Regular Board Meeting

3 Monday, January 12, 2026 Regular Board Meeting 5:00 PM CST WASHINGTON COUNTY SCHOOL BOARD 750 Sinclair Street Chipley, FL 32428 District Board Room The mission of the Washington County School District is to empower all students to become well-educated, productive citizens by providing appropriate, high-quality, and rigorous educational programs in a safe learning environment. A. MEETING OPENINGS Subject 1. Call to order by the Board Chair Meeting Jan 12, 2026 - Regular Board Meeting Category A. MEETING OPENINGS Type Procedural File Attachments B. AGENDA ADDITIONS/CORRECTIONS C. APPROVAL OF AGENDA Subject 1. *Additions/Changes to Agenda Meeting Jan 12, 2026 - Regular Board Meeting Category C. APPROVAL OF AGENDA Type Information ADDITIONS/CHANGES SINCE POSTED: CONSENT ITEM: ADD - Approval of contract with Forres Smith, RMS assistant basketball coach ADD - Approval of out-of-state travel for the VHS Band to Troy, AL, on February 5-8, 2026 ADD - Approval of out-of-state travel for the VHS Tennis team to Flomaton, AL, on February 29, and to Bainbridge, GA, on March 10, 2026 ADD - Approval of out-of-state travel for FPTC Welding students to Dothan, AL, on January 15, 2026 HUMAN RESOURCES - DISTRICT ADD - Approval of employment recommendation of Tierra Patton, paraprofessional, effective January 20, 2026, pending pre-employment screening HUMAN RESOURCES - KATE M SMITH ELEMENTARY SCHOOL ADD - Approval of resignation of Natalie Holton, paraprofessional, effective January 9, 2026 HUMAN RESOURCES - VERNON ELEMENTARY SCHOOL ADD - Approval of leave of absence for Tara Thompson, paraprofessional, effective February 6 through March 30, 2026 DELETE - Approval of resignation of Lisa Glass, teacher, effective January 2, 2026 File Attachments D. PRESENTATIONS Subject 1. 2025-2026 District Employees of the Year Recognition Meeting Jan 12, 2026 - Regular Board Meeting Category D. PRESENTATIONS Type Information SCHOOL SCHOOL-RELATED EMPLOYEE OF THE YEAR ROOKIE TEACHER OF THE YEAR TEACHER OF THE YEAR Kate M. Smith Elementary School Tammy King Kaitlyn Barnes Gracie Wiggins Roulhac Middle School Carissa Hangar Senteria Steele Stacy Collins Chipley High School Jana Shores Tracey Harris Jerome Godwin Vernon Elementary School Kati Riley Sydney Johnson Heidi Kirkland Vernon Middle School Rowan Whitaker Letisha Brown Sierra Padgett Vernon High School Tracie Herbert - Russell Stafford FL Panhandle Technical College Melonie Gilley Wendy Wheeler Shanda Brown WAVE Rene Parkhurst Gabriella Shopher Jessika Dizoglio Chipley VPK Center Bruyon Reed Crystal Wedderburn - District Office Jason Ortiz - - Chipley Transportation Vernon Transportation Joann Walsingham Grace Roche - - File Attachments E. CITIZEN REQUEST Subject 1. The Washington County School Board welcomes you to this meeting. This is a time set aside for citizens of Washington County to address the School Board. This is not a question-and-answer period, it is not a political forum, nor is it a time for personal accusations and derogatory remarks to/ or about school personnel. If you would like to address the School Board, please come to the podium, state your name and address for the record, and limit your comments to not more than five (5) minutes. Your participation is welcome and appreciated. Meeting Jan 12, 2026 - Regular Board Meeting Category E. CITIZEN REQUEST Type Information File Attachments F. CONSENT ITEMS Subject 1. Approval to pay monthly bills; Approval of Financial Report and the Budget Amendment Meeting Jan 12, 2026 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Fin Report-Budget Amendment - 1-12-2026.pdf (9,124 KB) Subject 2. Approval of Minutes - Public Hearing, Dec 8, 2025 Meeting Jan 12, 2026 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent), Minutes File Attachments MINUTES - Public Hrg, Dec 8, 2025.pdf (78 