Regular Board Meeting

3 Monday, November 14, 2022 Regular Board Meeting 5:00 PM CST WASHINGTON COUNTY SCHOOL BOARD Board Room, 750 Sinclair Street, Chipley, FL 32428 The mission of the Washington County School District is to empower all students to become well educated, productive citizens by providing appropriate, high quality, and rigorous educational programs in a safe learning environment. A. MEETING OPENINGS Subject 1. Call to order by the Board Chair Meeting Nov 14, 2022 - Regular Board Meeting Category A. MEETING OPENINGS Type Information, Procedural File Attachments B. AGENDA ADDITIONS/CORRECTIONS Subject 1. *Additions/Changes to Agenda Meeting Nov 14, 2022 - Regular Board Meeting Category B. AGENDA ADDITIONS/CORRECTIONS Type Information ADDITIONS SINCE POSTED: CONSENT ITEMS ADD - Approval of additional private school tutor for Washington County Christian School HUMAN RESOURCES - CHIPLEY HIGH SCHOOL ADD - Approval of employment recommendation of Linda Harris, teacher, effective November 14, 2022, pending pre-employment screening File Attachments C. APPROVAL OF AGENDA D. PRESENTATIONS Subject 1. U.S. Presidential Scholars Nominations Meeting Nov 14, 2022 - Regular Board Meeting Category D. PRESENTATIONS Type Information Kirstyn Brown – VHS Academic Kelcy Cooper – CHS CTE File Attachments Memo - Presentation of U.S. Presidential Scholars Nominations.pdf (566 KB) Subject 2. Recognition of CHS Girls Volley Ball Team Meeting Nov 14, 2022 - Regular Board Meeting Category D. PRESENTATIONS Type File Attachments Subject 3. Awarded Funds for the Nursing Program Meeting Nov 14, 2022 - Regular Board Meeting Category D. PRESENTATIONS Type Information File Attachments PIPELINE Documentation of Granted funds.pdf (198 KB) E. CITIZEN REQUEST Subject 1. The Washington County School Board welcomes you to this meeting. This is time set aside for the Citizens of Washington County to address the School Board. This is not a question and answer period; it is not a political forum, nor is it a time for personal accusations and derogatory remarks to/ or about school personnel. If you would like to address the School Board, please come to the podium, state your name and address for the record and limit your comments to not more than five (5) minutes. Your participation is welcomed and appreciated. Meeting Nov 14, 2022 - Regular Board Meeting Category E. CITIZEN REQUEST Type Information File Attachments F. CONSENT ITEMS Subject 1. Approval to pay monthly bills; Approval of Financial Report and the Budget Amendment Meeting Nov 14, 2022 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments BA for Nov Bd Mtg.pdf (2,110 KB) Financial Report for Nov Mtg.pdf (619 KB) Subject 2. Approval of request proposals for banking services Meeting Nov 14, 2022 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments RFP Banking Services.pdf (165 KB) Subject 3. Approval of Minutes - Regular Meeting, October 10, 2022 Meeting Nov 14, 2022 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent), Minutes File Attachments MINUTES - Reg. Mtg 10-10-22.pdf (136 KB) Subject 4. Approval of Minutes - Student Hearing, October 10, 2022 Meeting Nov 14, 2022 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent), Minutes File Attachments Subject 5. Approval of Minutes - Executive Session, October 10, 2022 Meeting Nov 14, 2022 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent), Minutes File Attachments MINUTES - Executive Session 10-10-22.pdf (54 KB) Subject 6. Approval of Minutes - Special Board Meeting, October 20, 2022 Meeting Nov 14, 2022 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent), Minutes File Attachments MINUTES - Special Board Mtg 10-20-22.pdf (85 KB) Subject 7. Approval of Substitutes/Volunteers Meeting Nov 14, 2022 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Sub and Volunteers.pdf (414 KB) Subject 8. Approval to advertise for public hearing to revise/adopt Board Policies/Procedures Meeting Nov 14, 2022 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Request to advertise.pdf (426 KB) Subject 9. Approval of contract with