Superintendent's Workshop

4 Monday, August 25, 2025 Superintendent's Workshop District School Board of Indian River County, FL 6500 - 57th Street Vero Beach, FL 32967 Room: Joe N. Idlette, Jr., Teacher Education Center (TEC) Time: 12:00 p.m. If a person decides to appeal any decision made by the Board with respect to any matter considered at these meetings, he will need to ensure that a verbatim record is made which includes the testimony and evidence upon which the appeal is to be made. 1. MEETING OPENING Subject A. Call Workshop to Order Meeting Aug 25, 2025 - Superintendent's Workshop Type Procedural Goals Focus Area 5: Organizational & Fiscal Responsibility File Attachments 2. PURPOSE OF THE WORKSHOP Subject A. Purpose of the Superintendent's Workshop Meeting Aug 25, 2025 - Superintendent's Workshop Type Information, Procedural Goals Focus Area 3: Communication & Engagement Focus Area 5: Organizational & Fiscal Responsibility File Attachments 3. PRESENTATIONS BY THE SUPERINTENDENT Subject A. Opening of Schools Update 2025-26 - Dr. Moore Meeting Aug 25, 2025 - Superintendent's Workshop Type Presentation File Attachments 3. PRESENTATIONS BY THE SUPERINTENDENT Subject B. Amended - Review of the 2024-2025 Annual Evaluation of the District Strategic Plan, Superintendent Performance Accountability System, IGNITE 2027 District Strategic Plan, & Budget - Dr. Moore/Dr. Jacobs/Mr. Green Meeting Aug 25, 2025 - Superintendent's Workshop Type Discussion, Presentation Goals Focus Area 1: Academic Success Focus Area 2: Safety, Culture & Climate Focus Area 3: Communication & Engagement Focus Area 4: Talent Development & Support Focus Area 5: Organizational & Fiscal Responsibility Review of the 2024-25 Annual Evaluation of the District Strategic Plan and Superintendent Performance Accountability System. Additionally, a review of the drafted IGNITE 2027 District Strategic Plan and budget will be conducted. File Attachments Annual Review 2024-2025 with Outcomes & SPAS_08.22.25.pdf (31,769 KB) IGNITE 2027 - DRAFT PENDING BOARD APPROVAL.pdf (92,748 KB) 3. PRESENTATIONS BY THE SUPERINTENDENT Subject C. Review of the 2025-26 Collective Bargaining Agreement between the School Board and Indian River County Education Association (IRCEA) - Mr. Green Meeting Aug 25, 2025 - Superintendent's Workshop Type Information Goals Focus Area 1: Academic Success Focus Area 3: Communication & Engagement Focus Area 2: Safety, Culture & Climate Focus Area 4: Talent Development & Support Focus Area 5: Organizational & Fiscal Responsibility The School District and representatives from the IRCEA bargaining teams reached an agreement on a 1-year contract for the 2025-26 school year. File Attachments SDIRC-IRCEA CBA 2025-2026.pdf (1,967 KB) 3. PRESENTATIONS BY THE SUPERINTENDENT Subject D. Review of the 2025-26 Salary Schedule - Mr. Green Meeting Aug 25, 2025 - Superintendent's Workshop Type Information Request for approval of the 2025-26 Salary Schedules and authorization for the Superintendent to update upon ratification of any negotiated labor contracts during the fiscal year. File Attachments 2025_2026 Salary Schedule Book_DRAFT_8_25_25.pdf (347 KB) 3. PRESENTATIONS BY THE SUPERINTENDENT Subject E. Review of the 2025-26 Health Care Benefit Insurance Premiums- Mr. Green Meeting Aug 25, 2025 - Superintendent's Workshop Type Information Goals Focus Area 5: Organizational & Fiscal Responsibility Annually the District Reviews the performance of the Health Care Benefits Insurance Program. The focus of the review is to determine the financial strength and stability of the program. The review consists of an in-depth analysis of the current claims, medical and pharmacy cost trends, and other related expenditures. The Health Insurance Advisory Task Force (HIATF), which is made up of members from IRCEA, CWA, district retirees, and active employees, has mutually agreed upon the recommendation for the 2025-2026 Health Insurance Program. Based on the performance of the Insurance Fund, the