City Council - Special Meeting - May 05, 2025 (Agenda)

Special Meeting: Rio Vista City Council – May 5, 2025 Agenda Page 1 of 2 RIO VISTA CITY COUNCIL MEETING AGENDA MONDAY, MAY 5, 2025 5:00 P.M. – SPECIAL MEETING CITY HALL COUNCIL CHAMBERS 1 MAIN STREET RIO VISTA, CALIFORNIA 94571 ZOOM* MEETING ID (CLICK TO JOIN): 986 3115 4749 1. CALL TO ORDER, ROLL CALL & PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT (Time Limit – 5 minutes per speaker) Members of the audience may comment on item(s) listed on this agenda (Government Code section 54954.3 (a)). Each person will be allowed five minutes, or less, if a large number of requests are received on a particular subject, all subject to the Mayor’s direction. If you wish to offer public comment, please complete a speaker form (optional) and deliver it to the City Clerk prior to the start of the meeting. When your name is called or you are recognized by the Mayor, please stand, make your way to the podium, and present your comments. 3. DISCLOSURE OF EX PARTE COMMUNICATIONS City Council Members should disclose any communications they have had on applicable agenda items at this time. 4. BUDGET WORKSHOP - Following presentations from staff regarding the Fire Department, Police Department, Public Works Department, and Capital Improvements Program, City Council will hold a discussion and provide direction on the Fiscal Year 2025/26 Budget. 5. ADJOURNMENT The next regularly scheduled City Council meeting is Tuesday, May 6, 2025, at 6:00 p.m. Another Budget Workshop (special meeting) will be held Wednesday, May 21, 2025, at 5:00 p.m. *The public may participate and provide public comments in person or via Zoom Meeting. Please be advised that when all Council Members are attending the meeting in person, the Zoom option is provided as a courtesy to the public. If, for any reason, there are technical difficulties, the City Council meeting will continue in person, provided there is quorum at the meeting. Disclosable public records related to an open session item on a meeting agenda distributed by the City of Rio Vista to the Rio Vista City Council are available on the City’s website and at City Hall for public review 72 hours prior to a regular meeting and 24 hours prior to a special meeting or, in the event information is delivered to the Council less than 72 or 24 hours prior to an open meeting, as soon as it is so delivered. To arrange for alternative agenda document format CITY COUNCIL Mayor Edwin Okamura Vice Mayor Sarah Donnelly Council Member Rick Dolk Council Member Lisa Duke Council Member Walt Stanish

Special Meeting: Rio Vista City Council – May 5, 2025 Agenda Page 2 of 2 or to arrange aid or services to modify or accommodate persons with a disability to participate in a public meeting contact the City Clerk’s Office 48 hours in advance of the meeting date by calling 707-374-6451. Pursuant to applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 21177, if you wish to challenge in court any of the above decisions (including any action regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, the public hearing. CERTIFICATION OF POSTING – I, Jen Schultz, City Clerk for the City of Rio Vista, declare that the foregoing agenda was posted and available for review on May 2, 2025, on the City’s website and at City Hall, 1 Main Street, Rio Vista, California, in accordance with Government Code §54954.2(a). /s/Jennifer Schultz Jennifer Schultz, City Clerk

Budget Presentation FY25/26

CURRENT STAFFING: 12 Full Time Firefighters (4 on each shift) 2 Chief Officers Vacant- Battalion Chief 2 Volunteer Admin Vacant – Prevention Current Operations

2024 Core: 776 Liberty: 27 Summit: 171 Trilogy: 1536 Delta: 204 Total: 2728

Response Times (2024) Zone AVERAGE RESPONSE TIME in minutes (Dispatch to Arrived) Delta - Delta Fire Protection District 10:08 Summit - Summit at Liberty 9:40 XSO Mutual Aid - Mutual Aid Solano Co 9:38 XSA Mutual Aid - Mutual Aid Sacramento Co 9:14 Liberty - Liberty Rio Vista 9:02 Trilogy - Trilogy at Rio Vista 7:00 Core - Core Rio Vista 4:09

“Overlapping” calls: 335 occurrences of overlapping incidents. 121 occurrences were of an emergent nature, fire/EMS etc.