Donofro Architects for architectural services for Chipley VPK facility Meeting Nov 14, 2022 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Architectural Services.pdf (10,101 KB) Subject 10. Approval of out-of-state travel for CHS boys basketball to play Emmanuel Christian School in Dothan, AL on December 2, 2022 Meeting Nov 14, 2022 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo - CHS Boys Basketball Out-of-State Travel - Dothan AL 12-02-22.pdf (13 KB) CHS Boys Basketball Out-of-State Travel Request - Dothan AL 12-02-22.pdf (19 KB) Subject 11. Approval of out-of-state travel for CHS girls basketball to play Enterprise High School in Enterprise, AL on December 9, 2022 Meeting Nov 14, 2022 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo - CHS Girls Basketball Out-of-State Travel Request - Enterprise AL 12-09-22.pdf (13 KB) CHS Girls Basketball Out-of-State Basketball - Enterprise AL 12-09-22.pdf (19 KB) Subject 12. Approval of out-of-state travel for CHS boys basketball to play Wiregrass Christian Academy in Dothan, AL on December 13, 2022 Meeting Nov 14, 2022 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo - CHS Boys Basketball Out-of-State Travel Request - Dothan AL 12-13-22.pdf (13 KB) CHS Boys Basketball Out-of-State Travel Request - Dothan AL 12-13-22.pdf (30 KB) Subject 13. Approval of out-of-state travel for CHS girls basketball to play in tournament in Headland, AL on December 20, 22, and 23, 2022 Meeting Nov 14, 2022 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo - CHS Girls Basketball Out-of-State Travel Request - Headland AL 12-20 to 12-23-22.pdf (24 KB) CHS Girls Basketball Out-of-State Travel Request - Headland AL 12-20 to 12-23-22.pdf (17 KB) Subject 14. Approval to open and advertise CTE paraprofessional position Meeting Nov 14, 2022 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo To Open CTE Para.pdf (410 KB) Subject 15. Approval to increase the hourly rate for the FPTC Adult Education program temporary OPS position Meeting Nov 14, 2022 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo - Increase hourly rate for OPS position.pdf (335 KB) Adult Ed Hourly OPS Position Increase Request.pdf (30 KB) Subject 16. Approval of out-of-state travel for RMS cheerleaders to travel to OWA Theme/Water Park in Foley, AL on December 16, 2022 Meeting Nov 14, 2022 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments RMS out-of-state travel cheerleaders .pdf (729 KB) Subject 17. Approval of STEM Early College Agreements Meeting Nov 14, 2022 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Chipola STEM.pdf (2,846 KB) Memo - Chipola STEM.pdf (571 KB) Subject 18. Approval of disposal of property Meeting Nov 14, 2022 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Disposal of property 11042022.pdf (1,271 KB) Subject 19. Approval of Facility Five-Year Work Plan Meeting Nov 14, 2022 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Facility five-Year Work Plan.pdf (706 KB) Subject 20. Approval of FPTC Pipeline Grant Expenditures Meeting Nov 14, 2022 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo- Awarded funds for PIPELINE.pdf (650 KB) PIPELINE Documentation of Granted funds.pdf (198 KB) POs for Board Approval Pipeline Grant.pdf (120 KB) Subject 21. Approval of School Internal Audit for fiscal year ending June 30, 2022 Meeting Nov 14, 2022 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo - School Internal Audit Report.pdf (318 KB) Final WCSD Short version (1).pdf (3,027 KB) Subject 22. Approval of construction management services for Chipley VPK Facility Meeting Nov 14, 2022 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Construction Management Service.pdf (415 KB) Subject 23. ADD - Approval of additional private school tutor for Washington County Christian School Meeting Nov 14, 2022 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Additional Private School Tutor(1).pdf (357 KB) G. PAEC RECOMMENDATIONS Subject 1. PAEC-AGENDA Meeting Nov 14, 2022 - Regular Board Meeting Category G. PAEC RECOMMENDATIONS Type Information OUT-OF-STATE TRAVEL Kris