Superintendent's Workshop

4 Monday, May 19, 2025 Superintendent's Workshop District School Board of Indian River County, FL 6500 - 57th Street Vero Beach, FL 32967 Room: Joe N. Idlette, Jr., Teacher Education Center (TEC) Time: 12:00 p.m. If a person decides to appeal any decision made by the Board with respect to any matter considered at these meetings, he will need to ensure that a verbatim record is made which includes the testimony and evidence upon which the appeal is to be made. 1. MEETING OPENING Subject A. Call Workshop to Order Meeting May 19, 2025 - Superintendent's Workshop Type Procedural Goals Focus Area 5: Organizational & Fiscal Responsibility File Attachments 2. PURPOSE OF THE WORKSHOP Subject A. Purpose of the Superintendent's Workshop Meeting May 19, 2025 - Superintendent's Workshop Type Information, Procedural Goals Focus Area 3: Communication & Engagement Focus Area 5: Organizational & Fiscal Responsibility File Attachments 3. PRESENTATIONS BY THE SUPERINTENDENT Subject A. Strategic Planning Process Update and Budget Update - Dr. Jacobs/Mr. Green Meeting May 19, 2025 - Superintendent's Workshop Type Discussion, Presentation Goals Focus Area 1: Academic Success Focus Area 2: Safety, Culture & Climate Focus Area 3: Communication & Engagement Focus Area 4: Talent Development & Support Focus Area 5: Organizational & Fiscal Responsibility Updates on the Strategic Planning Process and the 2025-26 Budget will be provided. File Attachments District Strategic Plan Update_May 2025.pdf (4,541 KB) 3. PRESENTATIONS BY THE SUPERINTENDENT Subject B. Review of Renewal of GoGuardian Teacher Annual Subscription 2025-26 SY - Dr. Schafte Meeting May 19, 2025 - Superintendent's Workshop Type Information Goals Focus Area 3: Communication & Engagement Focus Area 5: Organizational & Fiscal Responsibility Requesting approval for the renewal of the GoGuardian Teacher annual subscription from Liminex, Inc. dba GoGuardian, in an amount not to exceed $58,995.00. GoGuardian Teacher is designed to support effective teaching strategies for exploration, focus, and connection, making it easier for teachers to follow the best practices that improve learning outcomes for all students. In addition to monitoring the screens of all student Chromebooks, it also allows teachers to perform such functions as stopping all internet access in the classroom, limiting websites accessible from the classroom to ensure on-task learning, and even preventing access to specific websites. File Attachments Indian River County Public Schools (FL)- 3 Year Option.pdf (20 KB) 3. PRESENTATIONS BY THE SUPERINTENDENT Subject C. Review of Purchase of ViewSonic Interactive Panels for the 2025-26 SY - Dr. Schafte Meeting May 19, 2025 - Superintendent's Workshop Type Information Goals Focus Area 1: Academic Success Focus Area 2: Safety, Culture & Climate Focus Area 3: Communication & Engagement Focus Area 5: Organizational & Fiscal Responsibility Requesting approval to purchase from United Data Technologies, utilizing the Lee County School District ITN No: N237458DO (Computer Hardware, Software, and Services), in an amount not to exceed $250,000. Funding was budgeted and will be allocated from the 2024-2025 technology capital funds. This purchase will complete the district-standard classroom A/V upgrade at Sebastian River High School and Sebastian River Middle School classrooms with installation of interactive ViewSonic panels and supporting instructional technology. The new standard A/V solution includes interactive displays, Chromebooks, document cameras, and installation service. File Attachments Quote COQO-73499.pdf (44 KB) 3. PRESENTATIONS BY THE SUPERINTENDENT Subject D. Review of Renewal of Lexia Learning 2025-26 SY - Mrs. Baysura Meeting May 19, 2025 - Superintendent's Workshop Type Information Goals Focus Area 1: Academic Success Requesting approval for renewal of Lexia Learning Systems literacy skills development software from 8/1/2025 to 7/31/2026. The cost to the school district is $240,300. Lexia Core5 Reading and PowerUp Literacy supports educators in providing differentiated literacy instruction for students of all abilities in grades preK–12. Lexia’s research-proven program provides explicit, systematic, personalized learning in the six areas of reading instruction, targeting skill gaps as they emerge, and providing teachers with the data and student-specific resources they need for individual or small-group instruction. Lexia helps educators simultaneously address gaps in fundamental literacy skills while helping students build the higher-order skills they need to comprehend, analyze, evaluate, and compare increasingly complex literary and informational texts. Blending online student-driven explicit instruction with offline teacher-delivered lessons and activities empowers secondary teachers to deliver the exact instruction each student needs to become a proficient reader. File Attachments FL-2504_FL SD of Indian River Co-Lexia Renewal Contract_WITH 5-20-25 Date.pdf (800 KB) 3. PRESENTATIONS BY THE SUPERINTENDENT Subject E. Review of Approval to Extend and