Board Meeting 5:00 PM

3 Tuesday, March 9, 2021 Board Meeting 5:00 PM Jim Miles Professional Development Center 4270 Wallace Rd. Lakeland, FL 33812 5pm A. Opening Items Subject 1. Pledge of Allegiance Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category A. Opening Items Type Procedural File Attachments Subject 2. Call To Order Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category A. Opening Items Type Procedural File Attachments Subject 3. Acceptance of the School Board Agenda as Revised Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category A. Opening Items Type Action Recommended Action Motion to accept the School Board Agenda as presented. File Attachments Motion & Voting Motion to accept the School Board Agenda as presented. Motion by Sara Beth Reynolds, second by William Allen. Final Resolution: Motion Carried Aye: Kay Fields, Lisa Miller, Lori Cunningham, Lynn Wilson, Sara Beth Reynolds, Sarah Fortney, William Allen B. Special Recognitions Subject 1. Arts in Our School Month Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category B. Special Recognitions Type Recognition DESCRIPTION: Annual Arts in Our Schools proclamation. CONTACT: FINANCIAL IMPACT: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments C. New Administrators Subject 1. New Administrator Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category C. New Administrators Type Action (Consent), Recognition Recommended Action Recommend Approval of DESCRIPTION: Heather Donhauser, Assistant Principal, Jewett Middle Academy Dorothy Ewing, Principal, Dr. N.E. Roberts Elementary Rayna Kieffer, Assistant Principal, Blake Academy Lyndsey Kulcher, Principal, Highlands Grove Elementary Dagmariel Perez Maldonado, Assistant Principal, Lake Marion Creek Ave' Wright-Gayner, Principal, Lakeland Highlands Middle School Stephen Klupp, Assistant Principal, Chain of Lakes Elementary CONTACT: FINANCIAL IMPACT: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Bio - Heather Donhauser.docx (14 KB) Bio - Rayna Kieffer.docx (14 KB) Bio - Lyndsey Kulcher.docx (14 KB) Bio - Dagmariel Perez Maldonado.docx (14 KB) Bio - Ave' Wright-Gayner.docx (14 KB) Bio - Stephen Klupp.pdf (54 KB) Bio - Dorothy Ewing.docx (14 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting (not specified) Motion by Sara Beth Reynolds, second by Lisa Miller. Final Resolution: Motion Carried Aye: Kay Fields, Lisa Miller, Lori Cunningham, Lynn Wilson, Sara Beth Reynolds, Sarah Fortney, William Allen D. Public Comments on Agenda Items Subject 1. Public Comments Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category D. Public Comments on Agenda Items Type Information In accordance with Policy 0169.1 : The School Board recognizes the value to school governance of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters of community interest. Members of the public shall be given a reasonable opportunity to be heard on a proposition before the Board. The opportunity to be heard is subject to policies adopted by the Board as follows: Guidelines regarding the amount of time an individual has to address the Board: Each statement made by a member of the public shall be limited to three (3) minutes duration. Persons will be recognized in the order in which the requests were received. The time period may be extended by the presiding officer. Procedures for allowing representatives of groups or factions on a proposition to address the Board: ​ Rather than all members of groups or factions for or against a proposition addressing the Board at meetings in which a large number of individuals wish to be heard, the Board encourages representatives of such groups or factions to address the proposition in their representative capacity. Procedures or forms for an individual to use in order to inform the Board of a desire to be heard: Attendees must register their intention to participate in the public portion of the meeting upon their arrival at the meeting by completing a speaker's form at the entry of the meeting hall indicating his/her support, opposition, or neutrality on a proposition; and indicating his/her designation of a representative to speak for him/her or his/her group on a proposition if s/he so chooses. Designated period of time for public comment: The portion of the meeting during which the participation of the public is invited shall be limited to thirty (30) minutes, unless extended by a vote of the Board, except that all speakers who signed up to speak and who were outside of the thirty (30) minute time limit may address the Board at the end of the meeting. The presiding officer of each Board meeting at which public participation is permitted shall administer the rules of the Board for its conduct. The presiding officer shall be guided by the following rules: Public participation shall be permitted as indicated on the agenda and before the Board takes official position on any action item under consideration. Participants must be recognized by the presiding officer and will be requested to preface their comments by an announcement of their name, address, and group affiliation. All statements shall be directed to the presiding officer; no person may address or question Board members individually. Staff members shall not be expected to answer questions from the audience unless called upon by the Board Chair or the Superintendent. Recordings are permitted under the following conditions: No obstructions are created between the Board and the audience. No interviews are conducted in the meeting room while the Board is in session. No commentary, adjustment of equipment, or positioning of operators is made that would distract either the Board or members of the audience while the Board is in session. The presiding officer may: interrupt, warn, or terminate a participant's statement when the statement is too lengthy, personally directed, abusive, obscene, or irrelevant; request any individual to leave the meeting when that person does not observe reasonable decorum; request the assistance of law enforcement officers in the removal of a disorderly person when that person's conduct interferes with the orderly progress of the meeting; or call for a recess or an adjournment to another time when the lack of public decorum so interferes with the orderly conduct of the meeting as to warrant such action. No Board action shall be taken on requests made during public discussion unless the Board declares the matter to be an emergency in accordance with current law. Any other requests that the Board chooses to take action on shall be placed on an agenda for a subsequent meeting. File Attachments E. Approval of Minutes Subject 1. Approval of the February 23, 2021 School Board Meeting Minutes Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category E. Approval of Minutes Type Action, Minutes Recommended Action Motion to approve the February 23, 2021 School Board Minutes. Approval of the February 23, 2021 School Board Minutes. File Attachments 2-23-2021 School Board Meeting Minutes.pdf (477 KB) Motion & Voting Motion to approve the February 23, 2021 School Board Minutes. Motion by Sara Beth Reynolds, second by Lynn Wilson. Final Resolution: Motion Carried Aye: Kay Fields, Lisa Miller, Lori Cunningham, Lynn Wilson, Sara Beth Reynolds, Sarah Fortney, William Allen Subject 2. Approval of the February 23, 2021 Work Session Minutes Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category E. Approval of Minutes Type Action, Minutes Recommended Action Motion to approve the February 23, 2021 Work Session Minutes. Approval of the February 23, 2021 Work Session Minutes File Attachments 2-23-2021 Work Session Meeting Minutes.pdf (122 KB) Motion & Voting Motion to approve the February 23, 2021 Work Session Minutes. Motion by Sara Beth Reynolds, second by Lisa Miller. Final Resolution: Motion Carried Aye: Kay Fields, Lisa Miller, Lori Cunningham, Lynn Wilson, Sara Beth Reynolds, Sarah Fortney, William Allen F. Approval of Consent Agenda Subject 1. Approval of Consent Agenda Items Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category F. Approval of Consent Agenda Type Action (Consent) Recommended Action Motion to approve the Consent Agenda for March 9, 2021. File Attachments Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting (not specified) Motion by Sara Beth Reynolds, second by Lisa Miller. Final Resolution: Motion Carried Aye: Kay Fields, Lisa Miller, Lori Cunningham, Lynn Wilson, Sara Beth Reynolds, Sarah Fortney, William Allen G. Consent Agenda Subject 1. Annual Certification of FISH Data Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category G. Consent Agenda Type Action (Consent) Recommended Action Approval of the Florida Inventory of School Houses (FISH) certification of Facilities data DESCRIPTION: Required annual certification of facilities data to be submitted to FDOE per section 6.1(5)(c) - State Requirements for Educational Facilities (SREF). Staff regularly updates FISH data to show changes made at schools and those resulting from new construction. CONTACT: Angela Usher - Assistant Superintendent of Facilities and Operations FINANCIAL IMPACT: n/a Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments 2021 Annual Certification of Facilities Data.pdf (54 KB) Florida Inventory of School Houses Certification of Facilities Data.pdf (158 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting (not specified) Motion by Sara Beth Reynolds, second by Lisa Miller. Final Resolution: Motion Carried Aye: Kay Fields, Lisa Miller, Lori Cunningham, Lynn Wilson, Sara Beth Reynolds, Sarah Fortney, William Allen Subject 2. Bid Recommendations Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category G. Consent Agenda Type Action (Consent) DESCRIPTION: Recommend approval of Bid Recommendations for the March 9, 2021 School Board Meeting. CONTACT: Lynn Adams 863-534-0576 ext. 689 FINANCIAL IMPACT: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Bid Recs 03.09.2021.pdf (232 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting (not specified) Motion by Sara Beth Reynolds, second by Lisa Miller. Final Resolution: Motion Carried Aye: Kay Fields, Lisa Miller, Lori Cunningham, Lynn Wilson, Sara Beth Reynolds, Sarah Fortney, William Allen Subject 3. C-315 - Denison Middle - Construction New Gymnasium (Project Increase) Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category G. Consent Agenda Type Action (Consent) Recommended Action Approval to increase project $750,000. DESCRIPTION: Construct New Gymnasium CONTACT: Angela D. Usher, AICP Assistant Superintendent Facilities & Operations 534-0620 x484 FINANCIAL IMPACT: Revised budget: $5,340,000 Funds Reservation Number or Requisition Number: n/a Cost Center: 0491000000 Fund: 39060018 Functional Area: 7400 GL: 4630000 File Attachments Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting (not specified) Motion by Sara Beth Reynolds, second by Lisa Miller. Final Resolution: Motion Carried