Regular Council

Agenda (non-virtual)

VILLAGE OF PALMETTO BAY

Mayor Karyn Cunningham

Vice Mayor Leanne Tellam

Council Member Patrick Fiore (Seat 1)

Council Member Steve Cody (Seat 2)

Council Member Marsha Matson (Seat 3)

Village Manager Nick Marano

Village Attorney John C. Dellagloria

Village Clerk Missy Arocha

In accordance with the Americans with Disabilities Act of 1990, persons needing special accommodation, a sign language interpreter, or hearing impaired to participate in this proceeding should contact the Village Clerk at (305) 259-1234 for assistance no later than four days prior to the meeting.

AGENDA

REGULAR COUNCIL MEETING

MONDAY, NOVEMBER 6, 2023 - 7:00 PM

(PROCLAMATIONS, AWARDS, & PRESENTATIONS WILL BEGIN AT 6:30 PM)

VILLAGE HALL MUNICIPAL CENTER

9705 EAST HIBISCUS STREET, PALMETTO BAY, FL 33157

(305) 259-1234

1.

CALL TO ORDER, ROLL CALL, INVOCATION, PLEDGE OF ALLEGIANCE, AND DECORUM STATEMENT, IN THAT ORDER:

Any person making impertinent or slanderous remarks, or who becomes boisterous, while addressing the Council may be barred from further appearance before the Council by the Mayor, unless permission to continue or again address the Council is granted by a majority vote of the Council. Applauding speakers shall be discouraged. Heckling or verbal outbursts in support or opposition to a speaker, or his or her remarks, shall be prohibited. No signs or placards shall be allowed in the Council meeting. Persons exiting the Council meeting shall do so quietly. All cellular telephones and beepers are to be silenced during the meeting.

A.

Invocation: Rabbi Zalman Gansburg (Chabad of Palmetto Bay)

2.

PROCLAMATIONS, AWARDS, PRESENTATIONS

A.

Proclamation: The SMART Ride Weekend in the Village of Palmetto Bay

B.

Proclamation: November being Alzheimer's Caregiver Month in the Village of Palmetto Bay (Alzheimer's Association)

C.

Recognition: Eagle Scout Troop 336, celebrating the accomplishments of Alexander Bao, Joseph Medina, and Braden Watson

D.

Recognition: 20th Anniversary of Village and Policing Unit Employees (Olga Cadaval, Fanny Carmona, Danny Casals, Jimmy Pruneda, Lieutenant Antonio Rodriguez, Officer Keith White, Officer Roberto Dominguez, and Officer Julissa Zuleta)

E.

Recognition: Gold Level of the President's Volunteer Service Award for Turtle Team (Ricardo Alvarez-De La Hoz, Isaiah Ali, Nico Cerda, Lucas Cerda, Alba Crespo, Samuel Montero, Angelina Rodriguez, Morgan Shapiro, Logan Shapiro, Hunter Sosa)

3.

APPROVAL OF MINUTES

A.

Special Council Meeting (July 17, 2023)

B.

Mayor Karyn Cunningham Vice Mayor Leanne Tellam Council Member Patrick Fiore (Seat 1) Council Member Steve Cody (Seat 2) Council Member Marsha Matson (Seat 3) Village Manager Nick Marano Village Attorney John C. Dellagloria Village Clerk Missy Arocha 1. CALL TO ORDER, ROLL CALL, INVOCATION, PLEDGE OF ALLEGIANCE, AND DECORUM STATEMENT, IN THAT ORDER: Any person making impertinent or slanderous remarks, or who becomes boisterous, while addressing the Council may be barred from further appearance before the Council by the Mayor, unless permission to continue or again address the Council is granted by a majority vote of the Council. Applauding speakers shall be discouraged. Heckling or verbal outbursts in support or opposition to a speaker, or his or her remarks, shall be prohibited. No signs or placards shall be allowed in the Council meeting. Persons exiting the Council meeting shall do so quietly. All cellular telephones and beepers are to be silenced during the meeting. A. Invocation: Rabbi Zalman Gansburg (Chabad of Palmetto Bay) 2. PROCLAMATIONS, AWARDS, PRESENTATIONS A. Proclamation: The SMART Ride Weekend in the Village of Palmetto Bay B. Proclamation: November being Alzheimer's Caregiver Month in the Village of Palmetto Bay (Alzheimer's Association) VILLAGE OF PALMETTO BAY In accordance with the Americans with Disabilities Act of 1990, persons needing special accommodation, a sign language interpreter, or hearing impaired to participate in this proceeding should contact the Village Clerk at (305) 259-1234 for assistance no later than four days prior to the meeting. AGENDA REGULAR COUNCIL MEETING MONDAY, NOVEMBER 6, 2023 – 7:00 PM (PROCLAMATIONS, AWARDS, & PRESENTATIONS WILL BEGIN AT 6:30 PM) VILLAGE HALL MUNICIPAL CENTER 9705 EAST HIBISCUS STREET, PALMETTO BAY, FL 33157 (305) 259-1234 1