Bray - Nashville, TN for Learning Forward Annual Conference, December 3-8, 2022 Tori Baxley and Charles Walker - Atlanta, GA for AEPA Meeting, November 27-December 2, 2022 PROJECTS/AMENDMENTS Permission to Submit Identification and Recruitment Project (ID&R) Title I, Part C Migrant Education Grant Permission to Submit Computer Science Certification Grant BIDS/PROPOSALS Results of RFP #23-01 (Technology Catalog Solutions) CONTRACTS/AGREEMENTS My Virtual School (Calhoun, Franklin, Gadsden, Gulf, Holmes, Jefferson, Liberty, Madison, Okaloosa, Taylor, Wakulla, Washington) – Amended Mullen Coughlin LLC Florida Buy Contract Extensions (Howard Technology, VootuLED, Minimise USA, Signature Products, Patcraft, Pure Air Control Service, Fabricon Modular, i2 Visual, Earlychildhood, Hertz Furniture Systems, Watchfacts) Bill Lee Guadalupe Ginn Kroll Associates, Inc. HUMAN RESOURCES/PERSONNEL Recommendation of OPS Employees Recommendation of OPS Virtual Instructors Revised Job Description – Consultant II – IS – ESE Revised Job Description – Consultant II - Assistant Migrant Coordinator – BTSS Change of Personnel Status File Attachments Subject 2. OUT-OF-STATE TRAVEL Meeting Nov 14, 2022 - Regular Board Meeting Category G. PAEC RECOMMENDATIONS Type Action (Consent) File Attachments A.1. Out of State Travel.Bray.pdf (80 KB) A.2. Out of State Travel.Baxley and Walker.pdf (68 KB) Subject 3. PROJECTS/AMENDMENTS Meeting Nov 14, 2022 - Regular Board Meeting Category G. PAEC RECOMMENDATIONS Type Action (Consent) File Attachments B.1. ID and Recruitment Grant.pdf (57 KB) B.2. Computer Science Certification Grant.pdf (68 KB) Subject 4. BIDS/PROPOSALS Meeting Nov 14, 2022 - Regular Board Meeting Category G. PAEC RECOMMENDATIONS Type Action (Consent) File Attachments C.1. Results of RFP #23-01.pdf (76 KB) Subject 5. CONTRACTS/AGREEMENTS Meeting Nov 14, 2022 - Regular Board Meeting Category G. PAEC RECOMMENDATIONS Type Action (Consent) File Attachments D.1. My Virtual School Districts.pdf (197 KB) D.2. Mullen Coughlin (1).pdf (82 KB) D.3. Florida Buy Contract Extensions.pdf (89 KB) D.4. B.Lee.pdf (78 KB) D.5. G.Ginn.pdf (76 KB) D.6. Kroll Associates.pdf (321 KB) Subject 6. HUMAN RESOURCES/PERSONNEL Meeting Nov 14, 2022 - Regular Board Meeting Category G. PAEC RECOMMENDATIONS Type Action (Consent) File Attachments E.1. .OPS Employees.pdf (63 KB) E.1. A.Negron application.pdf (2,728 KB) E.1. R.Melecio application.pdf (3,714 KB) E.2. .OPS Virtual Instructors.pdf (111 KB) E.2. Appendix A.pdf (136 KB) E.2. E.McCullough application.pdf (5,358 KB) E.2. E.McCullough application.pdf (5,358 KB) E.2. G.Sanhueza application.pdf (4,133 KB) E.2. Virtual School Memo to Districts.pdf (219 KB) E.3. Revised Job Description.Consultant II - IS - ESE.pdf (4,095 KB) E.4. Revised Job Description.Consultant II Asst. Migrant Coord.pdf (373 KB) E.6. Change of Personnel Status.pdf (1,000 KB) H. HUMAN RESOURCES - DISTRICT Subject 1. Approval of additional hours for bus monitor to assist with VPK food service Meeting Nov 14, 2022 - Regular Board Meeting Category H. HUMAN RESOURCES - DISTRICT Type Action (Consent) File Attachments Additional hours for bus monitor.pdf (335 KB) Subject 2. Approval of retirement of Nancy C. Carter, food service, effective November 15, 2022 Meeting Nov 14, 2022 - Regular Board Meeting Category H. HUMAN RESOURCES - DISTRICT Type Action (Consent) File Attachments Memo - Nancy Carter retirement.pdf (308 KB) Nancy C. Carter retirement letter.pdf (333 KB) I. HUMAN RESOURCES - FLORIDA PANHANDLE TECHNICAL COLLEGE Subject 1. Approval of employment recommendation of Zacheriah Casterline, adjunct instructor, effective retroactive November 7, 2022, pending pre-employment screening Meeting Nov 14, 2022 - Regular Board Meeting Category I. HUMAN RESOURCES - FLORIDA PANHANDLE TECHNICAL COLLEGE Type Action (Consent) File Attachments Memo - Adjunct Instructor Casterline.pdf (681 KB) Zacheriah Casterline application.pdf (1,063 KB) J. HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL Subject 1. Approval of employment recommendation of Emily Stoermer, paraprofessional, effective