03.13.20 Emergency Meeting - Board of Education

196 ADOPTED MINUTES OF THE BOARD OF EDUCATION BURBANK UNIFIED SCHOOL DISTRICT March 13, 2020 Burbank USD – District Office 1900 West Olive Avenue Burbank, California MEMBERS PRESENT: Armond Aghakhanian Steve Frintner Charlene Tabet (arrived at 6:05 p.m.) Steve Ferguson Roberta Reynolds Also present were Matt Hill, Superintendent; Sharon Cuseo, Assistant Superintendent, Instructional Services; Debbie Kukta, Assistant Superintendent, Administrative Services; John Paramo, Assistant Superintendent, Educational Services; and Sarah Niemann, Assistant Superintendent, Human Resources. 1. CALL TO ORDER/PLEDGE OF ALLEGIANCE The meeting was called to order at 6:07 p.m. by President Aghakhanian. Mike Nolan, resident, led the Pledge of Allegiance. 2. REQUESTS TO ADDRESS THE BOARD 2.a Public Communications Mike Nolan, resident, was called to speak. He thanked the Board Members for being decisive and exhibiting great leadership and Kimberley Clark for keeping the media away from school sites. He wished everyone well during this crisis. Louis Ayala, CSEA President, was called to speak. He wanted to make sure that custodians have enough supplies and protective gear to do their jobs before students return to school. Jasmin Stewart-Harbin, Parent, Washington Elementary School, was called to speak. Her child is enrolled in the Leap Program and has autism. She is concerned about the online learning component because it will not work for her family. She feels that because the special needs classrooms are small that it would be great to have the teachers provide more help than just learning packets. She suggested providing the ability to have 1-2 x a week online call with her son’s teacher, aide, occupational therapist, and others as needed. 2.b Staff Responses

Board of Education Emergency Special Meeting – March 13, 2020 197 Superintendent Hill said that what Ms. Stewart has suggested is right in line with what the District is envisioning: online learning, learning packets, and opening some learning centers at District sites. 2.c Board Members' Comments and Responses Member Reynolds thanked the speakers for their comments. Member Ferguson thanked the speakers, Superintendent Hill, and staff for working so hard during this time of crisis. Clerk Tabet thanked all of the speakers and the audience members for their comments. President Aghakhanian thanked all of the speakers and staff for all they are doing. 3. OPEN SESSION ITEMS 3.a Motion that an emergency situation exists in accordance with Government Code Section 54956.5, as determined by a majority of the members of the Board of Education. An emergency is defined as a work stoppage, crippling activity, or other activity that severely impairs public health, safety, or both. It was moved by Steve Ferguson, and seconded by Roberta Reynolds, that the Board of Education approve the item as recommended. The motion carried unanimously with the following roll-call vote: AYES – Aghakhanian, Frintner, Tabet, Ferguson, and Reynolds. 3.b Motion finding the Board of Education can meet in Closed Session pursuant to Government Code Section 54957 which must be agreed to by a two-thirds vote of the members of the Board of Education, or if less than two-thirds of the members are present, by a unanimous vote of the members present. It was moved by Steve Ferguson, and seconded by Steve Frintner, that the Board of Education approve the item as recommended. The motion carried unanimously with the following roll-call vote: AYES – Aghakhanian, Frintner, Tabet, Ferguson, and Reynolds. 3.c Consideration of action regarding District response to Coronavirus Disease 2019 (COVID-19) including but not limited to authorizations and measures to promote social distancing. It was moved by Steve Ferguson, and seconded by Charlene Tabet, that the Board of Education approve the item as recommended. The motion carried unanimously with the following roll-call vote: AYES – Aghakhanian, Frintner, Tabet, Ferguson, and Reynolds. 4. CLOSED SESSION The Board adjourned to Clos Session at 6:25 p.m. 4.a Threat to Public Services or Facilities (Government Code Section 54957) Consultation with: Matt Hill, Superintendent