Aye: Kay Fields, Lisa Miller, Lori Cunningham, Lynn Wilson, Sara Beth Reynolds, Sarah Fortney, William Allen Subject 4. CARES Act K-12 Civic Literacy Booklist Grant Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category G. Consent Agenda Type Action (Consent) Recommended Action Recommend approval of the CARES Act K-12 Civic Literacy Booklist Grant DESCRIPTION: The purpose of this grant is to provide additional funding to the District to purchase K-12 civic literacy books from the Florida B.E.S.T ELA Standards booklist. The Department is committed to preparing students to become civically engaged and knowledgeable adults who make positive contributions to their communities. Florida’s new B.E.S.T. English Language Arts (ELA) Standards became the first in the nation to include a K-12 civic literacy booklist, and with this funding the FDOE will help LEAs buy directly from this list. CONTACT: Andrew Baldwin 863 457 4707 x 613 FINANCIAL IMPACT: $153,055.78 File Attachments CARES GEER K-12 Civic Literacy Summary and Budget Impact Analysis.pdf (220 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting (not specified) Motion by Sara Beth Reynolds, second by Lisa Miller. Final Resolution: Motion Carried Aye: Kay Fields, Lisa Miller, Lori Cunningham, Lynn Wilson, Sara Beth Reynolds, Sarah Fortney, William Allen Subject 5. Comprehensive Annual Financial Report Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category G. Consent Agenda Type Action (Consent) Recommended Action Discussed and Reviewed at the 02/23/2021 Work Session DESCRIPTION: The Comprehensive Annual Financial Report (CAFR) is prepared annually following year-end closeout. This is a financial document that is audited by the Florida Auditor General or an independent accounting firm. This CAFR was audited by Clifton, Larson and Allen, LLP. Following the completion of the audit, the final CAFR, including the audit report, are presented to the School Board at a board work session. CONTACT: FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments CAFR 2020 Final Version.pdf (4,737 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting (not specified) Motion by Sara Beth Reynolds, second by Lisa Miller. Final Resolution: Motion Carried Aye: Kay Fields, Lisa Miller, Lori Cunningham, Lynn Wilson, Sara Beth Reynolds, Sarah Fortney, William Allen Subject 6. Donation of Playground Equipment at Frostproof Elementary to City of Frostproof Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category G. Consent Agenda Type Action (Consent) Recommended Action Approve donation of the existing playground equipment at Frostproof Elementary to the City of Frostproof. DESCRIPTION: Donation of the existing playground equipment at Frostproof Elementary to City of Frostproof. CONTACT: FINANCIAL IMPACT: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Frostproof Elementary Playground Equipment.pdf (427 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting (not specified) Motion by Sara Beth Reynolds, second by Lisa Miller. Final Resolution: Motion Carried Aye: Kay Fields, Lisa Miller, Lori Cunningham, Lynn Wilson, Sara Beth Reynolds, Sarah Fortney, William Allen Subject 7. Flycast Partners, IST, $331,209.04 Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category G. Consent Agenda Type Action (Consent) Recommended Action Recommend approval to purchase Ivanti Secure User Management Suite software. DESCRIPTION: The Ivanti User Management Suite will provide Polk County Public Schools with unified management system for managing Windows devices. We will be able to remotely manage, deploy software and control devices that are off-network in the event of remote learning, or other circumstances. Sole Source: (14) A district school board, when acquiring, whether by purchase, lease, lease with option to purchase, rental or otherwise, information technology, as defined in Section 282.004(11), F.S., may make any acquisition through the competitive solicitation process as described herein or by direct negotiation and contract with a vendor or supplier, as best fits the needs of the school district as determined by the district school board. CONTACT: Dr. Tina Barrios tina.barrios@polk-fl.net (863) 519-7600, ext 400 FINANCIAL IMPACT: Requisition Number: 10792935 Cost Center: 9801000000 Fund: 10013700 Functional Area: 8200 GL: Line 1 – 4310000 – Adv Learning Subscription $2,684.00 Line 2 – 4310000 – Univied Endpoint Manager Premium $42,561.00 Line 3 – 4691000 – Ivanti Virtual Cloud Svcs Appl Lic $3,770.00 Line 4 – 4310000 – Ivanti Virtual Cloud Svcs Mnt $1,064.02 Line 5 – 4692000 – Ivanti Secure User Mgmt Suite 3/19/2021 - 3/18/2022 $203,496.00 Line 6 – 4310000 – Phone Support $17,000.00 Line 7 – 4692000 – Ivanti Secure User Mgmt Ste 3/19/2022 - 6/30/2022 $60,634.00 File Attachments Ivanti Endpoint Manager FTE_1 _Proposal_2200 Co-term to 6-30-2022.pdf (127 KB) BIA - Ivanti.pdf (134 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting (not specified) Motion by Sara Beth Reynolds, second by Lisa Miller. Final Resolution: Motion Carried Aye: Kay Fields, Lisa Miller, Lori Cunningham, Lynn Wilson, Sara Beth Reynolds, Sarah Fortney, William Allen Subject 8. Learning Resource Center $25,000 Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category G. Consent Agenda Type Action (Consent) Recommended Action Recommend approval of the contract amendment between The School Board of Polk County Florida and Learning resource Center to increase the number of tutoring hours DESCRIPTION: This is an amendment to the original Contract between The school Board of Polk County, Florida (Hearth Program) and Learning Resource Center of Polk County Inc. The contract will increase from $9,000 to $25,000 which represents increased costs associated with increased number of tutoring hours for eligible McKinney-Vento students for the remainder of the School Year. CONTACT: Ben Ruch 863 457 409 x683 FINANCIAL IMPACT: $16,000 (increase from $9,000 to $25,000) Funds Reservation Number or Requisition Number: 3200011903 Cost Center: 9390100000 Fund: 42049621 Functional Area: 5100 GL: 4310000 File Attachments 81-21 LRC Title IX contract fully executed.pdf (501 KB) Hearth Tutoring Addendum-2-18-20210-LRC Signed.pdf (57 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting (not specified) Motion by Sara Beth Reynolds, second by Lisa Miller. Final Resolution: Motion Carried Aye: Kay Fields, Lisa Miller, Lori Cunningham, Lynn Wilson, Sara Beth Reynolds, Sarah Fortney, William Allen Subject 9. Pre-Qualified Vendor List - Updated Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category G. Consent Agenda Type Action (Consent) Recommended Action Approve updated pre-qualified vendor list. DESCRIPTION: The Board originally approved on December 8, 2020 (Item #16) the pre-qualified vendor list for various trades to be utilized when bidding or obtaining quotes. Each approval applies to a vendor for a period of one year. The list is updated as vendors apply and are recommended to be placed on the pre-qualified vendor list. This item is to add the firms highlighted in yellow on the attachment: Air Mechanical - HV, Evolve Contracting - LD/SP, Florida Catastrophe - AB/EV/GC, Gulf State Signs - SG, Lego Construction - GC, & W.E. Dentmon Construction - GC. This item is also to remove AWC Pool Remodeling due to performance issues. CONTACT: Angela D. Usher, AICP Assistant Superintendent Facilities & Operations 534-0620 x484 FINANCIAL IMPACT: n/a File Attachments Vendor List Updated for board 3-9-21.pdf (198 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting (not specified) Motion by Sara Beth Reynolds, second by Lisa Miller. Final Resolution: Motion Carried Aye: Kay Fields, Lisa Miller, Lori Cunningham, Lynn Wilson, Sara Beth Reynolds, Sarah Fortney, William Allen Subject 10. Recommendation for Administrative and Instructional Personnel Actions Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category G. Consent Agenda Type Action (Consent) Recommended Action Recommend Approval for Administrative and Instructional Personnel Actions DESCRIPTION: CONTACT: FINANCIAL IMPACT: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments 3-09-21 Administrative and Instructional ER.pdf (840 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting (not specified) Motion by Sara Beth Reynolds, second by Lisa Miller. Final Resolution: Motion Carried Aye: Kay Fields, Lisa Miller, Lori Cunningham, Lynn Wilson, Sara Beth Reynolds, Sarah Fortney, William Allen Subject 11. Recommendation for Non-Instructional Personnel Actions Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category G. Consent Agenda Type Action (Consent) Recommended Action Recommend Approval for Non-Instructional Personnel Actions DESCRIPTION: CONTACT: FINANCIAL IMPACT: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments 3-09-21 Non-Instructional Board Agenda_.pdf (861 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting (not specified) Motion by Sara Beth Reynolds, second by Lisa Miller. Final Resolution: Motion Carried Aye: Kay Fields, Lisa Miller, Lori Cunningham, Lynn Wilson, Sara Beth Reynolds, Sarah Fortney, William Allen Subject 12. Recommendation for Temporary Assignments Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category G. Consent Agenda Type Action (Consent) Recommended Action Recommend Approval for Temporary Assignments DESCRIPTION: CONTACT: FINANCIAL IMPACT: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments TDA Board Agenda - 03-09-2021.xlsx (23 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting (not specified) Motion by Sara Beth Reynolds, second by Lisa Miller. Final Resolution: Motion Carried Aye: Kay Fields, Lisa Miller, Lori Cunningham, Lynn Wilson, Sara Beth Reynolds, Sarah Fortney, William Allen Subject 13. Resolutions to Amend District School Budget 2020 – 2021 (September 2020) Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category G. Consent Agenda Type Action (Consent) Recommended Action Recommend approval of Resolutions to Amend District School Budget 2020 – 2021 for the period September 1, 2020 through September 30, 2020 as detailed above and in attachments. DESCRIPTION: Submission of Resolutions to Amend District School Budget for the period September 1, 2020, through September 30, 2020, as follows: Resolution 06 Fund 10 General Fund; Resolution 07 Fund 30 Capital Projects; Resolution 08 Fund 42 Special Revenue; Resolution 09 Fund 44 Special Revenue – CARES; Resolution 10 Fund 49 Special Revenue – Misc; Resolution 10 Fund 70 Internal Service; Resolution 11 Fund 80 Trust & Agency (Internal Accounts) CONTACT: Jason Pitts Heather Jenkins, Acting Associate Superintendent - CFO FINANCIAL IMPACT: none Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments September Budget Amendments.pdf (4,331 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting (not specified) Motion by Sara Beth Reynolds, second by Lisa Miller. Final Resolution: Motion Carried