Regular School Board Meeting

0 Tuesday, February 6, 2024 Regular School Board Meeting School Board of Hillsborough County 901 East Kennedy Boulevard, Tampa 4pm Meeting Opening Subject CALL TO ORDER Meeting Feb 6, 2024 - Regular School Board Meeting Type DESCRIPTION : GAP ANALYSIS : PREVIOUS OUTCOMES: EXPECTED OUTCOMES: STRATEGIC PLAN GOAL: RECOMMENDATION: CONTACT: FINANCIAL IMPACT: REVIEW COMMENTS: SUBMITTED BY : File Attachments Meeting Opening Subject MOMENT OF SILENCE Meeting Feb 6, 2024 - Regular School Board Meeting Type File Attachments Meeting Opening Subject PLEDGE OF ALLEGIANCE Meeting Feb 6, 2024 - Regular School Board Meeting Type File Attachments Meeting Opening Subject ADOPTION OF THE AGENDA Meeting Feb 6, 2024 - Regular School Board Meeting Type File Attachments Meeting Opening Subject ROLL CALL Meeting Feb 6, 2024 - Regular School Board Meeting Type File Attachments Meeting Opening Subject APPROVAL OF MINUTES Meeting Feb 6, 2024 - Regular School Board Meeting Type File Attachments Meeting Opening Subject BOARD GUIDELINES Meeting Feb 6, 2024 - Regular School Board Meeting Type File Attachments Meeting Opening Subject PUBLIC COMMENT Meeting Feb 6, 2024 - Regular School Board Meeting Type Guidelines for Public Comment The School Board will convene at 4:00 pm. Public comment will be heard prior to the Board’s Consent Agenda. Speakers will be granted three minutes to address the board. When 10 or more speakers wish to speak during public comment, the board may reduce the time per speaker. Speakers can sign up online or in person, all speakers must check in with the Communications staff at least 15 minutes prior to the start of public comment. The Board reserves the right to modify the speaking time based on the circumstances of any individual Board meeting. During the 30-minute time allotment, speakers who wish to address a particular agenda item will be given priority over those wishing to make general comments. Last modified: September 2019 SIGN UP TO SPEAK File Attachments Meeting Opening Subject EMPLOYEE INPUT - 6 p.m. Meeting Feb 6, 2024 - Regular School Board Meeting Type File Attachments A. Recognitions and Proclamations Subject A01 Adoption of Proclamation - Black History Month, February 2024 (Student, Family & Community Engagement) Meeting Feb 6, 2024 - Regular School Board Meeting Type Action (Consent) Recommended Action Adopt the Proclamation - Black History Month, February 2024 DESCRIPTION : Since 1926, Americans have recognized and widely celebrated Black History Month . Observance of Black History Month commemorates the fact that our country and community have benefited from the contributions of African Americans and celebrates their significant achievements on local, state, and national levels. During the month of February, the School Board encourages school administration and staff to thoughtfully plan schoolwide activities and lessons for students to honor the contributions of African Americans to our local community and to our nation. The Board acknowledges the importance of honoring the significant culutral and historical legacy of the African American people. In celebration, Hillsborough County Public Schools and the varying departments will recognize and honor the contributions and achievements of African Americans. GAP ANALYSIS : N/A PREVIOUS OUTCOMES: N/A EXPECTED OUTCOMES: N/A RECOMMENDATION: That the School Board adopt the Proclamation - Black History Month, February 2024 CONTACT: Dr. Felita Lewis, Executive Director, Student, Family & Community Engagement (813) 272-4831 Owen Young, Chief, Student, Family & Community Engagement (813) 273-7125 FINANCIAL HISTORIC IMPACT: Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. 2024-25 Financial Impact Proposed Cost 0.00 2023-24 Financial Impact Proposed Cost 0.00 2022-23 Financial Impact Former Cost 0.00 2021-22 Financial Impact Former Cost 0.00 FINANCIAL IMPACT: Revenue Source: Expense Account: Amount: N/A REVIEW COMMENTS: SUBMITTED BY : ________________________________________________________________________________________ Owen Young, Chief of Student, Family & Community Engagement (813) 273-7125 File Attachments Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 1.01 Increase in Expenditures for Agreement for Technical Services #23048-ATS-IV with the University of Florida Literacy Institute (UFLI) Foundations (Academic Services) Meeting Feb 6, 2024 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the increase in expenditures for Agreement for Technical Services #23048-ATS-IV with UFLI Foundations. Goals Academic Excellence DESCRIPTION : On May 09 , 2023 , the Board approved Agreement for Technical Services #23048-ATS-IV with UFLI Foundations . The initial agreement provided Grades K-2 teachers, coaches, administrators, and district staff the opportunity to participate in a 6 -hour self-paced online course to develop knowledge of the science of reading as well as a 6 -hour face-to-face implementation training with follow-up webinars throughout the year. The activities in this expansion amendment provide intensive support for educators and stakeholders at five elementary schools: Bing, Clair Mel, Frost, Ippolito, and Lamb . The staff at the school will receive an additional 3-hours of training in using UFLI Foundations as a small group intervention in Grades 3-5, as well as receive more intensive coaching support from UFLI staff in all grade