Completed Projects  AFG vehicle exhaust system. Matching funds were covered with existing budget.  Main St yard/drainage improvement in budget  Completed the implementation of First Due Reporting

• Station 55 mold mitigation and renovated kitchen. • Station 55 kitchen roof repair. Completed within current budget. Money allocated for EOC roof if leaks develop. Completed Projects

Delta District Completed projects • New ice machine ordered, eta mid May Delta District funded, $4500 • Locker doors added to 5 remaining units Delta District funded, $2000 • New SCBA fill Station Delta District funded $47,000

Recruitment & Retention • Local agencies are having recruitment challenges. • RVFD had two Firefighter/Paramedics return to the city • We promoted one Engineer/Paramedic and two Captains from within RVFD • We hired one external Engineer and one Firefighter/Paramedic • Recruitment and additional hire in April/May 2025

FY 24/25 Cost Saving The following were part of the $241,157cost saving plan • Do not fill the vacant BC position: $147,432 • Reduce budget line items (Total Savings: $43,725)  Training 50% $8,750 (mandatory training only)  Medical Supply & Services 33% $14,850  Membership & Dues 25% $11,250  Public Education %75 $1,500  Telephone %25 $7,375 • These funds have been requested back and some reallocated as part of the Measure K passing • Would like to begin Battalion Chief Recruitment with 2025/2026 Budget Approval

Addressing Growth and Service Demands: • Staffing as directed in April 2023 Two apparatus staffed  1 Captain and 1 Engineer/Paramedic on E55  1 Engineer and 1 FF paramedic on Engine 56 or Truck 55 Benefits of dual units: 1. Ability to operate efficiently and safer at emergency incidents 2. Ability to maintain current service levels 3. Ability to handle multiple incidents (overlapping) 4. City covered with Paramedic during Mutual Aid 5. Cross staff Truck 55 for major incidents. 6. Safer operations on complex traffic accidents and fires

Our current staffing (4): Engine 55 Engine 56/other Captain + Engineer/Medic Engineer + Firefighter/Medic Constant staffing of four (4), two (2) engines, backfill vacancies with overtime. Considerations: Lack of Chief Officer Response Continued lack of ability to provide OES/State mutual aid If a second station is built: Possible brown out with low staffing Improved response times north of Church Road A Battalion Chief is recommended to be added for Command and Control

Fill the vacant BC, add a second BC and transition this position to a shift (56) hour work week. • The need has been identified for 24-hour coverage at the command level. Labor has placed a priority on Command Coverage. • We don’t have the ability to cover every shift at one time. This is the start of a phased approach to provide the necessary command and control element. • The Fire Chief is not always available after hours for call back. We currently only have one Captain that can act up to BC. Our new captains are several years away from being able to take on this role. • These positions would allow the department to maintain 24/7 command coverage. • The BC positions will: • Cover second or third back-to-back calls; • Fill in for the Fire Chief when unavailable; • Improve our participation in County Fire matters at the operations and training level; • Retrieve members from hospitals and shuttle equipment; • Most importantly, allow the captains and crew to focus on incident stabilization and life safety during emergencies. While command, resource management, and incident stabilization are covered by the BC  Please note, this was not recommended by the Measure K Oversight Committee

Staffing option 1 (Best Practice): Engine 55 Engine 56 or “squad” Captain, Engineer/Medic Battalion Chiefs Engineer and (Shift) Firefighter/Medic Considerations: Additional cost of new BC position Improves scene safety and provides for command and control Third unit available for response on one shift Timeline for an Officer to be added to Engine 56 FY 25/26