retroactive October 25, 2022 Meeting Nov 14, 2022 - Regular Board Meeting Category J. HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL Type Action (Consent) File Attachments Cover and app for E Stoermer.pdf (361 KB) K. HUMAN RESOURCES - MAINTENANCE Subject 1. Approval of supplement for Greg Mayo Meeting Nov 14, 2022 - Regular Board Meeting Category K. HUMAN RESOURCES - MAINTENANCE Type Action (Consent) File Attachments Supplement for Greg Mayo.pdf (1,783 KB) Subject 2. Approval of employment recommendation of Zachery Cordes, general maintenance technician, craftsman NMC, effective retroactive November 7, 2022, pending pre-employment screening Meeting Nov 14, 2022 - Regular Board Meeting Category K. HUMAN RESOURCES - MAINTENANCE Type Action (Consent) File Attachments Zachery Cordes memo and application.pdf (270 KB) L. HUMAN RESOURCS - ROULHAC MIDDLE SCHOOL Subject 1. Approval of out-of-field teachers Meeting Nov 14, 2022 - Regular Board Meeting Category L. HUMAN RESOURCS - ROULHAC MIDDLE SCHOOL Type Action (Consent) File Attachments Memo for out-of-field teachers.pdf (355 KB) M. HUMAN RESOURCES - VERNON MIDDLE SCHOOL Subject 1. Approval of employment recommendation of Jesse Greenwood, teacher, effective December 5, 2022, pending pre-employment screening Meeting Nov 14, 2022 - Regular Board Meeting Category M. HUMAN RESOURCES - VERNON MIDDLE SCHOOL Type Action (Consent) File Attachments J Greenwood Recommendation Memo.pdf (412 KB) J Greenwood Application.pdf (10 KB) N. HUMAN RESOURCES - VERNON HIGH SCHOOL Subject 1. Approval of transfer of Jamie Bukowski, teacher, from Vernon Middle School Meeting Nov 14, 2022 - Regular Board Meeting Category N. HUMAN RESOURCES - VERNON HIGH SCHOOL Type Action (Consent) File Attachments Memo Bukowski.pdf (18 KB) Subject 2. Approval of resignation of Timothy Steele, paraprofessional, effective, October 28, 2022 Meeting Nov 14, 2022 - Regular Board Meeting Category N. HUMAN RESOURCES - VERNON HIGH SCHOOL Type Action (Consent) File Attachments Steele resignation and Memo.pdf (26 KB) Subject 3. Approval of employment recommendation of Timothy Steele, teacher, effective retroactive October 31, 2022 Meeting Nov 14, 2022 - Regular Board Meeting Category N. HUMAN RESOURCES - VERNON HIGH SCHOOL Type Action (Consent) File Attachments Application Steele.pdf (207 KB) Steele Memo Corrected[46597].pdf (29 KB) Subject 4. Approval of termination of probationary contact, Christie Wills, teacher Meeting Nov 14, 2022 - Regular Board Meeting Category N. HUMAN RESOURCES - VERNON HIGH SCHOOL Type Action (Consent) File Attachments Memo Wills.pdf (18 KB) O. HUMAN RESOURCES - W.A.V.E. Subject 1. Approval of leave of absence for Sheryl Capps, paraprofessional, effective September 16, 2022 to approximately November 9, 2022 Meeting Nov 14, 2022 - Regular Board Meeting Category O. HUMAN RESOURCES - W.A.V.E. Type Action (Consent) File Attachments Memo - Leave of absence Sheryl Capps.pdf (348 KB) S. Capps Leave request.pdf (102 KB) Subject 2. Approval of leave of absence for Peggy Dilmore, teacher, effective October 31, 2022, returning date to be determined Meeting Nov 14, 2022 - Regular Board Meeting Category O. HUMAN RESOURCES - W.A.V.E. Type Action (Consent) File Attachments P. Dilmore FMLA Leave_Memo.pdf (411 KB) Peggy Dilmore Medical Leave of Absence Request.pdf (101 KB) P. HUMAN RESOURCES - CHIPLEY HIGH SCHOOL Subject 1. ADD - Approval of employment recommendation of Linda Harris, teacher, effective November 14, 2022, pending pre-employment screening Meeting Nov 14, 2022 - Regular Board Meeting Category P. HUMAN RESOURCES - CHIPLEY HIGH SCHOOL Type Action (Consent) File Attachments Memo - Linda Harris Intensive Reading Teacher.pdf (64 KB) Linda Harris Application.pdf (215 KB) Q. INFORMATIONAL ITEMS Subject 1. Student Enrollment Report Meeting Nov 14, 2022 - Regular Board Meeting Category Q. INFORMATIONAL ITEMS Type Information File Attachments Student Enrollment by school.pdf (433 KB) Student Enrollment.pdf (411 KB) R. TIME RESERVED/SUPERINTENDENT S. TIME RESERVED/BOARD MEMBERS T. ADJOURN: