City Commission Meeting

DATE: Monday, March 24, 2025, 6:00 p.m. LOCATION: City Hall - John Fuller Auditorium 451 Third Street NW Winter Haven, FL 33881 1. CALL TO ORDER - Nathaniel J. Birdsong, Jr., Mayor 2. ROLL CALL - Vanessa Castillo, MMC, City Clerk 3. INVOCATION - Pastor David Berry, The Mission of Winter Haven 4. PLEDGE OF ALLEGIANCE - Vanessa Castillo, MMC, City Clerk 5. PRESENTATIONS 5.A Special Olympics Torch Run - Sergeant David Keigan, Winter Haven Police Department 5.B "Child Abuse Prevention Month" Proclamation - Tyiesha Ghent, Community Engagement Specialist & Kadian Parchment, Resiliency Coordinator - Heartland for Children 5.C "Family Abduction Awareness Day" Proclamation - Chris Felder, Florida Chair - National Parents Organization 5.D "Water Conservation Month" Proclamation - Kassidy King, Customer Relations Specialist and Elliott Santiago-Lugaro, Water Conservation Specialist 5.E Woman's Club of Winter Haven - Flight of Honor Project - Jane McGinnis, President & Kimberly Burr, Committee member CITY COMMISSION MEETING Staff Contact: T. Michael Stavres, City Manager, mstavres@mywinterhaven.com Staff Contact: LaTonya Harris, City Historian & Archivist | Deputy City Clerk, lharris@mywinterhaven.com Proclamation Staff Contact: LaTonya Harris, City Historian & Archivist | Deputy City Clerk, lharris@mywinterhaven.com Proclamation Staff Contact: Gary M. Hubbard, Water Department Director, ghubbard@mywinterhaven.com Proclamation Staff Contact: T. Michael Stavres, City Manager, mstavres@mywinterhaven.com CITY COMMISSION MEETING – MARCH 24, 2025

6. DEVELOPMENTS OF NOTE 7. MINUTES 7.A March 5, 2025, City Commission Agenda Review Session Meeting Minutes 8. COMMENTS FROM THE AUDIENCE 9. ORDINANCE(S) - SECOND READING - PUBLIC HEARING 9.A O-25-05 - Request by AVID Group, LLC to rezone a parcel from Industrial- Light (I-1) zoning district to Commercial- Highway (C-3) zoning district 9.B O-25-13 - Adding a new Section 15-290 of Article VII, Chapter 15, of the Code of Ordinances of the City of Winter Haven, Florida regarding Prohibiting Smoking and Vaping in Public Parks and Public Beaches owned and/or leased by the City of Winter Haven, Florida 10. CONSENT AGENDA 10.A Award ITB-25-09 to Metalizing Technical Services LLC (ITB-25-09) 10.B Winter Haven Firefighters' Pension Board of Trustees Re-Appointment of Gary Clark 10.C Citizen Donation - Carillon Bell Tower 11. RESOLUTION(S) Staff Contact: Vanessa Castillo, MMC, City Clerk, vcastillo@mywinterhaven.com 2025-03-05 DRAFT Agenda Review Session Minutes with Link Staff Contact: Heather Reuter, Senior Planner, hreuter@mywinterhaven.com Summary - Ordinance O-25-05 O-25-05 Staff Contact: Julie Adams, Parks, Recreation & Culture Department Director, jadams@mywinterhaven.com Summary - O-25-13 O-25-13 Polk County Ordinance 2023-068 adopted on November 7, 2023 Staff Contact: Brittany Hart, Public Works Director, bhart@mywinterhaven.com Summary - ITB-25-09 Award Metalizing Technical Services, LLC ITB-25-09 Tabulation of Bids ITB-25-09 Recommendation of Award Staff Contact: Shawn Dykes, Human Resources Director, sdykes@mywinterhaven.com Summary - Winter Haven Firefighters' Pension Board of Trustees Re-Appointment of Gary Clark Staff Contact: Julie Adams, Parks, Recreation and Culture Director, jadams@mywinterhaven.com Summary - Citizen Donation - Carillon Bell Tower Quote 3/12/2025: The Verdin Company; Fabrication of Bell Tower, Bells and Automatic Bell Ringing Equipment (Refining with Verdin to meet City purchasing requirements) Cultural Arts Advisory Committee Meeting Minutes from March 18, 2025 Memorandum of Understanding with Tom Oldt City of Winter Haven Bell Tower (Final) CITY COMMISSION MEETING – MARCH 24, 2025

11.A R-25-10 - City commission support of the application for FDOT Transportation Alternatives funding for Cypress Gardens Boulevard Pedestrian and Streetscape Improvements 11.B R-25-11 - City Commission support of the application for FDOT Transportation Alternatives funding for US Highway 17 Pedestrian and Safety Improvements 12. ORDINANCE(S) - FIRST READING 12.A O-25-14 - Public Hearing- Administrative request to amend the 2035 Winter Haven Comprehensive Plan by amending the Future Land Use Element, Transportation Element, and the Transportation Map Series 13. NEW BUSINESS 13.A Grant & Aid Application Review Committee (GAARC) Update and request for guidance 14. CITY COMMISSIONERS/LIAISON REPORTS 15. CITY ATTORNEY REPORT 16. CITY MANAGER REPORT 17. DEPUTY CITY MANAGER REPORT 18. CITY CLERK REPORT 19. EMERGENCY MATTERS NOT RECEIVED FOR THE AGENDA 20. ADJOURNMENT Staff Contact: Sean Byers, Planning Manager, sbyers@mywinterhaven.com Summary - Resolution R-25-10 R-25-10 Cypress Gardens Blvd Vision Plan Staff Contact: Sean Byers, Planning Manager, sbyers@mywinterhaven.com Summary - Resolution R-25-11 R-25-11 US Hwy 17 Vision Action Plan Staff Contact: Sean Byers, Planning Manager, sbyers@mywinterhaven.com Summary - Ordinance O-25-14 O-25-14 Staff Contact: T. Michael Stavres, City Manager, mstavres@mywinterhaven.com Summary - GAARC Process Recommendations for FY26 Cycle FY26 Applications Received Table If a person decides to appeal any decision made by the Commission with respect to any matter considered at such meeting or hearing, they will need a record of the proceedings, and that, for such purpose, they may need to ensure that a verbatim record of the proceeding is made which record includes the testimony and evidence upon which the appeal is to be based (FS 286.0105). In accordance with the Americans with Disabilities Act and Florida Statutes, Section 286.26, persons with disabilities needing special accommodations to participate in this proceeding, should contact the City Clerk's Office, 451 Third Street, NW, Winter Haven, Florida 33881, in writing, not later than 48 hours prior to the proceeding; if not in writing, then not later than four (4) days prior to the proceeding at (863) 291-5600. Vision or hearing impaired please call (800) 955-8771 for assistance. CITY COMMISSION MEETING – MARCH 24, 2025