Aye: Kay Fields, Lisa Miller, Lori Cunningham, Lynn Wilson, Sara Beth Reynolds, Sarah Fortney, William Allen Subject 14. Resolutions to Amend District School Budget 2020 – 2021 (October 2020) Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category G. Consent Agenda Type Action (Consent) Recommended Action Recommend approval of Resolutions to Amend District School Budget 2020 – 2021 for the period October 1, 2020 through October 31, 2020 as detailed above and in attachments. DESCRIPTION: Submission of Resolutions to Amend District School Budget for the period October 1, 2020, through October 31, 2020, as follows: Resolution 12 Fund 10 General Fund; Resolution 13 Fund 30 Capital Projects; Resolution 14 Fund 40 Food Service Resolution 15 Fund 42 Special Revenue; Resolution 16 Fund 44 Special Revenue – CARES; Resolution 17 Fund 49 Special Revenue – Misc; Resolution 18 Fund 70 Internal Service; Resolution 19 Fund 80 Trust & Agency (Internal Accounts) CONTACT: Jason Pitts Heather Jenkins, Acting Associate Superintendent - CFO FINANCIAL IMPACT: CONTACT: FINANCIAL IMPACT: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments October Budget Amendments.pdf (6,422 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting (not specified) Motion by Sara Beth Reynolds, second by Lisa Miller. Final Resolution: Motion Carried Aye: Kay Fields, Lisa Miller, Lori Cunningham, Lynn Wilson, Sara Beth Reynolds, Sarah Fortney, William Allen Subject 15. Resolutions to Amend District School Budget 2020 – 2021 (November 2020) Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category G. Consent Agenda Type Action (Consent) Recommended Action Recommend approval of Resolutions to Amend District School Budget 2020 – 2021 for the period November 1, 2020 through November 30, 2020 as detailed above and in attachments. DESCRIPTION: Submission of Resolutions to Amend District School Budget for the period November 1, 2020, through November 30, 2020, as follows: Resolution 20 Fund 10 General Fund; Resolution 21 Fund 30 Capital Projects; Resolution 22 Fund 42 Special Revenue; Resolution 23 Fund 44 Special Revenue – CARES; Resolution 24 Fund 80 Trust & Agency (Internal Accounts) CONTACT: Jason Pitts Heather Jenkins, Acting Associate Superintendent - CFO CONTACT: FINANCIAL IMPACT: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments November Budget Amendments.pdf (1,740 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting (not specified) Motion by Sara Beth Reynolds, second by Lisa Miller. Final Resolution: Motion Carried Aye: Kay Fields, Lisa Miller, Lori Cunningham, Lynn Wilson, Sara Beth Reynolds, Sarah Fortney, William Allen H. Action-Agenda Subject 1. 2020-2021 School Improvement Grant Targeting Recidivism Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category H. Action-Agenda Type Action Recommended Action Recommend approval of the 2020-2021 School Improvement Grant Targeting Recidivism in the amount of $569,100 from July 1st, 2020 - June 30, 2021. DESCRIPTION: Funds will be allocated to districts to serve former Comprehensive Support and Improvement (CS&I) schools identified in 2017 and/or 2018, who exited based on their 2019 school grade. Recidivism rates are approximately 70% for former CS&I schools and these funds will support activities under section 1111(d) of ESSA, in alignment with Goal 1 of the Florida State Board of Education’s K-20 Strategic Plan. Overall, the funds will support activities focused on accomplishing one or more of the four goals: 1. Building on the successful reopening of all public schools to in-person instruction; 2. Promoting parental choice while ensuring that every student is making adequate academic progress; 3. Providing financial continuity to enable each school district to maintain the full panoply of services for the benefit of Florida students and families, including students from vulnerable populations such as low-income families, migrant families, the homeless, English Language Learners (ELLs), students in foster care and students with disabilities; and 4. Empowering every district to maintain high-quality school choices for Florida students and families with a focus on eliminating achievement gaps, which have been exacerbated by the crisis CONTACT: Andrew Baldwin 863 457 4707 x 613 FINANCIAL IMPACT: $569,100 File Attachments SIG Recidivism Summary and Budget Impact Analysis.pdf (222 KB) Motion & Voting Recommend approval of the 2020-2021 School Improvement Grant Targeting Recidivism in the amount of $569,100 from July 1st, 2020 - June 30, 2021. Motion by Sara Beth Reynolds, second by William Allen. Final Resolution: Motion Carried Aye: Kay Fields, Lisa Miller, Lori Cunningham, Lynn Wilson, Sara Beth Reynolds, Sarah Fortney, William Allen Subject 2. Cambridge International School Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category H. Action-Agenda Type Action Recommended Action Recommend approval of the Contract Agreement between Tenoroc High School and Cambridge International School in the amount of $10,572.89 from January 1, 2021 to September 30, 2021. DESCRIPTION: Contract agreement between Cambridge International and Tenoroc High CONTACT: FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Cambridge - Tenoroc Sr.pdf (263 KB) Motion & Voting Recommend approval of the Contract Agreement between Tenoroc High School and Cambridge International School in the amount of $10,572.89 from January 1, 2021 to September 30, 2021. Motion by Lynn Wilson, second by