Board of Education Emergency Special Meeting – March 13, 2020 198 5. RECONVENE IN PUBLIC SESSION The Board reconvened from Closed Session at 6:47 p.m. 6. REPORTING ON CLOSED SESSION 6.a Report of any actions taken President Aghakhanian reported that the Board voted 5-0 in support of Resolution 36. 6.b Adoption of Resolution 36 – Authorizing to Take Any and All Necessary Actions to Prepare and Respond Effectively to the Novel Coronavirus (COVID-19) Pandemic That the Board of Education adopt Resolution 36 – Authorizing to Take Any and All Necessary Actions to Prepare and Respond Effectively to the Novel Coronavirus (COVID-19) Pandemic, as presented. RESOLUTION 36 - LOCAL EMERGENCY Board Report 2020.pdf (OF 28,080) It was moved by Steve Frintner and seconded by Charlene Tabet, that the Board of Education approve the item as recommended. The motion carried unanimously with the following roll-call vote: AYES – Aghakhanian, Frintner, Tabet, Ferguson, and Reynolds. 7. ADJOURNMENT The meeting was adjourned at 6:48 p.m. MINUTES APPROVED: ______________________________________ MATTHEW HILL, SUPERINTENDENT SECRETARY OF THE BOARD 5/7/2020 ________________ DATE _____________________________________ CHARLENE TABET, CLERK

Any individual with a disability who requires reasonable accommodation to participate in a Board meeting may request assistance by contacting the Superintendent’s Office at (818) 729-4422. BURBANK UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION SPECIAL MEETING Friday, March 13, 2020 EMERGENCY MEETING ORDER OF BUSINESS - AMENDED Including Closed Session Items - 6:00 p.m. Burbank USD - District Office 1900 West Olive Avenue Burbank, California AGENDA The entire agenda packet is available for review online at www.burbankusd.org; at the District Office Building, Superintendent's Office, 1900 W. Olive Ave., Burbank, 91506; and at the Reference Desk in all Burbank City Libraries at: 110 N. Glenoaks, Burbank, 91502; 300 N. Buena Vista, Burbank, 91505; and 3323 W. Victory Blvd., Burbank, 91505. 1. CALL TO ORDER/PLEDGE OF ALLEGIANCE 2. REQUESTS TO ADDRESS THE BOARD 2.a Public Communications An individual or group representative may address the Board of Education on any agenda item or subject within its jurisdiction by completing a blue request card. Speakers are requested to state their name prior to speaking to the Board. Not more than five (5) minutes may be allotted to each speaker, except by unanimous consent of the Board of Education. The Superintendent may refer the matter to the proper department for review. 2.b Staff Responses 2.c Board Members' Comments and Responses 3. OPEN SESSION ITEMS 3.a Motion that an emergency situation exists in accordance with Government Code Section 54956.5, as determined by a majority of the members of the Board of Education. An emergency is defined as a work stoppage, crippling activity, or other activity that severely impairs public health, safety, or both.

Burbank Unified School District Board of Education Special Meeting - Friday, March 13, 2020 Page 2 of 2 3.b Motion finding the Board of Education can meet in Closed Session pursuant to Government Code Section 54957 which must be agreed to by a two-thirds vote of the members of the Board of Education, or if less than two-thirds of the members are present, by a unanimous vote of the members present. 3.c Consideration of action regarding District response to Coronavirus Disease 2019 (COVID-19) including but not limited to authorizations and measures to promote social distancing. 4. CLOSED SESSION The Board will meet in Closed Session for the purpose of the following: 4.a Threat to Public Services or Facilities (Government Code Section 54957) Consultation with: Matt Hill, Superintendent 5. RECONVENE IN PUBLIC SESSION 6. REPORTING ON CLOSED SESSION When the Board of Education reconvenes in Public Session, the Board may make any required disclosures regarding actions taken in Closed Session or adopt any appropriate resolutions. 6.a Report of any actions taken 6.b Adoption of Resolution 36 – Authorizing to Take Any and All Necessary Actions to Prepare and Respond Effectively to the Novel Coronavirus (COVID-19) Pandemic Matt, Hill, Superintendent, recommends that the Board of Education adopt Resolution 36 – Authorizing to Take Any and All Necessary Actions to Prepare and Respond Effectively to the Novel Coronavirus (COVID-19) Pandemic, as presented. RESOLUTION 36 - LOCAL EMERGENCY Board Report 2020.pdf 7. ADJOURNMENT Please note that the Board of Education may consider at this meeting any item referred from a Board Meeting five calendar days prior to this meeting (Education Code 54954.2(b)(3)). The Board of Education may also refer any item on this Order of Business for the consideration of a committee or meeting of the Board of Education. Requests for disability related modifications or accommodations shall be made 24 hours prior to the meeting in person or by calling (818) 729-4422. Speakers should plan to arrive early as items with no speakers may be acted on at the beginning of the meeting. Materials related to an item on this Order of Business distributed to the Board of Education will be available by contacting the Superintendent's Office at (818) 729-4422.