Staffing option 2 with five (5): Engine 55 Engine 56 or “squad” Captain (duty officer) Engineer/Medic + Firefighter Engineer + Firefighter/Medic Considerations: Only 1 (one) Captain currently to fill this role, would allow for a phased approach Additional cost of personnel for a second FF, if it’s an EMT there is a cost savings Additional acting pay for the second Engineer Lieutenants position should be created for each engine FY 25/26

Apparatus Needs • Significant need to purchase or refurbish apparatus to replace old existing units • Close to $3 million in new apparatus or $1.5 million in repair/refurbish and a new squad. • Squad unit would reduce the use of E-56. This would potentially extend its service life and reduce maintenance costs. • It will allow time to implement and fund the plan for the engine and truck replacement. When a second station is built, it will be a first out unit for the area North of Church Rd. • A squad is a good unit for the gated communities and future wildland interface in the Brann Ranch development. • The squad does not remove the need for the purchase or refurbishment of E56 and T55. It is an addition to improving service and reduce maintenance.

Critical Continuing Considerations Apparatus costs have risen 6% to 9% depending on brand. Build times have increased to two to four years. • NFPA recommends 15 yr front line plus 5 yrs as a reserve.  Truck 55 (1998), replacement ($1.4M+) or refurbish ($600K).  Engine 56 (2007), replacement ($900K+) or refurbish ($450K).  Potential saving on stock or demo unit(s) purchase. • Station 55 EOC roof refurbish/replacement?? • Location, cost, and timing of Second station.  Modular (>$ 2million) vs design build ($4 million+). • Purchase squad, type 6 ($480k+)

Future Potential Funding • AFG SAFER funding for three (3)additional FF/P positions, one per shift. Grant funds positions for three (3) years. FY 26/27. • JEPA Ambulance subcontract funding, reimbursement funds from Medic ambulance for our ALS service.  If received, recommend these funds be committed to additional personnel. Unknown ETA • EMS compassionate billing. Insurance is billed not the patient. No one sent to collections. Set rate per call; $300. Billed by Medic Ambulance. Either they pay or not. Estimated $100k annually.

Proposed Goals • Complete hiring and promotions to return to full staffing of 14, transition to a shift Battalion Chief • Add a second shift Battalion Chief • Implement an annual physical for OSHA compliance; improved wellness and early detection of firefighter related concerns. • Create a program and outline funding for apparatus replacement • Explore designs for and funding of a second fire station.

Goals cont. • Expand the use of First Due reporting to improve our fire prevention work product, apparatus and equipment maintenance and inventory tracking. • Implement Tablet Command: First step in county-wide resource tracking, digital equipment response and improved command and control capabilities. • Replace high pressure rescue air bags. • Increase attendance at outside training opportunities.

What does our future look like? • Should we be going to all Public assists? Response model adjustments? • As Rio Vista Fire grows, continue Community Facility District (CFD) Public Safety Services Special Tax • Should additional equipment focus on providing medical aid resources, vs. resources designed for vehicle accidents & fires? • What does the potential County Fire consolidation look like? • How does the future of Ambulance Services/EMS impact Rio Vista?

Submitted by: Adam Pfenning, Fire Chief Questions, input, or direction:

FY25-26 Budget Projects POLICE DEPARTMENT

Mobile Data Computers (MDCs) • Replacement/Refresh not previously budgeted. • 10 of 13 laptops are out of warranty. • 4 computers are not in use and ready to get rid of. • 3 new laptops ordered. 2 in service. 1 waiting for new vehicle delivery. Processor Model RAM Storage Expires Core i5-8250U 1.60GHZ 8.4 GB 126.1 GB 8/15/2022 Core i5-8250U 1.60GHZ 8.4 GB 126.1 GB 8/15/2022 Core i5-8250U 1.60GHZ 8.4 GB 249.1 GB 8/15/2022 Core i5-8250U 1.60GHZ 8.4 GB 126.1 GB 8/15/2022 Core i5-6200U 2.30GHZ 8.4 GB 111.0 GB 9/18/2023 Core i5-8250U 1.60GHZ 8.4 GB 110.9 GB 9/18/2023 Core i5-6200U 2.30GHZ 8.4 GB 110.9 GB 9/18/2023 Core i5-6200U 2.30GHZ 8.4 GB 110.9 GB 9/18/2023 Core i5-6200U 2.30GHZ 8.4 GB 111.0 GB 9/18/2023 Core i5-6200U 2.30GHZ 8.4 GB 110.9 GB 9/18/2023 Core i5-6200U 2.30GHZ 8.4 GB 111.0 GB 9/18/2023 Core i5-6200U 2.30GHZ 8.4 GB 111.0 GB 9/18/2023 Core i5-6200U 2.30GHZ 8.4 GB 110.9 GB 9/18/2023 Core i5-6200U 2.30GHZ 8.4 GB 110.9 GB 11/18/2023

