added the ESOL endorsement to their certificate. Category 1 teachers a re teaching Language Arts, English, Reading, Elementary, or ESE. Category 1 teachers have six (6) years to meet their ESOL requirements. This timeline begins with the first ESOL Out-of-Field Notification. It is recommended that teachers take at least one ESOL Endorsement class each year to remain on track. Job Offer letters for Instructional personnel hired after July 1, 2014, include the following statement, “ Acceptance of this position means that as a condition of continued employment, you must complete the appropriate ESOL coursework required by this assignment .” CONTACT: Tim Kubrick, Chief of Human Resources (tim.kubrick@palmbeachschools.org) Elaine Gallagher, Director, Recruitment and Retention FINANCIAL IMPACT: There is a financial impact on the School District of Palm Beach County if attached list of teachers is not approved prior to Date Certain of FTE. Strategic Themes (choose all that apply): x A. Academic Excellence and Growth x B. Student-Focused Culture  C. Mental Health and Wellness x D. Committed and Impactful Employees Priority Outcomes (choose all that apply): x Educate x Affirm x Inspire File Attachments FINAL - 25 OOF-OOC Chrts, Grphs, Tchr List 3.pdf (1,207 KB) Subject P3 Salary Actions for Non-Bargaining Unit (NBU) Groups, Including School-Based Administrators (PI) and Staff, Miscellaneous, and Confidential (SMC) Employees Meeting Oct 2, 2024 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the School Board approve the NBU Salary Actions Agenda and Salary Schedules as submitted. DESCRIPTION: Consider approval of the NBU Salary Actions Agenda and Salary Schedules as submitted. CONTACT: Tim Kubrick, Chief of Human Resources (timothy.kubrick@palmbeachschools.org) Mark Mitchell, Director, Compensation & EE Information Services FINANCIAL IMPACT: The financial impact, including benefits cost to the District's FY25 budget, is an estimated $6.9 million. Strategic Themes (choose all that apply): A. Academic Excellence and Growth B. Student-Focused Culture C. Mental Health and Wellness X D. Committed and Impactful Employees Priority Outcomes (choose all that apply): XEducate XAffirm XInspire File Attachments NBU PISMC Salary Actions Agenda FY2025.pdf (47 KB) Subject PD1 School Affiliation Agreement - University of Phoenix Meeting Oct 2, 2024 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the School Affiliation Agreement Amendment with the University of Phoenix for the placement of pre-service college students preparing to become future educators and authorize the Superintendent and Board Chair to sign all needed documents. DESCRIPTION: The Department of Professional Development annually receives numerous requests from various colleges and universities for the placement of Pre-service students within the District's schools. Prior to placement, all intern students are required to undergo a background check and drug screening, which must be cleared by school police. Upon clearance, the Department of Professional Development facilitates the placement of these students in schools across the District. Colleges and universities submitting placement requests are required to sign an Affiliation Agreement, which establishes the responsibilities and obligations of both the institution and the School District of Palm Beach County. The agreement covers key areas such as Non-discrimination, liability, and confidentiality. The Pre-service program engages multiple stakeholders, including college students, classroom teachers, school administrators, and university educators, all collaborating to provide future educators with practical learning experiences in local schools. CONTACT: Timothy Kubrick; Chief of Human Resources Anthony Dougherty; Director; Professional Development FINANCIAL IMPACT: No financial impact. Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture  C. Mental Health and Wellness X D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments Updated Amendment 3 - UPX 09202024.pdf (800 KB) PhoenixAmendmentChecklist.pdf (914 KB) PBSD 1870 UPX 09202024.pdf (184 KB) Subject POL-DS1 Policy 5.017 K-12 Virtual Education - Development Meeting Oct 2, 2024 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve development of proposed, revised Policy 5.017 K-12 Virtual Education. DESCRIPTION: Policy 5.017 K-12 Virtual Education - Development CONTACT: Edward Tierney, Deputy Superintendent/Chief of Schools (edward.tierney@palmbeachschools.org) Bradley Henry, Director, Virtual & Home Education Services FINANCIAL IMPACT: N/A Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments Board Report_Legal Sign off - REVISED Policy DEVELOPMENT - K-12 Virtual Educaiton.pdf (128 KB) DRAFT Policy 5.017 - K-12 Virtual Education.pdf (71 KB) Subject POL-HR1 NEW Policy 3.03 Progressive Discipline - Development Meeting Oct 2, 2024 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve development of New Policy 3.03 Progressive Discipline. DESCRIPTION: NEW Policy 3.03 Progressive Discipline - Development CONTACT: Timothy Kubrick, Chief of Human Resources ( timothy.kubrick@palmbeachschools.org ) Edilia De La Vega, Director, Office of Professional Standards FINANCIAL IMPACT: N/A Strategic Themes (choose all that apply):  A. Academic Excellence and Growth  B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate  Affirm  Inspire File Attachments Board Report Legal Sign off - Policy 3.03 - Develop.pdf (177 KB) SB Policy 3.03 - Progressive Discipline 9 11.docx.pdf (86 KB) Subject POL-SP1 Policy 2.38 Crisis Response Planning for All-Hazards Events - Development Meeting Oct 2, 2024 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve development of proposed, revised Policy 2.38 Crisis Response Planning for All-Hazards Events. DESCRIPTION: Policy 2.38 Crisis Response Planning for All-Hazards Events - Development CONTACT: Sarah Mooney, Chief of School Police ( sarah.mooney@palmbeachschools.org ) Vanessa