C. Recognition: Eagle Scout Troop 336, celebrating the accomplishments of Alexander Bao, Joseph Medina, and Braden Watson D. Recognition: 20th Anniversary of Village and Policing Unit Employees (Olga Cadaval, Fanny Carmona, Danny Casals, Jimmy Pruneda, Lieutenant Antonio Rodriguez, Officer Keith White, Officer Roberto Dominguez, and Officer Julissa Zuleta) E. Recognition: Gold Level of the President's Volunteer Service Award for Turtle Team (Ricardo Alvarez-De La Hoz, Isaiah Ali, Nico Cerda, Lucas Cerda, Alba Crespo, Samuel Montero, Angelina Rodriguez, Morgan Shapiro, Logan Shapiro, Hunter Sosa) 3. APPROVAL OF MINUTES A. Special Council Meeting (July 17, 2023) B. Emergency Special Council Meeting (July 26, 2023) 4. REQUESTS, PETITIONS AND PUBLIC COMMENTS Individuals wishing to speak on matters on the agenda and on items pertinent to the Village may do so by speaking during this section of the agenda. The Mayor will recognize those persons who wish to speak. Each speaker must sign-in prior to speaking on the designated public commentary sign-in sheet. Items for public hearing provided for within the agenda shall not be a topic of discussion during this section of the agenda. Please limit your comments to three (3) minutes or less. Public comments made by members of the public are important to the Village Council. Speakers will address the Village Council with respect. 5. VILLAGE MANAGER'S REPORT A. Classification and Compensation Study Presentation (Evergreen Solutions) B. Departmental Updates C. Police Commander Report 6. VILLAGE ATTORNEY'S REPORT A. Litigation Update 7. VILLAGE CLERK'S REPORT A. Update: Calendar for the month of November 2023 B. Update: Vote-by-Mail Request for 2023-2024 8. BOARD AND COMMITTEE REPORTS A. Notice: Member Solicitation (Art-in-Public Places Advisory Board) B. Parks & Recreation Committee Meeting (May 11, 2023) 2