KB) Subject 3. Approval of Minutes - Regular Meeting, Dec 8, 2025 Meeting Jan 12, 2026 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent), Minutes File Attachments MINUTES - Reg Mtg, Dec 8, 2025.pdf (123 KB) Subject 4. Approval of Minutes - Student Hearing, Dec 8, 2025 Meeting Jan 12, 2026 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent), Minutes File Attachments Subject 5. Approval of revision to Placement Schedule Salary Increases for Other Health Services Meeting Jan 12, 2026 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Revision to placement schedule salary.pdf (341 KB) Subject 6. Approval of School Internal Funds Audit Report for FYE June 30, 2025 Meeting Jan 12, 2026 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo - 12172025_Washington County District School Board An Equal Opport.pdf (176 KB) FINAL - Washington County District School Board - 12.16.2025 (short version).pdf (2,240 KB) Subject 7. Approval of substitutes and volunteers Meeting Jan 12, 2026 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Subs and Volunteers.pdf (376 KB) Subject 8. Approval of purchase order for Kids First Education - Vernon Middle School Meeting Jan 12, 2026 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo - Purchase Order for Kids First Education (Vernon Middle School).pdf (191 KB) Purchase Order for Kids First Education (VMS) (1).pdf (12,519 KB) Subject 9. Approval of Comprehensive Support Grant Meeting Jan 12, 2026 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo - Request Approval of Comprehensive Support Grant.pdf (235 KB) 67_ Washington_ XXa487Comprehensive support Grant (1).pdf (2,924 KB) Subject 10. Approval of the Early Childhood Music K-2 Education Incentive Program Meeting Jan 12, 2026 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) Officials log in to view - Executive Files File Attachments Memo - Request Approval of the Early Childhood Music K-2 Educational Incentive Program.pdf (197 KB) Subject 11. Approval of Computer Science Teacher Certification Grant Meeting Jan 12, 2026 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) Officials log in to view - Executive Files File Attachments Memo - Request Approval of the Computer Science Teacher Certification Grant.pdf (194 KB) Subject 12. Approval of out-of-state travel for CHS Softball teams to Abbeville Christian Academy in Abbeville, AL, on March 3, 2026 Meeting Jan 12, 2026 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo Signed- CHS Softball vs Abbeville Christian .pdf (921 KB) Out-of-State-Travel - CHS Softball- Abbeville game.pdf (823 KB) Subject 13. Approval of out-of-state travel for CHS Softball teams to Slocomb High School in Slocomb, AL, on March 10, 2026 Meeting Jan 12, 2026 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo Signed- CHS Softball vs Slocomb.pdf (968 KB) Out-of-State-Travel - CHS Softball- Slocomb game.pdf (825 KB) Subject 14. Approval of out-of-state travel for Chipley and Vernon High Schools Senior trip to Gatlinburg, Pigeon Forge, and Hartford, TN on May 12-16, 2026 Meeting Jan 12, 2026 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Out-of-State-Travel - Senior Trip.pdf (824 KB) Memo- Senior Trip.pdf (554 KB) Subject 15. Approval of revised job description for ESE Staffing Specialist Meeting Jan 12, 2026 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Staffing Specialist Revised Job Description memo.pdf (178 KB) Job 31 - ESEStaffSpec_revised Jan2026.pdf (123 KB) Subject 16. Approval of School Resource Officer Contract for 2025-2026 Meeting Jan 12, 2026 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) Officials log in to view - Executive Files File Attachments 12-17-2025 SRO Contract Memo Addendum for WISE-FPTC.pdf (566 KB) Subject 17. Approval of 2025-2026 Second Quarter Safety Report to the Board Meeting Jan 12, 2026 