increased costs associated with high medical claims, and the increased costs of prescriptions medications, HIATF has recommended and increase 18.5% to the employee and employer sides respectively, with no changes to the plans. The School Board’s contribution will increase by $138 per employee for an approximate total increase of $2.7M. The board contribution will increase from $373.50 to $442.50 per pay period (semi-monthly). The Insurance Fund has an approximate balance of $3.7M. Specific monthly rates for all plans are listed in the attachment. The staff recommendation is to approve the HIATF's health insurance renewal rate increase of 18.5% for the board and employees with no plan changes to be effective October 1, 2025, through September 30, 2026. This recommendation was approved by HIATF on June 25, 2025 and has been approved by both district unions. File Attachments Healthcare Benefit Premiums 8.25.25.pdf (425 KB) 3. PRESENTATIONS BY THE SUPERINTENDENT Subject F. Review of the SY 2025-26 Professional Learning Catalog - Mr. Green Meeting Aug 25, 2025 - Superintendent's Workshop Type Information Goals Focus Area 4: Talent Development & Support Focus Area 1: Academic Success Section 1012.98, Florida Statutes (F.S.), the School Community Professional Learning Act, sets forth requirements for educational training programs with further requirements outlined in State Board of Education Rule 6A-5.071, F.A.C. The Professional Learning (PL) catalog must be updated and approved by the School Boards on an annual basis by September 1 and written verification must be submitted annually to the Commissioner of Education by October 1. File Attachments 2025-2026 Professional Learning Catalog 8.25.25.pdf (5,806 KB) 3. PRESENTATIONS BY THE SUPERINTENDENT Subject G. Review of the SY 2025-26 Teacher Evaluation Procedures (TEP) Manual - Ms. Crisafulli Meeting Aug 25, 2025 - Superintendent's Workshop Type Information Goals Focus Area 1: Academic Success Focus Area 3: Communication & Engagement Review of the 2025-2026 Teacher Evaluation Procedures (TEP) Manual. File Attachments INDIAN RIVER TEP MANUAL 2025-2026.pdf (4,626 KB) 3. PRESENTATIONS BY THE SUPERINTENDENT Subject H. Review of the SY 2025-26 School Leadership Evaluation System - Ms. Crisafulli Meeting Aug 25, 2025 - Superintendent's Workshop Type Information Goals Focus Area 3: Communication & Engagement Focus Area 4: Talent Development & Support Review of the 2025-2026 School Leadership Evaluation System File Attachments 31-SDIRC SLES AEST-2025-2026 DRAFT.pdf (1,165 KB) 3. PRESENTATIONS BY THE SUPERINTENDENT Subject I. Review of the SRHS Band Trip to Hawaii - December 2026 - Ms. Crisafulli Meeting Aug 25, 2025 - Superintendent's Workshop Type Information Goals Focus Area 1: Academic Success Focus Area 3: Communication & Engagement Focus Area 2: Safety, Culture & Climate The SRHS Band program respectfully requests approval to participate in the 85th Pearl Harbor Memorial Parade in Hawaii. This trip is contingent upon compliance with district risk management and insurance policies and will be organized to ensure there is no financial obligation to the district. File Attachments 3. PRESENTATIONS BY THE SUPERINTENDENT Subject J. Review of the School Improvement Plan Process SY 2025-26 - Mrs. Baysura Meeting Aug 25, 2025 - Superintendent's Workshop Type Information Goals Focus Area 1: Academic Success Focus Area 2: Safety, Culture & Climate In accordance with Florida Statute 1001.42 and School Board Policy 2120, all non-charter schools are required to develop a School Improvement Plan (SIP) in collaboration with their School Advisory Council. The SIP process involves analyzing school data, identifying focus areas, and creating targeted action plans to promote continuous improvement in student achievement and overall school performance. School Improvement Plans will be submitted at the September business meeting. File Attachments SIP board workshop 2025 2026.pdf (1,202 KB) 3. PRESENTATIONS BY THE SUPERINTENDENT