C. Parks & Recreation Committee Meeting (June 1, 2023) D. Youth Community Involvement Task Force Meeting (September 29, 2023) 9. EMERGENCY ORDINANCES WITH PUBLIC HEARING 10. ORDINANCES FOR SECOND READING AND PUBLIC HEARING A. AN ORDINANCE OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, AMENDING THE CODE OF ORDINANCES AT DIVISION 3, ADVISORY BOARDS AND COMMITTEES”, AT SECTION 2-58 STYLED “MEMBERSHIP LIMITATIONS”; AT SECTION 2-59, STYLED “TERM OF OFFICE” AND AT SECTION 2-65, STYLED “AGENDA”; PROVIDING FOR CODIFICATION AND AN EFFECTIVE DATE. (Sponsored by Mayor Karyn Cunningham) (Passed on First Reading on October 2, 2023-Regular Council Meeting) 11. ORDINANCES FOR FIRST READING WITH PUBLIC COMMENTS 12. CONSENT AGENDA A. A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATING TO SPECIAL EVENTS; APPROVING THE PARTICIPATION OF THE VILLAGE OF PALMETTO BAY AS A SPONSOR OF THE WEST PERRINE DR. MARTIN LUTHER KING, JR., ANNUAL CELEBRATION; AUTHORIZING THE VILLAGE MANAGER TO DISBURSE UP TO $1,000 (ONE THOUSAND DOLLARS) AS PART OF THE VILLAGE’S SPONSORSHIP CONTRIBUTION; PROVIDING FOR AN EFFECTIVE DATE. (Sponsored by Public Services Director, Dionisio Torres) 13. RESOLUTIONS REQUIRING PUBLIC HEARING 14. RESOLUTIONS WITH PUBLIC COMMENT A. A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, EXPRESSING THE VILLAGE'S COMMITMENT TO THE STATE OF ISRAEL AS IT DEFENDS ITSELF AGAINST THE UNPROVOKED ATTACKS BY THE TERRORIST GROUP HAMAS; AND PROVIDING AN EFFECTIVE DATE. (Sponsored by Councilmember Steve Cody) B. A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, ESTABLISHING A “SLEEP SAFELY” PROGRAM TO PROVIDE BED RAILS FOR SENIOR RESIDENTS, WHICH COUNCILMEMBER MARSHA MATSON WILL DELIVER TO THEM, TO PROVIDE A MEASURE OF SECURITY AND PREVENTION FROM FALLING FROM A BED; AND PROVIDING AN EFFECTIVE DATE. (Sponsored by Councilmember Marsha Matson) C. A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, REGARDING THE EDUCATION ADVISORY COMMITTEE; AMENDING SECTION 4 OF RESOLUTION NO. 2013-81, “COMMITTEE QUALIFICATIONS’, AND PROVIDING AN EFFECTIVE DATE. 3

(Sponsored by Mayor Karyn Cunningham) D. A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATING TO LOBBYIST SERVICES; AUTHORIZING THE VILLAGE MANAGER TO NEGOTIATE A CONTRACT NOT EXCEEDING FIFTY THOUSAND ($50,000.00) DOLLARS FOR THE HIGHEST RANKED PROPOSER TO PROVIDE LOBBYIST SERVICES; FURTHER AUTHORIZING THE VILLAGE MANAGER TO APPROVE A CONTRACT FOR THESE SERVICES FOR THE NEGOTIATED AMOUNT; AND PROVIDING FOR AN EFFECTIVE DATE. (Sponsored by Village Manager, Nick Marano) E. A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, DIRECTING THE VILLAGE MANAGER TO COLLABORATE WITH MIAMI-DADE COUNTY PUBLIC SCHOOL BOARD TO DEVELOP A “BIKE CARAVAN” PROGRAM FOR THE SECOND SEMESTER OF THE 2023-2024 SCHOOL YEAR; TO INCLUDE ROUTE PLANNING, STAFF COORDINATION, AND POLICE ESCORT, PROVIDING A COST ESTIMATE, AND IDENTIFYING POTENTIAL SOURCES OF FUNDING; AND PROVIDING FOR AN EFFECTIVE DATE. (Sponsored by Councilmember Marsha Matson) F. A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, ESTABLISHING THE VILLAGE "SAFER TOGETHER" CAMPAIGN TO PROMOTE SAFE STREETS WITHIN THE VILLAGE; AND PROVIDING AN EFFECTIVE DATE. (Sponsored by Councilmember Steve Cody) G. A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO ENTER INTO A CONTRACT WITH STANTEC CONSULTING SERVICES, INC. TO PROVIDE DESIGN, PERMITTING, BIDDING, AND LIMITED CONSTRUCTION SERVICES SUPPORT FOR THE PUBLIC SERVICES PARKING LOT LOCATED AT 9495 SW 180TH STREET; FURTHER AUTHORIZING THE VILLAGE MANAGER TO ISSUE A PURCHASE ORDER AND APPROVE EXPENDITURE OF FUNDS IN AN AMOUNT NOT TO EXCEED SEVENTY THOUSAND NINE HUNDRED TEN DOLLARS ($70,910); AND PROVIDING FOR AN EFFECTIVE DATE. (Sponsored by Public Services Director, Dionisio Torres) 15. OTHER BUSINESS 16. COUNCIL COMMENTS 17. NEXT MEETING AND ADJOURNMENT WE, THE VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, HEREBY COMMIT OURSELVES TO MAINTAINING CIVILITY IN OUR PUBLIC AND POLITICAL DISCOURSE AND PLEDGE TO THE FOLLOWING PRINCIPLES: We will respect the right of all citizens in our community to hold different opinions; We will avoid rhetoric intended to humiliate or question the wisdom of those whose opinions are different from ours; 4

