Honey Lake Valley Recreation Authority

Addressing the Board Any person desiring to address the Board shall first secure permission of the presiding officer. Matters under the jurisdiction of the Board, and not on the Agenda, may be addressed by the public at a time provided in the Agenda under Public Comment. The Governing Board will not take action on any subject that is not on the Agenda. Call meeting to Order Roll Call of Board of Directors present 1. AGENDA APPROVAL:(Additions and/or Deletions) 2. APPROVAL OF MINUTES: 2.A Consider Minutes from the HLVRA January 21, 2025 regular scheduled meeting and the January 28, 2025 special meeting. 3. PUBLIC COMMENT ON CLOSED SESSION ITEMS (if any): Any person may address the Board at this time upon any discussion during Closed Session. 4. CLOSED SESSION: 5. CORRESPONDENCE: 6. PUBLIC COMMENT: Any person may address the Board at this time to comment on any subject on or not on the agenda. However, the Board may not take action on an item not on the agenda other than to direct staff to agendize the matter at a future meeting. 7. MATTERS FOR BOARD CONSIDERATION: 7.A Consider approval of City Reimbursement request from January 4, 2025 through February 28, 2025. 7.B Consider Projected Budget shortfall for Summer 2025 7.C Consider Pool Financials through March 14, 2025. 8. BOARD MEMBER ISSUES/REPORTS: 9. ADJOURNMENT The next regular meeting of the Honey Lake Valley Recreation Authority will be held on April 15, 2025 at 3:00PM. CITY OF SUSANVILLE 66 N. Lassen Street • Susanville CA Curtis Bortle • Russ Brown • Antone Jonas • Tom Neely • Mike Scanlan Honey Lake Valley Recreation Authority HLVRA Regular Meeting • City Council Chambers Tuesday, March 18, 2025 – 3:00 PM

Reports and documents relating to each agenda item are on file in the Office of the City Clerk and are available for public inspection during normal business hours and at the meeting. These reports and documents are also available at the City’s website www.cityofsusanville.net, unless there were systems problems posting to the website. Accessibility: An interpreter for the hearing-impaired may be made available upon request to the City Clerk seventy-two hours prior to a meeting. A reader for the vision-impaired for purposes of reviewing the agenda may be made available upon request to the City Clerk. The location of this meeting is wheelchair-accessible. I, Marci Rojas, certify that I caused to be posted notice of the regular meeting scheduled for 3/18/2025 in the areas designated on 3/15/2025.

Addressing the Board Any person desiring to address the Board shall first secure permission of the presiding officer. Matters under the jurisdiction of the Board, and not on the Agenda, may be addressed by the public at a time provided in the Agenda under Public Comment. The Governing Board will not take action on any subject that is not on the Agenda. Call meeting to Order Roll Call of Board of Directors present 1. AGENDA APPROVAL:(Additions and/or Deletions) 2. APPROVAL OF MINUTES: 2.A Consider Minutes from the HLVRA January 21, 2025 regular scheduled meeting and the January 28, 2025 special meeting. 3. PUBLIC COMMENT ON CLOSED SESSION ITEMS (if any): Any person may address the Board at this time upon any discussion during Closed Session. 4. CLOSED SESSION: 5. CORRESPONDENCE: 6. PUBLIC COMMENT: Any person may address the Board at this time to comment on any subject on or not on the agenda. However, the Board may not take action on an item not on the agenda other than to direct staff to agendize the matter at a future meeting. 7. MATTERS FOR BOARD CONSIDERATION: 7.A Consider approval of City Reimbursement request from January 4, 2025 through February 28, 2025. 7.B Consider Projected Budget shortfall for Summer 2025 7.C Consider Pool Financials through March 14, 2025. 8. BOARD MEMBER ISSUES/REPORTS: 9. ADJOURNMENT The next regular meeting of the Honey Lake Valley Recreation Authority will be held on April 15, 2025 at 3:00PM. CITY OF SUSANVILLE 66 N. Lassen Street • Susanville CA Russ Brown • Curtis Bortle • Tom Neely • Mike Scanlan • Antone Jonas Honey Lake Valley Recreation Authority HLVRA Regular Meeting • City Council Chambers Tuesday, March 18, 2025 – 3:00 PM 1