levels. This professional development is part of an effort to improve student outcomes through the Comprehensive Literacy State Development (CLSD) program grant, a three-year project funded by the state of Florida focused on the needs of students and families within the Spoto High School feeder pattern. The grant aims to build capacity of stakeholders’ knowledge and teachers’ use of evidence-based reading practices . Per Florida Administrative Code 6A-1.012(12)(d), commodities or contractual services available only from a single source may be exempt from the competitive solicitation requirements. When a district school board believes that commodities or contractual services are available only from a single source , the district school board shall electronically or otherwise publicly post a description of the commodities or contractual services sought for a period of at least 7 business days. The description must include a request that prospective vendors provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the district school board, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the district school board shall provide notice of its intended decision to enter a single source contract in the manner specified in Section 120.57(3), F.S., and may negotiate on the best terms and conditions with the single source vendor. Sole source purchases are reposted annually to verify there are no new suppliers in the applicable industry. This purchase was posted by Procurement Services from October 16, 2023, through October 25, 2023. GAP ANALYSIS : While the district has provided core and supplemental programs to support teachers with the delivery of foundational skills instruction, the literacy scores continue to be stagnant. As research around the science of reading becomes more prevalent, it is apparent that those instructional strategies and practices are not being used with confidence and fidelity by teachers. This professional development would fill this gap and provide teachers and coaches at the identified schools with the tools they need to support students in their development as readers with the early literacy and foundational skills. Whereas initial professional development through this agreement focused on Grades K-2, the activities in the amendment focus on Grades 3-5 at the identified school as well and provide additional opportunities for coaching and support through implementation for all stakeholders . PREVIOUS OUTCOMES: On the Florida Assessment of Student Thinking (FAST) given in the Spring of 2023, 30 percent of third graders at the targeted elementary schools scored a level 3 or higher. The reading difficulties reflected in our low third grade proficiency rates are rooted in the reading instruction students are provided in kindergarten through second grades. Fall data from the Dynamic Indicator of Basic Early Literacy Skills ( DIBELS ) show high numbers of students in need of intervention , with 37 percent districtwide well below expectation by third grade. That number increases to 50 percent at the 5 targeted schools. On the Fall 2023 FAST Reading PM1 , 55 percent of third grade students districtwide scored at a level 1. A t the 5 target elementary sites , t he average percentage of third grade students scoring a level 1 for the 2023 Fall FAST Ready PM1 assessment is 72 percent. EXPECTED OUTCOMES: Scores across the target sites will show that only 20 percent of students need intervention in early literacy and foundational skills as measured by the fall scores on DIBELS by third grade . In addition, at least 55 percent of Grades 3-5 students at the target sites will score a level 2 or higher on the 2024 May FAST assessment. RECOMMENDATION: That the board approve the increase in expenditures for Agreement for Technical Services #23048-ATS-IV with UFLI Foundations . CONTACT: Tracie Bergman, Assistant Superintendent, Curriculum and Instruction, tracie.bergman@hcps . net, (813) 272-4221 Amy Zilbar , Executive Director, Elementary Education , amy.zilbar @hcps.net , (813) 272-4455 FINANCIAL HISTORIC IMPACT: Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. 2024-25 Financial Impact Proposed Cost $165,000 2023-24 Financial Impact Proposed Cost $241,000 2022-23 Financial Impact Former Cost 2021-22 Financial Impact Former Cost FINANCIAL IMPACT: Revenue Source: Comprehensive Literacy State Development Program (Grant-Restricted) Expense Account: 4 20 .9330. 0571 .610.6400.319 Amount: $ 165 ,000 REVIEW COMMENTS: N/A SUBMITTED BY : ________________________________________________________________________________________ Colleen Faucett, Chief Academic Officer, Academic Services , (813) 272-4221 File Attachments UFLI 23048 ATS-IV ATTCH.pdf (1,892 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 1.03 Agreement for Technical Services #23287-ATS-IV with Indikus Evaluation & Planning for the Department of Defense Education Activity (DoDEA) World Language Advancement and Readiness Program II Grant Project (Academic Services) Meeting Feb 6, 2024 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the Agreement for Technical Services #23287-ATS-IV with Indikus Evaluation & Planning for the DoDEA World Language Advancement and Readiness Program II grant project. Goals Academic Excellence DESCRIPTION : The DoDEA World Language Advancement and Readiness Program II grant project is intended to define essential pathways for the growth of learning