Amend Agreements with Various Architectural Firms through May 22, 2026 (ITB 03-0-2022JC) - Mr. Green Meeting May 19, 2025 - Superintendent's Workshop Type Information Goals Focus Area 5: Organizational & Fiscal Responsibility At the May 23, 2022 business meeting, the School Board unanimously voted to approve ITB 03-0-2022JC. The agreement identified five architectural firms for miscellaneous projects district wide as identified in the Five-Year Capital Plan on an as-needed basis pursuant to School Board Policy 6330. Each of the firms has agreed to extend the services for an additional year exercising the first of two one-year extensions. Pending Board approval, the Facilities Department will assign projects to the awarded firms on a rotating basis or best fit selection. Staff recommends approval of the agreements for: Spiezle Architectural Group, Inc. (formerly Donadio & Associates, Architects, P.A.), Edlund, Dritenbas, Binkley Architects & Associates, P.A., Harvard Jolly, Inc., Song + Associates, Inc., and Crain Atlantis. The individual projects assigned under this extension will be limited to those with an estimated construction cost which does not exceed $7.5 million and for study activity fees which do not exceed $500,000. These numbers have been amended and updated to comply with 287.055 F.S., amended July 1, 2024. The estimated annual financial impact is $1,000,000. File Attachments Board Agenda Item May 23, 2022 Business Meeting .pdf (2,916 KB) 1. Spiezle formally Donadio & Assoc. Continuing Service and Amendment.pdf (776 KB) 2. Edlund, Dritenbas, Brinkley Continuing Service and Amendment.pdf (782 KB) 3. Harvard Jolly Continuing Service and Amendment pdf.pdf (697 KB) 4. Song and Associates Continuing Service & Amendment .pdf (766 KB) 5. Crain Atlantis Continuing Service and Amendment.pdf (836 KB) 3. PRESENTATIONS BY THE SUPERINTENDENT Subject F. Review of Approval of the Construction Management at Risk Agreement for the Automotive Program Renovations at Sebastian River High School (SDIRC #07-0-2022JC) – Mr. Green Meeting May 19, 2025 - Superintendent's Workshop Type Goals Focus Area 5: Organizational & Fiscal Responsibility Focus Area 2: Safety, Culture & Climate Requesting approval of the Construction Management at Risk (CMAR) Contract between the School Board of Indian River County and Summit Construction of Vero Beach, LLC, for the Automotive Program Renovations at Sebastian River High School in accordance with SDIRC #07-0-2022JC. This project consists of renovations to include classroom and lab modifications, as well as improvements to the electrical, lighting, safety, and ventilation at Sebastian River High School. The Guaranteed Maximum Price (GMP), in the not to exceed amount of $1,246,989.00, includes all construction and management costs with Summit Construction of Vero Beach, LLC as per the Construction Management at Risk Agreement. This project will be funded from the Workforce Development Capitalization Incentive Grant (Cap Grant). File Attachments SDIRC CMAR CONTRACT-SRHS Automotive Reno 5.19.25.pdf (2,319 KB) 3. PRESENTATIONS BY THE SUPERINTENDENT Subject G. Review of Contract Approval and Award of ITB 05-0-2025DE for Exterior Painting at Vero Beach High School - Mr. Green Meeting May 19, 2025 - Superintendent's Workshop Type Information Goals Focus Area 5: Organizational & Fiscal Responsibility Focus Area 2: Safety, Culture & Climate The purpose and intent of this Invitation to Bid is to secure a firm price for the exterior painting of buildings located at Vero Beach High School. The Purchasing Department recommends award in accordance with SB Policy 6320 to Kodiak Property Maintenance as the lowest and best responsive and responsible bidder meeting specifications, terms and conditions. A total of six responses to this solicitation were received. The contract amount consists of the Contractor’s Base Bid, Alternates 1 through 5, and an owner added contingency of $60,750.00, for a total amount of $303,752.25 which includes all costs associated with this project. File Attachments AGREEMENT - VBHS EXTERIOR PAINTING 5.19.25 Mtg.pdf (940 KB) ITB 05-00-2025DE Vero Beach High School Ext Painting Final.5.19.25 (1)_Redacted.pdf (4,217 KB) 3. PRESENTATIONS BY THE SUPERINTENDENT Subject H. Review of Contract Approval and Award of ITB 05-01-2025DE for Exterior Painting at Dodgertown Elementary School - Mr. Green Meeting May 19, 2025 - Superintendent's Workshop Type Information Goals Focus Area 5: Organizational & Fiscal Responsibility Focus Area 2: Safety, Culture & Climate The purpose and intent of this Invitation to Bid is to secure a firm price for the exterior painting of buildings located at Dodgertown Elementary School. The Purchasing Department recommends award in accordance with SB Policy 6320 to Kodiak Property Maintenance as the lowest and best responsive and responsible bidder meeting specifications, terms and conditions. A total of nine responses to this solicitation were received. The contract amount consists of the Contractor’s Base Bid, Alternates 1 through 4, and an owner added contingency of $29,750.00, for a total amount of $148,752.25 which includes all costs associated with this project. File Attachments AGREEMENT - DTE EXTERIOR PAINTING 5.19.25 .pdf (952 KB) ITB 05-01-2025DE Dodgertown Elementary Ext Painting Final 5.19.25 .pdf (5,403 KB) 3. PRESENTATIONS BY THE SUPERINTENDENT Subject I. Review of Approval for Network Servers - Mr. Green Meeting May 19, 2025 - Superintendent's Workshop Type Information Goals Focus Area 5: Organizational & Fiscal Responsibility Focus Area 3: Communication & Engagement Requesting approval to purchase servers to refresh our virtualization environment. The new servers, with increased resources, will help support the devices being managed within the system. The purchase includes five years of pro-support to maximize our return on investment. We request purchasing authority not to exceed $160,000 from Lenovo Global Technology. The current servers in place are approaching their 5-year service life and are due for a refresh. The servers host most of the services that are utilized for general district operations. Maintaining our technology refresh cycle is critical to ensuring system reliability, security, and performance, which in turn supports the smooth and efficient functioning of all district services. File Attachments Lenovo Bid Request Network Servers 5.19.25.pdf (83 KB) LPS Proposal - HW Install End to End Migration - SDIRC 5.19.25.pdf (706 KB) 3. PRESENTATIONS BY THE SUPERINTENDENT Subject J. Review of Approval to Purchase Student Identification Cards for the 2025-26 SY - Mr. Green Meeting May 19, 2025 - Superintendent's Workshop Type Information Goals Focus Area 5: Organizational & Fiscal Responsibility Focus Area 2: Safety, Culture & Climate Request approval to purchase new student ID cards, as well as printing services and supplies for the 2025-2026 school year from CI Solutions Corporation in the amount not to exceed $85,000.00. This includes the initial request of approximately $59,934 for services identified in the attached quote (Q-16319-1) plus supplies and support services for the 25-26 school year. CI Solutions Corporation will provide Radio-Frequency Identification (RFID) student ID cards that support several district platforms including: Zonar (Bus GPS tracking), ZPass (student ID and ridership), Follett/Destiny Library System and Titan School Solutions Food Management System. The School District of Indian River County has an active contract with CI Solutions Corporation through October 31, 2025, and is eligible for renewal. New student ID cards will be printed and ready for distribution to all students at the beginning of the school year. File Attachments CI Solutions2025.26 RFID Quote 5.19.25.pdf (22 KB) 3. PRESENTATIONS BY THE SUPERINTENDENT Subject K. Review of Approval to Dispose of Surplus Property - Mr. Green Meeting May 19, 2025 - Superintendent's Workshop Type Information Goals Focus Area 5: Organizational & Fiscal Responsibility Approval to dispose of surplus property in accordance with Florida Statutes 274.05, 274.06 and SB Policy 7320. The attached lists represent property to be deleted from various inventories and/or for items that have been declared surplus. After Board approval, property will be recycled, and/or auctioned or repurposed. File Attachments Surplus - Board Approval -5.19.25.pdf (97 KB) 4. DISCUSSION Subject A. Prioritization of 2026 Legislative Priorities Meeting May 19, 2025 - Superintendent's Workshop Type Discussion File Attachments 2025_FINAL_Legislative_Priorities (002).pdf (2,684 KB) 2026_Legislative_Priorities_Presentation.pdf (866 KB) 5. ADJOURNMENT Subject A. Adjournment Meeting May 19, 2025 - Superintendent's Workshop Type Procedural Goals Focus Area 5: Organizational & Fiscal Responsibility File Attachments 6. DISCLOSURE Subject A. Legal Disclosures Meeting May 19, 2025 - Superintendent's Workshop Type Information Goals Focus Area 3: Communication & Engagement Focus Area 5: Organizational & Fiscal Responsibility Anyone who needs a special accommodation to participate in these meetings may contact the School District’s American Disabilities Act Coordinator at 564-3001 lEGA(TTY 564-2792) at least 48-hours in before the meeting. NOTE: Changes and amendments to the agenda can occur 72-hours prior to the meeting. All business meetings will be held in the Joe N. Idlette, Jr. Teacher Education Center (TEC) located in the J.A. Thompson Administrative Center at 6500 – 57th Street, Vero Beach, Fl 32967, unless otherwise specified. Meetings may broadcast live on Comcast/Xfinity Ch. 28, AT&T Uverse Ch. 99, and the School District’s website stream; and may be replayed on Tuesdays and Thursdays at the time of the original meeting. For a schedule, please visit the District’s website at www.indianriverschools.org/iretv. The agenda can be accessed by Internet at https://www.indianriverschools.org . File Attachments 7. ADDITIONAL DOCUMENTS Subject A. Additional material handed out during Superintendent's Workshop Meeting May 19, 2025 - Superintendent's Workshop Type Information Goals Focus Area 5: Organizational & Fiscal Responsibility File Attachments