Arts and Culture Commission Regular Meeting (2025-08-12)

August 12, 2025 | 6:30 PM Page 1 of 3 Arts and Culture Commission Minutes City of Gilroy Arts and Culture Commission Minutes Tuesday, August 12, 2025 | 6:30 PM 1. CALL TO ORDER The meeting was called to order at 6:43 PM. 2. ROLL CALL Attendance Attendee Name Present Commissioner Ruben Dario Villa Commissioner Camille McCormack Commissioner Steven Porter Commissioner Wendy Zamora Absent Commissioner Melanie Reynisson Commissioner Adilene Moreno Commissioner Steven Taylor 3. SECRETARY'S REPORT Bryce Atkins reported that the agenda for this meeting was posted on Friday, August 8, 2025, at 1:51 PM. 4. APPROVAL OF AGENDA Motion Approve RESULT: Passed MOVER: Commissioner Wendy Zamora SECONDER: Commissioner Steven Porter AYES: Commissioner Ruben Dario Villa, Commissioner Camille McCormack, Commissioner Steven Porter, Commissioner Wendy Zamora NAYS: None 5. APPROVAL OF MINUTES 1. Approval of the Minutes from the June 10, 2025 Regular Meeting of the Arts and Culture Commission Motion Approve RESULT: Passed MOVER: Commissioner Ruben Dario Villa SECONDER: Commissioner Steven Porter AYES: Commissioner Ruben Dario Villa, Commissioner Camille McCormack, Commissioner Steven Porter, Commissioner Wendy Zamora NAYS: None

August 12, 2025 | 6:30 PM Page 2 of 3 Arts and Culture Commission Minutes 6. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None. 7. OLD BUSINESS 1. Update on Art-Related Funds The Commission discussed the financial position of the funds, and that the balances available will cause adjustments to the work plan as a result. The update was received, and the Commission asked for a report on the bench plaque program, including completed plaques and available bench plaque locations for future requests. 2. Fiscal Year 2026 and 2027 Work Plan Discussion was held regarding the impact of the funds available to fund the Commission's work plan items and the need to make adjustments. Additionally, the Commission identified the need for separate reports on two work plan items to provide a more detailed history and development of the events. These include For the Love of Gilroy and Fundraising. The Commission tasked Commissioner Zamora to bring back a recommendation regarding the ability to sell merchandise as a fundraising method. 8. NEW BUSINESS 1. Overview of the Process to Request the Council to Dedicate Surplus Funds to Arts and Culture Purposes Staff presented information regarding the method of communicating requests to the City Council for funding, and the history of discussions regarding other requests to use General Fund surplus for funding capital projects or programs. The Commission tasked Commissioner Zamora to produce a Commission communication regarding a request for the designation of surplus funds for arts and culture purposes. 9. GILROY ART-RELATED COMMUNITY EVENT UPDATES The Commissioners discussed updates regarding arts-related events in the community, including a soft-opening being held at the Willey House. 10. COMMISSION COMMENTS None. 11. STAFF COMMENTS Staff introduced Stefan Mercer as the Staff Liaison for the Commission. Updates were also provided regarding the Interim City Administrator and the art commissioner boot camp training dates, which have changed. 12. FUTURE AGENDA ITEM REQUESTS None.

August 12, 2025 | 6:30 PM Page 3 of 3 Arts and Culture Commission Minutes 13. ADJOURNMENT With no further business before the Commission, the meeting was adjourned at 7:51 PM.