opportunities that empower students to become multilingual, globally prepared citizens. It seeks innovative programs for the establishment, improvement, or expansion of world languages targeting elementary and secondary students in order to enable successful students, as they advance from elementary school through secondary school, to achieve an advanced level of proficiency in those languages. The Exploring World Languages program will be established at 13 elementary schools and 2 K-8 schools with 10 percent or greater military-connected student enrollment. The program will first introduce an elementary Spanish language instruction "specials program" at Rampello K-8 School. The project director and district resource teacher will work with the principal at Rampello K-8 School to hire a bilingual Spanish teacher who will provide 45-60 minutes of weekly instruction to these elementary students. The second component, the "Around the World" in-person summer camp and virtual language enrichment opportunities, will be open to all elementary students at the 15 targeted elementary schools: Anderson, Ballast Point, Belmont, Bevis, Boyette Springs, Chiaramonte, Dawson, Fishhawk Creek, Lanier, Lithia Springs, Rampello, Stowers, Summerfield Crossings, Tinker, and West Shore. This will serve as an exploratory pilot program that seeks to create new world language experiences for students through opportunities outside of the normal school day. The extra-curricular summer camp will be held for a 5-week period and will include exposure to three different languages: Spanish, French, and American Sign Language. This agreement for evaluation services is recommended in order to fulfill the requirement for a third-party evaluation consultant for the 2023-2024 school year during the program period of the grant. Grant evaluation services include the following: evaluation design assistance, data analysis, progress reports, and a comprehensive Annual Performance Evaluation report. GAP ANALYSIS : Due to the increasingly global nature of our society, according to New American Economy (2017), from 2010 to 2015 the demand for bilingual workers in the United States (U.S.) more than doubled. A 2022 U.S. Census Bureau report stated the number of people in the U.S. who spoke a language other than English at home nearly tripled, from 21.1 million in 1980 to 67.8 million in 2019. World Atlas identifies Spanish as the fourth most spoken language worldwide, with around 534 million speakers. Florida has 22 percent, or 4.22 million, Hispanic residents. The Census Bureau estimates the Hispanic population in Hillsborough County is over 29.1 percent, which represents 422,000 people. In addition, there are over 2 million speakers of French and French Creole in the U.S., with Florida and Delaware having the highest populations. World Atlas identifies French as the third most popular language in Florida, with over 104,000 people speaking French at home. Lastly, the Looney and Lusin (2016) report that American Sign Language ranks as the third most popular foreign language studied at colleges and universities in the U.S. Wilson (2019) cites data that estimates the Tampa Bay region, including Hillsborough County, has the third-highest concentration of deaf and hard-or-hearing residents in the country. There is a need to further develop students to be prepared to speak the in-demand languages in Hillsborough County and to begin to create a pathway to meet the language needs of the workforce. The 13 targeted elementary schools and two K-8 schools, all with 10 percent or greater military-connected student enrollment, have none that offer World Languages learning opportunities at the elementary grade levels (apart from the four participating in the Bi-Literacy program). The first year of the evaluation will collect administrator and educator survey data that will inform programmatic implementation. PREVIOUS OUTCOMES: Indikus Evaluation & Planning will serve as the external evaluator. Since this is a new grant for 2023-2024, there are no previous outcomes. EXPECTED OUTCOMES: Indikus Evaluation & Planning will use formal and informal methods to evaluate programmatic activities. Key data collection methods will involve case study baseline data, stakeholder interviews, and program documents. Collectively, year one is a planning year and as such will be used to describe the context of grant-funded structures supporting the strategies, documenting changes of these strategies and the quality and usefulness of professional learning activities that are delivered in support of the strategies as well as develop all instrumentation. The results will be used to prepare progress reports as well as a summative end of year evaluation report. RECOMMENDATION: That the Board approve the Agreement for Technical Services #23287-ATS-IV with Indikus Evaluation & Planning for the DoDEA World Language Advancement and Readiness Program II grant project. CONTACT: Deborah Pepe, Assistant Superintendent, Teaching and Learning, deborah.pepe@hcps.net, (813) 272-4221 Deirdre Welch, Executive Director, Assessment and Accountability, deirdre.welch@hcps.net, (813) 272-4341 FINANCIAL HISTORIC IMPACT: Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. 