Subject K. Review of the School Advisory Councils SY 2025-26 - Mrs. Baysura Meeting Aug 25, 2025 - Superintendent's Workshop Type Information Goals Focus Area 3: Communication & Engagement In accordance with Section 1001.452 Florida Statute and School Board Policy 2125, each school must establish a School Advisory Council (SAC). Each SAC shall be composed of the principal and an appropriately balanced number of teachers, education support employees, students, parents, and business and community citizens who are representative of the ethnic, racial, and economic community served by the school. School Advisory Councils must include students at high schools, may include students at middle schools, and do not include students at elementary schools. Completed SAC composition and membership reports are submitted for approval in September. File Attachments 3. PRESENTATIONS BY THE SUPERINTENDENT Subject L. Review of Pelican Island Classical Magnet Kindergarten and First Grade Instructional Materials Adoption - Mrs. Baysura Meeting Aug 25, 2025 - Superintendent's Workshop Type Information, Presentation Goals Focus Area 1: Academic Success A list of recommended Instructional Materials for Pelican Island Classical Magnet Kindergarten and First Grades has been available for public review for twenty (20) calendar days. The Instructional Materials Adoption Committee has reviewed the attached adoption materials for consideration beginning with the 2025-2026 school years. These materials will assist teachers in providing standards-based instruction in Pelican Island Classical Magnet School grades K and 1 for the School District of Indian River County students. File Attachments 8 25 2025 board agenda Pelican Island Classical Magnet K 1 instructonal materials_updated.pdf (1,535 KB) 3. PRESENTATIONS BY THE SUPERINTENDENT Subject M. Review of the Disposal of Surplus Property - Mr. Green Meeting Aug 25, 2025 - Superintendent's Workshop Type Information Goals Focus Area 5: Organizational & Fiscal Responsibility Approval to dispose of surplus property in accordance with Florida Statutes 274.05, 274.06 and SB Policy 7320. The attached lists represent property to be deleted from various inventories and/or for items that have been declared surplus. After Board approval, property will be recycled, and/or auctioned or repurposed. File Attachments Surplus - Board Approval -Aug 25, 2025.pdf (83 KB) 3. PRESENTATIONS BY THE SUPERINTENDENT Subject N. Review of the Agreement Extensions with Vero Beach Roofing, Hamilton Roofing, and Advanced Roofing through August 23, 2026 (SDIRC #12-0-2021/JC) – Mr. Green Meeting Aug 25, 2025 - Superintendent's Workshop Type Information Goals Focus Area 5: Organizational & Fiscal Responsibility At its regular Business Meeting on August 24th, 2021, Consent Item 7.A, the School Board awarded RFP 12-0-2021/JC to Vero Beach Roofing, Hamilton Roofing, and Advance Roofing. The original estimate of this agreement was for a spend of $200,000 per fiscal year. The first of two one-year extensions was agreed upon by all parties for the 2024-2025 school year. The Superintendent recommends executing the final extension to cover the 2025-2026 school year. File Attachments RFP 12-0-21JC Roof Repair Renewal Advanced.pdf (1,848 KB) RFP 12-0-21JC Roof Repair Renewal Hamilton.pdf (190 KB) RFP 12-0-21JC Roof Repair Renewal VB Roofing.pdf (43 KB) RFP12.0.2021JC.and.Term.Contract.Roof.Repairs.backup.8.24.21.pdf (11,458 KB) Original Board Agenda Item 8.24.21 .pdf (97 KB) 3. PRESENTATIONS BY THE SUPERINTENDENT Subject O. Review of Resolution for Tax Anticipation Notes (TAN), Series 2025 Process- Mr. Green Meeting Aug 25, 2025 - Superintendent's Workshop Type Information Goals Focus Area 5: Organizational & Fiscal Responsibility The purpose of this item is to review the process for adopting the Resolution authorizing the issuance of Tax Anticipation Notes (TAN), Series 2025, in the amount of not-to exceed $15 million to provide interim funds for the payment