We will strive to understand differing perspectives; We will choose our words carefully; We will speak truthfully without accusation and we will avoid distortion; We will speak out against violence, prejudice, and incivility in all of their forms, whenever and wherever they occur. NOTICE OF APPEAL RIGHTS Pursuant to Florida Statutes 286.0105, the Village hereby advises the public that if a person decides to appeal any decision made by the Council with response to any matter considered at its meeting or hearing, he or she will need a record of the proceedings, and that for such purpose, the affected person may need to ensure that verbatim record of the proceedings is made, which record includes testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the Village for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed. AMERICAN DISABBILITIES ACT OF 1990 This meeting is open to the public. In accordance with the American Disabilities Act of 1990, persons needing special accommodation or a sign language interpreter to participate in this proceeding should contact the Village Clerk at (305) 259-1234 no later than four (4) days prior to the meeting. Hearing Assistance Devices are available with the Village Clerk. 5

AGENDA ITEM NO. 3.A Item Cover Page DATE: November 6, 2023 SUBMITTED BY: Missy Arocha ITEM TYPE: Minutes AGENDA SECTION: APPROVAL OF MINUTES SUBJECT: Special Council Meeting (July 17, 2023) SUGGESTED ACTION: REGULAR COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Minutes-2023-07-17-Special Exhibit A 6

MINUTES Special Council Meeting – July 17, 2023 Page 1 of 9 MINUTES SPECIAL COUNCIL MEETING MONDAY, JULY 17, 2023 – 6:00 PM VILLAGE HALL MUNICIPAL CENTER 9705 EAST HIBISCUS STREET, PALMETTO BAY, FL 33157 1. CALL TO ORDER, ROLL CALL, INVOCATION, PLEDGE OF ALLEGIANCE, AND DECORUM STATEMENT, IN THAT ORDER: Any person making impertinent or slanderous remarks, or who becomes boisterous, while addressing the Council may be barred from further appearance before the Council by the Mayor, unless permission to continue or again address the Council is granted by a majority vote of the Council. Applauding speakers shall be discouraged. Heckling or verbal outbursts in support or opposition to a speaker, or his or her remarks, shall be prohibited. No signs or placards shall be allowed in the Council meeting. Persons exiting the Council meeting shall do so quietly. All cellular telephones and beepers are to be silenced during the meeting. The Special Council Meeting was called to order at 6:02 p.m. The following members of the Village Council were present during roll call: Mayor Karyn Cunningham Vice Mayor Leanne Tellam Councilmember Patrick Fiore Councilmember Steve Cody Councilmember Marsha Matson The following Charter Officers were present during the roll call: Village Manager Nick Marano Village Attorney John Dellagloria Village Clerk Missy Arocha Councilmember Patrick Fiore led the invocation. Village Manager Nick Marano led the pledge of allegiance. 2. REQUEST, PETITIONS, AND PUBLIC COMMENT Village Clerk Missy Arocha read the public comments submitted by form. All public comments submitted by form are attached as “Exhibit A”. 7