2024-25 Financial Impact Proposed Cost 2023-24 Financial Impact Proposed Cost $19,975 2022-23 Financial Impact Former Cost 2021-22 Financial Impact Former Cost FINANCIAL IMPACT: Revenue Source: DoDEA World Language Advancement and Readiness Program II Grant Expense Account: 424.9314.0803.620.7710.319 Amount: $19,975 REVIEW COMMENTS: N/A SUBMITTED BY : ________________________________________________________________________________________ Colleen Faucett, Chief Academic Officer, Academic Services, (813) 272-4221 File Attachments Indikus Evaluation & Planning 23287-ATS-IV 121923 (2).pdf (1,186 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 1.04 Agreement for Technical Services #23284-ATS-IV with Pacific Research & Evaluation, LLC for the Department of Defense Education Activity (DoDEA) World Language Advancement and Readiness Program Grant Project (Academic Services) Meeting Feb 6, 2024 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the Agreement for Technical Services #23284-ATS-IV with Pacific Research & Evaluation, LLC for the DoDEA World Language Advancement and Readiness Program grant project. Goals Academic Excellence DESCRIPTION : The DoDEA World Language Advancement and Readiness grant project will establish a Spanish immersion Bridge to Biliteracy program at four elementary schools, as well as to enhance existing World Languages programming at two middle schools and one high school over a five-year period. Bridge to Biliteracy programs were established at Dawson and Summerfield Crossings Elementary Schools beginning with the 2022-2023 year, followed by programs at Lanier and West Shore Elementary Schools in 2023-2024. Enhancements to World Languages programming at Barrington and Randall Middle Schools will be implemented beginning with the 2023-2024 year and at Robinson High School beginning with the 2024-2025 year. The goal of the grant is to help support the national strategy of improving access to as many languages as possible for people of every region, ethnicity, and socioeconomic background; and to develop the World Languages skills critical to supporting national defense competencies. Elementary schools were selected based on having at least a 10 percent military-connected enrollment. This agreement for evaluation services is recommended in order to fulfill the requirement for a third-party evaluation consultant for the 2023-2024 school year during the program period of the grant. Grant evaluation services include the following: evaluation design assistance, data analysis, and a comprehensive Annual Performance Evaluation report. GAP ANALYSIS : Hillsborough County Public Schools (HCPS) is now a minority-majority district with 37.3 percent of the student population identifying as Hispanic. HCPS sees the need to adjust its World Languages programming to meet the needs of students at the center of these changing demographics. In addition to the need to prepare students for changing demographics within their community and the country, HCPS recognizes the need to prepare students for the workforce in general and especially for jobs associated with the Department of Defense and national security. Due to the increasingly global nature of our society, according to New American Economy (2017), from 2010 to 2015 the demand for bilingual workers in the United States more than doubled, with employers increasingly looking for workers who can speak Chinese, Spanish, and Arabic. The goal of the proposed project is to expand Spanish language programming in the district and to create a pipeline of learning opportunities from the elementary up to secondary level. The evaluator has included reading and mathematics results that informs programmatic implementation. PREVIOUS OUTCOMES: Pacific Research & Evaluation, LLC served as the external evaluator for the first year of the DoDEA World Language Advancement and Readiness grant. They developed data collection instruments focused on formative and summative analysis on implementation of grant activities. This included the development of pre and post surveys, interviews with key staff and project leaders, and summary data on student participants supported with the grant. The results were used to prepare quarterly progress reports as well as a summative end of year evaluation report. EXPECTED OUTCOMES: Pacific Research & Evaluation, LLC will use formal and informal methods to evaluate programmatic activities. Key data collection mechanisms for the evaluation will include interviews with instructional leaders and educators (project director, key personnel, and selected teachers at participating schools) and HCPS program planning documents and internal progress measures. The results will be used to prepare a summative end of year evaluation report. RECOMMENDATION: That the Board approve the Agreement for Technical Services #23284-ATS-IV with Pacific Research & Evaluation, LLC for the DoDEA World Language Advancement and Readiness Program grant project. CONTACT: Deborah Pepe, Assistant Superintendent, Teaching and Learning, deborah.pepe@hcps.net, (813) 272-4221 Deirdre Welch, Executive Director, Assessment and Accountability, deirdre.welch@hcps.net, (813) 272-4341 FINANCIAL HISTORIC IMPACT: Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. 2024-25 Financial Impact Proposed Cost 2023-24 Financial Impact Proposed Cost $18,486.00 2022-23 Financial Impact Former Cost $19,672.72 2021-22 Financial Impact Former Cost $12,864.42 FINANCIAL IMPACT: Revenue Source: DoDEA World Language Advancement and Readiness Program Grant Expense Account: 424.9314.0818.620.7710.319 Amount: $18,486 REVIEW COMMENTS: N/A SUBMITTED BY : ________________________________________________________________________________________ Colleen Faucett, Chief Academic Officer, Academic Services, (813) 272-4221 File Attachments Pacific Research & Evaluation 23284-ATS-IV 121923.