Patrol Cars What we inherited… and what we have done with it.

RVPD Vehicle Inventory Unit Year Color Description VIN Plate Assignment Mileage Notes Future 191 2019 SIL Unmarked Fusion 3FA6P0AU8K107247 1520556 Admin. Use 125 2025 GRY Unmarked Durango 1648377 Waiting build Replace 161 PATROL 144 2014 B&W Patrol - Explorer 1FM5K8AR9EGA91856 1413954 Patrol 91,210 182 2018 B&W Patrol - Explorer 1FM5K8AR7JGC74828 1402087 Patrol 82,007 9 183 2018 BLK Patrol - Explorer 1FM5K8AR9JGC74829 1402092 Patrol 68,753 8 201 2020 B&W Patrol - Explorer 1FM5K8AW7LGB66413 1446671 Patrol 45,992 7 202 2020 B&W Patrol - Explorer 1FM5K8AW5LGB66412 1446672 Patrol 39,279 6 231 2023 BLK Patrol - Durango 1C4SDJFT7PC577587 1641204 SGT. 1 17,029 5 232 2023 BLK Patrol - Durango 1C4SDJFT1PC583952 1641213 SGT. 2 15,878 4 233 2023 BLK Patrol - Durango 1C4SDJFT5PC577586 1641211 FTO 14,160 3 234 2023 BLK Patrol - Durango 1C4SDJFTXPC583951 1641215 K9 9,100 2 241 2024 BLK Patrol - Durango Patrol 5,102 1 225 2025 BLK Patrol - Durango In transit then build Replace 146 TRAFFIC / CSO / CEO 145 2014 WHT CSO - F-150 1FTFW1CT6EFA18933 1413952 CSO 33,972 171 2017 WHT Code Enf. - Escape 1FMCU0F74HUA15400 1494679 CEO 15,956 131 2013 WHT Motor - BMW RT1200P WB104400XDZW22051 3001743 Traffic 44,387 132 2013 WHT Motor - BMW RT1200P WB1044005DZW22054 3001740 Traffic 32,144 VEHICLES TO BE SOLD 146 2014 BLK Patrol (No Cage) Explorer 1FM5K8AR3EGB02351 1414151 SRO 100,912 Retire 147 2014 SIL Unmarked Explorer 1FM5K8AR1EGB02350 1413953 Admin. Use 114,228 Retire 161 2016 GRY Unmarked Explorer 1FM5K8ATXGGA77995 1494450 Chief 157,380 Retire 151 2015 BLK Patrol - Explorer 1FM5K8AR0FGB19948 1414156 Patrol 132,241 Retired 181 2018 B&W Patrol - Explorer Decommissioned 1FM5K8AR7JGB68072 1402051 K9 134,951 Retired

Property/Evidence What we inherited… and what we have done with it. • Property and Evidence Room needs to be inventoried and audited. Has not been done since Solano Sheriff and City of Rio Vista began contracts. • Lots of evidence ready for destruction. • No company in business to destroy

Portable Drug Incinerator • Currently no business open to destroy drugs or narcotics. • PD currently has a large quantity of narcotics in need of destruction. • System burns prescription, unused medication, methamphetamine, cocaine, marijuana, opiates, ecstasy, heroin, paraphernalia, lab materials and sterilizes metal (needles, pipes, etc.) • Would eliminate costs in outside vendor picking up dropped off medications and needles. • Unit is just over $6500 included shipping.