Sara Beth Reynolds. Final Resolution: Motion Carried Aye: Kay Fields, Lisa Miller, Lori Cunningham, Lynn Wilson, Sara Beth Reynolds, Sarah Fortney, William Allen Subject 3. CARES Act ESSER High Quality Curriculum for Reading Grant Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category H. Action-Agenda Type Action Recommended Action Recommend approval of the CARES Act High Quality Curriculum for Reading Grant in the amount of $728,038 from July 1st, 2020 - June 30, 2021. DESCRIPTION: The purpose of this grant is to provide Elementary Schools with the greatest ELA achievement gap with additional funds to improve ELA and overall school grades. The LEA has prioritized elementary schools with the greatest ELA achievement gap by calculating the 3 year average of Florida Standards Assessment (FSA) English Language Arts (ELA) achievement at each of the elementary schools within the district and identifying the schools having the greatest gap between the 3 year average of the FSA ELA achievement and the state’s average elementary FSA ELA achievement (55% proficiency). This prioritization includes the District’s Lowest Performing Elementary Schools and each of the Elementary Schools with an average FSA ELA achievement gap greater than 4 percentage points. CONTACT: Andrew Baldwin 863 457 4707 x 613 FINANCIAL IMPACT: $728,038 File Attachments CARES HQ Reading Executive Summary and Budget Impact Analysis.pdf (221 KB) Motion & Voting Recommend approval of the CARES Act High Quality Curriculum for Reading Grant in the amount of $728,038 from July 1st, 2020 - June 30, 2021. Motion by William Allen, second by Sara Beth Reynolds. Final Resolution: Motion Carried Aye: Kay Fields, Lisa Miller, Lori Cunningham, Lynn Wilson, Sara Beth Reynolds, Sarah Fortney, William Allen Subject 4. IDEA Public Schools, School of Hope Operator Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category H. Action-Agenda Type Action Recommended Action Motion to approve the IDEA Public Schools Performance Based Agreement for a five year term, beginning July 1, 2023 to June 30, 2028. DESCRIPTION: IDEA Public Schools is a 501(c)(3) non-profit organization that currently operates schools in Texas and Louisiana with new schools opening in the Tampa and Jacksonville areas. They were designated as a Hope Operator by the State Board of Education on March 27, 2018. Florida Statute 1002.333(4) states “a hope operator seeking to open a school of hope must submit a letter of intent to the school district in which a persistently low-performing school has been identified by the State Board of Education”. IDEA Public Schools has submitted a Notice of intent to open a public school in the Lakeland area in August 2023. OBJECTIVES: According to Florida Statute 1002.333(4)(b), a school district shall enter into a performance-based agreement with a hope operator to open schools to serve students from persistently low-performing schools. CONTACT: Candy Amato, Director of Charter Schools (863) 534-0625 FINANCIAL IMPACT: The per student allocation is based on FTE and categorical funds as calculated by charter school funding formula set out by state law and contract. File Attachments PBA_Polk_final for ws and bm.pdf (288 KB) Motion & Voting Motion to approve the IDEA Public Schools Performance Based Agreement for a five year term, beginning July 1, 2023 to June 30, 2028. Motion by Lynn Wilson, second by William Allen. Final Resolution: Motion Carried Aye: Kay Fields, Lisa Miller, Lori Cunningham, Lynn Wilson, Sara Beth Reynolds, Sarah Fortney, William Allen Subject 5. Safety and Security of School Buildings Grant Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category H. Action-Agenda Type Action Recommended Action Recommend approval of the Safety and Security of School Buildings Grant in the amount of $1,581,918 from July 1, 2020 - January 31, 2023. DESCRIPTION: The purpose of this grant is to improve the safety and security of school buildings. The funds provided through the Safety and Security of School Buildings Grant will be utilized to address : 1. Installation of Exterior Building Numbers 2. Installation of Voice Annunciated Emergency Address Systems CONTACT: Andrew Baldwin 863 457 4707 x 613 FINANCIAL IMPACT: $1,581,918 File Attachments School Safety Grant Summary and Budget Impact Analysis.pdf (366 KB) Motion & Voting Recommend approval of the Safety and Security of School Buildings Grant in the amount of $1,581,918 from July 1, 2020 - January 31, 2023. Motion by Sara Beth Reynolds, second by William Allen. Final Resolution: Motion Carried Aye: Kay Fields, Lisa Miller, Lori Cunningham, Lynn Wilson, Sara Beth Reynolds, Sarah Fortney, William Allen Subject 6. Title I Part A UniSIG Supplemental Teacher Allocation Grant Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category H. Action-Agenda Type Action Recommended Action Recommend approval of the Title I Part A UniSIG Supplemental Teacher Allocation Grant in the amount of $907,500 from October 1 2020 - June 30, 2021. DESCRIPTION: Funds will be allocated to local educational agencies (LEAs) to allocate to Highly Effective and Effective teachers that teach at “D” or “F”schools implementing Comprehensive Support and Improvement activities under section 1111(d) of ESSA, in alignment with Goal 1 of the Florida State Board of Education’s K-20 Strategic Plan. This program ensures that funding will be allocated to the most proven effective teachers who are teaching at the most fragile