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) Officials log in to view - Executive Files File Attachments 12-17-2025 MEMO 2025-2026 Second Quarter Safety Report.pdf (566 KB) Subject 18. ADD - Approval of contract with Forrest Smith, RMS assistant basketball coach Meeting Jan 12, 2026 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Smith memo and contract.pdf (57 KB) Subject 19. ADD - Approval of out-of-state travel for VHS Band to Troy, AL, on February 5-8, 2026 Meeting Jan 12, 2026 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments VHS Band out-of-state travel 01-06-26.pdf (1,073 KB) Subject 20. ADD - Approval of out-of-state travel for VHS Tennis team to Flomaton, AL, on February 29, and to Bainbridge, GA, on March 10, 2026 Meeting Jan 12, 2026 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments VHS Tennis out-of-state travel 01-06-2026.pdf (1,547 KB) Subject 21. ADD - Approval of out-of-state travel for FPTC Welding students to Dothan, AL, on January 15, 2026 Meeting Jan 12, 2026 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo- Out of state Travel.pdf (153 KB) OOS Travel Form 1.pdf (582 KB) Subject 22. ADD - Approval of Spot Survey 6.4 Meeting Jan 12, 2026 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo -Spot Survey 6.4.pdf (596 KB) Former CHS Spot Survey.pdf (10 KB) G. PAEC RECOMMENDATIONS Subject 1. PAEC/AGENDA Meeting Jan 12, 2026 - Regular Board Meeting Category G. PAEC RECOMMENDATIONS Type Information BIDS/PROPOSALS Results of Bid #26-06 (AEPA Bid #25) CONTRACTS/AGREEMENTS AEPA Contract Extensions (Multiple) LRP Publications, Inc. Palm Beach State College Jackson County School District (Group Health) Davies of North America (Amendment) PURCHASE ORDERS Piedra Data Services, LLC (2) VEX Robotics, Inc. BackPack Gear, Inc. SoftChoice Corp. File Attachments PAEC agenda 01.12.26.pdf (990 KB) Subject 2. BIDS/PROPOSALS Meeting Jan 12, 2026 - Regular Board Meeting Category G. PAEC RECOMMENDATIONS Type Action (Consent) File Attachments A.1. Bid #26-06.pdf (1,189 KB) Subject 3. CONTRACT/AGREEMENTS Meeting Jan 12, 2026 - Regular Board Meeting Category G. PAEC RECOMMENDATIONS Type Action (Consent) File Attachments B.1. AEPA Contract Extensions.pdf (1,346 KB) B.2. LRP Publications.pdf (191 KB) B.3. Palm Beach State College.pdf (386 KB) B.4. Jackson Co School District.pdf (792 KB) B.5. Davies of North Amer.pdf (2,048 KB) Subject 4. PURCHASE ORDERS Meeting Jan 12, 2026 - Regular Board Meeting Category G. PAEC RECOMMENDATIONS Type Action (Consent) File Attachments C.1. Piedra Data Services.1.pdf (369 KB) C.1. Piedra Data Services.2.pdf (155 KB) C.2. VEX Robotics.pdf (280 KB) C.3. Backpack Gear.pdf (54 KB) C.4. Softchoice.pdf (94 KB) H. HUMAN RESOURCES - DISTRICT Subject 1. Approval of change for Donna Nix to Support Salary 10-month from Para Schedule Meeting Jan 12, 2026 - Regular Board Meeting Category H. HUMAN RESOURCES - DISTRICT Type Action (Consent) File Attachments Donna Nix from para schedule to support salary 10 month.pdf (184 KB) Subject 2. ADD - Approval of employment recommendation of Tierra Patton, paraprofessional, effective January 20, 2026, pending pre-employment screening Meeting Jan 12, 2026 - Regular Board Meeting Category H. HUMAN RESOURCES - DISTRICT Type Action (Consent) File Attachments Tierra Patton Memo.pdf (192 KB) T Patton Application.pdf (11 KB) T. Patton Resume.pdf (91 KB) I. HUMAN RESOURCES - CHIPLEY HIGH SCHOOL Subject 1. Approval of employment recommendation of Marcus Buchanan, athletic director/head football coach, effective January 1-December 31, 2026 Meeting Jan 12, 2026 - Regular Board Meeting Category I. HUMAN RESOURCES - CHIPLEY HIGH SCHOOL Type Action (Consent) File Attachments Memo- M. Buchanan.pdf (27 KB) J. HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL Subject 1. Approval of leave of absence for Katelyn King, teacher, effective