Reports and documents relating to each agenda item are on file in the Office of the City Clerk and are available for public inspection during normal business hours and at the meeting. These reports and documents are also available at the City’s website www.cityofsusanville.net, unless there were systems problems posting to the website. Accessibility: An interpreter for the hearing-impaired may be made available upon request to the City Clerk seventy-two hours prior to a meeting. A reader for the vision-impaired for purposes of reviewing the agenda may be made available upon request to the City Clerk. The location of this meeting is wheelchair-accessible. I, Marci Rojas, certify that I caused to be posted notice of the regular meeting scheduled for 3/18/2025 in the areas designated on 3/15/2025. 2

AGENDA ITEM NO. 2.A Action Item Submitted By: Marci Rojas, Public Works Action Date: March 18, 2025 SUBJECT: Consider Minutes from the HLVRA January 21, 2025 regular scheduled meeting and the January 28, 2025 special meeting. PRESENTED BY: Bob Godman, Executive Officer SUMMARY: Attached for the Board's review are the minutes of the HLVRA January 21, 2025 regular scheduled meeting and the January 28, 2025 special meeting. FISCAL IMPACT: None ACTION REQUESTED: Motion to waive oral reading and approve minutes of HLVRA January 21, 2025 regular scheduled meeting and the January 28, 2025 special meeting. HONEY LAKE VALLEY RECREATION AUTHORITY AGENDA ITEM ATTACHMENTS: 01212025_HLVRA Meeting Minutes.docx 01282025_HLVRA Special Meeting Minutes.docx 3

HONEY LAKE VALLEY RECREATION AUTHORITY HLVRA Regular Meeting Minutes TUESDAY, JANUARY 21, 2025 – 3:00 PM Addressing the Board Call meeting to Order Roll Call of Board of Directors present: Antone Jonas, Tom Neely, Mike Scanlan Absent: Curtis Bortle, Russ Brown 1. AGENDA APPROVAL:(Additions and/or Deletions) Moved by Antone Jonas; seconded by Mike Scanlan to Approve . Motion Carried: 3 - 0 Voting For: Antone Jonas, Tom Neely, Mike Scanlan Voting Against: None 2. APPROVAL OF MINUTES: 2.A Consider Minutes from the HLVRA December 17 , 2024 regular scheduled meeting. Motion to waive oral reading and approve minutes of HLVRA December 17 , 2024 regular scheduled meeting. 20241217_HLVRA Minutes.docx Moved by Antone Jonas; seconded by Mike Scanlan to Approve . Motion Carried: 3- 0 Voting For: Antone Jonas, Tom Neely, Mike Scanlan Voting Against: None 3. PUBLIC COMMENT ON CLOSED SESSION ITEMS (if any): Any person may address the Board at this time upon any discussion during Closed Session. None 4. CLOSED SESSION: None 5. CORRESPONDENCE: None 6. PUBLIC COMMENT: Any person may address the Board at this time to comment on any subject on or not on the agenda. However, the Board may not take action on an item not on the agenda other than to direct staff to agendize the matter at a future meeting. None 4

7. MATTERS FOR BOARD CONSIDERATION: 7.A Appointment of the HLVRA President and Vice President for the 2025 Calendar Year Motion to Appoint the HLVRA Board President and Vice President for the 2025 Calendar Year Board member Tony Jonas nominated Tom Neely for president, Board member Mike Scanlan second the nomination, all voted in favor of Tom Neely for president. Mr. Jonas nominated Russ Brown for Vice President, Mike Scanlan second, all voted in favor of Russ Brown for vice president. Moved by Antone Jonas; seconded by Mike Scanlan to Approve . Motion Carried: 3- 0 Voting For: Antone Jonas, Tom Neely, Mike Scanlan Voting Against: None 7.B Consider Pool Financials through January 17, 2025. Motion to receive and file Pool Director Reesa Rice presented the Pool Financials, and further explained the funds in the financials to the new board member. FY 24_25 20250117financials.pdf Moved by Mike Scanlan; seconded by Antone Jonas to Receive and File . Motion Carried: 3- 0 Voting For: Antone Jonas, Tom Neely, Mike Scanlan Voting Against: None 7.C Consider approval of City Reimbursement request from December 7, 2024 through January 3, 2025 Motion to approve City reimbursement request. 01212025_reimbursement hours.pdf Invoice 27_City reimbursement 01212025.pdf Moved by Mike Scanlan; seconded by Antone Jonas to Approve . Motion Carried: 3- 0 Voting For: Antone Jonas, Tom Neely, Mike Scanlan Voting Against: None 7.D Resolution Number 24-60 approving to execute amendment II to the HLVRA contract between Lassen County and the City of Susanville. Approve Resolution Number 24-60 to execute amendment II to the HLVRA contract between Lassen County and the City of Susanville by a four fifths (4/5) vote. Executive Director Bob Godman presented Resolution 24-60 approving to execute amendment II to the HLVRA contract with Lassen County and City of Susanville. Unable to vote on the resolution as there was not a 4/5ths majority to vote on the item. The board agreed to have a special meeting to bring the item back to vote on. Reso_No._24- 60_Authorizing_execution_of_amendment_II.docx 5