MINUTES Special Council Meeting – July 17, 2023 Page 2 of 9 3. ORDINANCES FOR SECOND READING AND PUBLIC HEARING A. AN ORDINANCE OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATING TO BUILDING PERMITS; AMENDING CHAPTER 5 BUILDING AND BUILDING REGULATIONS ARTICLE I; CREATING SECTION 5-1 BUILDING PERMIT EXEMPTIONS; CREATING SECTION 5-2 ZONING PERMITS; AUTHORIZING THE VILLAGE MANAGER TO IMPLEMENT BUILDING PERMIT EXEMPTIONS CONSISTENT WITH THE FLORIDA BUILDING CODE; AUTHORIZING THE VILLAGE MANAGER TO CREATE A ZONING PERMIT PROCEDURE FOR CERTAIN ITEMS THAT DO NOT REQUIRE A BUILDING PERMIT; PROVIDING FOR ORDINANCES IN CONFLICT, CODIFICATION, SEVERABILITY AND AN EFFECTIVE DATE. (Sponsored by Councilmember Patrick Fiore) (Passed on First Reading on June 5, 2023-Regular Council Meeting) Item 3B was moved by Councilmember Steve Cody. Seconded by Councilmember Patrick Fiore. There were no public comments for the item. Councilmember Patrick Fiore provided the staff report and explained that the Village shall implement building permit exemptions at the discretion of the Building Official consistent with the Florida Building Code. There was no Council discussion. The question was called in favor of the Ordinance on Second Reading via a roll call vote:  Councilmember Marsha Matson - YES  Councilmember Patrick Fiore - YES  Councilmember Steve Cody - YES  Vice Mayor Leanne Tellam - YES  Mayor Karyn Cunningham - YES All voted in favor (5-0). The Ordinance passed unanimously. B. AN ORDINANCE OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATING TO THE FISCAL YEAR 2022-2023 BUDGET; AMENDING ORDINANCE NUMBER 2022-10; AMENDING THE VILLAGE’S BUDGET FOR THE 2022-2023 FISCAL YEAR; AUTHORIZING THE VILLAGE MANAGER TO TAKE ALL ACTIONS NECESSARY TO IMPLEMENT THE TERMS AND CONDITIONS OF THIS ORDINANCE; PROVIDING FOR ORDINANCES I N CONFLICT, CODIFICATION, SEVERABILITY AND AN EFFECTIVE DATE. (Sponsored by Administration) (Passed on First Reading on June 5, 2023 – Regular Council Meeting) Item 3B was moved by Councilmember Steve Cody. Seconded by Councilmember Patrick Fiore. 8

MINUTES Special Council Meeting – July 17, 2023 Page 3 of 9 Desmond Chin, Finance Director provided the staff report and explained the mid-point staffing changes (i.e., Account Clerk that resigned to be reinstated, including the Administrative Assistant position in Public Service, and the part-time Alarm Clerk in Finance). There was no Council discussion. The question was called in favor of the Ordinance on Second Reading via a roll call vote:  Councilmember Marsha Matson - YES  Councilmember Steve Cody - YES  Councilmember Patrick Fiore - YES  Vice Mayor Leanne Tellam - YES  Mayor Karyn Cunningham - YES All voted in favor (5-0). The Ordinance passed unanimously. 4. ORDINANCES FOR FIRST READING WITH PUBLIC COMMENTS A. AN ORDINANCE OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATING TO PARKS; ADOPTING “THE TREE MEMORIAL PROGRAM;” ADDING SECTION 20-92 TO CHAPTER 20 OF THE CODE OF ORDINANCES OF THE VILLAGE OF PALMETTO BAY STYLED “PARKS AND RECREATION; PROVIDING FOR CODIFICATION, SEVERABILITY AND AN EFFECTIVE DATE. (Sponsored by Councilmember Marsha Matson) Item 4A was moved by Councilmember Steve Cody. Seconded by Councilmember Patrick Fiore. Public comment:  Henry Clifford (8875 SW 171 Street) – spoke in support of the Ordinance. Councilmember Marsha Matson explained the purpose and intent of the Ordinance and reported that the Village should establish the Memorial Tree Program to be administered by the Parks Department with the advice of the Tree Advisory Board. The program aims to allow the Village, families, or organizations to honor individuals, loved ones, or special occasions by planting a tree accompanied by a permanent plaque such as metal or bronze to preserve its significance. Vice Mayor Leanne Tellam explained that she supported the Ordinance but requested to know the fiscal impact of the item before staff is directed with the initiative. Councilmember Marsha Matson reported that she emailed the Village Attorney regarding a scripnous error on the Ordinance (i.e., page 3 of 4, line 7, in Section 6 should say, above). The Council made no objections regarding the scripnous error. 9