of operating expenses; approve the form of documents in connection with the issuance of the notes; delegate to the Superintendent and appropriate staff the authority to accept the most favorable bid for the notes, subject to certain restrictions; and to take all necessary actions in connection with the issuance of the notes. The issuance of the TAN is required in order to provide necessary, short-term financing to position the District in such a manner that it is able to meet projected cash flow deficits of the General Fund. Based upon staff analysis, it is projected that the District will experience cash receipt deficits ranging from approximately $15 million during the month of October 2025. These cash flow deficits are mainly attributable to the intense slow-down of cash receipts from the Tax Collectors Office that is usually experienced from July through the middle of November every year. File Attachments 4. DISCUSSION Subject A. Selection and Adoption of Instructional Materials (Policy 2520) - Ms. Rosario Meeting Aug 25, 2025 - Superintendent's Workshop Type Discussion Goals Focus Area 3: Communication & Engagement File Attachments po2520-Recommendations - SELECTION AND ADOPTION OF INSTRUCTIONAL MATERIALS40 (002).pdf (299 KB) 4. DISCUSSION Subject B. Definitions (Policy 0100) - Ms. Rosario Meeting Aug 25, 2025 - Superintendent's Workshop Type Discussion Goals Focus Area 3: Communication & Engagement File Attachments po0100-Recommendations - DEFINITIONS17 (002).pdf (179 KB) 4. DISCUSSION Subject C. Foreign Exchange Program - Ms. Rosario Meeting Aug 25, 2025 - Superintendent's Workshop Type Discuss SDIRC’s foreign exchange program. Review recommendations to Policy 5114 – Nonimmigrant students and foreign exchange programs Explore the feasibility and benefits of establishing a robust foreign exchange program in SDIRC. File Attachments OSCEOLA COUNTY Foreign Exchange Student Packet 25.26.pdf (257 KB) ST JOHN'S Foreign-Exchange-Guidelines-2015-16.pdf (294 KB) SDIRC 5114 - NONIMMIGRANT STUDENTS AND FOREIGN EXCHANGE PROGRAMS.pdf (71 KB) LEE COUNTY Foreign Exchange Students - Lee County Schools.pdf (72 KB) Broward Foreign Exchange Program (002).pdf (127 KB) MIAMI-DADE COUNTY Foreign Students BoardD.pdf (58 KB) Fl St 1009.21 Determination of resident status for tuition purposes.pdf (107 KB) Fl St 288.860 International cultural agreements.pdf (91 KB) Recommendation SDIRC po5114-NONIMMIGRANT STUDENTS AND FOREIGN EXCHANGE PROGRAMS.pdf (140 KB) 5. ADJOURNMENT Subject A. Adjournment Meeting Aug 25, 2025 - Superintendent's Workshop Type Procedural Goals Focus Area 5: Organizational & Fiscal Responsibility File Attachments 6. DISCLOSURE Subject A. Legal Disclosures Meeting Aug 25, 2025 - Superintendent's Workshop Type Information Goals Focus Area 3: Communication & Engagement Focus Area 5: Organizational & Fiscal Responsibility Anyone who needs a special accommodation to participate in these meetings may contact the School District’s American Disabilities Act Coordinator at 564-3001 lEGA(TTY 564-2792) at least 48-hours in before the meeting. NOTE: Changes and amendments to the agenda can occur 72-hours prior to the meeting. All business meetings will be held in the Joe N. Idlette, Jr. Teacher Education Center (TEC) located in the J.A. Thompson Administrative Center at 6500 – 57th Street, Vero Beach, Fl 32967, unless otherwise specified. Meetings may broadcast live on Comcast/Xfinity Ch. 28, AT&T Uverse Ch. 99, and the School District’s website stream; and may be replayed on Tuesdays and Thursdays at the time of the original meeting. For a schedule, please visit the District’s website at www.indianriverschools.org/iretv. The agenda can be accessed by Internet at https://www.indianriverschools.org . File Attachments 7. ADDITIONAL DOCUMENTS Subject A. Additional material handed out during Superintendent's Workshop Meeting Aug 25, 2025 - Superintendent's Workshop Type Information Goals Focus Area 5: Organizational & Fiscal Responsibility File Attachments