(1)pdf.pdf (13,620 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 1.05 Agreement for Technical Services #23290-ATS-IV with Pacific Research & Evaluation, LLC for the Preventing School Violence: Bureau of Justice Assistance (BJA) STOP School Violence Program Grant Project (Academic Services) Meeting Feb 6, 2024 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the Agreement for Technical Services #23290-ATS-IV with Pacific Research & Evaluation, LLC for the Preventing School Violence: BJA's STOP School Violence Program grant project. Goals Academic Excellence DESCRIPTION : The Preventing School Violence: BJA STOP School Violence Program grant project is designed to improve K-12 school security by providing students and teachers with the tools they need to recognize, respond quickly to, and help prevent acts of violence and ensure a positive school climate. Early intervention through the provisions of training to teachers and school staff and education to the students is needed to help prevent school violence. Children who are socially and emotionally competent have the skills to successfully manage their emotions and behavior, cooperate with others, form positive relations, and make responsible decisions. To prevent school violence in early childhood and beyond at the six targeted schools: Foster, Graham, James, Miles, Shaw, and Witter Elementary Schools, this grant proposes to implement the 7 Mindsets program as part of the Project Mindset Matters (M 2 ). M 2 will train school personnel and educate students on preventing school violence using resiliency, character and social skills and strategies. This agreement for evaluation services is recommended in order to fulfill the requirement for a third-party evaluation consultant for the 2023-2024 school year during the program period of the grant. Grant evaluation services include the following: evaluation design assistance, data analysis, progress reports, and a comprehensive Annual Performance Evaluation report. GAP ANALYSIS : Schools have limited access to resources, and fidelity implementation often varies greatly. The grant-funded 7 Mindsets program will enhance and extend the explicit teaching of resiliency, character and social skills to targeted students. We anticipate these students will learn to better manage their own behavior and will avoid engaging in bullying, addiction, and interpersonal violence. All program activities will contribute to the overall project goal of preventing and reducing school violence, as they will provide teachers with the ability to help grow students' skills. Program activities are also designed to increase school safety, using resiliency, character and social skills as an evidence-based solution to prevent violence against schools, staff, and students and to ensure positive school climate. The evaluator has included student panorama results that informs programmatic implementation. PREVIOUS OUTCOMES: Pacific Research & Evaluation, LLC served as the external evaluator for the first year of the Preventing School Violence: BJA STOP School Violence grant. They supported data collection, focused on formative and summative analysis on implementation of grant activities. These results were used to prepare an end of the year report and to prepare a year two grant implementation and areas of focus. EXPECTED OUTCOMES: Pacific Research & Evaluation, LLC will use formal and informal methods to evaluate programmatic activities. They will provide technical assistance on recording survey data. The survey results and results from the program evaluation will be used to help target and improve overall program and activity effectiveness. The program will focus on three primary outcomes. Each of these outcomes contribute to the overarching goal of preventing and reducing school violence and increasing school safety using evidence-based solutions. These include increasing percentages on district climate and culture surveys, school, teacher, and student perception data. RECOMMENDATION: That the Board approve the Agreement for Technical Services #23290-ATS-IV with Pacific Research & Evaluation, LLC for the Preventing School Violence: BJA's STOP School Violence Program grant project. CONTACT: Deborah Pepe, Assistant Superintendent, Teaching and Learning, deborah.pepe@hcps.net, (813) 272-4221 Deirdre Welch, Executive Director, Assessment and Accountability, deirdre.welch@hcps.net, (813) 272-4341 FINANCIAL HISTORIC IMPACT: Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. 2024-25 Financial Impact Proposed Cost 2023-24 Financial Impact Proposed Cost $28,750 2022-23 Financial Impact Former Cost $28,750 *The increase in evaluation costs between year one and year two are reflective of a shift from a partial year of implementation to a full year, as well as increased data collection activities. 2021-22 Financial Impact Former Cost $8,116 FINANCIAL IMPACT: Revenue Source: Preventing School Violence: BJA's STOP School Violence Program Grant Expense Account: 424.9314.0857.620.7710.319 Amount: $28,750 REVIEW COMMENTS: N/A SUBMITTED BY : ________________________________________________________________________________________ Colleen Faucett, Chief Academic Officer, Academic Services, (813) 272-4221 File Attachments Pacific Research and Evaluation 23290-ATS-IV 121923.