Snow, Deputy Chief of School Police FINANCIAL IMPACT: N/A Strategic Themes (choose all that apply):  A. Academic Excellence and Growth X B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate  Affirm  Inspire File Attachments Board Report - Legal Sign Off Policy 2.38 Crisis Response Planning for All-Hazards Events.pdf (98 KB) Legal Approval POL-SP1 2.38 Crisis Response Planning 9-12-24.pdf (187 KB) Subject POL-SP2 Policy 2.3817 School Campus and District Facility Security - Development Meeting Oct 2, 2024 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve development of proposed, revised Policy 2.3817 School Campus and District Facility Security. DESCRIPTION: Policy 2.3817 School Campus and District Facility Security - Development CONTACT: Sarah Mooney, Chief of School Police ( sarah.mooney@palmbeachschools.org ) Vanessa Snow, Deputy Chief of School Police FINANCIAL IMPACT: N/A Strategic Themes (choose all that apply):  A. Academic Excellence and Growth X B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate  Affirm  Inspire File Attachments Board Report - Legal Sign Off Policy 2.3817 9-12-24.pdf (81 KB) Legal Approved Policy 2.3817 School Campus and District Facility Security 9-12-24 10-2-24.pdf (223 KB) Subject POL-SP3 Policy 2.3818 School Safety Requirements and Monitoring - Development Meeting Oct 2, 2024 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve development of proposed, revised Policy 2.3818 School Safety Requirements and Monitoring. DESCRIPTION: Policy 2.3818 School Safety Requirements and Monitoring - Development CONTACT: Sarah Mooney, Chief of School Police ( sarah.mooney@palmbeachschools.org ) Vanessa Snow, Deputy Chief of School Police FINANCIAL IMPACT: N/A Strategic Themes (choose all that apply):  A. Academic Excellence and Growth X B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate  Affirm  Inspire File Attachments Board Report - Legal Sign Off Policy 2.3818 9-12-24.pdf (93 KB) Legal Approved Policy 2.3818 School Safety Requirements and Monitoring 9-12-24 10-02-24.pdf (193 KB) 11. Approve Consent Agenda Subject Approve Consent Agenda Meeting Oct 2, 2024 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 11. Approve Consent Agenda Type Action Recommended Action Motion to approve the Consent Agenda as presented or amended. File Attachments Motion & Voting Motion to approve the Consent Agenda as presented or amended. Motion by Erica Whitfield, second by Marcia Andrews. Final Resolution: Motion Passes Yea: Marcia Andrews, Alexandria Ayala, Frank Barbieri, Karen Brill, Barbara McQuinn, Erica Whitfield, Edwin Ferguson 12. New Business Subject LR1 Proposed 2025-2026 and 2026-2027 School Calendars Meeting Oct 2, 2024 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 12. New Business Type Action Recommended Action I recommend the Board approve the proposed School Calendars for the 2025-2026 and 2026-2027 school years as submitted. DESCRIPTION: School Board Policy 2.35 requires the Board approve school calendars. The new calendars for school years 2025-2026 and 2026-2027 are presented for approval. The calendars reflect the recommendations of the Calendar Committee and the Board requests as well. CONTACT: Diane Wyatt, Director of HR Compliance & Processes (diane.wyatt@palmbeachschools.org) FINANCIAL IMPACT: N/A Strategic Themes (choose all that apply): XA. Academic Excellence and Growth XB. Student-Focused Culture  C. Mental Health and Wellness X D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments 2025-2026 Calendar Final.pdf (332 KB) 2026-2027 Calendar Final.pdf (333 KB) Motion & Voting I recommend the Board approve the proposed School Calendars for the 2025-2026 and 2026-2027 school years as submitted. Motion by Edwin Ferguson, second by Frank Barbieri. Final Resolution: Motion Passes Yea: Marcia Andrews, Frank Barbieri, Barbara McQuinn, Erica Whitfield, Edwin Ferguson Nay: Alexandria Ayala, Karen Brill Subject REG-N1 Ballenisles Charities Foundation/Ben Carson Reading Room at Timber Trace Elementary Meeting Oct 2, 2024 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 12. New Business Type Action Recommended Action I recommend the Board approve the contract with the Carson Scholars Fund for the establishment of a Ben Carson Reading Room at Timber Trace Elementary. DESCRIPTION: The Carson Scholars Fund will allocate $20,000 to Timber Trace to create an interest-based literacy environment, where the children can become proficient and enthusiastic readers. The Ben Carson Reading Room is an initiative of Dr. Ben Carson and his wife, Candy, to create an inviting environment for children to feel motivated to develop their reading skills. CONTACT: Edward Tierney, Deputy Superintendent/Chief of Schools (edward.tierney@palmbeachschools.org) Camille Long, Regional Superintendent FINANCIAL IMPACT: The financial impact to the FY25 Special Revenue-Other Funds Budget is an increase of $20,000. Strategic Themes (choose all that apply): X A. Academic Excellence and Growth  B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments Timber Trace - Ben Carson room.pdf (201 KB) Legal Contract Checklist.pdf (866 KB) Motion & Voting I recommend the Board approve the contract with the Carson Scholars Fund for the establishment of a Ben Carson Reading Room at Timber Trace Elementary. Motion by Frank Barbieri, second by Marcia Andrews. Final Resolution: Motion Passes Yea: Marcia Andrews, Alexandria Ayala, Frank Barbieri, Karen Brill, Barbara McQuinn, Erica Whitfield, Edwin Ferguson 13. Adjourn Subject END TIME Meeting Oct 2, 2024 - 4. SPECIAL MEETING immediately following Workshop in the Board Room Category 13. Adjourn Type Action Recommended Action Motion to adjourn the meeting. File Attachments Motion & Voting Motion to adjourn the meeting. Motion by Frank Barbieri, second by Edwin Ferguson. Final Resolution: Motion Passes Yea: Marcia Andrews, Alexandria Ayala, Frank Barbieri, Karen Brill, Barbara McQuinn, Erica Whitfield, Edwin Ferguson