MINUTES Special Council Meeting – July 17, 2023 Page 4 of 9 Village Manager Nick Marano offered the Council the following consideration for the Ordinance on page 2, section 3, lines 14 and 15: if the Council does pass the Ordinance on First Reading, to look between the Parks Department and the Public Services Department. He explained that the Department of Public Services has a second Tree Maintenance Worker and an Arborist and that the department can administer the program. He also explained that some of the trees, specifically the maintenance and upkeep, require the input of those workers. Mayor Karyn Cunningham spoke in support of the Ordinance but requested to know the cost to administer the program. The question was called in favor of the Ordinance on First Reading via a roll call vote:  Councilmember Marsha Matson - YES  Vice Mayor Leanne Tellam - YES  Councilmember Steve Cody - YES  Mayor Karyn Cunningham - YES  Councilmember Patrick Fiore - YES All voted in favor (5-0). The Ordinance passed unanimously. B. AN ORDINANCE OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATING TO PLANNING AND ZONING FEES; AMENDING APPENDIX A OF THE CODE OF ORDINANCES; PROVIDING FOR ORDINANCES IN C O N F L I C T , CODIFICATION, SEVERABILITY, AND AN EFFECTIVE DATE. (Sponsored by Administration) Item 4B was moved by Vice Mayor Leanne Tellam. Seconded by Councilmember Patrick Fiore. Village Clerk Missy Arocha read the public comment submitted by form. All public comments submitted by form are attached as “Exhibit A”. Heidi Siegel, Community and Economic Development Director, explained the purpose and intent of the Ordinance and reported that under Appendix A, the existing Planning and Zoning Fee Schedule dates to incorporation and has not been properly updated-it refers to applications of the Miami Dade County Code, references application types that are not correlated to the Village’s Zone Code, and references County zoning district designations as opposed to Village zoning designations. She explained that staff conducted a study of six municipalities similar in size to the Village to do the comparison and that the final fee structure for the Village is streamlined to reflect the applications in the Zoning Code and accounts for staff time reviewing the applications, including creating a fee for special events and special event banners, adjusted public notice mailing fees, and establishes a fee for short term rental annual inspections. Councilmember Marsha Matson questioned the park impact currency fee and asked if those fees were legal, including the accommodation for potential loss of revenue. 10

MINUTES Special Council Meeting – July 17, 2023 Page 5 of 9 Director Siegel responded that the Ordinance does not change or approve impact fees- only Planning and Zoning hearing items, although it happens to be on the same section code. She explained that she will only be able to answer the questions related to the impact fee once the Village completes a study. Attorney John Dellagloria reported that the Village must conduct a study of what occurred in the past regarding the collected fees related to the park impact currency fee, and if the Village has improperly committed under the statute and code collected fees, there could be a financial impact to the Village. Councilmember Matson questioned why 30-year vs. 40-year buildings were not implemented on the Ordinance. Director Siegel responded that it falls under the Building Code, not the Planning and Zoning Code and that by reference, the Village accepts the Florida Building Code, administrative rules from Miami Dade County, and that the Village does not have its own building code relating to condo 30-year inspections. Discussion ensued regarding the fees for childcare, private schools, and religious facilities on the proposed fee sheet between members of the Council and Director Siegel. The question was called in favor of the Ordinance on First Reading via a roll call vote:  Councilmember Patrick Fiore - YES  Mayor Karyn Cunningham - YES  Councilmember Steve Cody - YES  Vice Mayor Leanne Tellam - YES  Councilmember Marsha Matson - YES All voted in favor (5-0). The Ordinance passed unanimously. C. AN ORDINANCE OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, REGARDING HEALTH BENEFITS; PROVIDING TWO YEARS OF HEALTH BENEFITS TO ALL CURRENT AND FUTURE COUNCILMEMBERS FOR EACH FOUR YEARS SERVICE ON THE COUNCIL, WITH THE BENEFIT TO BE RECEIVED FOLLOWING THE END OF THEIR SERVICE; REPEALING ORDINANCE 2017-21; AND PROVIDING FOR CODIFICATION; AND AN EFFECTIVE DATE. (Sponsored by Administration) Item 4C was moved by Councilmember Patrick Fiore. Seconded by Councilmember Steve Cody. The following persons spoke in support of the Ordinance:  Beverly Gerald (14271 SW 74th Court)  Henry Clifford (8875 SW 171 Street)  Gary Pastorella (6940 SW 142 Terrace) 11