Any individual with a disability who requires reasonable accommodation to participate in a Board meeting may request assistance by contacting the Superintendent’s Office at (818) 729-4422. BURBANK UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION SPECIAL MEETING Friday, March 13, 2020 EMERGENCY MEETING ORDER OF BUSINESS - AMENDED Including Closed Session Items - 6:00 p.m. Burbank USD - District Office 1900 West Olive Avenue Burbank, California AGENDA The entire agenda packet is available for review online at www.burbankusd.org; at the District Office Building, Superintendent's Office, 1900 W. Olive Ave., Burbank, 91506; and at the Reference Desk in all Burbank City Libraries at: 110 N. Glenoaks, Burbank, 91502; 300 N. Buena Vista, Burbank, 91505; and 3323 W. Victory Blvd., Burbank, 91505. 1. CALL TO ORDER/PLEDGE OF ALLEGIANCE 2. REQUESTS TO ADDRESS THE BOARD 2.a Public Communications An individual or group representative may address the Board of Education on any agenda item or subject within its jurisdiction by completing a blue request card. Speakers are requested to state their name prior to speaking to the Board. Not more than five (5) minutes may be allotted to each speaker, except by unanimous consent of the Board of Education. The Superintendent may refer the matter to the proper department for review. 2.b Staff Responses 2.c Board Members' Comments and Responses 3. OPEN SESSION ITEMS 3.a Motion that an emergency situation exists in accordance with Government Code Section 54956.5, as determined by a majority of the members of the Board of Education. An emergency is defined as a work stoppage, crippling activity, or other activity that severely impairs public health, safety, or both. 1

Burbank Unified School District Board of Education Special Meeting - Friday, March 13, 2020 Page 2 of 2 3.b Motion finding the Board of Education can meet in Closed Session pursuant to Government Code Section 54957 which must be agreed to by a two-thirds vote of the members of the Board of Education, or if less than two-thirds of the members are present, by a unanimous vote of the members present. 3.c Consideration of action regarding District response to Coronavirus Disease 2019 (COVID-19) including but not limited to authorizations and measures to promote social distancing. 4. CLOSED SESSION The Board will meet in Closed Session for the purpose of the following: 4.a Threat to Public Services or Facilities (Government Code Section 54957) Consultation with: Matt Hill, Superintendent 5. RECONVENE IN PUBLIC SESSION 6. REPORTING ON CLOSED SESSION When the Board of Education reconvenes in Public Session, the Board may make any required disclosures regarding actions taken in Closed Session or adopt any appropriate resolutions. 6.a Report of any actions taken 6.b Adoption of Resolution 36 – Authorizing to Take Any and All Necessary Actions to Prepare and Respond Effectively to the Novel Coronavirus (COVID-19) Pandemic Matt, Hill, Superintendent, recommends that the Board of Education adopt Resolution 36 – Authorizing to Take Any and All Necessary Actions to Prepare and Respond Effectively to the Novel Coronavirus (COVID-19) Pandemic, as presented. RESOLUTION 36 - LOCAL EMERGENCY Board Report 2020.pdf 7. ADJOURNMENT Please note that the Board of Education may consider at this meeting any item referred from a Board Meeting five calendar days prior to this meeting (Education Code 54954.2(b)(3)). The Board of Education may also refer any item on this Order of Business for the consideration of a committee or meeting of the Board of Education. Requests for disability related modifications or accommodations shall be made 24 hours prior to the meeting in person or by calling (818) 729-4422. Speakers should plan to arrive early as items with no speakers may be acted on at the beginning of the meeting. Materials related to an item on this Order of Business distributed to the Board of Education will be available by contacting the Superintendent's Office at (818) 729-4422. 2