8. BOARD MEMBER ISSUES/REPORTS: 9. ADJOURNMENT Meeting adjourned at 3:39 Moved by Mike Scanlan; seconded by Antone Jonas to Adjourn . Motion Carried: 3 - 0 Voting For: Antone Jonas, Tom Neely, Mike Scanlan Voting Against: None 6

HONEY LAKE VALLEY RECREATION AUTHORITY SPECIAL MEETING Honey Lake Valley Recreation Authority Special Meeting Minutes TUESDAY, JANUARY 28, 2025 – 3:00 PM You are hereby notified that a SPECIAL MEETING of the HLVRA will be held in the City Council Chambers of City Hall in the City of Susanville at 66 North Lassen Street, Susanville, California on January 28, 2025 at 3:00 p.m. to transact the following business: Call Meeting to Order Roll Call: Russ Brown, Antone Jonas, Tom Neely, Mike Scanlan Absent: Curtis Bortle 1. APPROVAL OF THE AGENDA (Additions/Deletions) Mr. Godman stated there is an addition to the agenda of a revised resolution with the updated board members names and a revised amendment with the updated Chairman of the Board of Supervisors. Agenda is approved with the revised attachments. Moved by Russ Brown; seconded by Mike Scanlan to Approve . Motion Carried: 4 - 0 Voting For: Russ Brown, Antone Jonas, Tom Neely, Mike Scanlan Voting Against: None 2. APPROVAL OF MINUTES: none at this time to approve 3. PUBLIC COMMENT ON CLOSED SESSION ITEMS (if any): Any person may address the Board at this time upon any discussion during Closed Session. 4. CLOSED SESSION: 5. PUBLIC COMMENT: Members of the public may address the Board concerning any item on the agenda prior to our during consideration of that item. 6. MATTERS FOR BOARD CONSIDERATION: 6.a Resolution Number 24-60 approving to execute amendment II to the HLVRA contract between Lassen County and the City of Susanville. Approve Resolution Number 24-60 to execute amendment II to the HLVRA contract between Lassen County and the City of Susanville by a four fifths (4/5) vote. Pool Executive Director Bob Godman presented Resolution 24-60 approving the execution amendment II. Board member Tony Jonas asked if the pool has provided the city with the five year report as requested. Mr. Godman answered he will provide that information when it goes 7

to council. Board member Jonas asked what is the next process, Mr. Godman explained if approved today he will send it to the City Manager and the Lassen County Administrative Officer for them to bring forward to the City Council and Board of Supervisors. Reso_No._24-60_Authorizing_execution_of_amendment_II.docx Moved by Russ Brown; seconded by Mike Scanlan to Approve . Motion Carried: 4- 0 Voting For: Russ Brown, Antone Jonas, Tom Neely, Mike Scanlan Voting Against: None 7. ADJOURNMENT: Meeting adjourned at 3:24 P.M. 8

