City Council Meeting - January 28, 2025 - Jan 28, 2025 (Agenda)

Tuesday, January 28, 2025 Ventura City Council Agenda www.cityofventura.ca.gov CITY COUNCIL AGENDA TUESDAY, JANUARY 28, 2025 CLOSED SESSION – 4:00 P.M. REGULAR MEETING - 5:00 P.M. CITY COUNCIL CHAMBERS – CITY HALL - 501 POLI STREET, VENTURA, CA 93001 DR. JEANNETTE SÁNCHEZ-PALACIOS, MAYOR Councilmembers: DISTRICT 1 – LIZ CAMPOS DISTRICT 5 – BILL MCREYNOLDS DISTRICT 3 – RYYN SCHUMACHER DISTRICT 2 – DOUG HALTER, DEPUTY MAYOR DISTRICT 6 – JIM DURAN DISTRICT 7 – ALEX MANGONE Bill Ayub City Manager Javan N. Rad City Attorney Michael B. MacDonald City Clerk PUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN-PERSON ATTENDANCE AND VIRTUAL PARTICIPATION. Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https://www.cityofventura.ca.gov/718/Videos or on YouTube at https://www.YouTube.com/cityofventura/live. To access the meeting remotely: Join the WebEx meeting live at: https://cityofventura.webex.com/cityofventura/j.php?MTID=mb365bfabde9955e52d98fe9f05450ba1 To request to speak on an item, use the chat function to notify the City Clerk by including the Item Agenda Number in your comment. The City Clerk will announce public speakers and promote them to a panelist, which will allow the use of camera and microphone. To join with audio only, call (213) 306-3065 and use access code: 2556 844 8302; Use Password Code: 82368758 Please be mindful that the meeting will be recorded, and all rules of procedure and decorum apply for in-person attendees and those participating virtually. To submit written comments (up to 1,000 characters) for the City Council’s consideration and inclusion in the public records, email cityclerk@cityofventura.ca.gov by 3:00 p.m. on the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject. This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Michael B. MacDonald, City Clerk, (805) 654-4787. The City Council may take action related to any subject listed on the Agenda. Meetings will adjourn at 10:00 p.m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting.1

Tuesday, January 28, 2025 Ventura City Council Agenda www.cityofventura.ca.gov CALL TO ORDER – CLOSED SESSION – 4:00 p.m. ROLL CALL PUBLIC COMMUNICATIONS: Public comments on Closed Session Items only. CLOSED SESSION: Teleconference/Video Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments. 1. CONFERENCE WITH LEGAL COUNSEL – EXISITING LITIGATION Name of Case: Open Main Street v. City of San Buenaventura (Ventura County Superior Court Case No. 2024CUWM021824) Authority: Government Code Section 54956.9(d)(1) 2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Name of Case: XUS, LLP v. City of San Buenaventura (Ventura County Superior Court Case No. 2024CUEI035012) Authority: Government Code Section 54956.9(d)(1) 3. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Name of Case: Gregg Knupp v. City of San Buenaventura Workers’ Compensation Appeals Board Numbers: ADJ17793057, ADJ9848072, ADJ6883585 Authority: Government Code Section 54956.9(d)(1) ADJOURNMENT: Adjourn to Regular Meeting. ___________________________________________________________________ CALL TO ORDER – REGULAR SESSION – 5:00 p.m: The regular meetings of the San Buenaventura (Ventura) City Council also serve as regular meetings of the Successor Agency and Public Facilities Financing Authority when Successor Agency and Public Facilities Financing Authority items are listed on the agenda. ROLL CALL PLEDGE OF ALLEGIANCE SPECIAL PRESENTATIONS AND ANNOUNCEMENTS: • National Mentoring Month CLOSED SESSION REPORT CITY COUNCIL COMMUNICATIONS: Per Government Code Section 54954.2(a)(2), the Council Communications section of the agenda provides City Council the opportunity to ask a question for clarification, make a brief announcement, or make a brief report on their own activities.2