BURBANK UNIFIED SCHOOL DISTRICT Office of the Superintendent REPORT TO THE BOARD TO: Members of the Board of Education FROM: Matt Hill, Superintendent PREPARED BY: Sally Chew, Emergency Planning and Safety Coordinator SUBMITTED BY: Sally Chew, Emergency Planning and Safety Coordinator DATE: March 13, 2020 SUBJECT: Adoption of Resolution 36 – Authorizing to Take Any and All Necessary Actions to Prepare and Respond Effectively to the Novel Coronavirus (COVID-19) Pandemic Background In December 2019 an outbreak of respiratory illness due to a novel coronavirus (a disease now known as COVID-19) was identified and has impacted more than 100 countries including the United States. As of March 13, 2020, there are 1,875 confirmed cases of COVID-19 in the United States, including 237 in California. Officials expect the number of cases in California, the United States, and worldwide to increase. As of March 4, 2020, Governor Gavin Newsom declared a State of Emergency to enable State and local agencies to more effectively respond to the threat of spread of COVID-19. On March 4, 2020, the County of Los declared a local health emergency due to COVID-19. On March 11, 2020, the World Health Organization officially declared COVID-19 a global pandemic. On March 12, 2020, the City of Burbank declared a local state of emergency. On March 13, 2020, the President of the United States declared a national emergency due to COVID-19. As such, it is recommended the Board of Education take the following actions related to the emergency conditions related to the novel coronavirus (COVID-19): 1. Authorize the Superintendent and/or his designee to take any and all actions necessary to ensure the continuation of public education, and the health and safety of the students and staff at the District Sites, including, but not limited to: the relocation of students and staff, provision of daily student transportation, provision of alternative educational program options, provision of leave of absence to employees due to quarantine or recently returning from level 3 countries or sick from COVID- 19, or cohabitating with any individual with COVID-19, directing staff to serve as disaster service workers, and/or make alterations, repairs or improvements to school property. 2. Adopt a Resolution, attached hereto, declaring emergency conditions exist throughout the District schools and offices (collectively known as “District Sites”) as a result of the threat of COVID-19 virus. 3. Authorize, by unanimous vote, under the provisions of section 20113 of the California Public Contract Code: a. The Superintendent and/or his designee(s) to enter into any and all contracts necessary, without advertising or inviting bids, and for any dollar amount necessary to respond to the 3

emergency conditions at the District Sites, including, but not limited to: the relocation of students and staff; closing school; continued instruction of students; deep cleaning and disinfection of facilities; maintenance of food supplies, instructional materials, operational support supplies, equipment in support of virtual learning, daily student transportation; and provision of additional personnel such as nurses; and b. The flexibility with use of staff, notwithstanding section 20114, to enable and support the District Sites. Staff anticipates that the Board of Education will adopt the attached Resolution declaring that emergency conditions exist at District Sites. It is further anticipated that the Board of Education will authorize the Superintendent to take any and all actions necessary to ensure the health and safety of students and staff and to ensure public education continues to be provided to the students. If the Board of Education does not approve the proposed actions contained in this Board Report, staff will be unable to take immediate and necessary action to 1) protect the short-term health of students and staff, and 2) ensure the delivery of public education is not impaired for the students at District Sites. Approval of this item supports the goals identified within the District’s Strategic Plan. Fiscal Impact Unknown at this time. Recommendation Matt, Hill, Superintendent, recommends that the Board of Education adopt Resolution 36 – Authorizing to Take Any and All Necessary Actions to Prepare and Respond Effectively to the Novel Coronavirus (COVID- 19) Pandemic, as presented. 4