Dedicated: June 2002  3 years old on day of installment  Intended for 5-7 years  Willscot Mobile Mini rated the building as a 25-year service life  Maintenance costs have been rising  Currently infested with termites with an estimated $70K mitigation cost: evacuating evidence room ($40K) and termite tenting ($30K).  After spending $70K on termite mitigation, we would still have an end-of- life modular building

Public Works Budget Study Session May 5, 2025 1

Mission Statement The Public Works Department is committed to delivering reliable infrastructure and high-quality services that support the community and respond to its needs. We prioritize strong customer service and responsible use of public resources. Our team maintains a positive, professional, and safe work environment that values staff development and collaboration. We are dedicated to being courteous and approachable to all customers, citizens, and staff, and we remain focused on providing prompt service and timely responses. Through these efforts, we aim to build and sustain a clean, resilient, and well-connected community for all residents.

Department Accomplishments  Hired two new employees  Contracted with Inframark as the new Wastewater Plant Operators.  Received Safe Routes to School Micro Grant for D.H. White School Zone  Public Works Staff assisted in over 20 events throughout this past year.  Summer help program with RVHS  Implemented safety program with removable bollards in downtown core. Travis Reynolds Le’var Carpenter

Department Accomplishments  Two employee milestones; Jason Lira 24 years, Mark Bettencourt 28 years.  Promotions; Chris Duarte to Water Utility Tech, and Chris Schumacher to Water Tech, Tom Havens to Public Works Principal Mechanic & Maintenance Worker.  Well 10 Media Replacement and motor upgrade  Storm drains and sewer repairs.  Received a 5-year wastewater permit renewal for Beach Plant. Mark Bettencourt Jason Lira

Department Accomplishments  Completed Phase 1 Environmental Site Assessment for the Army Base  Brought back Holiday decorations on Main Street.  City Staff coordinated Trunk or Treat and Airport Day.  Completed IPP (industrial pretreatment program)  Planted flowers to enhance the City and in front of City Hall.  Complete PTAP 25 Pavement Management System.  ADA Completed ADA Self-Evaluation and Transition Plan.  Installed airplane wash station at Rio Vista Municipal Airport

Goals  Address any and all complaints in a timely manner to enhance the positive feedback from our community and ensure their trust in City staff.  Complete the CEQA and begin design phase for Wastewater Treatment Plant Consolidation Project.  Implement Street Crack Sealer program.  Implement water valve exercising program.  Complete EV Charging Station project.  Front Street Sidewalk Project.  Seek funding for roadway improvements.  Seek funding for Wastewater Consolidation Project. Tom Havens

Goals  Complete Well 17  Provide a safe and secure environment for all city events.  Complete the ALP (088) Airport Layout Plan  Complete Police Generator Project  Pool and Equipment- Resurface pool and upgrade equipment  Repair Well 16 and bring it online  Fully staff the department  Apply for Yolo-Solano Air Quality Grants  Complete Speed Tables to slow traffic  Implement Pavement Management Program

Operations and Maintenance Chris Schumacher Chris Duarte  Paint City Hall - $45,000  New Pool Pump/Heater - $50,000  Water System Spare Motor - $35,000

Capital Improvement Projects Streets – RMRA Fund 25  Seal Master Equipment - $95,000 Municipal Improvement Fund  Resurfacing of pool - $225,000 Public Safety Reserve Fund  3 -10,000 Gallon Diesel Fuel Tanks for Emergency - $100,000  10,000 Gallon Gasoline Fuel Tank for Emergency - $35,000  Additional Diesel and Gasoline – $220,000 Water Fund 80  Water Well Replacement (Test Well) (WT009) - $339,849 Gas Tax fund  ADA transition plan self evaluation phase 1- $25,000