Tuesday, January 28, 2025 Ventura City Council Agenda www.cityofventura.ca.gov CITY MANAGER COMMUNICATIONS PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, this initial period for general public communications will be limited to twenty (20) speakers, with priority given to in-person speakers over virtual speakers. If there are ten (10) or fewer speakers, each speaker will have three (3) minutes to speak; if there are more than ten (10) speakers, each speaker will have two (2) minutes to speak. Speakers may not cede their time to another speaker. City Council cannot act on any items not on the agenda. City Council cannot act on any items not on the agenda. CONSENT ITEMS: Matters appearing on the Consent Items are expected to be non-controversial and will be acted upon by City Council at one time without discussion unless a Councilmember, City Staff, or a member of the public requests an opportunity to address an item. Items removed from the Consent Calendar will be discussed at the beginning of the Formal Items. Approval by the City Council of Consent Items means the recommendation of Staff is approved along with the terms and conditions described in the Administrative Report. 1. Resolution Updating City Council Protocols Staff: Javan N. Rad, City Attorney RECOMMENDATION a. Receive the revised updated City Council Protocols. b. Adopt a Resolution adopting the updated City Council Protocols to be used for City Council meetings after February 1, 2025. Resolution titled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BUENAVENTURA, CALIFORNIA, ADOPTING UPDATED CITY COUNCIL PROTOCOLS FOR THE CONDUCT OF MEETINGS, POLICY MAKING, AND RELATED MATTERS” 2. City Council Minutes – Regular Meetings held on December 10, 2024, and December 17, 2024 Staff: Michael MacDonald, City Clerk RECOMMENDATION Approve City Council Minutes for Regular Meetings held on December 10, 2024, and December 17, 2024.3

CONSENT ITEMS (CONTINUED) Tuesday, January 28, 2025 Ventura City Council Agenda www.cityofventura.ca.gov 3. Revised Salary Resolution for Unrepresented Employees Staff: Valerie Barroso, Human Resources Director RECOMMENDATION Adopt a revised Resolution Providing for a Systematic Classification of Positions and a Standardization of Salaries of Certain Paid Officers and Employees of the City (Salary Resolution) as of January 28, 2025. Resolution titled: “A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN BUENAVENTURA PROVIDING FOR A SYSTEMATIC CLASSIFICATION OF POSITIONS AND A STANDARDIZATION OF SALARIES FOR CERTAIN PAID OFFICERS AND EMPLOYEES OF THE CITY OF SAN BUENAVENTURA AS OF JANUARY 28, 2025” 4. Authorization to Purchase a Portland Loo Restroom, and to Advertise Project and Receive Bids for the Install Downtown Portland Loo Restroom (PM23-1224) Staff: Charles W. Ebeling, Public Works Director RECOMMENDATION a. Find the Install Downtown Portland Loo Restroom project to be Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303 (Class 3, New Construction or Conversion of Small Structures) of the CEQA Guidelines since it consists of one small structure. b. Approve the contract plans and specifications for the Install Downtown Portland Loo Restroom project, Specification No. 2024-035, and authorize the advertisement for bids to be received using the QuestCDN virtual bidding platform at a date and time determined by the City Engineer. c. Authorize the City Manager, or designee, to execute a purchase order with Madden Fabrication, Inc. of Portland Oregon not-to-exceed $190,000 for the sole source purchase of one single occupant Portland Loo prefabricated restroom. d. Authorize the Finance Department to identify and adjust appropriations in the FY 2025 Measure O budget to support the additional $493,367 of funding for this project.4

CONSENT ITEMS (CONTINUED) Tuesday, January 28, 2025 Ventura City Council Agenda www.cityofventura.ca.gov 5. Interim Fire Station No. 7 Purchase of Modular Building Units, Surplus Property Designation Rescission, and Amendment to Professional Services Agreement Staff: Charles W. Ebeling, Public Works Director RECOMMENDATION a. Authorize the City Manager, or designee, to issue a purchase order in the amount of $1,374,800, with Global Modular Incorporated utilizing pricing and terms offered through an Intergovernmental Cooperative Purchasing Agreement to purchase modular units for the Interim Fire Station No. 7 living quarters building and multipurpose room. b. Authorize the City Manager, or designee, to execute future amendments to the Global Modular Incorporated Agreement up to a total maximum contingency of $137,480 for a total not-to-exceed amount of $1,512,280. c. Adopt a Resolution to rescind Resolution 2005-054 regarding intent to sell surplus property at the corner of Seaward Avenue and Alessandro Drive. Resolution titled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BUENAVENTURA, CALIFORNIA, RESCINDING RESOLUTION NO. 2005-054 FOR INTENT TO SELL PROPERTY LOCATED AT SEAWARD AVENUE AND ALESSANDRO DRIVE, and REMOVING THE SURPLUS DESIGNATION” d. Approve and authorize the City Manager, or designee, to execute the Third Amendment to Professional Services Agreement PW24-1124 with RRM Design Group to extend the term of completion to April 30, 2026. 6. Fifth Amendment to Professional Services Agreement PW23-1072 with Noble Consultants Inc. for Design Services on Ventura Pier Fire Line Repair Staff: Charlies W. Ebeling, Public Works Director RECOMMENDATION Approve and authorize the City Manager, or designee, to execute the Fifth Amendment to Professional Services Agreement PW23-1072 with Noble Consultants Inc. for a new contract completion date of December 31, 2025.5