schools. Eligible teachers may receive an allocation not to exceed $15,000 per Highly Effective and $7,500 per Effective state VAM teacher. CONTACT: Andrew Baldwin FINANCIAL IMPACT: $907,500 File Attachments UniSIG Supplemental Teacher Allocation Summary and Budget Impact Analysis Board Meeting.pdf (265 KB) Motion & Voting Recommend approval of the Title I Part A UniSIG Supplemental Teacher Allocation Grant in the amount of $907,500 from October 1 2020 - June 30, 2021. Motion by Sara Beth Reynolds, second by Lisa Miller. Final Resolution: Motion Carried Aye: Kay Fields, Lisa Miller, Lori Cunningham, Lynn Wilson, Sara Beth Reynolds, Sarah Fortney, William Allen Subject 7. Superintendent Search Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category H. Action-Agenda Type Action Recommended Action Recommend approval of the Board's Semi-Finalist Candidates for the Superintendent of Polk County Schools. DESCRIPTION: CONTACT: Lori Cunningham, Board Chair, 534-0529 FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Motion & Voting Recommend approval of the Board's Semi-Finalist Candidates for the Superintendent of Polk County Schools. Motion by Lynn Wilson, second by Lisa Miller. Final Resolution: Motion Carried Aye: Kay Fields, Lisa Miller, Lori Cunningham, Lynn Wilson, Sara Beth Reynolds, Sarah Fortney, William Allen I. Public Hearing Subject 1. Recommended Boundary for Bella Citta Elementary Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category I. Public Hearing Type Action Recommended Action Motion to approve the adoption of the proposed zoning for the new Bella Citta Elementary School and to revise the elementary boundary for Citrus Ridge - A Civics Academy. DESCRIPTION: Bella Citta Elementary school in northeast Polk County is scheduled to open in August 2021. The Attendance Boundary Committee (ABC) reviewed demographic data for 5 boundary options. The ABC on February 21st, 2021 approved option 5 to recommend to the Superintendent and the Board for adoption. The Committee also facilitated a public meeting for the community to be affected by the boundary change on March 4, 2021. CONTACT: Angela Usher - Assistant Superintendent of Facilities and Operations 863-534-0620 FINANCIAL IMPACT: n/a Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments 21 03 04 Opt 5 School Zone Analysis Bella Citta.pdf (338 KB) BellaCitta_Opt5_021621.pdf (1,359 KB) Motion & Voting Motion to approve the adoption of the proposed zoning for the new Bella Citta Elementary School and to revise the elementary boundary for Citrus Ridge - A Civics Academy. Motion by Sara Beth Reynolds, second by William Allen. Final Resolution: Motion Carried Aye: Kay Fields, Lisa Miller, Lori Cunningham, Lynn Wilson, Sara Beth Reynolds, Sarah Fortney, William Allen J. Superintendent's Report Subject 1. Report by Superintendent Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category J. Superintendent's Report Type Information, Report File Attachments K. Administrative/Legal Reports Subject 1. Report by School Board Attorney Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category K. Administrative/Legal Reports Type Action, Report Recommended Action I move to authorize the Board's attorneys to file appropriate notices of appeals, together with any other necessary pleadings and papers, in the matter of Zayo Group, LLC, vs. The School Board of Polk County, Florida, Case No. 53-2021 CA-000503-0000-00, and any other legal proceedings related to the protest of Zayo Group, L.L.C. Authority to Take Appeal - RFP 031-1121 Fiber Wan Lakeland E -Rate Zayo Group LLC vs. School Board, Case No. 53-2021Ca-000503-0000-00 C. Wesley Bridges II General Counsel 863-534-0774 File Attachments MEMORANDUM Requesting Authority to Take Appeal.pdf (132 KB) Motion & Voting I move to authorize the Board's attorneys to file appropriate notices of appeals, together with any other necessary pleadings and papers, in the matter of Zayo Group, LLC, vs. The School Board of Polk County, Florida, Case No. 53-2021 CA-000503-0000-00, and any other legal proceedings related to the protest of Zayo Group, L.L.C. Motion by Lynn Wilson, second by Sara Beth Reynolds. Final Resolution: Motion Carried Aye: Kay Fields, Lisa Miller, Lori Cunningham, Lynn Wilson, Sara Beth Reynolds, Sarah Fortney, William Allen Subject 2. Request Authority to Advertise a Public Hearing for Staff Policy Updates Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category K. Administrative/Legal Reports Type Action Recommended Action Approve advertising of Public Hearing to be held on May 11, 2021 for Staff Policy Updates. DESCRIPTION: Request authority to advertise a Public Hearing to be held on May 11, 2021 during the regularly scheduled Board Meeting for Policy Updates. 