AGENDA ITEM NO. 7.A Action Item Submitted By: Marci Rojas, Public Works Action Date: March 18, 2025 SUBJECT: Consider approval of City Reimbursement request from January 4, 2025 through February 28, 2025. PRESENTED BY: Bob Godman, Executive Officer SUMMARY: The HLVRA has contracted with the City of Susanville to perform Administrative, Management and Operational services. The City has submitted a request for both administrative and pool staff services related to the pool for the period of January 4, 2025 through February 28, 2025. FISCAL IMPACT: $1,152.36 in Operational staffing and no cost in Administrative costs ACTION REQUESTED: Motion to approve City reimbursement request. HONEY LAKE VALLEY RECREATION AUTHORITY AGENDA ITEM ATTACHMENTS: Invoice 28_City Reimbursement 03182025.pdf 03182025_Reimbursement hours.pdf 9

ACCT: 9003 Invoice Date: 3/18/2025 Honey Lake Valley Recreation Authority TOTAL DUE: c/o Lassen County PAYMENT Due: 221 S. Roop St., Suite 1 Susanville, CA 96130 Reimbursement for Administrative Services Reimbursement for Pool Employees 1,152.36$ TOTAL DUE: 1,152.36$ ACCT: 9003 HLVRA C/O LASSEN COUNTY 221 S. ROOP ST., STE 1 Amount Due: SUSANVILLE, CA 96130 Date of Invoice: 3/18/2025 Amount Paid: PLEASE REMIT THE BOTTOM PORTION OF THIS INVOICE WITH YOUR PAYMENT TO THE ABOVE ADDRESS City of Susanville Administrative Services Department 66 N. Lassen St., Susanville, CA 96130 (530) 252-5115 Fax (530) 257-4725 1,152.36$ 1,152.36$ Upon Receipt SUBJECT: Reimbursement for Administrative, Management & Management & Operational Services and Associated Direct Costs DESCRIPTION: January 4, 2025 - February 28, 2025 January 4, 2025 - February 28, 2025 CITY OF SUSANVILLE ADMINISTRATIVE SERVICES DEPARTMENT 66 NORTH LASSEN STREET SUSANVILLE, CA 96130 (530) 252-5115 INVOICE #28 10

January 4, 2025 - February 28, 2025 Administrative Hours Wage Executive Officer 0.00 79.94$ -$ Secretary 0.00 56.43$ -$ Secretary 0.00 40.27$ -$ Clerk 0.00 63.00$ -$ Parks & Facilities Superintendent 0.00 51.99$ -$ Total 0.00 -$ Pool Employees Hours Wage Pool Manager 22.00 52.38$ 1,152.36$ Assistant Pool Manager 0.00 23.68$ -$ Overtime - Asst. Manager 0.00 31.26$ -$ Pool Maintenance Worker 0.00 -$ Head Swim Instructor 0.00 19.92$ -$ Head Program Instructor 0.00 19.92$ -$ Head Lifeguard 0.00 -$ -$ Head Lifeguard 0.00 19.06$ -$ Lifeguards/Swim Instructors 0.00 (varies) Total 22.00 1,152.36$ Training (Lifeguard Trainer) - travel expenses -$ $1,152.36 11

AGENDA ITEM NO. 7.B Discussion Item Submitted By: Bob Godman, Public Works Action Date: March 18, 2025 SUBJECT: Consider Projected Budget shortfall for Summer 2025 PRESENTED BY: Bob Godman SUMMARY: Staff has been closely monitoring the cash balance for the HLVRA. The HLVRA audits are behind which makes it difficult to forecast from a reconciled recent cash balance. Staff has discovered that the pool operations fund (536) has a high likelihood of exhausting its available cash during the upcoming pool season. Although the projected cash flow shortfall is forecasted to take place next fiscal year, the HLVRA board may wish to consider taking action to condense the pool operating season to mitigate the expenditures and stark financial losses experienced during the shoulder seasons. Additionally, staff will continue improve the financial forecasting model and also explore options to address the cash flow concern. Preliminarily, the cash flow issue for this upcoming season may be addressed by receiving the City and County contributions in July of 2025, and/or having the HLVRA board authorize borrowing from maintenance/facility improvement funds until the City and County reimbursements are received. FISCAL IMPACT: ACTION REQUESTED: Direction to Staff HONEY LAKE VALLEY RECREATION AUTHORITY AGENDA ITEM ATTACHMENTS: Quincy Pool Schedule.png 12