CONSENT ITEMS (CONTINUED) Tuesday, January 28, 2025 Ventura City Council Agenda www.cityofventura.ca.gov 7. Authorization to Bid - Beach Parking Structure Southeast Stair Tower Replacement – Project CO-1192 Staff: Charles W. Ebeling, Public Works Director RECOMMENDATION a. Amend the Fiscal Year 2025-2030 Capital Improvement Program Workplan to add the Beach Parking Structure Southeast Stair Tower Replacement (CO22-1192, formerly 90109) project. b. Approve the contract plans and specifications for the Beach Parking Structure Southeast Stair Tower (CO22-1192) project, Specification No. 2024-022, and authorize the advertisement for bids to be received on the QuestCDN bidding platform. c. Authorize the Finance department to make the necessary transfers and/or appropriations changes. 8. Ventura Water Reclamation Facility Mixed-Media Filter Rehabilitation Project Staff: Gina Dorrington, Ventura Water General Manager RECOMMENDATION a. Approve and authorize the City Manager, or designee, to execute a Professional Services Agreement with ERS Industrial Services, Inc. for the rehabilitation of Tertiary Mixed-Media Filter #6 at the Ventura Water Reclamation Facility for a contract amount of $387,940.00 and contingency amount of $38,794 for not-to-exceed total of $426,734. b. Authorize the City Manager, or designee, to execute future amendments to the Professional Service Agreement during the total duration of the contract, pursuant to Section 4.600.200 of the Municipal Code in an amount not-to-exceed $38,794 in contingency funds.6

CONSENT ITEMS (CONTINUED) Tuesday, January 28, 2025 Ventura City Council Agenda www.cityofventura.ca.gov 9. Authorization for Payment to the Ventura County Resource Conservation District for Annual Committee Membership Staff: Gina Dorrington, Ventura Water General Manager RECOMMENDATION a. Authorize the Chief Financial Officer, or designee, to issue Purchase Orders for Ventura County Resource Conservation District for the City’s 2025 annual Ventura River Watershed Council and Santa Clara River Watershed Committee membership fees ($18,274 as of FY25). b. Authorize the City Manager, or designee, to amend the MOU annually to modify future fiscal years’ contributions, allowing for up to 5% annual increases, with a not-to-exceed a total contract amount of $100,997 and a total contract term of no more than five years. PUBLIC HEARING ITEMS: Staff shall introduce the public hearing item and present their report to Council. Councilmembers may ask questions of staff if they desire. Any member of the public may speak or present evidence, after submitting a speaker card and being recognized by the Mayor. All rules of decorum apply during Public Hearings. Each member of the Council shall verbally disclose all ex parte communications concerning the subject of the hearing. 10. Appeal of the Chief Building Official’s approval of Residential Building Permit No. RESP-08-23-1769 for the construction of a two- story, 838 square-foot accessory dwelling unit (ADU) garage conversion, located at 101 N. Santa Rosa Steet (APN 073-0-091-020 Staff: Rachel Dimond, Community Development Director RECOMMENDATION a. Conduct a public hearing and determine that the Permit is statutorily exempt per the Government Code Section 15268 from the requirements of the California Environmental Quality Act for actions associated with the ministerial approval of a building permit. b. Adopt a Resolution denying the appeal and upholding the Building Official’s approval of a Residential Building Permit in compliance with Building and Construction Regulations Title 12 and Zoning Code Chapter 24.430 of the San Buenaventura Municipal Code and Government Code Sections 66314-66332 for the 101 N. Santa Rosa Street Building Permit: (RESP-08-23-1769). Resolution titled:7