RESOLUTION 36 AUTHORIZING TO TAKE ANY AND ALL NECESSARY ACTIONS TO PREPARE AND RESPOND EFFECTIVELY TO THE NOVEL CORONAVIRUS (COVID-19) RESOLUTION BY THE BURBANK UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION DECLARING EMERGENCY CONDITIONS EXIST AT BURBANK UNIFIED SCHOOL DISTRICT SCHOOLS AND OFFICES (DISTRICT) WHEREAS, on March 4, 2020, the Governor of California declared a State of Emergency due to the outbreak and spread of a novel coronavirus (COVID-19); and WHEREAS, on March 4, 2020, the Los Angeles County Board of Supervisors declared a state of emergency due to COVID-19; and WHEREAS, on March 11, 2020, the World Health Organization officially declared COVID-19 a global pandemic; and WHEREAS, on March 12, 2020, the City of Burbank declared a state of local emergency due to COVID- 19; and WHEREAS, on March 13, 2020, the President of the United States declared a national emergency due to COVID-19; and WHEREAS, as of March 13, 2020, there are 237 cases of COVID-19 reported in California, and officials expect the number of cases to increase; and WHEREAS, strict compliance with various statutes and regulations would prevent, hinder or delay appropriate actions to prevent and mitigate the effects of COVID-19; and WHEREAS, it is imperative to prepare for and implement measures to respond to the potential spread of COVID-19; and WHEREAS, it is imperative to have the tools to ensure the health and safety of students, staff, and families on our campuses; and WHEREAS, it is imperative to have the tools to ensure student learning continues if student education needs to be conducted from alternate locations or virtual learning environments; and WHEREAS, it is imperative that employees be allowed to take a leave of absence due to being quarantined or recently returning from level 3 countries or sick from COVID-19, or cohabitating with any individual with COVID-19; and WHEREAS, the protection of the health and safety and preservation of the lives and property of the people of the State from the effects of natural emergencies such as COVID-19 which may result in conditions of disaster or in extreme peril to life, property, and resources is of paramount State importance requiring the responsible efforts of public and private agencies and individual citizens, and all public employees required to serve as disaster service workers subject to such disaster service activities as may be assigned to them by their superiors or by law under Government Code 3100; and 5

WHEREAS, Section 1102 of the Public Contract Code defines "emergency” to mean a “sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services,” and section 21060.3 of the Public Resources Code and California Environmental Quality Act Guidelines 14 CCR section 15269(c) defines “emergency” to mean “a sudden, unexpected occurrence, involving a clear and imminent danger, demanding immediate action to prevent or mitigate loss of, or damage to, life, health, property, or essential public services. ‘Emergency’ includes such occurrences as fire, flood, earthquake, or other soil or geological movements, as well as such occurrences as riot, accident, or sabotage”; and WHEREAS, under California Public Contract Code Section 20113, in an emergency when any repairs, alterations, work, or improvement is necessary to any facility of public schools to permit the continuance of existing school classes, or to avoid danger to life or property, the board may, by unanimous vote, with the approval of the county superintendent of schools, do the following: make a contract in writing or otherwise on behalf the district for the performance of labor and furnishing of materials or supplies for the purpose without advertising for or inviting bid; and, notwithstanding section 20114. NOW, THEREFORE, BE IT RESOLVED, that the Board of Education of the Burbank Unified School District: (1) Determines that the circumstances described in the Resolution herein constitute an emergency condition; and (2) By unanimous vote pursuant to section 20113 of the Public Contract Code and subject to approval by the Burbank Superintendent of Schools, authorizes the execution of contracts without advertising or inviting bids; and, notwithstanding section 20114, authorizes the flexibility of staff, notwithstanding section 20114, to respond to the emergency conditions at District Sites; and (3) Authorizes the Superintendent and/or his designee to take any and all actions necessary to ensure the continuation of public education, and the health and safety of the students and staff at the District Sites, including, but not limited to: the relocation of students and staff, continued daily student transportation, provision of alternative educational program options, provision of leave of absence to employees due to being quarantined or recently returning from level 3 countries or sick from COVID-19, or cohabitating with any individual with COVID-19 pursuant to Education Code sections 44964 and 45199, directing staff to serve as disaster service workers pursuant to Government Code 3100, and/or make alterations, repairs or improvements to school property. THE FOREGOING RESOLUTION was adopted this 13 th day of March, 2020, at an emergency Board of Education meeting of the Burbank Unified School District, Los Angeles County, California. Ayes: Noes: Abstain: Absent: ___________________________ Clerk, Board of Education 6