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AGENDA ITEM NO. 7.C Action Item Submitted By: Marci Rojas, Public Works Action Date: March 18, 2025 SUBJECT: Consider Pool Financials through March 14, 2025. PRESENTED BY: Bob Godman, Executive Officer SUMMARY: Attached is the financial report for revenues and expenses through March 14, 2025. Included in the report is a summary of cash available across all accounts including the pending expenditures sent to the County and a small amount in the Pool's US Bank account. FISCAL IMPACT: None ACTION REQUESTED: Motion to receive and file HONEY LAKE VALLEY RECREATION AUTHORITY AGENDA ITEM ATTACHMENTS: FY 24_25_20250314.pdf 14

FY 24/25 Report Expenditures-Accounts Budget Expended Unexpended REVENUES Budgeted Actuals July August September October November December January February March April May June Safety Equipment & Clothing 1,500.00$ -$ 1,500.00$ Daily Pass (Public) 36,700.00$ 14,672.50$ 10,832.50$ 3,392.00$ 448.00$ Communications 2,700.00$ 1,995.68$ 704.32$ Lassen Volcanoes 9,500.00$ 9,271.90$ 8,248.00$ 1,023.90$ Janitorial Supplies 2,000.00$ 163.69$ 1,836.31$ Summer Pass 19,300.00$ 250.00$ 250.00$ Insurance 22,660.00$ 25,846.00$ (3,186.00)$ City/County Contribution 160,000.00$ 160,000.00$ 80,000.00$ 80,000.00$ Maintenance- Pool 35,000.00$ 16,073.93$ 18,926.07$ Swim Lessons 45,000.00$ 4,140.00$ 2,125.00$ 520.00$ 1,495.00$ Office Expense 2,000.00$ 22.08$ 1,977.92$ Exercise Daily 4,500.00$ 1,271.00$ 603.00$ 372.00$ 191.00$ 105.00$ Cash short/over -$ -$ -$ Concessions 6,000.00$ 5,959.50$ 4,498.50$ 1,298.00$ 156.00$ 7.00$ Profess. & Specialize SVCS 23,000.00$ 6,805.69$ 16,194.31$ Rentals 6,300.00$ 3,275.00$ 2,075.00$ 825.00$ 375.00$ Contract for Staff SVCS 213,000.00$ 95,081.89$ 117,918.11$ School Rentals 12,000.00$ -$ Publications & Legal Notices 100.00$ -$ 100.00$ LHS Team 5,500.00$ 5,500.00$ 5,500.00$ Non Capitalizes Equip. -$ Punch Cards 11,000.00$ 3,192.00$ 2,480.00$ 512.00$ 168.00$ 32.00$ Special Dept. Expense -$ 130.00$ (130.00)$ Programming Monthly 12,500.00$ 1,545.00$ 920.00$ 390.00$ 140.00$ 95.00$ County Wide Cost Allocation 13,355.00$ -$ 13,355.00$ LCC Adaptive 2,400.00$ 2,635.00$ 2,635.00$ Electronic Surveillance 2,000.00$ 280.00$ 1,720.00$ Fund Balance 30,000.00$ -$ Travel & Training 800.00$ -$ 800.00$ Donations/Sponsorships 8,000.00$ -$ Utlities- Lights 25,500.00$ 16,558.17$ 8,941.83$ Totals 368,700.00$ 211,711.90$ 23,784.00$ 15,557.00$ 2,501.90$ 239.00$ -$ 89,630.00$ 80,000.00$ -$ -$ -$ -$ -$ Utlities- Sewer 1,000.00$ 624.00$ 376.00$ Utilities- Garbage 1,600.00$ 774.82$ 825.18$ Utilities- Gas 200.00$ 93.62$ 106.38$ Geothermal 12,500.00$ 12,677.12$ (177.12)$ Fund 536 97,284.15$ Concession Items 5,000.00$ 655.60$ 4,344.40$ AP Pending (21,268.59)$ Recreational Activities 500.00$ -$ 500.00$ 536 Actual 76,015.56$ Building & Equipment 4,000.00$ 17.84$ 3,982.16$ Fund 535 25,195.39$ Total Budget 368,415.00$ 177,800.13$ 190,614.87$ Fund 534 73,922.41$ US Bank 3,238.00$ 15