PUBLIC HEARING ITEMS (CONTINUED) Tuesday, January 28, 2025 Ventura City Council Agenda www.cityofventura.ca.gov “A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN BUENAVENTURA DENYING AN APPEAL AND UPHOLDING THE CHIEF BUILDING OFFICIAL’S FINDING OF STATUTORIAL EXEMPTION FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT PERSUANT TO GOVERNMENT CODE SECTION 15268 AND APPROVAL OF A RESIDENTIAL BUILDING PERMIT (RESP-08-23- 1769) FOR THE 101 NORTH SANTA ROSA STREET ACCESSORY DWELLING UNIT; A 2-STORY, 838 SQUARE FOOT ACCESSORY DWELLING UNIT GARAGE CONVERSION” FORMAL ITEMS: The public may comment on each item listed on the agenda for Formal Items as the item is taken up. Formal Items may be reordered at the discretion of the Chair. The public may speak up to three (3) minutes on each agenda item. 11. Update on 2023-2024 Grand Jury Report, Matrix Report, and Adopted Council Policies Staff: Rachel Dimond, Community Development Director RECOMMENDATION Receive and file an update on the 2023-2024 Grand Jury Report, Matrix Report, and Adopted Council Policies. 12. Main Street Moves Environmental Impact Report Certification, Project Approval, and Next Steps Staff: Bill Ayub, City Manager RECOMMENDATION a. Adopt a Resolution certifying the Final Environmental Impact Report for the proposed Main Street Moves Project. Resolution titled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BUENAVENTURA, CALIFORNIA, CERTIFYING THE FINAL ENVIRONMENTAL IMPACT REPORT FOR THE MAIN STREET MOVES PROJECT” b. Adopt a Resolution adopting Findings, adopting a Mitigation, Monitoring, and Reporting Program, and approving the Main Street Moves Project. Resolution titled:8

FORMAL ITEMS (CONTINUED) Tuesday, January 28, 2025 Ventura City Council Agenda www.cityofventura.ca.gov “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BUENAVENTURA, CALIFORNIA, ADOPTING FINDINGS, ADOPTING A MITIGATION, MONITORING, AND REPORTING PROGRAM, AND APPROVING THE MAIN STREET MOVES PROJECT” c. Adopt a Resolution to continue Main Street Moves closure per California Vehicle Code Section 21101(a)(1) indefinitely. Resolution titled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BUENAVENTURA, CALIFORNIA, EXTENDING THE MAIN STREET MOVES CLOSURE INDEFINITELY” d. Approve staff recommendation to continue the Pedestrian Mall Law process while maintaining the current Main Street Moves closure. e. Direct staff to create a Resolution of Intention for the Pedestrian Mall Law, with no assessment, for review and approval at a future City Council meeting. 13. Transmittal of the Fiscal Year 2026-2030 Capital Improvement Program Staff: Charles. W. Ebeling, Public Works Director RECOMMENDATION Receive and file the Proposed Changes to the Approved Capital Improvement Plan for Fiscal Years 2025-2029 to be incorporated into the Proposed Capital Improvement Plan for Fiscal Years 2026-2030. PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, speakers may not cede their time to another speaker. If a person speaks during the first general public communications period, they do not have an opportunity to speak again during this second period, even if their time was shortened to two (2) minutes during the first period. City Council cannot act on any items not on the agenda.9

Tuesday, January 28, 2025 Ventura City Council Agenda www.cityofventura.ca.gov ADJOURNMENT: Communications to the City Council are public record and will become part of the City’s electronic records, which are accessible through the City’s website. Please note: e-mail addresses, names, addresses, and other contact information are not required, but if included in any communication to the City Council, will become part of the public record. If you do not want your e-mail address or any other contact information to be made public, you may deliver communications via U.S. Postal Service to the City Clerk’s Office at 501 Poli Street, Room 204, Ventura, CA 93001. If you do not want your contact information included in the public record, please do not include that information in your communication. Please contact the City Clerk Department for further information. In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk’s Office at (805) 658-4787 or the California Relay Service at (866) 735-2929. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Live Spanish interpretation will be available. No advanced request for interpretation services required. La traducción al español estará disponible en vivo. No es necesario solicitar la traducción al español anticipadamente. Administrative Reports relating to this agenda are available on the City’s website – https://www.cityofventura.ca.gov/AgendaCenter. Resource Items for the Public: • City Council Protocols which includes Rules of Decorum for the Public • City Council Goals 2024 • Budget Principles 2023-2024 • City Charter ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ ~ This agenda was posted on Wednesday, January 22, 2025, at 5:30 p.m. in the City Clerk’s Office, on the City Hall Public Notices Board and on the internet. Michael B. MacDonald, CMC City Clerk10