(1)pdf.pdf (22,868 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 1.06 Agreement for Technical Services #23286-ATS-IV with Indikus Evaluation & Planning for the Department of Defense Education Activity Military Connected Academic and Support Program (MCASP) Grant Project (Academic Services) Meeting Feb 6, 2024 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the Agreement for Technical Services #23286-ATS-IV with Indikus Evaluation & Planning for the Department of Defense Education Activity Military Connected Academic and Support Program MCASP grant project. Goals Academic Excellence DESCRIPTION : The Department of Defense Education Activity MCASP grant focuses on implementing evidence-based practices to meet the academic needs of military-connected students. Using a regional model that leverages collaboration within and across schools that are part of a feeder pattern from elementary through secondary, this grant will support implementation of a Science, Technology, Engineering, Math (STEM) Innovation Hub to support five elementary schools, two middle schools, and one high school with a high percentage of military-connected students. The STEM Innovation Hub will provide in-class curriculum and instructional support related to engineering design and robotics, as well as career and technical education courses on digital literacy and Junior Reserve Officers' Training Corps (JROTC). This agreement for evaluation services is recommended in order to fulfill the requirement for a third-party evaluation consultant for the 2023-2024 school year during the program period of the grant. Grant evaluation services include the following: evaluation design assistance, data analysis, progress reports, and a comprehensive Annual Performance Evaluation report. GAP ANALYSIS : Within the confines of Hillsborough County lies MacDill Air Force Base (AFB) in Tampa, Florida. Military-connected families in Hillsborough typically reside either close to the AFB, or in the eastern suburbs of the county. A cluster of eight eastern suburb schools have a large concentration of military-connected students: Bevis Elementary (15.8 percent); Boyette Springs Elementary (10.1 percent); FishHawk Creek Elementary (17.1 percent); Lithia Springs Elementary (14.9 percent); Stowers Elementary (19.7 percent); Barrington Middle (15 percent); Randall Middle (14.9 percent); and Newsome High (15.1 percent). These eight schools, aligned in a feeder pattern from elementary to middle and high school, represent approximately 15 percent of the military-connected student enrollment in Hillsborough County Public Schools. Military-connected students generally outperform non-military students (78 percent versus 66 percent in math; 71 percent versus 65 percent for science). However, among military-connected students, there are achievement gaps. Seventy-eight percent of white military-connected students passed math End of Course exams compared to 68 percent of non-white military-connected students. Within the military-connected elementary student population, 73 percent of white military-connected students scored proficient on the 2022 Florida Standard Assessment compared to only 51 percent of non-white military-connected students. The evaluator has included educator and administrator survey results that informs programmatic implementation. In addition, year 2 will provide student level data. PREVIOUS OUTCOMES: Indikus Evaluation & Planning served as the external evaluator for the first year of the Department of Defense Education Activity MCASP grant. For 2022-2023, the evaluation produced instrumentation to collect data focused on formative analysis on the implementation of grant's first year of activities. These results were used to prepare quarterly progress reports as well as a summative end of year evaluation report. EXPECTED OUTCOMES: Indikus Evaluation & Planning will use formal and informal methods to evaluate programmatic activities. Key evaluation activities will include development of data collection instrumentation, creation of initial quintains (using baseline and qualitative), administration of a staff questionnaire, generation of case study results at baseline and planning stage. The results will be used to prepare progress reports as well as a summative end of year evaluation report. RECOMMENDATION: That the Board approve the Agreement for Technical Services #23286-ATS-IV with Indikus Evaluation & Planning for the Department of Defense Education Activity MCASP grant project. CONTACT: Deborah Pepe, Assistant Superintendent, Teaching and Learning, deborah.pepe@hcps.net, (813) 272-4221 Deirdre Welch, Executive Director, Assessment and Accountability, deirdre.welch@hcps.net, (813) 272-4341 FINANCIAL HISTORIC IMPACT: Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. 