MINUTES Special Council Meeting – July 17, 2023 Page 6 of 9 Village Manager Nick Marano reported that the Village’s fiscal impact is approximately $12,000 for two years. Vice Mayor Leanne Tellam made a motion to amend section 3 of the Ordinance to read as follows: All current and future Council Members shall receive a benefit of two years of health benefits for each four years of service on the Council following their service completion. The motion was seconded by Councilmember Marsha Matson. All voted in favor (5-0). The motion passed unanimously. The question was called in favor of the amended Resolution. All voted in favor (5-0). The motion passed unanimously. 5. RESOLUTIONS WITH PUBLIC COMMENTS A. A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, NAMING A VILLAGE WILDLIFE ANIMAL; CREATING A VILLAGE-WIDE CONTEST FOR CHOSING AND NAMING A VILLAGE WILDLIFE ANIMAL; PROVIDING FOR A WILDLIFE ANIMAL LOGO AND COSTUME FOR VILLAGE EVENTS TO INCREASE AWARENESS OF THE IMPORTANCE OF WILDLIFE IN PALMETTO BAY; AND PROVIDING FOR AN EFFECTIVE DATE. (Sponsored by Councilmember Marsha Matson) Item 5A was moved by Councilmember Marsha Matson. Seconded by Councilmember Patrick Fiore. Councilmember Marsha Matson provided an explanation on the purpose and intent of the Resolution and reported that the Village shall select a wildlife animal to represent the Village’s commitment to wildlife by means of a village-wide context in which the animal receiving the most votes from a list developed by the Village shall be named Village wildlife animal. She also reported that all residents shall be eligible to vote for their favorite wildlife animal from a fauna living in Palmetto Bay and the ballot would be distributed Village-wide on social media, all schools, parks, and buildings to bring the community together. There were no Council questions. The question was called in favor of the Resolution via a roll call vote: Councilmember Marsha Matson - YES Councilmember Patrick Fiore - NO Vice Mayor Leanne Tellam - NO Mayor Karyn Cunningham - NO Councilmember Steve Cody - YES The Resolution failed (2-3). B. A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATING TO EMPLOYEE BENEFITS; APPROVING A ONE-YEAR CONTRACT EXTENSION WITH RISK MANAGEMENT ASSOCIATES, 12

MINUTES Special Council Meeting – July 17, 2023 Page 7 of 9 INC. D/B/A PUBLIC RISK INSURANCE ADVISORS TO PROVIDE AGENT-OF- RECORD SERVICES TO THE VILLAGE OF PALMETTO BAY AT A COST OF $22,500 PER YEAR; AUTHORIZING THE VILLAGE MANAGER TO EXECUTE APPLICABLE DOCUMENTS; AND PROVIDING AN EFFECTIVE DATE. (Sponsored by Administration) Item 5B was moved by Vice Mayor Leanne Tellam. Seconded by Councilmember Patrick Fiore. Human Resources Director, Olga Cadaval provided an explanation on the purpose and intent of the Resolution and reported that the existing contract allows for contract extensions on an annual basis and that the current contract will expire in August 2023. The proposed Resolution authorizes a one-year extension to the existing contract, under the same terms and conditions of the contract, and that the extension would run through Au