December 14, 2025 and resignation effective May 27, 2026 Meeting Jan 12, 2026 - Regular Board Meeting Category J. HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL Type Action (Consent) File Attachments Leave of Absence and resignation for Katelyn King.pdf (229 KB) Subject 2. Approval of Additional Hours and Lead Para Supplement for Brittany Brock Meeting Jan 12, 2026 - Regular Board Meeting Category J. HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL Type Action (Consent) File Attachments Memo Approval of Additional Hours and Lead Para Supplement for Brittany Brock, para, effective date Sept. 29 , 2025.pdf (187 KB) Subject 3. ADD - Approval of resignation of Natalie Holton, paraprofessional, effective January 9, 2026 Meeting Jan 12, 2026 - Regular Board Meeting Category J. HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL Type Action (Consent) File Attachments Cover Memo with Letter- Resignation of Natalie Holton, paraprofessional.pdf (179 KB) K. HUMAN RESOURCES - VERNON HIGH SCHOOL Subject 1. Approval of recommendation of Charles Buggs, athletic/head football coach, effective January 1-December 31, 2026 Meeting Jan 12, 2026 - Regular Board Meeting Category K. HUMAN RESOURCES - VERNON HIGH SCHOOL Type Action (Consent) File Attachments VHS C.Buggs req to approve AD-Head Football Coach 2026 (1).pdf (386 KB) Subject 2. Approval of resignation of Stephanie Shelley, teacher, effective January 2, 2026 Meeting Jan 12, 2026 - Regular Board Meeting Category K. HUMAN RESOURCES - VERNON HIGH SCHOOL Type Action (Consent) File Attachments Req to Accept S Shelley Ltr of Resig.pdf (381 KB) S Shelley Ltr of Resig.pdf (123 KB) Subject 3. Approval of employment recommendation of Monica Hood, teacher, effective retroactive to January 5, 2026, pending pre-employment screening Meeting Jan 12, 2026 - Regular Board Meeting Category K. HUMAN RESOURCES - VERNON HIGH SCHOOL Type Action (Consent) File Attachments Ltr of Rec - M. Hood 12.19.2025.pdf (344 KB) Monica Hood Application 01.06.2026.pdf (7 KB) L. HUMAN RESOURCES - VERNON MIDDLE SCHOOL Subject 1. Approval of afterschool program personnel Meeting Jan 12, 2026 - Regular Board Meeting Category L. HUMAN RESOURCES - VERNON MIDDLE SCHOOL Type Action (Consent) File Attachments After School Approval Memo.pdf (168 KB) M. HUMAN RESOURCES - VERNON ELEMENTARY SCHOOL Subject 1. DELETE - Approval of resignation of Lisa Glass, teacher, effective January 2, 2026 Meeting Jan 12, 2026 - Regular Board Meeting Category M. HUMAN RESOURCES - VERNON ELEMENTARY SCHOOL Type Action (Consent) File Attachments Subject 2. ADD - Approval of leave of absence for Tara Thompson, paraprofessional, effective February 6 through March 30, 2026 Meeting Jan 12, 2026 - Regular Board Meeting Category M. HUMAN RESOURCES - VERNON ELEMENTARY SCHOOL Type Action (Consent) File Attachments Memo - Leave of Absence - Tara Thompson.pdf (221 KB) Letter - Leave of absence - Tara Thompson.pdf (116 KB) N. INFORMATION ITEMS Subject 1. Student Enrollment Report Meeting Jan 12, 2026 - Regular Board Meeting Category N. INFORMATION ITEMS Type File Attachments Student Enrollment Memo_Jan 2026.pdf (26 KB) Student Enrollment Report _Jan 2026.pdf (453 KB) Subject 2. Upcoming Events Meeting Jan 12, 2026 - Regular Board Meeting Category N. INFORMATION ITEMS Type Information Teacher of the Year Banquet 4:30 Reception/5:30 Awards Wednesday, Jan 14, 2026 Vernon High School District Spelling Bee Friday, Jan 16 @ 10:00 am WCSD Boardroom MLK Day - No School MLK Parade Monday, Jan 19 @ 10:00 am 21st Century Community Learning Program Walk Through - Vernon Site Tuesday, Jan 27 @ 2:30 pm CHS Athletic Signing Day Wednesday, Feb 4 @ 11:00 am VHS JROTC Pre-Regional Drill competition @ Chipley HS Football Field Friday, Feb 6 File Attachments O. TIME RESERVED/SUPERINTENDENT P. TIME RESERVED/BOARD MEMBERS Q. ADJOURN