6480 - Expenditures 6610 - Internal Accounts 7540 - Technology 7542 - Access to District Technology from Personal Wireless Communication Devices CONTACT: C. Wesley Bridges II General Counsel FINANCIAL IMPACT: TBD Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Motion & Voting Approve advertising of Public Hearing to be held on May 11, 2021 for Staff Policy Updates. Motion by Sara Beth Reynolds, second by William Allen. Final Resolution: Motion Carried Aye: Kay Fields, Lisa Miller, Lori Cunningham, Lynn Wilson, Sara Beth Reynolds, Sarah Fortney, William Allen L. Auditor's Report Subject 1. Report by Auditor Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category L. Auditor's Report Type Information, Report File Attachments M. Board Members' Reports Subject 1. William Allen, District 1 Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category M. Board Members' Reports Type Information File Attachments Subject 2. Lori Cunningham, District 2 Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category M. Board Members' Reports Type Information File Attachments Subject 3. Sarah Fortney, District 3 Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category M. Board Members' Reports Type Information File Attachments Subject 4. Sara Beth Reynolds, District 4 Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category M. Board Members' Reports Type Information File Attachments Subject 5. Kay Fields, District 5 Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category M. Board Members' Reports Type Information File Attachments Subject 6. Lynn Wilson, District 6 Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category M. Board Members' Reports Type Information File Attachments Subject 7. Lisa Miller, District 7 Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category M. Board Members' Reports Type Information File Attachments N. Public Comments Addressing Items Not on Today's Agenda Subject 1. Public Comments Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category N. Public Comments Addressing Items Not on Today's Agenda Type Information In accordance with Policy 0169.1 : The School Board recognizes the value to school governance of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters of community interest. Members of the public shall be given a reasonable opportunity to be heard on a proposition before the Board. The opportunity to be heard is subject to policies adopted by the Board as follows: Guidelines regarding the amount of time an individual has to address the Board: Each statement made by a member of the public shall be limited to three (3) minutes duration. Persons will be recognized in the order in which the requests were received. The time period may be extended by the presiding officer. Procedures for allowing representatives of groups or factions on a proposition to address the Board: ​ Rather than all members of groups or factions for or against a proposition addressing the Board at meetings in which a large number of individuals wish to be heard, the Board encourages representatives of such groups or factions to address the proposition in their representative capacity. Procedures or forms for an individual to use in order to inform the Board of a desire to be heard: Attendees must register their intention to participate in the public portion of the meeting upon their arrival at the meeting by completing a speaker's form at the entry of the meeting hall indicating his/her support, opposition, or neutrality on a proposition; and indicating his/her designation of a representative to speak for him/her or his/her group on a proposition if s/he so chooses. Designated period of time for public comment: The portion of the meeting during which the participation of the public is invited shall be limited to thirty (30) minutes, unless extended by a vote of the Board, except that all speakers who signed up to speak and who were outside of the thirty (30) minute time limit may address the Board at the end of the meeting. The presiding officer of each Board meeting at which public participation is permitted shall administer the rules of the Board for its conduct. The presiding officer shall be guided by the following rules: Public participation shall be permitted as indicated on the agenda and before the Board takes official position on any action item under consideration. Participants must be recognized by the presiding officer and will be requested to preface their comments by an announcement of their name, address, and group affiliation. All statements shall be directed to the presiding officer; no person may address or question Board members individually. Staff members shall not be expected to answer questions from the audience unless called upon by the Board Chair or the Superintendent. Recordings are permitted under the following conditions: No obstructions are created between the Board and the audience. No interviews are conducted in the meeting room while the Board is in session. No commentary, adjustment of equipment, or positioning of operators is made that would distract either the Board or members of the audience while the Board is in session. The presiding officer may: interrupt, warn, or terminate a participant's statement when the statement is too lengthy, personally directed, abusive, obscene, or irrelevant; request any individual to leave the meeting when that person does not observe reasonable decorum; request the assistance of law enforcement officers in the removal of a disorderly person when that person's conduct interferes with the orderly progress of the meeting; or call for a recess or an adjournment to another time when the lack of public decorum so interferes with the orderly conduct of the meeting as to warrant such action. No Board action shall be taken on requests made during public discussion unless the Board declares the matter to be an emergency in accordance with current law. Any other requests that the Board chooses to take action on shall be placed on an agenda for a subsequent meeting. File Attachments O. Meeting Closing Subject 1. Adjournment Meeting Mar 9, 2021 - Board Meeting 5:00 PM Category O. Meeting Closing Type Procedural File Attachments