2024-25 Financial Impact Proposed Cost 2023-24 Financial Impact Proposed Cost $18,988 2022-23 Financial Impact Former Cost $18,988 2021-22 Financial Impact Former Cost FINANCIAL IMPACT: Revenue Source: DoDEA Military Connected Academic and Support Program Grant Expense Account: 424.9314.0703.620.7710.319 Amount: $18,988 REVIEW COMMENTS: N/A SUBMITTED BY : ________________________________________________________________________________________ Colleen Faucett, Chief Academic Officer, Academic Services, (813) 272-4221 File Attachments ATS #23286 DoDEA MCASP.02.06.24.pdf (15,034 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 2.02 2024-2025 Career and Technical Education (CTE) Activities Calendar (Strategic Planning and Partnerships) Meeting Feb 6, 2024 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the 2024-2025 CTE Activities Calendar. Goals Academic Excellence DESCRIPTION : The CTE Activities Calendar is presented to the School Board each year. The calendar includes activities from Career and Technical Student Organizations (CTSOs), Junior Reserve Officers' Training Corps (JROTC), Career Exploration visits, and regional CTE events. This document identifies activities between February 7, 2024 - December 31, 2024. Approval of this calendar allows students to participate in activities which may be in-county, out-of-county, and out-of-county/overnight. GAP ANALYSIS : CTE courses are markedly improved by providing students with the opportunity to participate in the career exploration events, competitions, and work-based learning. These planned activities provide students with an opportunity to extend their learning outside the classroom . PREVIOUS OUTCOMES: In 2024, CTE supported activities in 8 CTSOs, along with 28 active JROTC units. EXPECTED OUTCOMES: In 2024, CTE activities will follow district guidelines for co-curricular events. The calendar provides a list of planned events, which are in addition to those that were approved at the School Board meeting on September 19, 2023. RECOMMENDATION: That the Board approve the 2024-2025 CTE Activities Calendar. CONTACT: Warren S. Brooks, Executive Director, Career, Technical, and Adult Education, warren.brooks@hcps.net, (813) 231-1860 FINANCIAL HISTORIC IMPACT: CTE activities will be supported by school internal accounts, Carl D. Perkins federal grant - Project 0828, and the Career and Technical Education Part 1 budget. JROTC activities will be funded by school internal accounts, military budget, and JROTC budget - Project 6200. Participation fees may be per school or per student depending on the activity. Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. 2024-25 Financial Impact Proposed Cost $185,000 2023-24 Financial Impact Proposed Cost $185,000 2022-23 Financial Impact Former Cost $185,000 2021-22 Financial Impact Former Cost $185,000 FINANCIAL IMPACT: Revenue Source: CTE Part 1 Budget, Carl D. Perkins Federal Grant, JROTC/Military Budget. Expense Account: Varies depending on funding. Amount: To be determined - each school site will choose which trips they will participate in. REVIEW COMMENTS: N/A SUBMITTED BY : ________________________________________________________________________________________ Marcos Murillo, Chief of Innovation and Strategic Planning File Attachments Calendar.pdf (408 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 3.01 Piggyback Agreement #23191-PGB-CLM PlayPower, Inc. (Student Support and Federal Programs) Meeting Feb 6, 2024 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve piggyback agreement #23191-PGB-CLM with PlayPower, Inc. Goals Fiscal and Operational Responsibility Academic Excellence DESCRIPTION : Hillsborough County Public Schools Head Start program has been provided one-time funding through the American Rescue Plan (ARP) from the Board of County Commissioners (BOCC), recipient of the federal grant. These funds have been allocated for the refurbishing of Head Start playgrounds which includes equipment, mulch, cemented bicycle riding paths, and educational panels that would be accessible to Head start students to support physical exercise and promote social skills. These playgrounds also provide a safe space in which students can play. This agreement is currently valid through February 17, 2025, with one-year optional renewals. There is a 30-day termination for convenience clause included in this agreement. This agreement will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications. As per Florida Administrative Code 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specified prices from contracts awarded by other city or county governmental agencies, other district school boards, community colleges, federal agencies, the public or governmental agencies of any state, or from state university system cooperative bid agreements, when the proposer awarded a contract by another entity defined herein will permit purchases by a district school board at the same terms, conditions, and prices (or below such prices) awarded in such contract, and such purchases are to the economic advantage of the district school board. GAP ANALYSIS : As per the Office of Head Start Guidance for Use of Funds Appropriated in the American Rescue Plan Act of 2021 (ARP) (Pub. L. 117-2), grant recipients and sub-recipients, have flexibility to determine which one-time investments best supported the needs of staff, children, and families, while adhering to federal, state, and local guidance. In making these determinations, grant recipients were to consider how the use of the one-time funds could meet both short- and long-term needs and determine whether purchasing, leasing, or contracting for services would be more prudent. Outdoor learning and play areas are allowable investments under the Office of Head Start Guidance, and playgrounds at various school sites (Chiaramonte, Clair Mel, Desoto, James, Palm River and Robles) were determined to require updated equipment which would ensure the safety of students as they engaged in physical activity on the playground, bicycle paths, and equipment. Purchasing and enhancing the outdoor play and learning spaces would allow students to not only engage in physical activity but promote exploration and discovery in a natural and safe environment. These spaces would also be accessible to all Head Start and Early Childhood students and would be age appropriate for their usage. PREVIOUS OUTCOMES: The playgrounds at the above listed school sites were determined to need updating as they no longer met the federal Head Start Performance Standards. Equipment was outdated, playground surfaces needed re-mulching as much of the ground had been washed away or there were patches of ground that were unsafe due to plant growth and roots, and bicycle paths were either needed or needed to be repaired. Enhancements to these school sites would provide play areas that are compliant with the federal performance standards and be safer for smaller students to play on and access. EXPECTED OUTCOMES: Students would have safer outdoor play and learning spaces in which to play, engage in physical and learning activities, and explore. RECOMMENDATION: The Board approve Piggyback Agreement #23191-PGB-CLM with PlayPower, Inc. CONTACT: Andrea Frazier, Supervisor, Head Start, andrea.frazier@hcps.net, (813) 740-7870 Dr. Emily Cimino, Director, Early Childhood, emily.cimino@hcps.net, (813) 272-4502 FINANCIAL HISTORIC IMPACT: Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. 2023-24 Financial Impact Proposed Cost $450,000 2022-23 Financial Impact Former Cost N/A 2021-22 Financial Impact Former Cost N/A FINANCIAL IMPACT: Revenue Source: Special Revenue Head Start Grant Expense Account: 422-9346-0415-610-7400-670 Amount: $450,000 REVIEW COMMENTS: N/A SUBMITTED BY : ________________________________________________________________________________________ Tracye H. Brown, Chief of Support and Federal Programs, (813) 272-4879 File Attachments Piggyback Agreement with Playpower, Inc. .pdf (439 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 4.01 Personnel Consent Agenda (Human Resources) Meeting Feb 6, 2024 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the Personnel Consent Agenda. Goals Exceptional Talent DESCRIPTION : Florida Statutes, State Board Rules and Hillsborough County School Board Policies require Board notification and/or action regarding decisions and recommendations of the Superintendent related to Personnel matters. Actions regarding personnel have been recommended by Supervisors, approved by the Superintendent and are being forwarded to the Board for action or, if appropriate, for information. Instructional, Support, Out of Field Personnel Actions, Termination (failure to comply with Florida Department of Education Certification Requirement), and Job Descriptions. GAP ANALYSIS : These personnel actions are necessary for the effective operation of the school district. PREVIOUS OUTCOMES: The Hillsborough County School Board has approved each month a Personnel Consent Agenda which contains appointments, Instructional, Support, Out of Field personnel actions, Terminations (failure to comply with Florida Department of Education Certification Requirement), and Job Descriptions. EXPECTED OUTCOMES: Approval of the Personnel Consent Agenda. RECOMMENDATION: To approve the Personnel Consent Agenda. CONTACT: Craig Horstman, General Manager of Personnel Services, craig.horstman@hcps.net , (813) 840-7343 FINANCIAL HISTORIC IMPACT: Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. 2024-25 Financial Impact Proposed Cost N/A 2023-24 Financial Impact Proposed Cost N/A 2022-23 Financial Impact Former Cost N/A 2021-22 Financial Impact Former Cost N/A FINANCIAL IMPACT: Revenue Source: N/A Expense Account: N/A Amount: N/A Personnel changes involving already allocated positions will result in salary impact per the current Board-approved Salary Schedule. This also includes supplemental positions. See current backup for allocation changes for impact of new positions. REVIEW COMMENTS: N/A SUBMITTED BY : ________________________________________________________________________________________ Dr. Charmion Patton, Chief Human Resources Officer, (813) 840-7328 File Attachments Personnel Consent Agenda 2.6.2024.pdf (3,972 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 4.01a Administrative Appointments/Transfers (Chief of Schools) Meeting Feb 6, 2024 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the administrative appointments/transfers. Goals Exceptional Talent DESCRIPTION : School Board policy requires Board approval of administrative appointments/transfers recommended by the Superintendent. These positions are available due to the appointments/transfers and non-reappointment of administrators. GAP ANALYSIS : These positions are necessary for the effective operation of the school district. PREVIOUS OUTCOMES: N/A EXPECTED OUTCOMES: N/A RECOMMENDATION: That the Board a pprove the administrative appointments/transfers. CONTACT: Sue Burkett , Chief of Schools , susan.burkett @hcps.net, (813) 272-4071 FINANCIAL HISTORIC IMPACT: Personnel costs are reflected in the corresponding funding source for the position. Financial Historic Impact If Financial Impact is greater than 10% from prior ye